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01/13/2015 CITY OF GRANDTERRACE CITY COUNCIL MINUTES • JANUARY 13, 2016 < . :Council Chambers - : Regular Meeting 6:00 PM Grand Terrace Civic Center • 22795 Barton Road CALL TO ORDER Convene- City :Council and ,City Council as the Successor. Agency to the Community Redevelopment:Agency - - Mayor McNaboe called the meeting to order at 603 p.m. Invocation was provided by Pastor. Andy McRae of.Azure Hills Seventh-Day Adventist Church. . _. . .. . _. Pledge of Allegiance;was led by Mayor Pro Tern Robles. Me ndee`Name (".Title_ Status (,Arrived~ r Darcy McNaboe ( Mayor:- Present Sylvia Robles Mayor-Pro Tern Present Jackie Mitchell -Council Member. Present Doug Wilson : _ (:Council Member ;Present Kenneth J. Hend.ersob Interim City Manager Present Emily 1Nong: Interim Assistant'City_Manager Present Richard Adams. .. City'Attorney Present Pat:Jacquez-Nares City Clerk. : ( Present Sandra Molina ( Community Development Director ( Present 1: Steve Elam: ... . .. (:Project P ,Manager; Finance De artment : Present :.: Cynthia Fortune : ( Finance Director ( Present Linda Phillips ( Director of Child Care Services I Present Steve Dorsey (:Captain .:.:( Present Robert O'Brine . Lieutenant: ( Present : Jessica Lambarene Secretary Present . . SPECIAL PRESENTATIONS qqq San Bernardino County Sheriffs Department Captain Dorsey introduced the new City's _: . .. . Lieutenant Robert-O'Brine. City of Grand Terrace: Page 1 . :. Minutes Grand Terrace City Council.: January 1.3- 2015 CONSENT CALENDAR APPROVE CONSENT CALENDAR ITEM NUMBERS 2 AND 4 THROUGH 7. RESULT APPROVED [UNANIMOUS] MOVER Jackie Mitchell, Council Member. SECONDER: . Sylvia;Robles;Mayor Pro Tern keMitchell, S.yI.va-RobleAYES: Doug Nilson :D oe, Jaci, McNab 1 Waive Fuil:Reading of Ordinances on Agenda DEPARTMENT: CITY:CLERK 2. Approval Hof Minutes - Regular Meeting — 11125/2014 APPROVED THE MINUTES OF THE 11/25/2014. REGULAR MEETING. 3. Approval of Minutes—Regular Meeting — 12/09/2014 APPROVED THE MINUTES OF THE 12/09/2014 REGULAR MEETING AS AMENDED. RESULT APPROVED [U,NANIMOUS] .,MOVER:,-.-_ Doug Wilson, Council Member SECONDER: Sylvia Robles,.;Mayor Pro Tern AYES Doug UV,ilson, Darcy_McNaboe;:Jackie`Mitchell,.Sylvia Robles 4. Approval of Minutes-.Special Meeting —.12/09/2014 APPROVED THE MINUTES OF THE 12/09/2014 SPECIAL MEETING. 5. Approval of Minutes —:Special Meeting - 12/11/2014 J . APPROVED THE MINUTES OF THE 12/11/2014 SPECIAL MEETING. 6. Approval of Check Register No. 11302014. APPROVED CHECK REGISTER NO. 11302014,. AS SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR FISCAL YEAR 2014-15. 7. Monthly Financial Report for October 2014 RECEIVED AND FILED THE. MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDING.00TOBER 31, 2014. PUBLIC COMMENT- NONE. City of Grand Terrace: Page 2 Minutbs Grand Terrace City Council._ : January 1.3, 20:15 CITY COUNCIL COMMUNICATIONS: Council:Member Doug Wilson . Council Member Wilson gave his co.ndo.lences to the victims of the Cal:Skate shooting.. He,also.provided a report'on items discussed at the SANBAG Meetings he attended: He ...stated, that Vista Terrace town homes. on .'Preston.are about two. to three weeks for . construction to begin.: He also thanked :Edison for their:prompt action in repairing the downed transformer. Council Member Jackie Mitchell Council: Member Mitchell -echoed Council, Member Wilson's. condolences. She also informed' residents that there are several churches that provide assistance in getting through this rough.time. She further thanked the Sheriffs for their swift action in making the arrests .of..those responsible for this shooting. Council Member Mitchell informed everyone"-school was now back in session-and that they needed _to .observe the speed ,- liMiits-especially:near school zones. She requested that:additional Sheriff presence-be placed:near.the school intersections for the next two weeks. She.was looking forward to the new Council business in:201:5 and wished: everyone a happy new year. Mayor Pro Tern Sylvia Robles Mayor Pro Tem Robles offered her condolences to the victim's family and commended the:Sheriffs Department. She is looking:forward to 2015..:She provided an.update on the.: : .:. outside Boards, Commissions and Committees she was appointed to and Would, begin attending.Shewished everyone a prosperous new year. Mayor Darcy.McNaboe Mayor McNaboe also offered her condolences to the:victim's family and.:friends. She stated she attended :part of the ,vigil and commended=the Sheriff's Department for.their swift action, in: arresting..those :individuals responsible. Mayor:McNaboe reported_ the items discussed at the San Bernardino Valley Water Advisory Commission. She' also reported that she attended the 50t": _Anniversary Celebration of the Azure Adventist.: : .:.: Church and ;wished them many more: years:_in the community. Mayor c. a oe . . . . : : . . . : requested that an.item be:placed in a future agenda on public:safety with emphasis.on highly traveled areas within the City. She had received several letters:from residents . complaining about cars running stops signs at several intersections. :. Mayor Pro Tem Robles requested that staff also look into funding sources that may assist with these traffic:issues. Mayor MCNabo.e invited everyone to the 'McDonald's grand opening celebration :on Sunday, January 1.8, 2015 at noon., City of Grand Terrace: Page 3 . :._ Minutes : Grand Terrace City Council .- January 1.3.;20;15 PUBLIC HEARINGS NONE UNFINISHED BUSINESS 8. Mayor's Appointments.to Boards, 'Commissions, and-Committees City Clerk J acq uez-N a res presented the staff report for.this item: APPROVE -DELEGATE -AND ALTERNATE APPOINTMENTS TO THE: VARIOUS BOARDS,.:COMMISSIONS,:AND COMMITTEES: RESULT: APPROVED [UNANIMOUS] MOVER: Jackie Mitchell, Council Member SECONDER: Sylvia Robles,i,,Mayor Pro Tem ;. AYES: Doug VViI on, 'Mayor Jackie;Mitchell, Sylvia Robles 9 City Council Policies and Procedures Interim City Manager Henderson presented the staff report for this item: Council Member Wilson asked if: Rosenberg's Rules were defensible in :court. Interim City-:Manager confirmed that they were. . Council Member Mitchell thanked Interim City'Manager Henderson for-.bringing-this to the:Council because;it elevated the level of professionalism of the Council. Mayor McNaboe asked the Council Members if.they agreed to:with the procedure in the absence of the City Clerk that a Council Member would need to assumethe City Clerk's duties.,The Council Members confirmed agreement with this procedure: - Mayor Pro Tem Robles stated that Rosenberg Rules of Order had been explained thoroughly and that many cities were adopting these rules: ADOPT -:THE. PROPOSED 2030 VISION-COMPLIANT CITY COUNCIL PROCEDURES. :..; . . RESULT APPROVED [UNANIMOUS]: MOVERF ylvia Robles, Mayor Pro,Tem' SECONDER: Doug Wilson, Council Member - AYES Doug Wilson;-.Darcy McNaboe, :Jackie Mitchell; Sylvia Robles 10. City Council Appointment to Fill Council Vacancy Interim City Manager Henderson presented the staff report for this item. Heinformed the Council that Candidate Karen Villanueva was not present. City of Grand Terrace. Page 4 Minutbs:,.: ...: Grand Terrace City Council'. January 1.3, 2015 Mayor. McNaboe stated that she would like to add an.additional question to allow the candidates. a final -wrap up to the five that were provided. The Mayor and Council assigned the member asking each question and the time limit for each of the questions as follows: Council Member Questions - Time Limit Mayor McNaboe. . .1. Please share your background, education, work or 2 Minutes l . : . : community experience. I I Council:- Member 2. Please share your perspective .on the financial 3 Minutes Mitchell condition of the city and any thoughts you have on making the city financially strong. Council Member -3.:- How ,would you describe your .decision making 3 Minutes Wilson process (if you were_.selected to; serve on the Council,: besides the agenda_ packet, staff reports and public testimony) what :.would you consider before voting on agenda.item? Mayor McNaboe 4. Please share your thoughts regarding the -City's 3 Minutes-. ..: 2030 Vision-and. Goals included:in it. Mayor Pro Tern 5. Tell us what interests you about joining Council and 3 Minutes Robles why: you want to -join at _a time that. .is most challenging for the city? Mayor McNaboe 6. Please provide any additional information. 1-Minute The candidates were asked to leave the. Council Chambers and wait in the Community Room until they were called .for their interview. Mayor Pro Tern Robles, Mayor McNaboe, and Council Member Mitchell :pulled names from.a box to set the: order of the interviews as follows:. William "Bill" Hussey, Becky : Giroux, and:Tom Schwab. Burga: Laesser, Grand: Terrace resident, stated her support of Bill. Hussey and her opposition to candidate Thomas Schwab. Jeffrey McConnell, Grand Terrace resident, stated his :opposition to Bill Hussey and further stressed to the Council that this was not a popularity contest. Dan Flores, Colton Joint Unified School District Trustee, wished everyone a happy new year and stated his.support of Bill Hussey. Ruben Morales, Grand Terrace resident, stated his support of Bill Hussey. Randall Ceniceros, Colton Joint Unified School District Trustee, stated his support of Bill Hussey. Mark S.evertson, Grand Terrace resident, stated his support of Bill Hussey. Ci'tyof Grand Terrace Page 5 . Minutes:..: _:.: Grand Terrace City Council,:.: January 1.3,2015 ' Janese Makshanoff, Grand Terrace resident, stated her support of Becky Giroux. Candidate: Hussey was called, first, then: Candidate Giroux: and finally--Candidate Schwab. They were all asked the.above six questions and allowed the assigned time to provide their answers. = Mayor Pro Tem.Robles.stated-that she was-impressed„by all threecandidates. Council Member Mitchell thanked all three candidates and was also very-impressed with all three candidates. Council .Member Wilson.thanked the candidates and was also,.impressed with all three candidates. He stated he had:an open mind and:was eager:to appoint someone. :.: Mayor: McNaboe thanked all the candidates for interviewing. APPOINT BECKY GIROUX_TO THE.CITY COUNCIL... RESULT FAILED [2 TO`2] MOVER Doug Wilson, Council Member . . . SECONDER_ .:Darcy McNaboe.-Mayor. AYES Doug;Wilson, Darcy_McNaboe, NAYS,: Jackie.Mitchelt Sylvia Robles, APPOINT WILLIAM "BILL" HUSSEY TO THE CITY COUNCIL. RESULT APPROVED [UNANIMOUS] MOVER Sylvia Robles, Mayor Pro,Tem SE.C.O'NDER: Jackie`Mitchell Council Member AYES: ' Doug ,ilson,-Darcy McNaboe,;.Jackie.Mitchell, Sylvia Robles' Mayor McNaboe recessed the City CouncilMeeting at 748 p.m. Mayor. McNaboe.reco rive ned the:City Council Meeting at.7:59 p.m.' . NEW BUSINESS 11. Exclusive Negotiating Agreement (ENA) with Lewis Acquisition Company Interim Assistant City Manager Wong presented the staff: report and PowerPoint Presentation for this: item. She further.introduced Randall Lewis and Robert Martin of Lewis Companies: Randall Lewis . provided a -brief history of their organization and . a PowerPoint Presentation containing various completed projects throughout the Inland Empire. City of Grand Terrace Page 6 . Minutbs -.: : .;.: Grand Terrace City Cou.ncil.:.: January 1,3, 2015 A Council, Staff'and Developer discussion ensued:as to how the Lewis came to the City of Grand.Terrace; what mixed use would be, what process the developer used to ensure-the.communities happiness, and when the nine month timeline would begin. Mr. Lewis .stated that he had worked in the past with:Interim City Manager Henderson and Interim Assistant City Manager Wong. He has also worked with the new Interim City Manager. Jacobs. Mr. Lewis:.stated that they would hold several meetings: with the community to see.what_the community wanted and needed. They would:then work with - that information to provide.the mix use necessary to ensure the communities happiness: Interim Assistant City Manager Wong stated that the nine month-clock would begin once the: Department of.:Finance approved the Successor: Agency's Long. Range Property.: Management Plan. Jeffrey McConnell, .Grand Terrace resident, stated his:support for the Lewis Company and this project. Denis Kidd, Grand Terrace resident, stated his support,for the Lewis Company and this - project. Anthony.Harold, Grand Terrace:resident, stated:his support for-he. Lewis Company.: Council .Member Wilson.pointed out to Mayor Pro Tem Robles page 133:containing of the agreement:that provided the Schedule of Perfo rmance. :He further stated:that he did not want to delay this procedure and development. APPROVE THE EXCLUSIVE NEGOTIATING AGREEMENT NO: 2015-01 BETWEEN THE CITYOF: GRAND TERRACE AND LEWIS ACQUISITION .COMPANY,'LLC, FOR A PERIOD OF NINE MONTHS AND AUTHORIZE THE INTERIM CITY MANAGER TO EXECUTE, ALL RELATED. DOCUMENTS AND MAKE. ANY. .NECESSARY NOW , : SUBSTANTIVE CHANGES. : RESULT. APPROVED [UNANIMOUS] MOVER Jackie Mitchell; Council"Member SECONDER: Doug Wilson, .Council Member AYES Doug Wilson, Darcy MclVaboe, aackie Mitchell, Sylvia_Robles 12. Mayor's Appointments to the Oversight Board: City.:Clerk Jacquez-Nares presented the staff report for this item. RESOLUTION NO._2015-01, A RESOLUTION OF..THE CITY COUNCIL OF THE CITY OF. GRAND TERRACE, CALIFORNIA,: RESCINDING RESOLUTIONS 2012-47 AND 2014-59 RATIFYING AND APPROVING:THE APPOINTMENTS BY THE" MAYOR OF THE CITY.OF .GRAND TERRACE OF TWO MEMBERS TO THE OVERSIGHT BOARD OF: :THE SUCCESSOR AGENCY FOR THE FORMER GRAND.: TERRACE REDEVELOPMENT=AGENCY PURSUANT TO HEALTH& SAFETY CODE SECTION 34179 . City of Grand Terrace: Page 7 :.: Minutes:_: : .:.: Grand Terrace'City Coun.d __y January 13;:2015 ` RESULT. APPROVED [UNANIMOUS]. MOVER. 'Jackie.Mitchell; Council Member ) SECONDER; Sylvia Robles, Mayor Pro Tem AXES; Doug Wilson;,:Darcy.McNaboe,,.Jackie!Mitchell; Sylvia.Robles 13. Willdan Financial Professional:Services Agreement, Interim City Manager Henderson presented the staff report of this item which included the recommendation from the Council Financial.Services Agreement Ad Hoc Committee (Robles, Wilson). Council. Member Wilson further: explained the:volunteerism and concessions.made by t e.consu tant. Council Member Mitchell'thanked Council:'Member Wilson and Mayor Pro TernRobles for their work:on this item..: APPROVE- PROFESSIONAL SERVICES:AGREEMENT NO. 2015-02 WITH WILLDAN FINANCIAL _:FOR THE PERIOD OF JANUARY 14, 2015: TO JUNE 30,: 2015 (FINANCIAL SERVICES AD HOC COMMITTEE RECOMMENDATION).: RESULT APPROVED [UNANIMOUS] MOVER Doug Wilson,..Council Member _ . : . SECONDER: Sylvia Robles; Mayor: Pro Tem \' AYES:., Doug Wilson, Darcy.McNaboe., Jackie Mitchell, Sylvia Robles:; ". 14. Appointment of interim-City Manager and Approval of Eymployment Contract CityAttorney Adams resented: the staff're report for this item. He:also provided :the*two Y:.: P p.. . .:.. : . .... P corrections as follows: 4. Compensation A. Compensation &' Required Employer Costs (2) .Required Employer Costs (c): The City contracts with the,, California Public Employees'-Retirement System for retirement benefits. The City will pay the Employer's (as. determined: by .Cal PERS) share .for participation .in the CalP.ERS,.System. The - Employee will pay in full, the Employee's share of 8% of salary; and:B. Basic Benefits OO2 b Employer" Paid medical Amount to Blue Shield NetValue, single coverage p . Y g . (currently$48541/monthly) Mayor McNaboe requested clarification'on-the commencement date. City Attorney Adams:clarified the date would be-changed to January 14,2015. APPOINTMENT OF CAROL .JACOBS AS :THE INTERIM .CITY MANAGER :AND APPROVAL OF AN. EMPLOYMENT.CONTRACT.NO. 2015-01 RESULT APPROVED [UNANIMOUS] MOVER Sylvia:Robles =Mayor ProTem- City of Grand Terrace Page 8 .; MinuY'es:..: .:. Grand Terrace City Council.;.: January 1.3,:20:15 SECONDER: Jackie Mitchell;"Council.,Member AYES: Doug Wilson, Darcy McNaboe, Jackie,Mitchell, Sylvia Robles` New:lnterim City Manager Jacobs thanked the Council for the opportunity to work With.: them and the:City. = 15.'. Draft:Planning, Engineering and Building:and Safety Fee:Study and `Update: CommunityD:evelopment Director Molina introduced Public Information Officer Flint-that :..: provided the summary:for the PowerPoint Presentation for this item.- Council-Member Wilson asked why the comparison information-was not provided in the staff. report.: He: did-not like the :City compared to other cities. e: also requeste t e methodology on the building permit: valuation and to:see.the valuation:tables. He further. asked if an applicant wanted expedited service: how that would be:handled. - p r _ . . Public Information Officer Flint statedthat she could provide the various fee schedules from the surrounding cities that were referenced. She stated that the valuation-figures were taken from the UBC:which were generated quarterly. Sh:e.:further answered.that the:expedited service would be passed:on to the applicant if an outside consultant was used by the City. .: Jeffrey McConnell, Grand Terrace resident, stated:he did not support fee increases. Daryl Mormon, Grand Terrace resident, questioned the consultant's fee study increases and requested that the Council set a procedure for a cursory review on plans. Nina Mohammed-, Grand.Terrace resident, stated her'support of,the fees because they promoted.good developments..::: Mayor Pro Tern Robles appreciated Council Member Wilson's experience:and did take into consideration his concerns. She stated.that she supports these fees :because it helps recover the City's fees to provide.t ese services: Council. Member Mitchell stated that Flint: Strategies was a well-known consulting firm and was sure:that she had-done the analysis correctly. She was:excited to have online permitting. 1) RECEIVE :THE DRAFT_ _ PLANNING,:...EN:GINEERING :AND BUILDING: AND SAFETY FEE STUDY AND UPDATE; AND, 2) DIRECT STAFF TO :PREPARE NOTICES FOR A JANUARY 27, 2015. PUBLIC HEARING.' . RESULT APPROVED R70,11] MOVER , Darcy McNaboe Mayor City of Grand Terrace Page 9 . :.: Minutes Grand Terrace City Council.;_; ;,.: : .:.; January 1,3;:2015 .SECOND,ER: Jackie_Mitchell, Council Member AYES: Darcy McNaboe,.Jackie Mitchell; Sylvia Robles , NAYS..; Doug Wilson 16. Annual Financial Report for the Year Ended June 30, 2013 Finance Director Fortune presented the-staff report for this item. She also corrected the . amount of the property taxes received on page 13 of the report from 2,306,707 million to 3,245,292 million. Interim City Manager Henderson-welcomed the.. new auditors and._.complimented publicly, Steve Elam, Finance Director Fortune; Principal Accountant Dolly Gonzales, . . . . . and .the remaining :Finance Department staff -for the. exceeding well done job :on receiving the unqualified audit report.: Mayor McNaboe stated that she remembers that in past .years there had :not:been unqualified audit .reports and commended staff for having received. this :the last two . years: - - ___-- . . . .. . . .. . RECEIVE AND FILE THE ANNUAL FINANCIAL- REPORT. AND RELATED DOCUMENTS FOR THE YEAR ENDED JUNE 30, 2014:: RESULT APPROVED [UNANIMOUS] MOVER Darcy.:McNaboe Mayor SECONDER: Doug Wilson, Council Member AYES: . 'Doug Wilson, Darcy.McNaboe, Jackie:Mitchell, Sylvia:Robles 1.7. City of Grand Terrace 2030 Vision Accomplishments (2014). . Interim City Manager Henderson provided-a summary;of the PowerPoint Presentation for this item. RECEIVE AND--FILE. REPORT.-ON 2030 VISION ACCOMPLISHMENTS POW THE .. : . YEAR 2014 RESULT APPROVED [UNANIMOUS] MOVER. Darcy,MeNat oe; Mayor SECONDER: Jackie:Mitchell, Council_Member .AYESi Doug Wilson, Darcy McNaboe;'Jackie;Mitchell,LSylvia, Robles; City of Grand Terrace: Page 10 . Minutes: Grand Terrace City Council--. January 1.3, 20:15 SPECIAL PRESENTATION Mayor McNaboe presented; :a Commendation and a Plaque.to. outgoing Interim: :City Manager Henderson from the City Council in appreciation for his service.and dedication :. to:the:City. Council Member Mitchell presented. Interim City Manager Henderson ,a gift basket.in appreciation for his service and dedication. Mayor MG.Naboe presented outgoing Interim City Manager Henderson a gift certificate in appreciation for his'service and dedication. Finance Director Fortune,:on behalf of the City :Staff, presented; a plaque to outgoing Interim City'Manager Henderson thanking him for his support and service. Interim City Manager Henderson thanked:everyone for their hard'work and support-this past year: Mayor :Pro Tern Robles: stated that outgoing Interim City:Manager Henderson was a great investment by the City:and he accomplished a lot while he was the Interirri:City Manager. CITY MANAGER COMMUNICATIONS -NONE CLOSED SESSION -.NONE ADJOURN Mayor :McNaboe adjourned the City Council Meeting at'10:04. p.m. 'in the memory of Alba DeBenedet, long-time: resident and principal developer: of: Grand Terrace;. and, Richard Williamson of.Riverside:who;passed as a result-of a fatal:shooting at the Cal Skate facility in Grand Terrace.. . The.Next Regular City Council Meeting will be- held on Tuesday; January 27, 2015 at 6.:00,p.m. Da cy MA oe, Mayor I'. z- re__"s y erk; City of Grand Terrace Page 11 .