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08/13/1998 J CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR COUNCIL MEETING - AUGUST 13. 1998 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on August 13, 1998 at 6:00 p.m. PRESENT: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tem Herman Hilkey, Councilmember Jim Singley, Councilmember Lee Ann Garcia, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patrizia Materassi, Community and Economic Development Director Virgil Barham, Building & Safety Director Lt. Pete Ortiz, Sheriffs Department ABSENT: John Harper, City Attorney The meeting was opened with invocation by Dr. Tom Harvick, Colton Christian Church, followed by the Pledge of Allegiance led by Councilman Singley. Councilmember Garcia introduced her new baby, Dallas Kennedy. ITEMS TO ADD CC-98-98 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY WAS ABSENT), to add Rite Aid Quitclaim Deed as an urgency item to the agenda as item 8B. SPECIAL PRESENTATIONS 2A. Recycling Family of the Month - June 1998 Mayor Matteson announced that the Matteson Family is the recipients of the Recycling Family of the Month Award for the month of June, 1998 and presented them with local merchant gift certificates from Stater Brothers, Sub Depot, Demetri's Restaurant, Miguel's Jr., and La Pasta Italia. 2B. Commendation - Moire Huss Mayor Pro Tem Buchanan read a commendation to Moire Huss for the outstanding and dedicated work she provided to the City of Grand Terrace as a Planning Commissioner. Mayor Matteson presented the commendation to Ms. Huss. Council Minutes August 13, 1998 Page 2 2C. Commendation - Mike Howell Mayor Matteson presented a plaque to Captain Mike Howell in appreciation for outstanding service as Lieutenant for the City of Grand Terrace. Mike Howell, stated that he has enjoyed working with the City of Grand Terrace. He stated that Lt. Pete Ortiz will do an outstanding job. He thanked everyone for the support and friendship. CONSENT CALENDAR CC-98-99 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY.WAS ABSENT), to approve the following consent calendar items: 3A. Approval of Check Register No. 072398 & 081398 3B. Ratify 08-13-98 CRA Action 3C. Waive-Full Reading of Ordinances on Agenda 3D. :Approval of 07-09-98 Minutes 3E. Reject Liability Claim GTLC-98-05 (Kazan, Inc. - D.B.A.: Yum Yum Restaurant) 3F. Authorize 'Travel to the League of California Cities Economic Development Conference, Continuing Education for Public Officials (CEPO) Conference, and the International City/County Management Association (ICMA) Conference 3G. Award Contract Street Maintenance 3H. Award Contract - Concrete Maintenance 3I. Resolution to Direct Collection of Delinquent Sewer User Fees on the San Bernardino County Tax Roll 1998-1999 3J. Reject Liability Claim GTLC-98-04 (Genel) 3K. Sewer Service Agreement: Highgrove Park 3L. Trash Exemption Request: 23335 Westwood Street PUBLIC CONMIENT Dick Rollins, 22797 Barton Road, stated that at the last Crime Prevention Committee meeting there was discussion on mail box thefts in Grand Terrace and urged residents not to put checks in the mail boxes and if you are expecting checks in the mail to get them out as soon as possible. Barbara Pfenniehausen, 22111 Ladera Street, reported that three of her friends have had their cars stolen in Grand Terrace right out of their driveway and questioned what the Sheriffs Department is doing to combat this problem. She congratulated Councilmember Singley on his promotion to Lieutenant. She referred to a recent State law regarding public employees, prohibiting them from serving on city councils, stating that it is a conflict of interest. Council Minutes August 13, 1998 Page 3 Councilmember Sinelev, responded that he checked into that particular law and was told that there was no conflict of interest due to the fact that he does not work directly for the captain that is in charge of Grand Terrace. Citv Manager Schwab, stated that he will get an opinion from the City Attorney regarding this law. Dorothv Perkio, 22401 Ladera:Street, expressed her concern with the amount of dogs running loose in the City and the dog owners not abiding by the leash law. She stated that on several occasions her children have been chased and attacked by unleashed dogs. She also expressed her dissatisfaction with the response time of Animal Control and requested that the Council look into this issue and possibly do something to educate the community regarding the leash law in order to eliminate this problem. She expressed her concern with the sections from the Municipal Code regarding dogs. Citv Manager Schwab, responded that he has been made aware of this problem and that he has contacted Animal Control and that they are going to give some attention to this problem. Mawr Pro Tem Buchanan, questioned if we could run an informational article on the leash:4aw in the next newsletter. Moire Huss, 12570 Mt.-Vernon Avenue, thanked the Council for the commendation. SWstated that dog bites are very serious and encourage Ms. Perkio to pursue her issues with;Ahe leash law. She stated that mail theft has been a problem for years. She W congratulated Councilmember Garcia on her baby. She congratulated Dan Buchanan and Herman Hilkey on not having any competitors for the election race. She also congratulated Councilman Singley on his promotion. ORAL REPORTS 5A. Committee Reports 1. Park and Recreation Committee a. Minutes of 05-04-98 and 06-01-98 CC-98-100 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to , accept the Park and Recreation Committee minutes of May 4, 1998 and June 1, 1998. 2. Emergency Operations Committee a. Minutes of 06-01-98 and 07-06-98 CC-98-101 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 5-0, to accept the Emergency Operations Committee Minutes of June 1, 1998 and July 6, 1998. Council Minutes August 13, 1998 Page 4 b. Appoint Regular Member - Aiken CC-98-102 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to appoint Sonia Aiken as a regular member of the Emergency Operations Committee filling an unexpired term continuing to June 30, 2002. 3. Crime Prevention Committee a. Minutes of 06-08-98 CC-98-103 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCH JEMBER SINGLEY, CARRIED 5-0, to accept the Crime Prevention Committee minutes of June 8, 1998. b., Appoint Regular Member - Mc Elwee CC-98-104 MOTION BY COUNCILMEMBER GARCIA, SECOND BY COUNCH 1 MMBER SINGLEY, CARRIED 5-0, to appoint Claire Mc Elwee as ..a regular member of the Crime Prevention Committee filling an unexpired term continuing to June 30, 2002. 5B. Council Reports Mavor Matteson, congratulated Councilmember Singley on his promotion to lieutenant. Mavor Pro Tem Buchanan, reported that the Stampede-Baseball Club held,a promotional event where they attempted to set the league attendance record breaking a previous record set by the Lake Elsinore Storm. They had a large parking lot party and had a large fireworks display after the game. They expanded the capacity of the stadium and heavily promoted the event. He stated that a local businessman, Byron Marquez, purchased approximately 5,500 tickets that he donated to local schools. As part of this event Mr. Marquez co-sponsored with the Stampede a contest where the elementary school that generated the greatest support for this event would get a free computer system as well as a pizza party for all of the children. He reported that Terrace View was the winner of the contest. He stated that it was a fantastic evening and he and his family had a great time. He personally congratulated Henry and Lee Ann Garcia on their.baby Dallas and congratulated Jim Singley on his promotion to lieutenant. Councilmember Sinelev, reported that he attended the League Conference in Monterey. One of the sessions he attended was on the Y2K computer problem that is suppose to take place in the year 2000. He urged everyone to look into the problem and to find out whatever they can do in the event that there is a problem. He congratulated Councilmember Garcia on her new baby. Councilmember Hilkev, reported that the Grand Terrace Area Chamber of Commerce held a Grand Terrace Night at the Stampede and that there was a great turn out and recognition. Council Minutes August 13, 1998 Page 5 Councilmember Garcia, congratulated Jim Singley on his promotion. She reported that she attended the SANBAG meeting. She reported that the Grand Terrace Republican Women will be holding their Ice Cream Social on August 19 from 6:30 to 9:30 p.m. Mavor Pro Tem. Buchanan, reported that the hearing where LAFCO will be making a decision on whether or not we will be able to vote for or against the formation of a fire district will be held on August 19 at 9:00 a.m. at the LAFCO Hearing Room in San Bernardino. He believes that LAFCO's staff recommendation will be to deny the application. PUBLIC HEARINGS 6A. An Ordinance of the City of Grand Terrace, California, Approving General Plan Amendment GPU-97-01 Updating the Circulation Element Contained Within the Infrastructure Element of the General Plan and Respective Negative Declaration Craie Neustaedter, traffic engineering consultant, gave a presentation on the most ..important issues that are addressed in the circulation element. Councilmember'Hilkev, questioned why the proposed raised median on Barton Road from Vivienda to Mt. Vernon does not go all the way to the downtown area or to City Hall. Community and Economic Development Director Materassi, responded that the median is connected to the downtown area to make a pedestrian area and facilitate the crossing -.of.-Barton Road from one side to the other as well as cost. Mavor Matteson, stated that there was a lot of opposition the last time an update was done. Communitv and Economic Development Director Materassi, stated that these are items where studies will need to be done to compliment the Circulation Element which will be done when the time comes to allocate funds to bring the community in to participate. Mavor Matteson,. stated that these are recommendations not necessarily items that have to be done. Communitv and Economic Development Director Materassi, stated that these are items that the General:Plan Task Force as well as the'Council have approved as part of the Strategic Action Plan that was approved by resolution, Mavor Pro Tem Buchanan, questioned if a median on Barton Road is principlely related to traffic calming issues or aesthetic and safety issues. Community and Economic Development Director Materassi, responded that it is related to aesthetic and safety not traffic calming. Council Minutes August 13, 1998 Page 6 Craig Neustaedter, stated that when there is a raised median it prohibits certain traffic movements eliminating certain points of conflicts. Councilmember Garcia, stated that a prime example of conflict areas would be the area near Bank of America and the Food Connection, there are always near traffic collisions there. Councilmember Hilkev, questioned if the objective is to protect the citizens of Grand Terrace from the flow of Traffic through Grand Terrace. �g Neustaedter, responded that we want to protect the residential neighborhoods from infiltration of thru traffic. He stated that there are some places where it is good to have traffic, for example a commercial district. Councilmember Hilkev, stated that most of the recommendations are for wider roads, and questioned whether wider roads would encourage more traffic. He feels that thru traffic is a problem on Barton Road. .He feels that wider streets cause better visibility and control of flow, however, it also enhances the speed ability of the people passing.through Grand Terrace. He feels that we need to-do something to slow the traffic in Grand Terrace to make it safer for the residents. Community and Economic Development Director Materassi, stated that on Barton Road they reduced the number of lanes. to maintain the width that we currently have. Councilmember Hilkev, questioned whether there was a planned date for the widening of Pigeon Pass. Craig Neustaedter, responded in the negative. Councilmember Garcia, questioned if it would be possible to route truck traffic. Craig Neustaedter, responded that under the California Vehicle Code, you can establish a truck route or routes by ordinance, however, you have to make provisions that any large trucks that have to have local access are exempt. Councilmember Garcia, questioned whether a truck route has been taken into consideration in the circulation element. Craig Neustaedter, responded in the negative. Communitv and Economic Development Director Materassi, stated that our industrial routes have been included in the map. She also stated that she is working with the City of Colton trying to widen the Iowa and Main Street intersection to allow our industrial traffic to go through that area to access the freeway. Mayor Matteson opened discussion to the public. Council Minutes August 13, 1998 Page 7 Barbara Pfennighausen, 22111 Ladera Street, questioned whether or not the route to commerce way has been taken into consideration and if we wanted to complete that route would it compromise the alignment of the development that has been allowed to take place. Communitv and Economic Development Director Materassi, responded that the route was approved along with the original General Plan. Barbara Pfennighausen, stated that she has some concern with the development that has been allowed to take place in that area. Craig Neustaedter, stated that the conceptual alignment that is shown on the map has been reviewed and is feasible and will not compromise or encroach on existing development. It is a needed roadway that is needed to develop the remaining vacant acreage.- They believe that commerce way alignment is essential in order to develop a mitigation strategy to prevent infiltration from occurring in the residential development that is present on De Berry, Van Buren and Pico. <Mayor Matteson;returned discussion to the Council. Councilmember Hilkev, questioned whether there was anything in Riverside County that would line up close to Commerce Way that would compliment it. Craig Neustaedter, stated that they have not been able to identify an alignment that would work. Community and Economic Development Director Materassi, stated that Highgrove is currently working on developing a plan to rezone and restructure the Highgrove area which we will participate in. CC-98-105 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCELMEMBER HELKEY, CARRIED 5-0, to approve the first reading of an Ordinance of the City of Grand Terrace, California, Approving General Plan Amendment GPU-97-01 Updating the Circulation Element Contained Within the Infrastructure Element of the General Plan and Respective Negative Declaration. 6B. An Ordinance of the City Council of the City of Grand Terrace, California, Amending Chapter 2.16 of the Grand Terrace Municipal Code Dealing with the City of Grand Terrace Planning Commission. Mavor Matteson, expressed his concern with the attendance of the Planning Commission. Mavor Pro Tem. Buchanan, stated that there may become a quorum problem if the number is left at seven. Mayor Matteson opened discussion to the public. Council Minutes August 13, 1998 Page 8 Barbara Pfenniahausen, 22111 Ladera Street, feels that the number of members on the Planning Commission should be reduced to five. She stated that if there.is an attendance problem on the Planning Commission it. should be addressed by the Council. She questioned whether there was something in the Ordinance that allows political appointment. Mavor Pro Tem Buchanan, responded that there is nothing in the Ordinance that would allow political appointments to the Planning Commission. Mayor Matteson returned discussion to the Council. Councilmember Garcia, asked.that if there is an attendance problem that it be brought before the Council at the next meeting. Community and Economic Development Director Materassi, stated that currently they don't have an attendance problem. CC-98-106 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-1-0-0 (MAYOR MATTESON VOTED NO), to approve the first reading of an Ordinance of the City of Grand Terrace, California, Amending Chapter 2.16 of the Grand Terrace Municipal Code Dealing with the City of Grand Terrace Planning Commission. UNF MSHED BUSINESS 7A. Award Contract- 1998 Slurry Seal Program (California Pavement Management, Inc.) CC-98-107 MOTION BY COUNCILMEMBER. SINGLEY, SECOND BY - MAYOR MATTESON, FAILED 2-3-0-0 (MAYOR . MATTESON AND COUNCH dVIEMBER SINGLEY VOTED YES), to award a contract to California Pavement Management, Inc. For the 1998 Slurry Seal Program, approve a $24,000.00 Contingency for the Project, approve $15,000 for Striping Services as per prices submitted in the 1997-98 Program Bid by Arrow Straight Striping Services, and approve option number one for all areas to be done in Standard Type H Slurry in the amount of$217,872.41. CC-98-108 MOTION BY MAYOR PRO TEM ' BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to award a contract to California Pavement Management, Inc. For the 1998 Slurry Seal Program, approve a $24,000.00 Contingency"for the Project, approve $15,000 for Striping Services as per prices submitted in the 1997-98 Program Bid by Arrow Straight Striping Services,' and modify option number three approving all areas to be done in Standard Type II and Barton Road be done in RPM Type II not to exceed $225,000.00. NEW BUSINESS Council Minutes August 13, 1998 Page 9 8B. Rite Aid Quitclaim Deed CC-98-109 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to approve the Quitclaim Deed to Joval Development Company for the Rite Aid Pharmacy Project. Mayor Matteson;adjourned the City Council meeting at 7:50 p.m. Chairman Matteson reconvened the City Council meeting at 8:59 p.m. 8A. Appoint Representatives to Attend an Economic Base Analysis Workshop It was the consensus of the Council to appoint Councilmember Garcia and Councilmember,Hilkey to participate in the Economic Base'Analysis Workshop on August 26, 1998 from 12:00 noon to 1:30 p.m. CLOSED SESSION Pending Litigation Pursuant to Government Code Section 54956.9 (a) - LAFCO Reorganization No. 2826. Councilmember. Garcia will not participate in the Closed Session due to a possible conflict of interest. No decision was made. Mayor Matteson announced that the Council met in Closed Session to discuss Pending Litigation Pursuant to Government Code Section.54956.9 (a) - LAFCO Reorganization No. 2826. ORDER OF ADJOURNMENT . Mayor Matteson adjourned the City Council Meeting at 9:45 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Thursday, August 27, 1998 at 6:00 p.m. CITY CLERK of the tity of Grand &, ,Irn / �Re� Terrace MAXOR of the City of Grand Terrace