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02/18/1998 CITY OF GRAND TERRACE \/ CITY COUNCIL MINUTES SPECIAL COUNCIL MEETING - FEBRUARY 18. 1998 A special meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 18, 1998 at 6:00 p.m. PRESENT: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tern Herman Hilkey, Councilmember Jim Singley, Councilmember Lee Ann Garcia, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patrizia Materassi, Community and Economic Development Director Virgil Barham, Building and Safety Director Lt. Mike Howell, Sheriffs Department ABSENT: John Harper, City Attorney The meeting was opened with invocation by Dr. Paul Reed, Terrace Crest Baptist Church, followed by the Pledge of Allegiance led by Councilman Jim Singley. SPECIAL PRESENTATIONS 2A. Recvclina Familv of the Month - January 1998 Mayor Matteson announced that Mrs. Kristen Tidwell and family are the recipients of the Recycling Family of the Month award for the month of January and of the local merchant gift certificates from Demetri's Restaurant, Stater Brother's Market, Food Connection and Flowers by Yvonne. CONSENT CALENDAR CC-98-13 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEM 3ER HILKEY, CARRIED 5-0, to approve the following consent calendar items: 3A. Approval of Check Register No. 021298 3B. Ratify 02-18-98 CRA Action 3C. Waive Full Reading of Ordinances on Agenda_ 3D. Approval of 01-22-98 Minutes 3E. Tentative Tract Map No. 14078-1 Final Approval 3F. Reject Liability Claim (Ramos) 3G. Bridge Replacement - Barton Road at S.P.R.R. - Overhead Bridge (OH- 54C-0379) Council Minutes February 18, 1998 Page 2 3H. GIS Program Update/Division Progress Report N. Pedestrian Pushbutton Retrofit Project: Notice of Completion PUBLIC COAbE%IENT Barbara Pfenniehausen, 22111 Ladera Street, questioned where the citizens stand on the business of the City. Mavor Matteson, responded that anyone can speak during public comment. He stated that anyone can speak on any item on the agenda as long as they fill out a request to speak form and present it to a Council Member or a staff member. Councilmember Hilkev, requested that staff include language to the agenda regarding public comment and discussion on items on the agenda. Barbara Pfenniehausen, 22111 Ladera Street, feels that Council should be interested in what the citizens of Grand Terrace have to say and they should be able to comment on any item on the agendas whether they fill out a request to speak form or not. She stated that she feels that Council meetings should be Town Hall meetings. Elaine Wellard, 22483 De Soto Street, stated that she resides on De Soto Street in an apartment complex. She explained that her designated parking area is a far distance away from her building and that she is unable to walk a long distance due to a handicap. She parks along Mt. Vernon which allows her quicker access to her building, however, now that the bike lane has gone in on Mt. Vernon Avenue and has been designated as no parking, she is unable to park there. Virgil Barham, Director of Building & Safety and Public Works/Housing, responded that he has gone out to that location and reported that wheel chair access has been installed to the sidewalk and there is on-street parking allowed on De Soto. He stated that the ADA has retrofit requirements that landlords or other facilities must comply with. He further stated that Mt. Vernon Avenue along the bike lane has been designated as no parking for safety reasons. Councilmember Sinelev, questioned whether or not some of the area on De Soto can be designated as handicapped parking. Vireil Barham, Director of Building & Safety and Public Works/Housing responded that they try to discourage on street parking. Barnev Karaer, stated that he is the owner of the apartments and reported that they were built approximately twenty years ago before the ADA requirements. He stated that all units can be accessed without having to use steps. Mavor Matteson, stated that staff will look into this issue. Jane Dobberouhl, 1337 Malaga Drive, Riverside, stated that she is a long time friend of .q 3 Council Minutes February 18, 1998 Page 3 Elaine Wellard and expressed her concern with the parking situation and asked that the Council look into this situation. Henry Real. 1233 Via Barcelona, Redlands, stated that he is the father of Elaine Wellard and expressed his concern with the no parking on Mt. Vernon Avenue. ORAL REPORTS 5A. Committee Reports 1. Crime Prevention committee (a) Minutes of 12-08-97 CC-98-14 MOTION BY COUNCILMEMBER GARCIA, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0 , to accept the December 8, 1997 Minutes of the Crime Prevention Committee. .; 2. Historical and Cultural Activities Committee (a) Minutes of 01-05-98 CC-98715 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to accept the January,5, 1998 - Minutes of the Historical and Cultural Activities Committee. ��5B. . Council Reports Mavor Matteson, reported that on March 18 the Grand Terrace Women's Club will be celebrating their 90th Birthday. On February 25, Riverside Highland Water Co. Will be hosting the Chamber of Commerce's mixer from 5:00 p.m. to 7:00 p.m. The City Selection Committee is meeting on March 4. He stated that Council needs to vote for City Selection Committee and LAFCO representatives. It was the consensus of the Council to allow the Mayor to use his discretion on the voting. Councilmember Garcia, reported that the Women's Club 90th Birthday celebration will be held on March 18 at 11:00 a.m. and that on March 21 at 8:15 p.m. at the Memorial Chapel at Redlands University the Southern California Young Artists Symphony will be playing their annual pops concert. Councilmember Sinalev, reported that Councilmember Garcia has been appointed as the SANBAG representative for district 6 and congratulated her. He referred to a portion of the City Manager's monthly report regarding the old GTI Market site and encouraged staff to work with the applicants. Communitv and Economic Development Director Materassi, stated that there has not been a formal application, however, she expects one in a couple of weeks. Council Minutes February 18, 1998 Page 4 Mavor Matteson, stated that it is possible that a drug store will move into the old GTI Market. City Manaeer Schwab, stated that if the drug store goes in it will be a tear down and reconstruction. Councilmember Hilkev, stated that the mixer hosted by Riverside Highland Water Company will be celebrating their 100th year of being in business. He reported that the Food Connection has a new menu and encouraged everyone to go in and check it out. He also reported that Cafe' Amore' is a great place to stop locally for good Italian food. PUBLIC HEARINGS 6A. CDBG Funding Awards - 1998-99 Program Year Assistant Citv Manaeer Donlevv, stated that in December, 1997 the City Council held a public hearing and considered options for the use of the City's Community Development Block Grant (CDBG) Program funds. The City receives a total of $37,000 each year of.which $5,550 (15%) may.be awarded for public service projects. The-County has completed its application process and submitted a listing of eligible projects which have requested funding from the Grand Terrace allocation. The City Council is now responsible for determining funding and sending this information to the County for adoption. There was a.total of 29 eligible projects requesting funding from the Grand Terrace allocation. In total, the requests amount to $213,166 of which $61,916 are for Public Service and $15,250 are for Construction and/or other projects. Staff is recommending the following projects be funded for the 1998-1999 program year: 1. Countv of San Bernardino Library (Public Service'): This is for a literacy education program which funds the Grand Terrace Branch to be open an additional day each week. The program has been funded since 1996 and is very successful. The total allocation request is $4,500.00 2. Citv of Grand Terrace (Petty Park Development'): This includes implementation of Phase I of the development of a passive park located adjacent to the Senior Center. Total allocation will be $25,000 which must be matched with a $25,000 allocation from the Park Fund. 3. Citv of Grand Terrace (Senior Center Expansion'): This will include the construction and remodel of a 1,500 square foot addition to the Senior Center for an additional class/meeting room. Total cost estimation is $77,000. The total allocation for 1998-1999 is $106,500. Council Minutes February 18, 1998 Page 5 Mayor Matteson opened discussion to the public. There being none, he returned discussion to Council. Councilmember Hilkev, questioned whether some of the organizations that have applied for a portion of the CDBG funds allocated to the City of Grand Terrace and other cities have ever received them. Assistant Citv Manager Donlew, responded that Council has complete authority over the money that has been allocated to the City of Grand Terrace and is unsure if the organizations have received funding from the other county cities. Councilmember Garcia, wanted to clarify that the addition to the Senior Center would be allowed to be utilized by other organizations. Assistant Citv Manager Donlew, responded that it is to be primarily used by the seniors and their programs, however, we are hoping to be able to utilize the space on a part time basis for other uses. CC-9816 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to approve the following list of projects for the 1998-1999 CDBG Funding Year and authorize staff to submit the Funding List to the County of San Bernardino Department of Economic and Community Development: 1. County of San Bernardino Library (Public Service): This is for a literacy education program which funds the Grand Terrace Branch to be open an additional day each week. The program has been funded since 1996 and is very successful. The total allocation request is $4,500.00 2. City of Grand - Terrace (Petta Park Development): This includes implementation of Phase I of the development of a passive park located adjacent to the Senior Center. Total allocation will be $25,000 which must be matched with a $25,000 allocation from the Park Fund. 3. Citv of Grand Terrace (Senior Center Expansion): This will include the construction and remodel of a 1,500 square foot addition to the Senior Center for an additional class/meeting room. Total cost estimation is $77,000. The total allocation for 1998-1999 is $106,500. UNFINISHED BUSINESS 7A. Fire Service Delivery Options for the Citv of Grand Terrace CC-98-17 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-0-0-1 (COUNCILMEMBER Council Minutes February 18, 1998 Page 6 GARCIA ABSTAINED), to receive and accept the Davis Company Fire Options Report and direct staff to move forward, in conjunction with the cities of Highland and Yucaipa, to form the East Valley Fire Protection District and withdraw from County Service Area 38 subject to the approval of the cities of 'Highland and Yucaipa along with LAFCO prior to the City of Grand Terrace withdrawing from Service Area 38. NEW BUSINESS 8A. Memorandum of Understanding (MOU) - U.S. Fish and Wildlife Service CC-98-18 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER HILKEY, CARRIED 4-0-1-0 (COUNCILMEMBER GARCIA WAS ABSENT), to approve the Memorandum of Understanding by and between the U.S. Fish and Wildlife Service, the California Department of Fish and Game, the County of San Bernardino and the fifteen affected cities in Southwestern San Bernardino County and additional undersigned participating agencies for the purpose of developing and implementing a habitat conservation plan to conserve wildlife and plant species of concern in the San Bernardino Valley and authorize the Mayor to sign it. 8B. Mid Year Budget Review and Adiustments FY 1997-1998 CC-98-19 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-1-0-0 (MAYOR MATTESON VOTED NO), to approve the following Mid Year Budget Adjustments for FY 1997-1998: 1. Increase Estimated Revenue in Park Fund (13) for anticipated CDBG reimbursement for TJ Austin Park Playground Resurfacing Project. 2. Increase Estimated Revenue in Gas Tax Fund (16) for anticipated CDBG reimbursement for ADA Crosswalk Project. 3. Appropriate $74,725 from General Fund for additional expenditures and . approve line item changes as detailed. 4. Appropriate $2,000 from Street Fund for Street Improvement Agreement. 5. Appropriate $27,409 from Park Fund expenditure of TJ Austin Park Playground Resurfacing Project. 6. Appropriate $21,650 from Air Quality Fund (15) for additional expenditures and approve line item changes as detailed. 7. Appropriate $2,122 in Gas Tax Fund (16) for expenditure of ADA Crosswalk Project and approve line item changes as detailed. 8. Appropriate $11,185 in Wastewater:Fund (21) for additional expenditures as detailed. 8C. Electric Vehicle Lease Agreement CC-98-20 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY Council Minutes February 18, 1998 Page 7 COUNCILMEMBER GARCIA, CARRIED 5-0, to adopt a Resolution approving an application and contract with the South Coast Air Quality Management District, MSRC for 25% co-funding through the Local Subvention Fund Match Program, and authorize use of the City's AB2766 Subvention funds for an Electric Vehicle Lease.. CLOSED SESSION 9A. Citv Manager's Annual Performance Evaluation It was the consensus of the Council to reagendize the City Manager's Annual Performance Evaluation to the next City Council Meeting scheduled to be held on Thursday, March 12, 1998. ORDER OF.AD TOURNMENT Mayor Matteson adjourned the City Council Meeting at 8:30 .p.m., until the next CRA/City Council Meeting which is scheduled to be held on Thursday, March 12, 1998 at 6:00 p.m. CITY CLERK of the C of Grand 9� Terrace MA/OR 4 the City of brand Terrace = / `