05/27/1998 CITY OF GRAND TERRACE.
CITY COUNCIL DIMUL ES
SPECIAL COUNCIL MEETING- MAY 270 1998
A special meeting of the City Council of the City of Grand Terrace was called to order in the
Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California,
on May 27, 1998 at 6:00 p.m.
PRESENT: Byron Matteson, Mayor
Dan Buchanan, Mayor Pro Tem
Herman Hilkey, Councilmember
Jim Singley, Councilmember
Lee Ann Garcia, Councilmember
Tom Schwab, City Manager
John Donlevy, Assistant City Manager
Brenda Stanfill, City.Clerk
Bernard Simon, Finance Director
Patrizia Materassi, Community and Economic Development Director
Virgil Barham, Building & Safety Director
Lt. Mike Howell, Sheriffs Department
ABSENT: John Harper, City Attorney
REVIEW FISCAL YEAR 1998-1999 REVENUE
Approval of Fiscal Year 1998-1999 Revenue
CC-98-52 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCII,MEMBER SINGLEY, CARRIED 5-0, to approve the Fiscal Year 1998-
1999 Revenue in the amount of$5,652,079.
Fund: General (0) Department: Council (110)
CC-98-53 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO
TEM BUCHANAN, CARRIED 5-0, to approve the Council Department Budget
prior to cost alloction in the amount of $43,260 and the Cost Allocation in the
amount of($43,260) with'a total budget in the amount of$0.
Fund: General (10) Department: City Manager (120)
CC-98-54 MOTION BY COUNCEL MF.MBR SINGLEY, SECOND BY MAYOR PRO TEM
BUCHANAN, CARRIED 5-0, to approve the'City Manager Budget prior to cost
allocation in the amount of $217,085 and the Cost allocation in the amount of
($217,085) with a total budget in the amount of$0.
Fund: General (10)Department: City Clerk (125)
Council Minutes
May 27, 1998
Page 2
CC-98-55 MOTION - BY COUNCILMEMBER SINGLEY, SECOND BY
COUNCILMEMBER GARCIA, CARRIED 5-0, to approve the City Clerk
Department Budget prior to the cost allocation in the amount of$174,640 the Cost
Allocation in the amount of($174,640) with a total budget in the amount of$0.
Fund: General (10.) Dgpartment: Finance (1401
CC-98-56 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO
TEM BUCHANAN, CARRIED 5-0, to approve the Finance Department Budget
prior to cost allocation in the amount $278,195, a Cost Allocation in the amount
of($219,409) and a "Lookback" allocation in the amount of$28,560 with a total
budget in the amount of$87,346.
Fund: General (10) Department: City Attorney (1601
CC-98-57 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO
TEM BUCHANAN, CARRED 5-0, to approve the City Attorney Department
Budget prior to the cost allocation in the amount of$30,000, a Cost Allocation in
the amount of($30,000) with a total budget in the amount of$0.
Fund: General (10.) Department: Building and Safety11721
CC-98-58 MOTION BY COUNCH 1V EN[BER SINGLEY, SECOND BY COUNCH MEMBR
GARCIA, CARRIED 5-0, to approve the Building and Safety Department Budget
prior to cost allocation in the amount of $69,010, the Cost Allocation in the
amount of$5,769, and the "Lookback" allocation in the amount of$4,480 with a
total budget in the amount of$79,259.
Fund: General (10) Dc artment: Public Works (175)
CC-98-59 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO
TEM BUCHANAN, CARRIED 5-0, to approve the Public Works Department
Budget prior to cost allocation in the amount of$42,355, the Cost Allocation in the
amount of$7,132, and the "Lookback" allocation in the amount of$13,280 with
a total budget in the amount of$62,767.
Fund: General (10) Department: Community Services (,1801
CC-98-60 -MOTION BY: COUNCILMEMBER SINGLEY, SECOND BY
COUNCILMEMBER GARCIA, CARRIED 50, to approve the Community
Services Department Budget prior to cost allocation in the amount of$258,490, the
Cost Allocation in the amount of$40,040 and the "Lookback" allocation in the
amount of$29,200 with a total budget in the amount of$247,650.
Fund: General (10) Department: Non-Departmental (1901
Council Minutes
May 27, 1998
Page 3
CC-98-61 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO
TEM BUCHANAN, CARRIED 5-0, to approve the Non-Departmental Department
Budget prior to cost allocation in the amount of$287,206, the Cost Allocation in
the amount of($228,611), and the "Lookback" allocation in the amount of$6,800
with a total budget in the amount of$65,395.
Funds General (10)DD=a_rtment: Community and Economic Development/Planning
CC-98-62 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY
COUNCILMEMBER GARCIA, CARRIED 5-0, to approve the Community and
Economic Development/Planning Department Budget prior to the cost allocation
in the amount of$203,960, the Cost Allocation in the amount of$25,8441 and the
"Lookback" allocation in the amount of$22,720 with a total budget in the amount
of$252,524.
Fund: General (10.) Department: Geographic Information System (GIS) (380)
CC-98-63 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO
TEM BUCHANAN, CARRIED 5-0, to approve the Geographic Information
System Department Budget prior to cost allcoation in the amount of$25,317 and
the Cost Allocation in the amount of($25,317) with a total budget in the amount
Of$0.
r., Fund: General (10) Dcpartment: Law Enforcement (4
CC-98-64 MOTION BY COUNCILMEMBER HICKEY, SECOND BY
COUNCH,MEMBER SINGLEY, CARRIED 5-0, to approve the Law Enforcement
Department Budget prior to the cost allocation in the amount of$1,158,540, the
Cost Allocation in the amount of$83,600 and the "Lookback" allocation in the
amount of$66,160 with a total budget in the amount of$1,308,300.
Fund: General (10) Department: Recreation Services (430)
CC-98-65 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER HICKEY, CARRIED 5-0, to approve the Recreation
Services Department Budget prior to the cost allocation in the amount of$212,985,
the Cost Allocation in the amount of$35,468, and the "Lookback" allocation in the
amount of$26,240 with a total budget in the amount of$274,693.
Fund: General-(10) Department: Child Care Services (44W .
CC-98-66 MOTION BY COUNCII.MEMBER SINGLEY, SECOND BY MAYOR PRO
TEM BUCHANAN, CARRIED 5-0, to approve the Child Care Services
Department Budget prior to the cost alloction in the amount of$715,408, the Cost
Council Minutes
May 27, 1998
Page 4
Allocation in the amount of$81,988, and the "Lookback" allocation in the amount
of$61,680 with a total budget in the amount of$859,076.
Fund: General (10) Dcpartment: Park Maintenance (4501
CC-98-67 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER
SINGLEY, CARRIED 5-0, to approve the Park Maintenance Department Budget
prior to the cost allocation in the amount of$131,780, the,Cost Allocation in the
amount of$9,755, and the "Lookback" allocation in the amout of$6,640 with a
total budget in the amount of$148,175.
Fund: General (10) Department: Storm Drain Maintenance (631)
CC-98-68 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve the Storm Drain
Maintenance Department Budget prior to the cost allocation in the amount of
$9,000, the Cost Allocation in the amount of$928, and the "lookback" allocation
in the amount of$320 with a total budget in the amount of$10,248.
Fund: General (10) Department: Planning Commission (8011
CC-98-69 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve the Planning
Commission Department Budget prior to cost allocation in the amount,.of$6,900,
the Cost Allocation in the amount of$2,413, and the "Lookback"=allocation in the
amount of$1,840 with a total budget in the amount of$11,153.
Fund: General (10.) 12epartment: Crime Prevention Unit (802)
CC-98-70 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCii MEMBER GARCIA, CARRIED 5-0, to approve the Crime Prevention
Unit Department Budget prior to the cost allocation in the amount of$14,800, the
Cost Allocation in the amount of$14,884, and the "Lookback" allocation in the
amount of$10,480 with a total budget in the amount of$40,164.
Fund: General (10) Department: Historical and Cultural Committee ( 04)
CC-98-71 MOTION BY COUNCILMEMBER GARCIA, SECOND BY
COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve the Historical and
Cultural Committee Department Budget prior to cost allocation in the amount of
$1,350, the Cost Allocation in the amount of $12,325, and the "Lookback"
allocation in the amount of$8,560 with a total budget in the amount of$22,235.
-Fund: General (10.)Department: Senior Citizens' Program (,805)
Council Minutes
May 27, 1998
Page 5
CC-98-72 MOTION BY COUNCELMEMBER SINGLEY, SECOND BY MAYOR PRO
TEM BUCHANAN, CARRIED 5-0, to approve the Senior Citizens' Program
Department Budget prior to the cost allocation in the amount of$94,500, the Cost
Allocation in the amount of$6,390, and the "Lookback" allocation in the amount
of$1,120 with a total budget in the amount of$102,010.
Fund: General (10.) Departments Park and Recreation Committee (80Z
CC-98-73 MOTION BY COUNCELMEMBER SINGLEY, SECOND BY
COUNCILMEMBER GARCIA, CARRIED 5-0, to approve the Park and
Recreation Committee Department Budget prior to the cost allocation in the amount
of $200, the Cost Allocation in the amount of $8,978, and the "Lookback"
allocation in the amount of$6,240 with a total budget in the amount of$15,418.
Fund: General (10) Department: Emergency (1perations Center (,808)
CC-98-74 MOTION BY COUNCILMEM 3ER GARCIA, SECOND BY
COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve the Emergency
Operations Center Department Budget prior to the cost allocation in the amount of
$5,660, the Cost Allocation in the amount of $8,188, and the "Lookback"
allocation in the amount of$5,680 with a total budget in the amount of$19,528.
Special Funds
CC-98-75 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCHAIEMBER SINGLEY, CARRIED 5-0, to approve the following Special
Funds:
Fund: Street (11) Seismic Retrofit (50W, Street Projects (600)
Budget prior to cost allocation in the amount of $0, the Cost Allocation in the
amount of$5,077 and the"Lookback" allocation in the amount of$26,900, transfer
to Capital Improvements Fund in the amount of$30,000 with a total budget in the
amount of$61,977. -
Fund: Storm Drain (12) Department: Drainage Improvements (203)
Budget prior to cost allocation in the amount of$22,000, the Cost Allocation in the
amount of$3,718, and the "Lookback" allocation in the amount of$3,120 with a
total budget in the amount of$28,838.
Fund: Park (13) Department: Park Equipment (444) & Park Projects (445)
Budget prior to cost allocation in the amout of$65,500, the Cost Allocation in the
amount of$11,085, and the "Lookback" allocation in the amount of$10,300 with
a total budget in the amount of$86,885.
Fund: Air Quality Improvement(15.) Department: Air Quality Improvement (5001
Council Minutes
May 27, 1998
Page 6
Budget prior to cost allocation in the amount of$10,000, the Cost Allocation in the
amount of$507, and the "Lookback" cost allocation in the amount of$2,320 with
a total budget in the amount of$12,827.
Fund: Gas Tax_ (1 ) Denartm__ent: Street&Signal Lighting(mi) Road Maintenance
V=
Budget prior to cost allocation in the amount of$219,400, the Cost Allocation in
the amount of$80,368, and a Transfer to Capital Improvement Fund (46) in the
amount of$255,476 with a total budget in the amount of$555,244.
Fund: Traffic Safety (impartment: School Crossing Guard ( 101
Budget prior to cost allocation in the amount of$4,290, the Cost Allocation in the
amount of$310, and the "Lookback" cost allocation in the amount of$240 with a
total budget in the amount of$4,840.
Fund: Me?usre "I" (20) Dcpartment: Road Maintenance ('10)
Budget prior to cost allocation in the amount of$275,000, the Cost Allocation in
the amount of$63,959, the "Lookback" allocation in the amount of$7,360, and a
Transfer to Capital Improvement Fund (46)in the amount of$130,000 with a total
budget in the amount of$476,319.
Fund: Wastewater Disposal (21) De=rtment: Colton (5701 & Grand Terrace ( 72)
Budget prior to cost allocation in the amount of$813,540, the Cost Allocation in
the amount of$79,783, and the "Lookback" allocation in the amount of$59',360
with a total budget in the amount of$952,683.
Fund: Landscape & Lighting Assessment District (26)
Budget prior to cost allocation in the amount of$13,521, the Cost Allocation in the
amount of$2,288, and the "Lookback" allocation in the amount of$2,720 with a
total budget in the amount of$18,529.
Fund: Street Improvement Projects (4 )
Total budget in the amount of$415,476.
ORDER OF ADTO
Mayor Matteson adjourned the City Council Meeting at 9:30 p.m., until the next CRA/City
Council Meeting which is scheduled to be held on Thursday, May 28, 1998 at 6:00 p.m.
CITY CLERK of the Cify_of Gram
Terrace
MAYO& of the City of Grand Terrace