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12/14/2000 CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - DECEMBER 14, 2000, A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on December 14, 2000, at 7:30 p.m. PRESENT: Byron Matteson, Mayor Dan Buchanan,Mayor Pro Tern Herman Hilkey, Councilmember Lee Ann Garcia, Councilmember Don Larkin, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Larry Ronnow, Interim Finance Director Patrizia Materassi, Community and Economic Development Director Virgil Barham, Building & Safety Director John Harper, City Attorney Lt. Rick Carr, Sheriff's Department ABSENT: None The meeting was opened with invocation by Councilman Herman Hilkey, followed by the Pledge of Allegiance led by Mayor Pro Tern Dan Buchanan. SPECIAL PRESENTATIONS 2A. Presentation to Outgoing Mayor Byron Matteson Dennis Hannsberger, County Supervisor, presented a resolution to Byron Matteson recognizing and commending him for his loyal and dedicated service to the City of Grand Terrace and wished him a long, happy and fulfilling retirement. He complimented him on the wonderful service he has provided over the years. Jim King,Southern California Gas Company,extended his appreciation to Byron Matteson and presented him with a proclamation from the Gas Company for the tremendous work that he has done. Cantain Gomez, Central Station Commander of the San Bernardino County Sheriff's Department,congratulated Byron on his retirement and commended him on the many years that he has spent as the Mayor of Grand Terrace. He thanked him for making his job easier as a result of his leadership,dedication and commitment to the citizens of Grand Terrace and presented him with a plaque on behalf of Sheriff Penrod. City Manager Schwab indicated that State Senator Soto's office sent a Certificate of Recognition to Byron Matteson recognizing his sixteen years of outstanding leadership and Council Minutes December 14,2000 Page 2 dedicated service to the citizens of the City of Grand Terrace and wished him well in his retirement. He also indicated that a State Senate Floor Resolution will be delivered to Byron. Bvron Matteson. thanked all of the Council for their work and support throughout the years and gave a special thanks to the City Manager for his work and support. 2B. ECO Day 2000 Coloring Contest Winners City Manager Schwab stated that this item will be brought back to the Council at the next Council Meeting. NEW BUSINESS 8A. Resolution of the City Council of the City of Grand Terrace,California,Reciting the Fact of the General Municipal Election Held on November 7, 2000, Declaring the Result and Such Other Matters as Provided by Law. CC-2000-169 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER HILKEY,CARRIED 5-0,to approve a Resolution of the City Council of the City of Grand Terrace, California, Reciting the Fact of the General Municipal Election held on November 7,2000,Declaring the Result and Such Other Matters as Provided by Law. 8B. Swear-In New Council Members City Clerk Stanfill Swore in the newly elected Council Members Lee Ann Garcia, Don Larkin and Maryetta Ferr6. 8C. Election of Mayor and Mayor Pro Tern City Clerk Stanfill indicated that the positions of Mayor and Mayor Pro Tern are vacant and stated that any Council Members make a comment on their desire to be appointed to the position of Mayor. Councilmember Garcia, stated that there are a few members of the Council that would like to follow in the foot steps of Byron Matteson. She indicated that she would value the support of her colleagues on the Council to serve as Mayor for the City for the following reasons: She loves the City of Grand Terrace. She would value the opportunity to maintain the quality of life in the town. She feels that she has a knowledge base with a Master in Public Administration and experience in local government of five years and feels that she can identify some serious issues that need to be addressed. She feels that it is important as a Council to strive to be solution oriented. We need to be prepared as a City and be aware of the outside forces,which is why she is active on a regional and statewide basis to make sure the City receives the best information available. Communication and productive dialogue between the Council, Staff and Community and keep our residents informed on what the City issues are. Vision is very important and to take positions on key issues and to move Council Minutes December 14,2000 Page 3 forward with what the Council agrees to the chosen future of the City. It is important to be accessible and accountable to Council Members and Community Members. A commitment to the entire community is very important and needs to be valued and finally that she would like the opportunity to put the energy that she has to the good of the community and to the dreams and visions of the City. Councilmember Dan Buchanan indicated that he is interested in serving as Mayor after serving as Mayor Pro Tem for approximately five years. He thanked the tremendous amount of community members who have expressed their support and appreciation to him for his service on the council. He feels that he has demonstrated the skills that are necessary to effectively serve as a Mayor of a community like Grand Terrace. He feels that he can conduct the meetings in an efficient manner with an openness and balance of communication and the desire to find an appropriate consensus and compromise on issues that may be devisive. He hopes that his colleagues have found him to be fair and open and forthright on how he views issues and that they believe he would be effective in the role as Mayor and that he would value the support of his colleagues. He assured everyone that he will continue with the goal of having the position of Mayor be a strong balancing point and opportunity for consensus and agreement and the resolution of issues. He indicated that he will give his complete 100% support to whoever is selected as Mayor. Councilmember Herman Hilkey,indicated his desire for the Council to be united and to act as one. He feels that he is involved and gets involved in the events of projects and follows through with them. He feels that the next few years can be very exciting and he believes that the dreams of the fore fathers could come into fruition. He thanked his mom and his family. He would be thrilled to have the opportunity to be Mayor of such a wonderful town. Councilmember Larkin indicated that this is a difficult situation and that each individual is very qualified to serve as Mayor of the City of Grand Terrace. CC-2000-170 MOTION BY COUNCILMEM 3ERLARKIN,SECOND BY COUNCILMEMBER BUCHANAN, CARRIED 3-2 (COUNCILMEMBER HILKEY AND GARCIA VOTED NO), to appoint Dan Buchanan as Mayor. Mayor Buchanan thanked Council for their support. Mayor Buchanan asked Council to indicate if they would like to serve as Mayor Pro Tem and to give comments if they desire. Councilmember Garcia indicated that she would be interested in serving as Mayor Pro Tem based on her previous comments. Councilmember Hilkey indicated that he would be interested in serving as Mayor Pro Tem based on his previous comments. Mayor Buchanan opened the floor for nomination of Mayor Pro Tem. Council Minutes December 14,2000 Page 4 CC-2000-171 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER LARKIN, CARRIED 5-0, to appoint Lee Ann Garcia as Mayor Pro Tem. Councilmember Marvetta Ferre, indicated that she is honored to take the seat on Council. She stated that she has lived in Grand Terrace for almost thirty years. She witnessed the incorporation of the City and the changes that have taken place over the years and as a result she is fully aware of the responsibility that the voters have placed in her and she is looking forward to making a contribution to the future of the City. She thanked her friends and family that worked so hard during the campaign. The support and kind words that she received from long time friends and new acquaintances were truly heart warming. She thanked Terrace View students for their interest and words of encouragement. When her family first came to Grand Terrace they became involved in the local swim team,which was the Grand Terrace Sharks, and from the first day of their involvement she felt a sense of community pride that was shared by everyone in the City. Over the years she has met many friendly people that truly care about the future of Grand Terrace. He feels that Grand Terrace has a great deal of potential and she believes that the sense of community pride will enable everyone to work together and to create an environment where family and businesses can prosper. She is looking forward to working with the people of the City to bring about Grand Terrace's greatest potential. She introduced her family. Tonv Petta stated that when we think about the Birthday of Grand Terrace we think about the formation of our City. It is good that the City celebrates their birthday each year giving us time to look back and remember how it all happened. He indicated that Dennis Hannsberger was a County Supervisor at the time and he played a major role in the process of the incorporation of Grand Terrace and thanked Supervisor Hannsberger for all of his support. CONSENT CALENDAR CC-2000-172 MOTION BY COUNCMA4EMBER LARKIN,SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0,to approve the following consent calendar items with the removal of item 3D, 3H and 3I: 3A. Approval of Check Register No. C0023 & C0024 3B. Ratify 12-14-00 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3E. Resolution Adopting a Disadvantaged Business Enterprise Program and Policy 3F. Resolution Adopting Standard Conflict of Interest Code 3G. Combined Cash and Investments Treasury Report for Quarter Ended September 30, 2000 ITEMS REMOVED FROM CONSENT CALENDAR 3D. Approval of 11-09-2000 Minutes Council Minutes December 14,2000 Page 5 CC-2000-173 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER LARKIN, CARRIED 4-0-0-1 (COUNCILMEMBER FERRE ABSTAINED), to approve the Minutes of the November 9, 2000 City Council Meeting. 3H. Resolution Prohibiting Skateboarding, Bicycling and Rollerskating in Designated Areas of the Azure Hills Church Areas and School Grounds Councilmember Hilkev, questioned if scooters should be included in the resolution. Mavor Buchanan, indicated that the ordinance does not include scooters and that if it is the desire of the Council that the Ordinance be brought back and amended to include them. Mavor Pro Tern Garcia, stated that this is an issue that needs to be addressed and feels that we need to work with the youth in our community to come up with a resolution. Council directed staff to talk to neighboring communities,property owners and target youth to try to come up with a resolution to the issues at hand,which will provide the opportunity for our youth while respecting the rights of property owners in the community and to have staff bring a report to Council the first part of February. CC-2000-174 MOTION BY COUNCH MEMBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve a Resolution Prohibiting Skateboarding, Bicycling and Rollerskating in Designated Areas of the Azure Hills Church Areas and School Grounds. 3I. Resolution Authorizing Nomination of an STP Project for Improvement to the Intersection of Iowa Avenue at Main Street as a TEA-21, Surface Transportation Project Communitv and Economic Development Director Materassi, indicated that this intersection is a gateway to the industrial area. This is a chance for the City of Grand Terrace to work with Colton and with the County of Riverside. She feels that the improvement of this intersection would benefit the City of Grand Terrace's industrial area. Councilmember Hilkev,expressed his concern with spending City money to improve an intersection that is not in Grand Terrace. Councilmember Larkin, indicated that he agrees with Councilmember Hilkey. Mavor Pro Tern Garcia, indicated that she agrees with Councilmember Hilkey, however she feels that the other two agencies have more resources than Grand Terrace. She understands that when you go for a grant the more parties you have to the grant the more likely you will get it. She feels that it is important to be supportive. She would like to see a prorated approach to Grand Terrace's contribution. Council Minutes December 14,2000 Page 6 . Communitv and Economic Development Director Materassi,indicated that the grant has already been submitted and will only be looked at once the resolution is approved. She doesn't feel that it can be changed at this time. Mavor Buchanan, stated that if this a project that we would like to see done then we need to support the resolution. He feels that co-funding and interagency participation significantly add to the scoring of the project. Some of the highest scoring projects that he has seen come through the Plans and Programs and the SANBAG Board have been cooperative efforts. Councilmember Larkin, feels that it is a legitimate goal, however, his concern lies with the lack of control of the intersection once the improvements have been made. Mavor Pro Tern Garcia, questioned whether we could enter into an agreement with the City of.Colton with regards to the intersection and what they will do with that property. Citv Attornev Hamer, stated that he supposes that it is possible,however he doesn't see what their motivation would be. Communitv and Economic Development Director Materassi,indicated that she has spoken to the Community Development Director of Colton and he indicated that they will need to amend their General Plan to allow that area to develop and she will be working on that with them and perhaps she could have some influence in that sense. Mavor Buchanan, reminded Council that the money would not be expended unless the grant was received. CC-2000-175 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY MAYOR BUCHANAN, CARRIED 3-2 (COUNCILMEMBER LARKIN AND HILKEY VOTED NO), to approve a Resolution Authorizing Nomination of an STP Project for Improvements to the Intersection of Iowa Avenue at Main Street as a TEA-21, Surface Transportation. PUBLIC COMMENT Dick Rollins.22797 Barton Road,wished Byron Matteson well in his retirement. He stated that the youth of the community need a place to skateboard,however,he feels that skateboard parks are a huge liability. ORAL REPORTS 5A. Committee Reports 1. Crime Prevention Committee a. Minutes of October 9, 2000 Council Minutes December 14,2000 Page 7 CC-2000-176 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to accept the October 9, 2000 Minutes of the Crime Prevention Committee. 2. Emergency Operations Committee a. Minutes of November 6, 2000 CC-2000-177 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER LARKIN,CARRIED 5-0,to accept the November 6,2000 Minutes of the Emergency Operations Committee. 3. Historical and Cultural Activities Committee a. Minutes of October 30, 2000 &November 6, 2000 CC-2000-178 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER LARKIN, CARRIED 5-0, to accept the October 30, 2000 and November 6, 2000 Minutes of the Historical and Cultural Activities Committee. 5B. Council Reports Mavor Buchanan, wished everyone a very happy and safe holiday season. Mavor Pro Tern Garcia, reported that Santa Claus will be at the Grand Terrace Branch Library on Saturday at 10:00 a.m. She attended the SANBAG meeting and they are looking for a half a million dollars to look at the alternatives for the North/South Corridor project that would affect the local cities .SANBAG will pay$250,000 of it and the remaining$250,000 would be allocated among the cities that would be impacted. There will be a meeting of the affected cities to decide how the money will be allocated. They agreed with the concept, however the cities have to agree on how the remaining $250,000 will be allocated. Supervisor Fred Aguire indicated that if the jurisdictions can't come up with the money perhaps SANBAG's contribution could be larger. She wished happy holidays to everyone. Councilmember Hilkev, indicated that the North/South Corridor meeting will be held on January 10, 2001. He expressed his concern with the cost of a study that will go no where. He will see if there is some way to lighten the cost to the City. He presented a plaque to John Harper for his sponsorship of the Powder Puffs soccer team and thanked him for his support. He presented a plaque to Comcast for their sponsorship of the Rebels soccer team and thanked Comcast for being supportive. He reported that there is a chance to get a grant for the building of a new library and requested that staff get involved. He questioned when the grand opening of the restroom at Richard Rollins Park will be. Assistant Citv Manager Donlevv,responded that the restrooms are behind schedule,however they should be complete by the first of the year. He reported that in the upstairs conference room there are some preliminary designs for the Terrace Hills Project, which is something that will be brought to the Council at the first of next year. Councilmember Larkin,indicated that he feels that the Mayor and Mayor Pro Tern position Council Minutes December 14,2000 Page 8 should be rotated so that all Councilmembers have the opportunity to participate. He thanked the Chamber of Commerce for holding their annual Christmas Decorating Contest. He reported that the Historical and Cultural Activities Committee has a great display in the foyer and encouraged everyone to take a look at it. He thanked the Historical and Cultural Activities Committee for doing a excellent job on the Birthday Celebration. He thanked Byron Matteson for doing a great job and that he would be missed. He wished everyone a very Merry Christmas, Happy Holidays and a great new year. Councilmember Ferre wished staff a Merry Christmas and Happy New Year. PUBLIC HEARING 6A. An Ordinance of the City Council of the City of Grand Terrace Amending Title 4, Chapter 4.88, of the Municipal Code and Revising the Schedule for Fees Related to the Planning Activities Provided by the City of Grand Terrace CC-2000-179 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER LARKIN,CARRIED 5-0,to table the discussion of an Ordinance of the City Council of the City of Grand Terrace Amending Title 4,Chapter 4.88,of the Municipal Code and Revising the Schedule for Fees Related to the Planning Activities Provided by the City of Grand Terrace and to direct staff to schedule a workshop session to discuss the direction in which Council would like the Community and Economic Development Department process streamlined. 6B. FY 2001-2002 CDBG Program: City Proposals. Assistant Citv Manager Donlevv.gave an overview on how the program works. He indicated that staff is currently investigating possible rehabilitation opportunities for the Richard Rollins/Terrace Hills Park. This would involve a significant upgrading of the facilities, including re-grading and re-building the parking lot to meet ADA requirements. Staff is recommending that the City submit as a project priority,the reconstruction of the parking lot for ADA compliance purposes at $150,000. The net effect would be to exhaust the unallocated account, which is the preference of HUD which is stressing use of all funds allocated in each program year. He recommended that the City Council receive input on CDBG Projects for the City of Grand Terrace; and provide input to Staff on suggestions for City projects for the 2001-2002 Fiscal Year. Mayor Buchanan opened discussion to the public, there being none he returned discussion to Council. It was the consensus of the Council to support staffs recommendation. UNFINISHED BUSINESS 7A. Second Reading of an Ordinance of the City Council of the City of Grand Terrace Approving SP-92-01 Al (Specific Plan Amendment for American Tower)and E-99- 07 (Proposed Mitigated Negative Declaration) Council Minutes December 14,2000 Page 9 CC-2000-180 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA,CARRIED 5-0,to approve a Second Reading of an Ordinance of the City Council of the City of Grand Terrace Approving SP-92-01 Al (Specific Plan Amendment for American Tower) and E-99-07 (Proposed Mitigated Negative Declaration) NEW BUSINESS 8D. Review and Assign Representatives/Alternates to Various Government Organizations CC-2000-181 MOTION BY COUNCILMEMBER FERRE, SECOND BY MAYOR PRO TEM GARCIA,CARRIED 5-0,to appoint the following members of the Council and Staff as Representatives and Alternates to the following Government Organizations: Omnitrans: Representative: Herman Hilkey Alternate: Don Larkin SLAG: Representative: Lee Ann Garcia Alternate: Maryetta Ferre' San BernardinoValley Water Representative: Don Larkin District Advisory Committee: Alternate: Lee Ann Garcia League of California Cities: Representative: Lee Ann Garcia Alternate: Dan Buchanan City. SeleLtio.n Committee Representative: Dan Buchanan SANBAG Representative: Herman Hilkey Alternate: Lee Ann Garcia Solid Waste Task Force Representative: Herman Hilkey Alternate: Tom Schwab Omnitrans Tee. Advisory: Representative: John Donlevy Alternate: Tom Schwab California Joint Powers Insurance Authority (Board of Directors) Representative: Don Larkin Alternate: Tom Schwab Alternate: John Donlevy San Bernardino County Gang &Drug Task Force Representative: Maryetta Ferre Partnership Strategy Review Committee Representative: Maryetta Ferre Council Minutes December 14,2000 Page 10 North-South Transportation Corridor Committee Representative: Herman Hilkey Alternate: Lee Ann Garcia 8E. Set Date for Planning Commission Application Deadline to Fill Vacancy Created by the Election of Maryetta Ferre to the City Council and Schedule a Meeting to Conduct Interviews. CC-2000-182 MOTION BY MAYOR BUCHANAN, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to set an application deadline for the Planning Commission vacancy of January 18,2001 at 5:00 p.m.and to tentatively schedule the interviews for January 25, 2001. CLOSED SESSION-None ORDER OF ADJOURNMENT Mayor Buchanan adjourned the City Council Meeting at 10:45 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Thursday, January 25, 2001 at 6:00 p.m. CITY CLERK of ke,City&Grand Terrace MAYOR of the City of Grand Terrace