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03/08/2001 CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING-MARCH 8, 2001 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on March 8, 2001, at 6:00 p.m. PRESENT: Dan Buchanan,Mayor Lee Ann Garcia, Mayor Pro Tem Herman Hilkey, Councilmember Don Larkin, Councilmember Maryetta Ferr6, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Larry Ronnow,Finance Director Patrizia Materassi, Community and Economic Development Director Jerry Glander, Building &Safety Director John Harper, City Attorney Lt. Rick Carr, Sheriff's Department ABSENT: None The meeting was opened with invocation by Councilmember Maryetta Ferre,followed by the Pledge of Allegiance led by Councilman Don Larkin. ITEM TO DELETE City Manager Schwab indicated that staff would like to delete item 8B. Resolution-Measure"I" Five-Year Capital Improvement Program(CIP)from the Agenda and that it will place on the Agenda for March 22, 2001 Meeting. ITEMS TO ADD TO THE AGENDA CC-2001-21 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER LARKIN,CARRIED 4-0-0-1 (MAYOR BUCHANAN ABSTAINED),to add item 8F. Spring Mountain Ranch Discussion and item 9B. Potential Litigation-Spring Mountain Ranch to the Agenda. SPECIAL PRESENTATIONS 2A. Proclamation-American Red Cross Month -March 2001 Council Minutes March 8,2001 Page 2 Mayor Pro Tern Garcia read a Proclamation proclaiming March 2001 as American Red Cross Month in the City of Grand Terrace urging all people in communities to show support for the local chapter and to become active participants in advancing the noble mission of the Red Cross, which has been a most important contributor to the welfare of our communities. Mayor Buchanan presented it to a representative of the American Red Cross. CONSENT.CALENDAR. CC-2001-22 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER FERRE, CARRIED 5-0, to approve the following consent calendar items: 3A. Approval of Check Register No. C0104 and C0105 3B. Ratify 03-08-01 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 02-08-2001 Minutes PUBLIC COMMENT -None ORAL REPORTS 5A. Committee Reports 1. Emergency Operations Committee a. Minutes of January 2, 2001 CC-2001-23 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0,to accept the January 2, 2001 Minutes of the Emergency Operations Committee. 2. Crime Prevention Committee a. Minutes of January 8, 2001 CC-2001-24 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to accept the January 8, 2001 Minutes of the Crime Prevention Committee. 3. Historical and Cultural Activities Committee a. Minutes of February 5, 2001 CC-2001-25 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0,to accept the February 5, 2001 Minutes of the Historical and Cultural Activities Committee. 'Council Minutes March 8,2001 Page 3 COUNCIL REPORTS Mavor Pro Tem Garcia, reported that the Chamber of Commerce is hosting several Grand Openings and Ribbon Cutting Ceremonies. She reported that Little League will have their opening ceremonies on March 24,2001. She indicated that anyone interested in Gymnastics for ages 3 -5 should contact the City. On March 27, 2001 SCAG will be doing Transportation Impacts 2001 where all of the City Managers and Councilmembers of all of the Cities in San Bernardino County are invited to participate from 8:00 a.m. to 10:00 a.m. at the Fontana Civic Auditorium. She encouraged everyone to attend. Councilmember Hilkev,reported that there was an incident that occurred near Terrace View Elementary School and requested that Lt. Carr give a recap of the incident. Lt. Carr, Sheriff's Department indicated that at approximately 11:00 a.m. on Wednesday morning two children from the City of Grand Terrace ages 10 and 11 were riding their bicycles in the area of Mt. Vernon and Brentwood. At some point they were confronted by an individual that demanded that they return his bicycle and produced what appeared to be a handgun. One of the children ran and got his mother. His mother directed him to call 911 and she went to the scene. The Grand Terrace Deputy was on another call and arrest in town so there were a couple of County cars and one Loma Linda car that responded. They were able to identify the individual and conducted a search at the scene and they were unable to locate a weapon to substantiate the story. They continued the investigation into the evening. Two deputies were sent out to two residences where the children were re-interviewed. A Detective, Sergeant and two detectives out of Central Station began the investigation again at 6:00 a.m. this morning and conducted an intensive search of all of the area affected including moving manhole covers and going into the sewers. He is pleased to say that the detectives were able to locate the weapon at a residence in Colton. It looks a lot like a real Smith and Wesson automatic,however,it is actually a BB Gun. They recovered the weapon and the detectives and street team picked up the suspect and he is in the process of being interviewed at the station. He is looking at felony charges. They are running the process of CALID to gain a positive identification on the suspect. He indicated that he is confident that he will be charged with felonies. He was the only individual that was involved,he is in custody and no one was hurt. Councilmember Hilkev, he thanked the Department for their quick response. He reported that Omnitrans pulled the dial-a-cab two years ago with the promise to replace it with a Smart Shuttle that has yet to be invented. He reported that the Smart Shuttles that were expected in Fall are not going to happen. He indicated his dissatisfaction with the situation and reported that he will be meeting with the General Manager the following day. SANBAG did join in on a law suit with SCAG on the count on low and moderate homes in the Inland area. The General Manager with SANBAG will be scheduling an appointment with the General Manager of RCTC , Mullings and Hannsberger to discuss the coordination of the Council Minutes March 8,2001 Page 4 215 improvements. He indicated that Council met with the County Library on the possibility of a grant proposal. He questioned whether the City will take the lead and plan a library and put it in place so that we can get first picks on the potential grant. Citv Manager Schwab,indicated that they have made it somewhat clear that there should be some steps towards enabling land being acquired or at least identifying some land for a potential building, however, they indicated that the actual process to put the application in would not be around for another year. He indicated that when he sends a letter of interest to the County Librarian he will request clarification on what will give us an advantage. Councilmember Hilkev, reported that JoAnn Johnson had a nice write up in the Press Enterprise and congratulated her. SANBAG came up with a list of rail road crossings for the increased rail traffic through San Bernardino due to the Alameda Corridor. They are in the process of prioritizing and funding the list for the crossings. The staff at SANBAG added to the list the Main Street crossing in Grand Terrace for possible AB2829 funding. He thanked the staff at SANBAG. He thanked Councilmember Larkin for coming up with the Grand Terrace stickers. Councilmember Larkin,thanked staff for the minutes of the City Staff meeting. He feels that they are informative and feels that it is a good way of keeping Council up to date on the projects that staff is working on and a better understanding. He reminded everyone that the Historical and Cultural Activities Committee will be hosting the Art Show on May 6,2001. He congratulated Frank Ferre on his appointment to Riverside Highland Water Company Board of Directors. He also congratulated JoAnn Johnson on the article in the Press Enterprise. He shared the decals that he had made in an effort to promote Grand Terrace and anyone that would like one can get them from the City Clerk's Department and that they are free. Councilmember Ferr6, thanked staff for the article on the Spring Mountain Ranch that was in the Blue Mountain Outlook. She thanked Lt. Carr,Tanya Cahill, SSSO and the Sheriff's Department for the work that they did on the incident that took place near Terrace View. Mavor Buchanan, reported that he will throw the first pitch for the Little League at the opening ceremonies on March 24, 2001 at Pico Park and encouraged everyone to attended. He indicated that the Grand Terrace Seniors gave the Council very nice writing pens. He reported that Virgil Barham, Director of Building and Safety, Public Works and Housing retired. He was an important member of the team and will be missed. Citv Manager Schwab,introduced Jerry blander who will be taking over for Virgil Barham. He stated that Jerry has worked for the City for quite sometime as a building inspector.With the retirement of Virgil Barham, Jerry Glander has stepped up and allows the process to continue with very little interruption. Council Minutes March 8,2001 Page 5 PUBLIC HEARING 6A. CDBG Funding Awards - 2001-2002 Program Year Assistant Citv Manager Donlevv,gave a brief presentation on the program and indicated that the following is a list of projects that staff is recommending for funding: 1. County of San Bernardino Library (Public Service): $3.200.00 2. Department of Aging and Adult Services (Home Meal Program): $2.000.00 3.. Elder Citizens Protection Inc./Shonning for Seniors: $500.00 Councilmember Larkin, indicated that he would like to see some type of report that shows how many residents benefit from the funded projects. Assistant Citv Manager Donlevv, responded that he will definitely provide a report to the Council on the number of residents that benefit from the programs. Councilmember Hilkev, expressed his concern with reducing the amount funded to the library and questioned whether or not we could some way audit the programs that are funded. Assistant Citv Manager Donlevv,responded that he spoke to the County librarian regarding the amount he was proposing for funding of the literacy program. He indicated that the County Librarian felt that the amount of$3,200 was adequate and there would not be a cut in the service provided with the funding of the reduced amount. Mayor Buchanan opened discussion to the public. Trav Green,Founder and Chairman for Shopping for Seniors,thanked Mr.Donlevy for the support and belief in the program. He gave a brief background of his program and indicated that he would appreciate any support that the City can give. JoAnn Johnson, indicated that she feels that the Shopping for Seniors and the Home Meal Program are both excellent and valuable services to the community. Councilmember Ferre,questioned whether someone could use both the Home Meal Program and the Shopping for Seniors program. Mr. Green, indicated that he feels that it is highly unlikely that this type of situation would take place. Mavor Pro Tern Garcia, questioned what the individuals that are on the waiting list for Shopping for Seniors are doing. Council Minutes March 8,2001 Page 6 Mr. Green, responded that they are probably receiving the Home Meal Program or going without. Mavor Pro Tern Garcia. questioned what amount would be needed to cover the cost of the service and how is it decided who will get served. Mr. Green,responded that the amount of funding determines the number of people that can be served. He indicated that they cover a large area. Mayor Buchanan returned discussion to the Council. CC-2001-26 'MOTION BY COUNCILMEMBER HICKEY, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve the following list of projects and allocations for the 2001-2002 CDBG Funding Year and authorize staff to submit the Funding List to the County of San Bernardino Department of Economic and Community Development: 1. County of San Bernardino Library (Public Service)- $4,200.00 2. Department of Aging and Adult Services (Home Meal Pro2ram): $1,000.00 3. Elder Citizens Protection Inc./Shopping for Seniors: $500.00 UNFINISHED BUSINESS -None NEW BUSINESS 8A. Mid Year Budget Adjustments -FY 2000-2001 CC-2001-27 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER FERRE, CARRIED 5-0,to approve the following 2000-2001 Budget Adjustments: 1) Increase Estimated Revenues by$40,568 in the General Fund for State ERAF reimbursement as outlined in the attached Schedule A. 2) Increase Estimated Revenues by$227,000 in the Bike Lane Fund for grant project reimbursement, $182,788 in three law enforcement grants and $96,489 traffic congestion grant, as outlined in the attached Schedule A. 3) Increase Estimated Revenues by project reimbursement of$45,089 and a Gas Tax transfer to the Street Capital Fund for$20,825 as outlined in the attached Schedule A. 4) Appropriate$25,485 in unreserved, available General Fund Balance to fund mid year budget adjustments as outlined in the attached Schedule B and to set aside the Law Enforcement CLEEP Grant revenue of$104,684 for future restricted purchases. Council Minutes March 8,2001 Page 7 5) Appropriate the $227,000 Bike Lane Grant in the Bike Lane Fund as listed in the attached Schedule B. 6) Approve the Gas Tax Fund transfer of$20,825 for the traffic calming project in the Street Capital Fund, and $3,790 additional street light expense as shown on the attached Schedule B. 7) Appropriate $10,000 for additional sewer engineering and $15,000 for additional sewer maintenance as outlined in the attached Schedule B. 8) Appropriate $62,007 in the Barton Road Bridge Project Fund to cover outstanding bridge administration purchase order #6952 per the attached Schedule B. 8C. Council Benefits CC-2001-28 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to clarify the action that took place on June 25, 1998 to read as follows: That the City will pay for medical insurance for Councilmembers with 3 consecutive terms or 12 years of service and have reached the age of 60 until the individual's 65`'birthday when they would be eligible for Medicare and direct staff to prepare a resolution indicating the clarification. 8D. Grand Terrace Days Street Fair, June 2, 2001 It was the consensus of the Council to hold a Grand Terrace Days Street Merchant Fair on June 2, 2001 and directed staff to come up with an alternate route in order to hold a parade. 8E. Adelphia Internet Access Update Joe Collera, Interim Sales Manager for Adelphia Systems, he indicated that Adelphia now provides genuine two way interactive digital cable television. He introduced Rob Delleo, Interim General Manager to give an update on Internet Access. Rob Delleo,Interim General Manager provided a video presentation on the level of support that Adelphia provides for high speed data. He gave an update on the launch of Powerlink that should be up and running by Third Quarter 2001. It was the consensus of the Council to get a written response from Adelphia with regards to the breach of the franchise agreement due to their inability to provide the promised service of providing high speed cable modem access to the residents of Grand Terrace. 8F. Spring Mountain Ranch Discussion Mayor Buchanan indicated that he would be abstaining from item 8F. Spring Mountain Council Minutes March 8,2001 Page 8 Ranch Discussion Ed Fitzpatrick. Director of Development for Eastbridge Partners, Developers for Spring Mountain Ranch gave a brief overview of the Spring Mountain Ranch Development and went over the concerns and comments that have been made by the City of Grand Terrace with regards to the project. They feel that they have designed the project to be as environmentally sensitive as possible. They feel that it is a good project that is heavily supported. It will be a state of the art Smart Community. He indicated that they are willing and would like to work with the City to try and resolve the issues that have been raised. CLOSED SESSION 9A. Personnel Matters Mayor Buchanan announced that the Council met in Closed Session to discuss Personnel Matters and there was no reportable action. 9B. Potential Litigation - Spring Mountain Ranch Mayor Buchanan indicated that he would be abstaining from item 9B. Potential litigation- Spring Mountain Ranch. Mayor Pro Tern Garcia announced that the Council met in Closed Session to discuss .Potential Litigation - Spring Mountain Ranch and there was no reportable action. ORDER OF ADJOURNMENT Mayor Buchanan adjourned the City Council Meeting at 11:43 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Thursday, March 22, 2001 at 6:00 p.m. CITY CLERK of the Ci�t� of Grand Terrace MAYOR of the City of Grand Terrace City of Grand Terrace SCHEDULE A CRA of Grand,,Terrac'e Midvear Budqet Adiustment Requests-Revenue Estimates Fiscal Year 2000-2001 (7/1100 to 6/30/20011 Account Description $Amount 1) Adjust Estimated Revenue for ERAF received 10-300-15 ERAF Reimbursement $40,568 from the State of California for FY00-01 2) Adjust Estimated Revenue for unanticipated 10-300-20 OCJP Local Law Enforcement $7,870 Office of Criminal Justice Grant for Sheriff- Oriented Policing 3) Adjust Estimated Revenue for unanticipated '10-300-21 CLEEP Grant $104,684 California Law Enforcement Equipment Program High Technology Grant 4) Adjust Estimated Revenue for unanticipated 11-300-02 AB2928 Traffic Grant $96,489 Traffic Congestion Grant 5) Adjust Revenue for additional COPS allocation 14-300-01 COPS Grant $70,234 (Citizens'Option For Public Safety-AB1913) 6) Adjust Estimated Revenue for unanticipated 16-500-02 FEMA Reimbursement $6,927 FEMA Reimbursement 7) Adjust Estimated Revenue for Bike Lane Grant 44-255 Art 3 Bike Lane Grant 1$227,000 for Staging Areas on Barton&Mt Vernon 8) Adjust Estimated Revenuefor additional 47-100-00 State Reimbursement $36,324 reimbursement for Barton Road Bridge Project 47-100-02 City of Colton Reimbursement $1,838 9) Additional Gas Tax Transfer required for 46-300-16 Transfer From Gas Tax Fund $20,825 Brentwood Traffic Calming Project � 10)�.;Trarsfer to CRA Fund�33 to provide � �" `������ � 33� 7 0g99 Transfer From CRA Project Fund 32� � � ,$7�;695 � �` >:. .��a;�:"' k ,, s; g,�asa �f u�tu���k��,.r�r� r����•"=_� � ,� �-�`'"'�� t;. �� ��a�'� ' `�'� ..�..y�`.v �'.; k t�iiFt�•'�. GRAND TOTAL ADJUSTMENTS $689,454 Schedule A- Mid Year Revenue Adiustments 0001 renadi City of Grand Terrace SCHEDULE B CRA„pfGrand Te race „ Midvear Budget Adiustment Requests -EXPENDITURES Fiscal Year 2000-2001 (7/1/00 to 6/30/20011 Account Descriation $Amount 1) Additional appropriation for City Housing 10-370-250 Contractual Services $6,000 Element Update 2) Additional appropriation for development 10-370-250 Contractual Services $13,500 review services (TEP&Addington Engineers) 3) To appropriate Article 3 Bike Lane Grant 44-620-xxx Development&Construction $227,000 for staging areas on Barton & Mt Vernon 4) Additional appropriation for camera system 10-125-250 City Clerk-Professional Svs $400 operator at City Council meetings 5) To appropriate and reserve CLEEP 10-410-xxx Law Enforcement Equipment $104,684 Grant(Law Enforcement Equipment- High Technology Grant) 6) To approve transfer of gas tax funds for 16-998-000 Gas Tax Transfers Out $20,825 traffic calming expenditures 7) Additional appropriation for engineering 21-601-000 Sewer Engineering $10,000 & maintenance in the sewer fund 21-602-000 Sewer Rodding/Maintenance $15,000 8) Additional appropriation for projected 10-190-238 Civic Center Utilities $3,250 increase in gas and electric expenditures 10-440-238 Child Care Utilities $930 Increase electric 15%&natural gas 50% 10-450-238 Park Maintenance Utilities $585 for second half of FY00-01 10-805-238 Senior Center Utilities $820 16-510-238 Gas Tax Street&Signal Lighting $3,790 9) Additional appropriation for Barton 47-250-001 Engineering Contract $62,007 Bridge Project purchase order#6952 .'� �•�;�d:. ,. „ "ro. tlon for.-RA ss=thru a:at sls 32.:370 250;, *Pro es""'o a t ,# M'10) App pna pq r1 ;y, f sl n I/Specla Services $15`;000 nfrom present to end of tlebt sys&proaect Ilfe c L 11. .t-To a "rove°t�ansfer�of CRA.Pro ec#Funds;�to �` 32-998 000 r ;Ttansfer'to CRA Fund33 � k - � 1`' ) pP 1 $76695 ti:.S......w. ,w,�..._.,._..,.,,.xaW .u. ,_..._.._ smw.. ... .....sc:.....,... .,,.,......«z.>xwu.-..a..::....»wraa!:;:'.;aw ...„a.,.. ,e'........,.,.._.. ,.....,...,.., ..,....�,...,. s.,,,..�,......._.�.,.,...a.w......_..».,,.„...u �..,»fz:. ..,..�...F___w,.,,.,...u..........,... 1���� w,A.i.....v.....i..,,.�..,.;i- GRAND TOTAL ADJUSTMENTS $560,486 Schedule B - Mid Year Expenditure Adiustments nnnl ranarli