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01/27/2000 CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - JANUARY 27. 2000 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on January 27, 2000, at 6:00 p.m. PRESENT: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tem Herman Hilkey, Councilmember Lee Ann Garcia, Councilmember Don Larkin, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Patrizia Materassi, Community and Economic Development Director Virgil Barham, Building & Safety Director Bernie Simon, Finance Director John Harper, City Attorney Sgt. Tony Allen, Sheriff's Department ABSENT: Lt. Pete Ortiz, Sheriff's Department The meeting was opened with invocation by Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church followed by the Pledge of Allegiance led by Councilman Don Larkin. ITEMS TO DELETE City Manager Schwab indicated that he would like to delete item 2A. Consider Support for LAFCO - John Freedman, Candidate/Council Member Redlands. Mr. Freedman is unable to attend the meeting to make his presentation. SPECIAL PRESENTATIONS - None CONSENT CALENDAR CC-2000-13 MOTION BY COUNCILMEMBER GARCIA, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve the following consent calendar items: 3A. Approval of Check Register No. C0002 3B. Ratify 01-27-00 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 01-13-00 Minutes 3E. Annual Financial Report for Fiscal Year Ending June 30, 1999 3F. Fiscal Year 1999-2000 Appropriations Limit Council Minutes January 27, 2000 Page 2 3G. Adopt Statement of Investment Policy PUBLIC COMMENT Barbara Pfenniehausen, 22111 Ladera Street, wished everyone a Happy New Year. She expressed her concern that the City did not display any Christmas decorations this past year. She also expressed her concern with the loss of long time employees. ORAL REPORTS 5A. Committee Reports 1. Park and Recreation Committee a. Resignation of Committee Member (Ortiz) CC-2000-14 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to accept the resignation of Park and Recreation Committee member.-Manuel.Ortiz and direct staff to send a letter of gratitude and thanks. 5B. . Council Reports Mavor Pro Tem Buchanan, stated that the Library gave each Council Member a calendar. He reported that at the Plans and Programs Committee meeting for-SANBAG he was selected to Chair the committee. Councilmember Garcia, reported that she and City Manager Schwab attended the East Valley Coalition meeting which was very informative. The Inland Empire Division of the League held their meeting where it was stated that Cities need to be better about letting the League know about legislative actions. She expressed her desire to keep the quality of Grand Terrace good and to raise the spirit of volunteerism throughout the community. Councilmember Hilkev, thanked everyone for the cards and well wishes with the passing of his father. Councilmember Larkin, believes that there is a strong volunteer effort within the community. He indicated that more and more, people are turning to government for the answers and that they should be turning to each other to make things happen. He reported that he attended the League of California Cities Inland Empire Division meeting and commended Councilmember Garcia on the meeting. He stated that he is a member of the Board of Directors for Riverside Highland Water Company and feels that the joint billing is going well and has been beneficial. He indicated that his e-mail address is Larkin D(@, email.msn.com. Council Minutes January 27, 2000 Page 3 PUBLIC HEARING 6A. Community Development Block Grant Program: Public Hearing Assistant Citv ManaLyer Donlevv, indicated that representatives from the County of San Bernardino are at the meeting to receive input on the prioritization of needs for Community Development Block Grant Funds. Norm Buckner.County of San Bernardino Development Department, indicated the County Board of Supervisors holds an annual public hearing to determine the communities that are participating in the Community Development Block Grant Program and to find out what the needs of the communities are. Typically the public hearings are held twice a year and the second part of the process is where the Board of Supervisors entertains any modifications to any proceeding programs or adds on any programs that the different metropolitan areas would like to entertain. He stated that he is primarily here to find out what the needs of Grand Terrace are. The Senior Center has been the primary target area in the community with the exception of a few minor upgrades at the parks. Councilmember Hilkev, indicated that he understands the limitations on the CDBG funds. He stated that the Junior High is located in Grand Terrace, however, student that attend not only come from Grand Terrace but they come from South Colton, Reche Canyon and Cooley Ranch.. Their economic base is much different than the neighborhoods around the school and same thing happens,to Little League by designation from the National Little League Association and questioned if this can be taken into consideration when we would .like to make improvement to the joint use facilities with CDBG funds. Mr. Buckner..indicated that the low to moderate income target areas are composed by census tracks and the last census track showed that the area that the Junior High is in is not a low--to moderate income area. He stated that HUD does not take into consideration that individuals outside of the area utilize the facility. Their consideration is the area in which the school was built to serve. He indicated that he would be glad to take any proposal to HUD for consideration. Communitv and Economic Development Director Materassi, stated that the City has two problem areas on an economic development perspective, we are poor in businesses in the down town area and poor in jobs in the industrial area and questioned if there is a way we can get some economic development use of the funds. Mr. Buckner. responded that their office offers a multitude of different programs, however, the common ground for all of their programs is low to moderate income. Communitv and Economic Development Director Materassi,indicated that the commercial area has no businesses and she believes that it would be considered a blighted area. Mr. Buckner, responded that it is not considered blight and it would not be an eligible Council Minutes January 27, 2000 Page 4 project. Mavor Pro Tem Buchanan, stated that a way the money could be spent in a qualified manner would be to have a business start up assistance program or a business incubation program where the person applying meets the HUD requirements. Assistant Citv Manager Donlevv, stated that the City receives approximately $37,000 of which 15% of that can be used for service type programs. The balance has to be used for Capital Improvements. Mayor Matteson opened discussion to the public. There being none he returned discussion to Council. Assistant Citv Manager Donlevv. indicated that Mr. Buckner has given him questionnaires for residents to give their input and they will be available in the Community Services Department. Councilmember Hilkev, questioned if the census tracks are going to change. Mr. Buckner, stated that if there have been changes since the last census the tracks will reflect that change. UNFINISHED BUSINESS 7A. - Park and Recreation Committee CC-2000-15 MOTION BY MAYOR PRO TEM BUCHANAN, to disband the. Park and Recreation Committee and send out appropriate letters to the committee members. Motion dies due to the lack of a second. CC-2000-16 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER GARCIA, CARRIED 3-2 (MAYOR MATTESON AND MAYOR PRO TEM BUCHANAN VOTED NO), to leave the Park and Recreation r� Committee as it is currently and direct staff to revise the description of the Park and Recreation Committee's direction and goals. 7B. Signalization of the Intersection of Barton Road at Grand Terrace Road/Honey Hill Drive. CC-2000-17 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER LARKIN, CARRIED 5-0, to direct staff to proceed with the implementation of the bicycle lane grant including the realignment of the intersection of Barton Road at Honey Hill Drive and Grand Terrace Road and pending the realignment that crosswalk warning signs be posted and that when the Council Minutes January 27, 2000 Page 5 realignment is designed and developed that staff take into consideration the future signalization of the intersection and plan for and include all the efficiencies in that process and once the realignment is being completed the issue be brought back to Council with staff recommendations for the future of that crosswalk. 7C. Measure I Five-Year Capital Improvement Program (CIP) and Twenty-Year Transportation Plan. CC-2000-18 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER LARKIN,CARRIED 3-2(COUNCILMEMBERS HILKEY AND GARCIA VOTED NO), to approve a Resolution of the City Council Adopting the Five-Year Capital Improvement Program and Twenty-Year Transportation Plan for Fiscal Year 1999-2004. 7D. Technical Report on Barton Road Median Improvement Project from Canal Street to Mt. Vernon Avenue. Craig Neustaedter. TEP, gave an overview of the technical report that was done for a Barton Road Median Improvement project from Canal Street to Mt. Vernon. Councilmember Garcia, indicated that she would like to see staff receive input from property owners that would be affected by the installation of a raised median on Barton Road from Canal Street to Mt. Vernon Avenue. Councilmember Larkin, indicated that he agrees with the concept of,a median on Barton. Road, however, he feels it would be pre-mature for staff to move forward with receiving input by affected property owners. He feels that it would be more appropriate to wait until a town center project is developed. Councilmember Hilkev, concurred with Councilmember Larkin and feels that it may be too restrictive. NEW BUSINESS 8A. Approval of Emergency Purchase of Replacement File Server,. Computer and Appropriation of Funds for FY 1999-2000 Budget CC-2000-19 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve the emergency purchase of a replacement file server computer; appropriate $15,000 from available, unappropriated General Fund Balance; and to adjust cost allocation to allocate said computer indirect overhead costs to all applicable cost centers. 8C. Selection of City & CRA Auditor for Fiscal Years 1999-2000, 2000-2001, 2001- 2002 Council Minutes January 27, 2000 Page 6 CC-2000-20 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0,to approve Vavrinek, Trine, Day and Company as the City and CRA auditors for fiscal year 1999-2000, 2000-2001, 2001-2002 and authorize staff to engage Vavrinek, Trine, Day and Company, in a renewable contract for up to three years of auditing services. 8B. Request to Engage Auditors for Audit of Child Care Programs CC-2000-21 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to authorize Staff to engage the firm of Vavrinek, Trine, Day and Company, CPA's LLP to conduct the first year audit of Grand Terrace Child Care Programs for attendance and receipting and internal controls. CLOSED SESSION - None ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 8:45 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Thursday, February 10, 2000 at 6:00 p.m. CITY CLERK of the CiVolf Grand Terrace OR of theqCloffrand Terrace - _ .-