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03/12/1998 CITY OF GRAND TERRACE ✓ CITY COUNCIL MINUTES REGULAR COUNCIL MEETING - MARCH 12. 1998 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on March 12, 1998 at 6:00 p.m. PRESENT: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tem. Herman Hilkey, Councilmember Jim Singley, Councilmember Lee Ann Garcia, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patrizia Materassi, Community and Economic Development Director Virgil Barham, Building and Safety Director John Harper, City Attorney Lt. Mike Howell, Sheriffs Department ABSENT: None The meeting was opened with invocation by Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church, followed by the Pledge of Allegiance led by Councilwoman Lee Ann Garcia. SPECIAL PRESENTATIONS None CONSENT CALENDAR CC-98-21 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 5-0, to approve the following consent calendar items: 3A. Approval of Check Register No. 022698 & 031298 3B. Ratify 03-12-98 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 02-18-98 Minutes 3E. Resolution - Emergency Management Assistance Grant PUBLIC COUNT Dick Rollins, 22797 Barton Road, reported that there is a high level of car burglaries in Grand Terrace and encouraged residents to park their vehicles in garages when possible and to make sure that all doors are locked and windows are rolled up and suggested that some type of flyer and an article be included in the newsletter about vehicle safety. Council Minutes March 12, 1998 Page 2 Michael O'Connell, reported that the Little League Opening Ceremonies will be held on March 21, 1998 at 10:00 a.m. at Pico Park and invited everyone to attend. ORAL REPORTS 5A. Committee Reports 1. Crime Prevention Committee (a) Minutes of 01-12-98 CC-98-22 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0 , to accept the January 12, 1998 Minutes of the Crime Prevention Committee. (b) Appoint Alternate Members - Knowles & Mc Elwee CC-98-23 MOTION BY COUNCILMEMBER GARCIA, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to appoint Ewell Tom Knowles and Claire Mc Elwee as alternate members of the Crime Prevention Committee with terms continuing to June 30, 2000. 2. Emergency Operations Committee (a) Minutes of 07-07-97 & 01-05-98 CC-98-24 MOTION BY ' MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBR SINGLEY, CARRIED 5-0, to accept the July 7, 1997 and January 5, 1998 minutes of the Emergency Operations Committee. 3. Historical and Cultural Activities Committee (a) Minutes of 02-02-98 CC-98-25 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to accept the February 2, 1998 Minutes of the Historical and Cultural Activities Committee. 5B. Council Reports Mayor Matteson, reported that on March 18 the Grand Terrace Women's Club will be celebrating their 90th Birthday. He also reported that the Grand Terrace Day Parade will be held on June 13. He stated that he attended the Chamber of Commerce Mixer at Riverside Highland Water Company. He reported that Esselman was elected as the alternate and Williams is the president for the City Selection Committee. Mavor Pro Tem Buchanan. reported that a hearing has been scheduled by LAFCO for March 18 which will be a workshop session for their first formal view of the proposed formation of the East Valley Fire Protection District. LAFCO staff will be making a presentation and each of the cities will be making a brief presentation as well as the Council Minutes March 12, 1998 Page 3 consultant Davis and Company that prepared the feasibility study and other concerned organizations will be allowed to make their presentation. He does not anticipate any decision being made, it is only an opportunity for the LAFCO board to become familiar with the issues involved. He encouraged anyone who would like to attend the meeting to do so. He also reported that he attended the Riverside Highland Water Company open house and felt that it was a very nicely done event and feels that we are lucky to be served by such an outstanding organization. He attended an Advisory Commission on Water Policy meeting held where the Advisory Commission on Water Policy was asked to consider the San Bernardino Municipal Water agencies promotion on what they call the Lakes and Streams Project (Downtown San Bernardino Lake Proposal). It is his opinion that this project does not meet the criteria as a water project. The Advisory Commission on Water Policy and many of the water agencies that have considered this have all decided if San Bernardino wants to do this as a redevelopment project they should, however, no one has established how it is truly a water project. He reported that the City of Colton is examining where they want to go with their sewer rate structure. He stated that the initial proposal from the City of Colton is a 30% rate increase for the City of Grand Terrace. That item is under discussion and he will continue to represent ,,.,the Council. on the sewer issue. He reported on the new law regarding red lights on r school busses he wants everyone to be aware that when a bus is picking up or dropping off students and their lights are flashing vehicles must stop in either direction. Councilmember Hilkev, stated that kids rarely get hurt on the school busses it is when they get off of the bus. ;. :'Councilmember Sinalev, reported on the monthly SANBAG meeting that he attended. Councilmember Garcia, commended Councilmember Singley for being an outstanding SANBAG representative. She stated that she received a letter from WE-Tip giving the statistical report card. She reported that the Friends of the Library Cook Book will be available soon and any one wanting to give input, suggestions, or donations can call Ann Petta at 783-0658. She announced that the Garden Club is having their second meeting on March 18. On Tuesday, March 17 the Chamber of Commerce will be hosting a Luncheon and June Trudell will be the speaker. She complemented.the bike lane. She requested that an article be done by the Community Services Officer on public safety to go into the next newsletter. She reported that the Spring Egg Hunt will be held on April 11 at Pico Park at 10:00 a.m. and that the Annual Art Show will be held on May 3. PUBLIC HEARINGS 6A. CUP-97-04/SA-97-10/DU-97-03. AND E-97-09. Maple Ridae Mobile Home, Retail Sales Center "Propertv Improvement Ag_reement" located at 12142 La Cross Avenue Communitv and Economic Development Director Materassi, stated the she is requesting the City Council to approve a off-site Property Improvement Agreement for Maple Ridge Mobile Homes'at 12142 La Cross. The agreement allows entitlement for the property for five years and requires that 2,700 dollars be placed in a trust account per year in Council Minutes March 12, 1998 Page 4 order to accumulate funds to do the street improvements. Mavor Pro Tem Buchanan, questioned why they are not requiring street improvements to be made at the current time. Community and Economic Development Director Materassi., responded that it is because it is a temporary use and we can not require improvements on the streets, however, we can require them to put 2,700 into a trust fund to help pay for the improvements. Mayor Matteson opened discussion to the public, there being none he returned discussion to Council. CC-98-26 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve the "Property Improvement Agreement" between Maple Ridge Mobil Homes, Property Owner Terry Mc Duffee and the City of Grand Terrace. UNFINISHED BUSINESS. 7A. Resolution Reeulatine Fireworks Sales Permits. CC-98-27 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 4-1 (COUNCILMEMBER HILKEY VOTED NO), to approve a Resolution setting forth dates and conditions regarding the issuance of Fireworks Sales Permits. NEW BUSINESS 8A. Notice of Completion for Bike Lane Projects (Sean Malek Enaineerina) & Authorization to Reauest Reimbursement, Lana Mendoza, 22491 De Berry #L-151, Grand Terrace, expressed her dissatisfaction with the bike lane and the no parking situation on Mt. Vernon Avenue. She stated that it is an inconvenience for Ms. Wellard who is disabled and has a hard time walking a long distance. She stated that it is illegal for the City not to allow her to park on Mt. Vernon. She encouraged the Council to allow Ms. Wellard to park along Mt. Vernon Avenue. She stated that the sidewalk on De Soto is badly damaged and causes another conflict for Ms. Wellard. Citv Attorney Haroer, stated that the City designated the bike lane as no parking by ordinance. Councilmember Sinalev, stated that Council does care about the community and stated that the property owner has an obligation to Ms. Wellard and the rest of his renters to provide secure parking that is handicap accessible. He stated that staff is looking into this problem and suggested that staff also wort: with Mr. Karger to help solve this problem. Council Minutes March 12, 1998 Page 5 Henry Riedel, 1233 Via Barcelona, Redlands, stated that he feels that Ms. Wellard should be allowed to park on Mt. Vernon in the bike lane according to the law. City Attornev Hamer, responded that California law allows cities to regulate and designate an area as no parking in a bike lane or any where else in the City by ordinance and that is in fact what the City of Grand Terrace has done. . Councilmember Hilkev, stated that the City of Grand Terrace took a position.not to allow parking along the bike lane route. We could have allowed it however, we took the position not to allow it. Mr. Riedel, stated that he feels that staff did not do their homework before this project was done. Councilmember Sinalev, stated that the property owner was aware of this proposed bike lane and feels that there must be some way to solve this problem. He stated that he is not in favor of allowing cars to park in the bike lane. He feels that something can be worked out. ..Elaine Wellard, 22483 De Soto; Grand Terrace, stated that she doesn't understand why the area in front of her apartment can not be designated as parking . .Mavor Matteson, stated that Council would like to work with Ms. Wellard. Mavor Pro Tem Buchanan, stated that suggestions have been made to the property owner, however, he chooses not to do them because of the cost. Councilmember Sinalev, feels that there should be no reason why the property owner can not provide a safe and handicap accessible parking location for his tenants. Mavor Pro Tem Buchanan, stated that allowing parking on the bike lane is not going to happen, and feels that the problem is that of the property owner. Ms. Wellard, stated that she tried to contact City Staff regarding the bike lane issue and no one responded to her. Councilmember Sinalev, stated that he feels that Council has made some suggestions for staff to take to the property owner. Mavor Pro Tem Buchanan, stated that staff has been working with the property owner, he is not willing to make a commitment for a solution on his end. Rav Hendrickson, 4995 "N" G Street, San Bernardino, questioned why the City is Placing the burden soley on the property owner. Councilmember Sinalev, stated,that the City is willing to work with the property owner. He stated that the property owner is responsible to update the property to conform to Council Minutes March 12, 1998 Page 6 ADA requirements. CC-98-28 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve the Notice of Completion for the pedestrian/bike lane project for Sean Malek Engineering and Construction Company to allow full payment in full to this firm once project is finaled by the Department of Building & Safety, Public Works and Housing and Authorize the Community and Economic :Development staff to file a claim with SANBAG for reimbursement of expenditures related to the grant, Appropriate $363,033 to the bike lane construction fund account #44-200-620 to correct budgeted expenditures for FY 1997/1998 per request of Finance Department and to Adjust estimated revenue in bike lane construction fund account #44-300-01 by $11,343 to match amount of grant reimbursement from SANBAG per request of Finance Department. 8B. Exclusive Solid Waste Franchise Agreement - USA Waste Resolution Establishing Solid Waste Collection Rates CC-98-29 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 5-0, to approve the Exclusive Franchise Agreement between the City of Grand Terrace and USA Waste of California, Inc. for the provision of Integrated Waste Management and adopt a Resolution establishing Solid Waste Collection Rates. 8C. Commercial Waste Services - Notice CC-98-30 MOTION BY 'COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 5-0, to table Commercial Waste Services - Notice indefinately. 8D. Reschedule 03-26-98 City Council Meeting from 6:00 D.M. to 4:00 m m. CC-98-31 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-1(COUNCILMEMBER HILKEY VOTED NO), to reschedule the City Council Meeting on March 26, 1998 from 6:00 p.m. to 5:30 p.m. CLOSED SESSION 9A. Citv Manager's Annual Performance Evaluation Mayor Matteson announced that the Council met in closed session to discuss the City Manager's Annual Performance Evaluation. ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 10:45p.m., until the next CRA/City Council Minutes March 12, 1998 Page 7 Council Meeting which is scheduled to be held on Thursday, March 26, 1998 at 5:30 p.m. CITY CLERK =of the Cit of Grand Terrace MAYO of the City of Grand Terrace