06/14/2000 V
CITY OF GRAND TERRACE
CITY COUNCIL MINUTES
SPECIAL COUNCIL MEETING- .TUNE 14,2000,
A special meeting of the City Council of the City of Grand Terrace was called to order in the Council
Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on June 14,
2000 at 6:00 p.m.
PRESENT: Byron Matteson, Mayor
Dan Buchanan, Mayor Pro Tern
Herman Hilkey, Councilmember
Lee Ann Garcia, Councilmember
Don Larkin, Councilmember
Tom Schwab, City Manager
Brenda Stanfill, City Clerk
Bernard Simon,Finance Director
Patrizia Materassi, Community and Economic Development Director
Virgil Barham,Building &Safety Director
Lt. Rick Carr, Sheriff's Department
ABSENT: John Donlevy, Assistant City Manager
John Harper, City Attorney
The meeting was opened with invocation by Councilmember Lee Ann Garcia, followed by the
Pledge of Allegiance led by Councilmember Don Larkin.
1. PUBLIC COMMENT
None
FY 2000-2001 PRELIMINARY BUDGET REVIEW
2. CITY REVENUE
A. General Fund
CC-2000-80 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER GARCIA, CARRIED 5-0, to approve the General Fund
Estimated Revenue in the amount of$2,841,810.
B. Special Revenue Funds
CC-2000-81 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER GARCIA, CARRIED 5-0, to approve the Special Revenue
Estimated Revenue Funds in the amount of$1,612,093.
C. Capital Proiects Funds
CC-2000-82 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
Council Minutes
June 14,2000
Page 2
COUNCILMEMBER GARCIA,CARRIED 5-0,to approve Estimated Revenues in
the Capital Projects Fund in the amount of$238,125.
3. CITY EXPENDITURES
A. Fund: General (10)Department: Council (110)
CC-2000-83 MOTION BY COUNCILMEMBER GARCIA, SECOND BY MAYOR PRO TEM
BUCHANAN, CARRIED 5-0 , to approve the Council Department budget prior to
the cost allocation in the amount of$36,310 with a cost allocation in the amount of
($36,310) for a total budget in the amount of$0.
CC-2000-84 MOTION BY COUNCILMEMBER HILKEY, to increase Council's Stipend to
$18,000.
Motion dies due to a lack of a second.
B. Fund: General (10)Department: Citv Manager(120)
CC-2000-85 MOTION BY COUNCILMEMBER GARCIA,SECOND BY MAYOR PRO TEM
BUCHANAN,CARRIED 5-0,to approve the City Manager Department budget prior
to the cost allocation in the amount of$197,830 with a cost allocation in the amount
of($197,830) for a total budget in the amount of$0.
C. Fund:.General (10)Department: Citv Clerk(125)
CC-2000-86 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER
GARCIA,CARRIED 5-0,to approve the City Clerk Department budget prior to the
cost allocation in the amount of$136,795 with a cost allocation in the amount of
($136,795) for a total budget in the amount of$0.
D. Fund: General (10)Department: Finance (140)
CC-2000-87 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER HILKEY,CARRIED 4-0-1-0(COUNCILMEMBER GARCIA
WAS ABSENT), to approve the Finance Department budget prior to the cost
allocation in the amount of $233,865 with a cost allocation in the amount of
($233,865) for a total budget in the amount of$0.
E. Fund: General (10)Department: Citv Attorney (160)
CC-2000-88 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER LARKIN,CARRIED 4-0-1-0(COUNCILMEMBER GARCIA
WAS ABSENT),to approve the City Attorney budget prior to cost allocation in the
amount of $30,000 with a cost allocation in the amount of ($30,000) for a total
budget in the amount of$0.
Council Minutes
June 14,2000
Page 3
F. Fund: General (10)Department: Building &Safety (172)
CC-2000-89 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER LARKIN, CARRIED 5-0, to approve the Building & Safety
Department budget prior to the cost allocation in the amount of$ 253,160 with a
direct labor and benefits transfer of($211,695) and a cost allocation of$3,649 for a
total budget in the amount of$45,114.
G. Fund: General (10)Department: Public Works (175)
CC-2000-90 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER GARCIA, CARRIED 5-0, to approve the Public Works
Department budget prior to the cost allocation in the amount of$36,260 with a direct
labor and benefits transfer of ($23,510) and a cost allocation of$2,828 for a total
budget in the amount of$15,578.
H. Fund: General (10)Department: Community Services (180)
CC-2000-91 MOTION BY COUNCILMEMBER GARCIA,SECOND BY COUNCILMEMBER
LARKIN, CARRIED 5-0, to approve the Community Services Department budget
prior to the cost allocation in the amount of$297,227 with a direct labor and benefits
transfer of($23,712)and a cost allocation of$39,660 for a total budget in the amount
of$313,175.
I. Fund: General (10)Department: Non-Departmental (190)
CC-2000-92 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER GARCIA,CARRIED 5-0,to approve the Non-Departmental
Department budget prior to the cost allocation in the amount of$243,036 with a cost
allocation in the amount of($228,176)for a total budget in the amount of$14,860.
J. Fund: General(10)Dep_ artment: Community_ and Economic Development/Plannina
370
CC-2000-93 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER GARCIA, CARRIED 5-0, to approve the Community and
Economic Development/Planning Department budget prior to the cost allocation in
the amount of$277,205 with a direct labor and benefits transfer in the amount of
($73,735) and a cost allocation in the amount of($41,000)for a total budget in the
amount of$244,470.
K. Fund: General (10)Department: Information Systems (380)
CC-2000-94 MOTION BY COUNCILMEMBER GARCIA,SECOND BY COUNCILMEMBER
HILKEY, CARRIED 5-0, to approve the Information Systems Department budget
prior to the cost allocation in the amount of $50,010 with a cost allocation in the
Council Minutes
June 14,2000
Page 4
amount of($50,010)for a total budget in the amount of$0.
L. Fund: General (10)Department: Law Enforcement (410)
CC-2000-95 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER GARCIA, CARRIED 5-0, to approve the Law Enforcement
Department budget prior to the cost allocation in the amount of$985,655 with a cost
allocation in the amount of$109,260 for a total budget in the amount of$1,094,915.
N. Fund: General (10)Department: Child Care Services (440)
CC-2000-96 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER GARCIA,CARRIED 5-0,to approve the Child Care Services
Department budget prior to the cost allocation in the amount of$722,510 with a cost
allocation in the amount of$91,759 for a total budget in the amount of$814,269.
O. Fund: General (10)Department: Park Maintenance (450)
CC-2000-97 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER LARKIN, CARRIED 5-0, to approve the Park Maintenance
Department budget prior to the cost allocation in the amount of$110,020 with a cost
allocation in the amount of$12,872 for a total budget in the amount of$122,892.
P. Fund: General (10) Department: Storm Drain Maintenance (631)
CC-2000-98 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER GARCIA, CARRIED 5-0, to approve the Storm Drain
Maintenance Department budget prior to the cost allocation in the amount of$6,000
with a cost allocation in the amount of $492 for a total budget in the amount of
$6,492.
Q. Fund: General (10)Department: Planning Commission (801)
CC-2000-99 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER LARKIN, CARRIED 5-0, to increase the stipend for the
Planning Commission from $25.00 to $50.00 per month contingent on attendance.
CC-2000-100 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER HILKEY,CARRIED 5-0,approve the Planning Commission
Department budget prior to the cost allocation in the amount of$5,100 with the cost
allocation in the amount of$2,296 for a total budget in the amount of$7,396.
S. Fund: General(10)Department:Historical and Cultural Activities Committee(804)
CC-2000-101 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER HILKEY, CARRIED 5-0, to approve the Historical and
Council Minutes
June 14,2000
Page 5
Cultural Activities Committee Department budget prior to the cost allocation in the
amount of$1,200 with a cost allocation in the amount of$10,800 for a total budget
in the amount of$12,000.
T. Fund: General (10)Department: Senior Citizen's Program(805)
CC-2000-102 MOTION BY COUNCILMEMBER GARCIA,SECOND BY COUNCILMEMBER
HILKEY, CARRIED 5-0, to approve the Senior Citizen's Program Department
budget prior to the cost allocation in the amount of$18,100 with a cost allocation in
the amount of$2,045 for a total budget in the amount of$20,145.
V. Fund: General (10)Department: Emergencv Operations Committee (808)
CC-2000-103 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER GARCIA, CARRIED 5-0, to approve the Emergency
Operations Committee Department budget prior to the cost allocation in the amount
of $2,300 with a cost allocation in the amount of$4,830 for a total budget in the
amount of$7,130.
4. CITY EXPENDITURES - SPECIAL REVENUE FUNDS
D. Fund: Supplemental Law Enforcement Services (14) Safety Fund(SLESF AB3229
COPS) (411)
CC-2000-104 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER LARKIN, CARRIED 5-0,to approve the Supplemental Law
Enforcement Services Fund prior to cost allocation in the amount$65,885 with a cost
allocation in the amount of$150 for a total budget in the amount of$66,035.
CC-2000-105 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER LARKIN, CARRIED 5-0, to approve the following City
Expenditures - Special Revenue Funds:
A. Fund: Street (11) Develop_ment Fee Improvement Fund Expenditures
Prior to cost allocation in the amount of$0 with a cost allocation in the amount of
$0 for a total budget in the amount of$0.
B. Fund: Storm Drain (12)Development Fee Improvement Fund Expenditures
Prior to cost allocation in the amount of$34,820 with a cost allocation in the amount
of$975 for a total budget in the amount of$35,795.
C. Fund: Park Development Fund(13)Department: Park Proiects (444) & (445)
Prior to cost allocation in the amount of$500 with a cost allocation in the amount of
$98 for a total budget in the amount of$598.
E. Fund: Air Oualitv Improvement(15)Department: Air Oualitv Improvement (500)
Council Minutes
June 14,2000
Page 6
Prior to cost allocation in the amount of$31,250 with a cost allocation in the amount
of$1,563 for a total budget in the amount of$32,813.
F. Fund: Gas Tax (16) Den_ artment: Street & Signal Lighting_ (510) & Road
Maintenance (900)
Prior to cost allocation in the amount of $207,400 with a cost allocation in the
amount of$60,146 for a total budget in the amount of$267,546.
G. Fund: Traffic Safetv (17)Department: School Crossing Guard (910)
Prior to cost allocation in the amount of$4,475 with a cost allocation in the amount
of$300 for a total budget in the amount of$4,775.
H. Fund: Measure "I" (20) Road Maintenance Expenditures
Prior to cost allocation in the amount of $256,000 with a cost allocation in the
amount of$51,416 and an operating transfer to fund 46 in the amount of$86,775 for
a total budget in the amount of$394,191.
I. Fund: Wastewater Disp_osal (21) Dep_artment: Colton (570), Billing (572), Line
Maintenance (573)
Prior to cost allocation in the amount of $928,228 with a cost allocation in the
amount of$81,684 for a total budget in the amount of$1,009,912.
J. Fund: Landscapine and Lighting Assessment District (26)
Prior to cost allocation in the amount of$13,522 with a cost allocation in the amount
of$2,960 for a total budget in the amount of$16,482.
5. CITY CAPITAL IMPROVEMENT FUND EXPENDITURES
A. Fund: Capital Improvement-Bike Lane Proiects Fund(44)
CC-2000-106 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER LARKIN, CARRIED 5-0 , to approve the Bike Lane Project
Fund prior to the cost allocation in the amount of$82,350 for a total budget in the
amount of$82,350.
B. Fund: Capital Improvement- Street Improvement Proiects (46)
CC-2000-107 MOTION BY COUNCILMEMBER GARCIA,SECOND BY COUNCILMEMBER
LARKIN,CARRIED 5-0,to approve the Street Improvement Projects Fund prior to
the cost allocation in the amount of$115,775 for a total budget in the amount of
$115, 775.
C. Fund: Capital Imp_rovement-Barton Road Bridge Proiect (47)
CC-2000-108 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER GARCIA,CARRIED 5-0,to approve the Barton Road Project
Fund prior to cost allocation in the amount of $40,000 for a total budget in the
amount of$40,000.
Council Minutes
June 14,2000
Page 7
ORDER OF ADJOURNMENT
Mayor Matteson adjourned the City Council Meeting at 8:20 p.m.,until the next CRA/City Council
Meeting which is scheduled to be held on Thursday, June 22, 2000 at 6:00 p.m.
CITY CLERK of the City of Grand Terrace
MA)(OR of the City of Grind Terrace