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05/11/1999 CITY OF GRAND TERRACE CITY COUNCIL MINUTES SPECIAL COUNCIL MEETING - MAY 11. 1999 A special meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road,`Grand Terrace, California, on May 11, 1999 at 6:30 p.m. PRESENT: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tem Herman Hilkey, Councilmember Lee Ann Garcia, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patrizia Materassi, Community and Economic Development Director Virgil Barham, Building & Safety Director ABSENT: Jim Singley, Councilmember John Harper, City Attorney Lt. Pete Ortiz, Sheriffs Department The meeting was opened with the Pledge of Allegiance led by Councilmember Hilkey. 1. PUBLIC CONMIENT None FY 1999-2000 PRELP%HNARY BUDGET REVIEW 2. CITY REVENUE A. GENERAL FUND CC-99-39 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the General Fund Revenue in the amount of$3,094,518. B. Special Revenue Funds CC-99-40 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Special Revenue Funds in the amount of$1,585,038. C. Street Capital Proiects CC-99-41 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY Council Minutes May 11, 1999 Page 2 COUNCILMEMBER GARCIA; CARRIED 4-0-1-0 . (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Street Capital Projects Fund in the amount of $302,000. 3. CITY EXPENDITURES Fund: General (10) Denartment: Council (110) CC-99-42 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA) CARRIED 4-0-1-0 (COUNICLMEMBER SINGLEY WAS ABSENT) , to approve the Council Department budget prior to the cost allocation in-the amount of$43,160 with a cost allocation in the amount of ($43,160) for a total budget in the amount of$0. Fund: General (10) Department: Citv Manager (1201 CC-99-43 , MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the City Manager Department budget prior to the cost allocation in the amount of$215,414 with a cost.allocation in the amount of ($215,414) for a total budget in the amount of$0. Fund: General (10) Department: Citv Clerk (125) CC-99-44 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (COUNCELMEMBER SINGLEY WAS ABSENT), to approve the City Clerk Department budget prior to the cost allocation in the amount of $194,025 with a cost allocation in the amount of ($194,025) for total budget in the amount of$0. Fund: General (10) Department: Finance (140) CC-99-45 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Finance Department budget prior to the cost allocation in the amount of$271,995 with a cost allocation in the amount of ($251,665) for a total budget in the amount of$20,330. Fund: General (10) Department: Citv Attornev (160) CC-99-46 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the City Attorney budget prior to cost allocation in the amount of$30,000 with a cost allocation in the amount of ($30,000) for a total budget in the amount of$0. Fund: General (10) Department: Building & Safety (172) Council Minutes May 11, 1999 Page 3 CC-99-47 MOTION BY COUNCELMEMBER GARCIA, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Building & Safety Department budget prior to the cost allocation in the amount of$ 70,298 with a cost allocation of$6,310 for a total budget in the amount of$76,608. Fund: General (10) Department: Public Works (175) CC-99-48 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Public Works Department budget prior to the cost allocation in the amount of $42,710 with a cost allocation of $5,590 for a total budget in the amount of$48,300. Fund: General (10) Department: Communitv Services (180) CC-99-49 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER HILKEY, CARRIED 4-0-1-0 (COUNCILMEIVIBER SINGLEY WAS ABSENT), to approve the Community Services Department budget prior to the cost allocation in the amount of $265,580 with a cost allocation of ($41,978) for a total budget in the amount of$223,602. Fund: General (10) Departmenf: Non-Departmental (1901 CC-99750 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Non-Departmental Department budget prior to the cost allocation in the amount of$276,061 with a cost allocation in the amount of ($247,926) for a total budget in the amount of$28,135. Fund: General (10) Department: Community and Economic Develonment/Plannina (370) CC-99-51 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (COUNCELMEMBER SINGLEY WAS ABSENT), to approve the Community and Economic Development/Planning Department budget prior to the cost allocation in the amount of $205,585 with a cost allocation in the amount of$27,645 for a total budget in the amount of$233,230. Fund: General (10) Department: Information Svstems (380) CC-99-52 MOTION BY COUNCILMEMBER GARCIA, SECOND BY, MAYOR PRO TEM BUCHANAN, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Information Systems Department budget prior to the cost allocation in the amount of$50,940 with a cost allocation in the amount of ($50,940) for a total budget in the amount of $0. Council Minutes May 11, 1999 Page 4 Fund: General (10) Department: Law Enforcement (410) CC-99-53 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY MAYOR MATTESON, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Law Enforcement Department budget prior to the cost allocation in the amount of $1,134,960 with a cost allocation in the amount of $112,079 for a total budget in the amount of$1,247,039. Fund: General (10) Department: Recreation Services (430) CC-99-54 MOTION BY MAYOR PRO TEM BUCHANAN, . SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (COUNCELMEMBER SINGLEY WAS ABSENT), to approve, the Recreation Services Department budget prior to the cost allocation in the amount of $219,205 with a cost allocation in the amount of$41,246 for a total budget in the amount of$260,451. Fund: General (10) Department: Child Care Services (440) CC-99-55 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Child Care Services Department budget prior to the cost allocation in the amount of $686,757 with a cost allocation in the amount of $105,978 for a total budget in the amount of $792,735. Fund: General (10) Department: Park Maintenance (450) CC-99-56 MOTION BY COUNCILMEMBER GARCIA, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Park Maintenance Department budget prior to the cost allocation in the amount of $125,400 with a cost allocation in the amount of $13,437 for a total budget in the amount of$138,837. Fund: General (10) Department: Storm Drain Maintenance (631) CC-99-57 MOTION BY MAYOR PRO TEM BUCHANAN, . SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Storm Drain maintenance Department budget prior to the cost allocation in the amount of$9,000 with a cost allocation in the amount of$1,506 for a total budget in the amount of$10,506. Fund: General(10) Department: Planning Commission (801) CC-99-58 MOTION BY MAYOR PRO TEM BUCHANAN,I ''SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (COUNCILMEM[BER SINGLEY WAS ABSENT), to approve the Planning Commission Department budget prior to the cost allocation in the amount of $ 6,900 with the cost Council Minutes May 11, 1999 Page 5 allocation in the amount of$2,840 for a total budget in the amount of$9,740. Fund: General (10) Department: Crime Prevention Unit (802) CC-99-59 MOTION BY COUNCILMEMBER GARCIA, SECOND BY COUNCELMEMBER HILKEY, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Crime Prevention Unit Department budget prior to the cost allocation in the amount of$14,800 with a cost allocation in the amount of$16,241 for a total budget in the amount of$31,041. Fund: General (10) Department: Historical and Cultural Activities Committee (804) CC-99-60 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER HELKEY, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Historical and Cultural Activities Committee Department budget prior to the.cost allocation in the amount of$1,350 with a cost allocation in the amount of$13,788 with a total budget in the amount of$15,138. Fund:.General (10) Department: Senior Citizen's Program (805) CC-99-61 MOTION BY COUNCILMEMBER GARCIA, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Senior Citizen's Program Department budget prior to the cost allocation in the amount of$17,600 with a cost allocation in the amount of $1,753 for a total budget in the amount of$19,353. Fund: General (10) Department: Park and Recreation Committee (807) CC-99-62 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Park and Recreation Committee Department budget prior to the cost allocation in the amount of $200 with a cost allocation in the amount of $10,049 for total budget in the amount of$10,249. Fund: General (10) Department: Emeraencv Operations Committee (808) CC-99-63 MOTION BY COUNCILMEMBER GARCIA, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Emergency Operations Committee Department budget prior to the cost allocation in the amount of$3,500 with a cost allocation in the amount of$8,997 for a total budget in the amount of$12,497. 4. CITY EXPENDITURES - SPECIAL REVENUE FUNDS. Fund: Street (11) Department: Seismic Retrofit (500) Street Proiects(600) Council Minutes May 11, 1999 Page 6 CC-99-64 MOTION 'BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Seismic Retrofit and Street Projects budget prior to the cost allocation in the amount of$2,000 with a cost allocation in the amount of $31,149 with an Operating Transfer Out to fund 46 in the amount of$100,000 for a total budget in the amont of$133,149. Fund: Storm Drain (12) Department: Drainage Improvements (903) CC-99-65 MOTION BY MAYOR PRO TEM BUCHANAN,. _SECOND BY COUNCILMEMBER HILKEY, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Drainage Improvements Department budget prior to the cost allocation in the amount of$23,400 with a cost allocation in the amount of$3,056 for a total budget in the amount of$26,456. Fund: Park (13) Department: Park Equipment (444) & Park Proiects (445) CC-99-66 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY MAYOR MATTESON, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Park Equipment and Park Projects Department budget prior to the cost allocation in the amount of $500 with a cost allocation in the amount of$98 for a total budget in the amount of$598. Fund: Supplemental Law Enforcement Safetv Fund (14) CC-99-67 . MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER HILKEY, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Supplemental Law Enforcement Safety Fund budget prior to the cost allocation in the amount of $5,000 with a cost allocation of$159 for a total budget in the amount of$5,159. Fund: Air Oualitv Improvement (15) Department: Air Ouality Improvement (5001 CC-99-68 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (COUNCIZMEMBER SINGLEY WAS ABSENT), to approve the Air Quality Improvement Department budget prior to the cost allocation in the amount of$10,250 with a cost allocation of$1,378 for a total budget in the amount of 11,628. Fund: Gas Tax (16) Department: Road Maintenance (900) CC-99-69 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Road Maintenance Department budget prior to the cost allocation in the amount of $227,400 with a cost allocation of $60,550 with a Operating Transfer to fund 46 in the amount of $82,000 for a total budget in the amount of$369,950. 1 Council Minutes May 11, 1999 Page 7 Fund: Traffic Safetv Department: School Crossing Guard (9101 CC-99-70 MOTION BY MAYOR PRO . TEM BUCHANAN, SECOND BY COUNCILMEMBER -GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the School Crossing Guard Department budget prior to the cost allocation in the amount of$4,475 with a cost allocation in the amount of$283 for a total budget in the amount of$4,758. Fund: Measure "I" (20) Department: Road Maintenance (100) and Transportation_Capital Improvement Proiects (200) CC-99-71- MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER ;GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Road Maintenance and Transportation Capital Improvement Projects Department budget prior to the cost allocation in the amount of $295,000 with a cost allocation in the amount of $64,442 and a Operating Transfer to fund 46 in the amount of$120,000 for a total budget in the amount of$479,442. Fund: Wastewater Disposal (21) Department: Colton (570) and Grand Terrace (5721 CC-99-72 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Wastewater Disposal, Colton and Grand Terrace Department budget prior to the cost allocation in the amount of $892,830 with a cost allocation in the amount of$103,069 for a total budget in the amount of$995,899. Fund: Landscaping and Lighting District (26) CC-99-73 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER •HIKLEY, CARRIED 3-1-1-0 (COUNCILMEMBER HIKEY VOTED NO AND COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Landscaping and Lighting District budget prior to the cost allocation in the amount of $13,521 with.a cost allocation in the amount of $2,654 for a total budget in the amount of$16,166. 5. CITY CAPITAL IMPROVEMENT FUND EXPENDITURES Fund: Street Improvement Proiects (461 CC-99-74 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER HILKEY, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Street Improvement Projects budget prior to the cost allocation in the amount of$302,000 with a total budget in the amount of$302,000. Council Minutes May 11, 1999 Page 8 ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 9:05 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Thursday, May 13, 1999 at 6:00 p-.m. CITY CLERK of the City of Grand ' Terrace _ a - MA)(OR of the City of Gland Terrace