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04/13/2000 CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING- APRIL 13,2000 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on April 13, 2000, at 6:00 p.m. PRESENT: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tern Lee Ann Garcia, Councilmember Herman Hilkey, Councilmember Don Larkin, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Virgil Barham, Building & Safety Director. Patrizia Materassi, Community and Economic Development Director Bernie Simon,Finance Director John Harper, City Attorney Lt. Hector Guerra, Sheriff's Department ABSENT: None The meeting was opened with invocation by Pastor Salim Elias,Azure Hills Seventh-Day Adventist Church, followed by the Pledge of Allegiance led by Councilmember Garcia. SPECIAL PRESENTATIONS 2A. Proclamation -National Community Development Week Mayor Pro Tem Buchanan read a proclamation proclaiming the week of April 24; 2000 through April 30, 2000 as National Community Development Week in the City of Grand Terrace joining with San Bernardino County in celebrating the 26' Anniversary of the Community Development Block Grant Program and recognize the importance of the program in the community of Grand Terrace. CONSENT CALENDAR CC-2000-47 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEM 3ER HILKEY, CARRIED 5-0, to approve the following consent calendar items with the removal of items 3E and 3G: 3A. Approval of Check Register No. C0007 3B. Ratify 04-13-00 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 03-23-00 Minutes 3F. Resolution Recommending that the League of California Cities and the Council Minutes April 13,2000 Page 2 California State Legislature Consider and Adopt Certain Fiscal Reform Measures. 3H. Senior Center Expansion Project-Changes/Appropriation of$4,764.55 from the Unallocated CDBG Fund Account ITEMS REMOVED FROM THE CONSENT CALENDAR 3E. Solid Waste Disposal Agreement Amendment- San Bernardino County CC-2000-48 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER LARKIN, CARRIED 5-0, to adopt amendment number 1 of the Waste Disposal Agreement to designate the following County solid waste facilities as the Designated Disposal Facility: Colton Landfill Mid Valley Landfill San Timoteo Landfill 3G. Resolution in Support of Safe Route to School Grant Application for the Realignment of Grand Terrace Road at Honey Hills Drive and Barton Road to Terrace View Elementary School. CC-2000-49 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER HILKEY,CARRIED 5-0,to approve a Resolution in Support of Safe Route to School Grant Application for the Realignment of Grand Terrace Road at Honey Hills Drive and Barton Road to Terrace View Elementary School. PUBLIC COMMENT -None ORAL REPORTS 5A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of March 6, 2000 CC-2000-50 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER LARKIN, CARRIED 5-0, to accept the March 6, 2000 Minutes of the Historical and Cultural Activities Committee. 2. Park and Recreation Committee a. Resignation of Committee Member(Green) CC-2000-51 MOTION BY COUNCILMEMBER GARCIA,SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to accept the resignation of committee member Sarah Council Minutes April 13,2000 Page 3 Green and encourage her to reconsider her resignation from the Park and Recreation Committee. 3. Emergency Operations Committee a. Appointment of Committee Member(Johnson and Forbes) CC-2000-52 MOTION BY COUNC]LMEMBER GARCIA,SECOND BY COUNCILMEMBER LARKIN, CARRIED 5-0, to appoint Jo Ann Johnson to fill and unexpired term on the Emergency Operations Committee continuing to June 30, 2000 and to appoint Hugh Forbes to fill an unexpired term on the Emergency Operations Committee continuing to June 30, 2002. 5B. Council Reports Mavor Matteson, read a portion of a letter that he received from one of the families that purchased a home through our rehabilitation program expressing their appreciation. Mavor Pro Tern Buchanan, indicated that he had nothing new to report on transportation issues, however, transportation funding has become a hot political topic. Councilmember Garcia, invited everyone to attend the Hearts of Our City Gala and for information to contact the City. She reported that the Chamber of Commerce held an Open House at Mercer Digital Services. She indicated that the Chamber had some very good speakers at the last luncheon including a speaker on elder abuse and the Red Cross. She stated that more information on elder abuse can be obtained through the San Bernardino County Office on Aging. She reported that SCAG has a digitized photo of the entire SCAG area which could be beneficial to the City. She indicated that SCAG is still working on the aviation plan. Councilmember Hilkev,indicated that at the next Council meeting Council will reward the Colton High School Academic Decathlon Team with pizza. He stated that he attended a SANBAG meeting with City Manager Schwab and Community and Economic Development Director Materassi on the North/South Corridor,connecting Riverside County with San Bernardino County. He indicated that a presentation will be made at the first meeting in May on the joint effort between the counties. He expressed his concern with the future traffic on Mt. Vernon Avenue and Barton Road. Councilmember Larkin,reported that he attended the opening ceremonies for Little League and that it was very enjoyable. He questioned the status of the restroom doors in the women's restroom at Pico Park. Assistant City Manaaer Donlevv, responded that the restrrom doors are on order. Councilmember Larkin,reported that the Fire Department and the Azure Hills-Seventh Day Adventist Church will be hosting an Easter Egg Hunt on Sunday, April 23, 2000 at 10:00 a.m. and thanked them for their efforts. He also reported that he met with the individuals for Council Minutes April 13,2000 Page 4 the Town Square Project and felt that it was a good and beneficial meeting. PUBLIC HEARING 6A. An Ordinance of the City Council of the City of Grand Terrace, Authorizing an Amendment to the Contract Between the City Council of the City of Grand Terrace and the Board of.Administration of the California Public Employees' Retirement System. Mayor Matteson opened discussion to the public,there being none he returned discussion to Council. CC-200-53 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER LARKIN, CARRIED 5-0, to approve the second Reading of an Ordinance of the City Council of the City of Grand Terrace, Authorizing an Amendment to the Contract Between the City Council of the City of Grand Terrace and the Board of Administration of the California Public Employees' Retirement System. 6B. Public Hearing Amending the Zoning Code(Title 18 of the Municipal Code) of the City of Grand Terrace to allow an Administrative Conditional Use Permit Process to Expedite Design Review (Z-99-02 and E-99-11) John Lampe, Planner, indicated that there are many uses in the City's Development Code which require the filing of a conditional use permit (CUP). CUP's require an application submittal of extensive plans and drawings,filing fee as much as$2,000,and a public hearing before the Planning Commission with a total processing time of two to three months. Many times the nature of the particular request would suggest that such an extensive review is not warranted. The proposed Ordinance will allow the Director to approve smaller, less potentially impacting requests through an administrative review which would eliminate the public hearing. Such a review would be called an "administrative conditional use permit." Not all conditional use permits would be handled through and administrative review. There are circumstances where a "full" conditional use permit should be required. The administrative review will be reserved for small, non-impacting types of conditional uses. Staff recommends that the City Council adopt the first reading of the Ordinance adding Administrative Conditional Use Permits to the Zoning Code and approve the Negative Declaration in that there is no substantial evidence that the ordinance will have a significant impact on the environment. Mayor Matteson opened discussion to the public,there being none he returned discussion to the Council. CC-2000-54 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to approve the first reading of an Ordinance of the City of Grand Terrace, California, Amending the Grand Terrace Zoning Code by Adding Chapter 18.84 Pertaining to Regulations and Procedures for Council Minutes April 13,2000 Page 5 Administrative Conditional Use Permits UNFINISHED BUSINESS 7A. Park and Recreation Committee Objectives/Duties Councilmember Larkin indicated that this item will be continued to the next Council meeting scheduled to be held on April 27, 2000. NEW BUSINESS 8A. Mid-Year Budget Adjustments FY 1999-2000 CC-2000-55 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA,CARRIED 5-0,to approve the following mid-year budget adjustment for Fiscal Year 1999-2000: b. Estimated Revenues by$75,000 in the General Fund for anticipated CDBG project reimbursement as outlined in Schedule A. C. Estimated Revenues by $82,350 in the Bike Lane Fund for potential grant project reimbursement and $126,212 in anticipated reimbursements grants and other agencies as outlined in Schedule A. d. Appropriate$141,526 in unreserved,available General Fund balance to fund mid year budget adjustments as outlined in Schedule B and change or re- allocate line-items as indicated. e: Appropriate $42,300 in unreserved, available Storm Drain Improvement Fund balance to fund mid year budget adjustments as outlined in Schedule B. f. Decrease total appropriations in Gas Tax Fund expenditures by $11,500 to change or re-allocate line-items as outlined in Schedule B. g. Create Fund 47 and Appropriate Funds - Barton Road Bridge Project consisting of$126,212 anticipated engineering costs as outlined in Schedule B. h. Correct appropriation of$24,200 consultant fee for civic center restoration project and transfer said appropriation from General Fund to CRA Capital Projects Fund as a CRA Project. i. Confirm Schedule of Budget Adjustments as proper amendments to the Fiscal Year 1999-2000 Budget. Council Minutes April 13,2000 Page 6 * See Attached Schedule A and Schedule B 8B. Final Approval of Tentative Parcel Map# 15068 (Petta) CC-2000-56 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to approve Final Parcel Map No. 15068, direct staff to have cover sheet signed and record Final Parcel Map No. 15068 and accept signed encroachment agreement. 8C. Request to Schedule Special Meeting for Budget Hearings CC-2000-57 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to schedule a Special Meeting for Budget Hearings on Monday, June 12, 2000 at 6:00 p.m. CLOSED SESSION-None ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 8:20 p.m.,until the next CRA/City Council Meeting which is scheduled to be held on Thursday, April 27, 2000 at 6:00 p.m. oi,G�Y�i CITY CLERK of--t_ha_City of.G_r d r-crrace MAX6R of the City of Grand Terrace City of Grand Terrace SCHEDULE A Midyear Budaet Adiustment Reauests - Revenue Estimates Fiscal Year 1999-2000 (711199 to 6/30/20001 Account Description $Amount Adjust Estimated Revenue for anticipated 10-300-08 CDBG Reimbursement $75,000 CDBG project reimbursement at Senior Center. Adjust Estimated Revenue for potential 44-300-01 Grant Reimbursement $82,350 reimbursement from Sanbag Grant Adjust Estimated Revenue for potential reimbursement from a combination of 47-XXX-XX Reimbursements $126,212 State Transportation Grant, City of Colton, and ------- ------ GRAND TOTAL ADJUSTMENTS $283,562 Schedule A- Mid Year Est. Revenue Adjustments 9900REGADJ.123 City of Grand Terrace SCHEDULE B Midv_ ear Buda_et Adjustment Rea_uests - EXPENDITURES Fiscal Year 1999-2000(711/99 to 6/30/20001 Account Vendor Description $Amount REF 1) Adjust budget for prior year purchase orders carried 10-172-210 Staples Office Supplies $139 PO 6778 forward into FY 99-2000. 10-370-250 Wieland &Asoc. Noise Element $8,007 PO 7906 (already taken out of available fund balance at 6/30/99) 10-440-700 Advance Micro Computer Child Care Computers $2,500 PO 6951 16-900-220 Central City Signs Signs $3,500 PO 6938 47-100-251 TY Lin International Eng.Barton Bridge Proj. $126,212 PO 6952 ---------- ---- Total $140,358 2) Senior Center CDBG expansion project budgeted 10-805-704 Prime Line Drawings $1,500 in prior FY, but not done until FY 99-00. 10-805-704 Paul Crabtree Constr.Co. Expansion Construction $76,000 (Costs will be reimb.by CDBG Funds) Total $77,500 3) Additional advertising for Human Resources due to difficulty in finding candidates for open positions. 10-120-230 Various-advertising advertisements $800 4) Storm drain repairs on Mt Vernon budgeted in prior FY, but not done until this year. 12-903-703 Earl Frasier Constr.Co. Repairs $42,300 5) Re-allocate moneys within EOC budget to help pay for additional emergency generator repairs. 10-808-246 Various Repairs&Maint $400 10-808-270 N/A Travel/Conf/Meetings f$4001 Total $0 6) Re-allocate moneys within Gas Tax budget for street maintenance to purchase signs and road equip.and 16-900-257 N/A Road Patching ($20,000) offset money already appropriated for video 16-900-220 N/A Street Signs $5,000 detection system. Total ($15,000) Schedule B- Mid Year Expenditure Adjustments 9900REGADJ.123 City of Grand Terrace SCHEDULE B - Midv_ ear Buda_et Adjustment Rea_uests - EXPENDITURES Fiscal Year 1999-2000 (7/1/99 to 6/30/200011 Account Vendor Description $Amount REF 7) Correct cost estimate thru end of FY for processing P/R processing costs,and add network license to .10-140-255 ADP Prof Fees-P/R Procss. $7,000 ADP user fee. 8) Correct Salary&Wages budget for Finance Dept. due to final payouts to terminated employees and 10-140-110 N/A Salaries&Wages $22,500 use of part-time employee help. 9) Use of part-time accounting clerical help through the end of FY 99-00. 10-140-111 Various Part-time/Intern Help $5,000 10) Use of Interim Finance Director from 7/99 to 10/99. 10-140-250 Vavrenik,Trine Day Co. Professional Svcs. $11,500 11) Additional help needed to recalculate cost allocation plan,due to numerous changes in 10-140-250 Various Professional Svcs. $2,500 FY 99-00 budget. 12) Staff accounting assistance to get Finance Dept. current and ready for FY 00-01 budget time 10-140-250 Various Professional Svcs. $4,080 constraints. ---------- ---- GRAND TOTAL ADJUSTMENTS $298,538 Schedule B- Mid Year Figenditure Adjustments 9900REGADJ.123