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09/27/2001 CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING- SEPTEMBER 27, 2001 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 27, 2001, at 6:00 p.m. PRESENT: Dan Buchanan, Mayor Lee Ann Garcia,Mayor Pro Tem Herman Hilkey, Councilmember Don Larkin, Councilmember Tom Schwab, City Manager Steve Berry,Assistant City Manager Brenda Stanfill, City Clerk Patrizia Materassi, Community and Economic Development Director Larry Ronnow, Finance Director Jerry Glander,Building& Safety Director Lt. Rick Carr, Sheriffs Department ABSENT: Maryetta Ferr6, Councilmember John Harper, City Attorney The meeting was opened with invocation by Pastor Salim Elias,Azure Hills Seventh-Day Adventist Church, followed by the Pledge of Allegiance led by Mayor Pro Tem Lee Ann Garcia. SPECIAL PRESENTATIONS 2A. School District Presentation-Terrace Hills Middle School Terrace Hills Middle School was unable to attend and no presentation was given. 2B. Youth Awareness Program-Brain Litzenberger Brian Litzenberger gave a presentation on the Youth Awareness Program at the Azure Hills Seventh-Day Adventist Church. They are sponsoring a Bicycle Rodeo at the close of Red Ribbon Week on October 28, 2001 on their property. Mayor Buchanan announced that Lt.Rick Carr has been reassigned. He thanked Lt.Carr for his outstanding work for the City of Grand Terrace and presented him a plaque in appreciation for his dedication to the City of Grand Terrace. Lt. Carr expressed his thanks and indicated that Grand Terrace was one of the best assignments he has had in his career and that he has enjoyed working with the Council and Staff. CONSENT CALENDAR Council Minutes September 27,2001 Page 2 CC-2001-81 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 4-0-1-0- (COUNCILMEMBER FERRE WAS ABSENT),to approve the following consent calendar items with the removal of item 3F and 3G: 3A. Approval of Check Register C0117 and C0118 3B. Ratify 09-27-01 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 08-23-2001 Minutes 3E. Combined Cash and Investment Treasury Report for Quarter Ended June 30, 2001 ITEMS REMOVED FROM CONSENT CALENDAR 3F. Purchase Traffic Monitoring/Data Collection Device CC-2001-82 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM GARCIA,CARRIED 3-0-2-0(COUNCILMEMBER HILKEY AND FERRE WERE ABSENT), to authorize the purchase of a Stealth Stat Unit with CLEEP funds. 3G. Appropriation Request - Traffic Study Review of the Spring Mountain Ranch Specific Plan CC-2001-83 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER LARKIN, CARRIED 3-0-1-1 (MAYOR BUCHANAN ABSTAINED AND COUNCILMEMBER FERRE WAS ABSENT),to appropriate$3,000 from account number 10-370-255 for a Traffic Study Review of the Spring Mountain Ranch Specific Plan. PUBLIC COMMENT -None ORAL REPORTS 5A. Committee Reports 1. Historical and Cultural Activities Committee a. Appoint New Member(Carter) CC-2001-84 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER FERRE WAS ABSENT), to appoint Frances Carter to the Historical and Cultural Activities Committee with a term continuing to June 30, 2002. 2. Emergency Operations Committee a. Minutes of July 2, 2001 CC-2001-85 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER FERRE WAS ABSENT), to Council Minutes September 27,2001 Page 3 accept the Emergency Operations Committee minutes of July 2, 2001. 3. Crime Prevention Committee a. Minutes of August 13, 2001 CC-2001-86 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER FERRE WAS ABSENT), to accept the Crime Prevention Committee minutes of August 13,2001. COUNCIL REPORTS Mavor Buchanan,welcomed the new Assistant City Manager Steve Berry and indicated that he is looking forward to working with him. Mavor Pro Tem Garcia, also welcomed Steve Berry, the new Assistant City Manager and indicated that she is looking forward to working with him. She reported that the Woman's Club and the Chamber of Commerce will be holding the Annual Halloween Haunt on October 31,2001 anyone interested in volunteering should contact the Chamber Office. She attended the Chamber Luncheon and Toni from the Fire Department was the guest speaker. She thanked the residents for participating in the "Fill the Boot" fund-raiser that the Fire Department held for the families of the victims in New York City and the firefighters for taking the initiative. On October 29, 2001 from 6:30 pm to 9:30 pm the Library will have a Halloween activity for preschoolers. The Library will also have teen read week from October 14-20. The Friends of the Library Books Sale will be held on Friday,September 28 and Saturday,.September 29, 2001 at City Hall. She welcomed the new reporter from the ~San Bernardino County Sun. Councilmember Hilkev. gave a report on SANBAG projects. The School Bond Measure passed and the first thing on the school district's agenda is a new high school. He thanked members of the community for voting for the bond. Councilmember Larkin, welcomed new Assistant City Manager Steve Berry. He reported that he attended the Chamber Luncheon and found it to be a very interesting presentation. The Lion's Club is having a Pancake Breakfast on Sunday, September 29, 2001 at the Community Center. He requested that staff agendize discussion of preventative measures to avoid fraud. He indicated that he had some questions regarding academic performance with the Colton Joint Unified School District that had not been answered and that is why he remained neutral when it came to endorsing the bond. He recognizes the need for improvement of the districts facilities. Mavor Pro Tem Garcia, thanked the residents for the support of the Colton Joint Unified School District. She requested that staff make the School District Agendas available at City Hall. Councilmember Hilkev, indicated that they need volunteers for an oversight committee to monitor the spending of the money from the bond. Anyone interested should contact the School District. Council Minutes September 27,2001 Page 4 PUBLIC HEARING-None UNFINISHED BUSINESS 7A. Grand Terrace Consolidated CIP-Workshop Review Phase I- The Circulation Fee CIP Community and Economic Development Director Materassi, indicated that the Capital Improvement Plan combines all the capital improvement projects into one overall umbrella document. The consolidated CIP is a good management tool to prioritize projects and help budgetary decision making. Due to the large scale of the proj ect,staff is planning five phases of review. The complete Capital Improvement Project Packet will be brought back to the City Council. She requested that Council review Phase I-Circulation Fee CIP and provide input. Mavor Buchanan,questioned whether it would be possible to proportionalize the impact of the fees with regards to grade separation. Could we say that the type of development that would be paid or would contribute through the circulation fees will have an impact of 20% on the grade separation issue so that 20%of the cost of the grade separation will be factored into the circulation CIP. Communitv and Economic Development Director Materassi,responded in the affirmative. Mavor Buchanan, also questioned the Barton Road ingress egress issues and the potential Median Project and how they relate to the CIP fees. ' Community and Economic Develooment Director Materassi, indicated that the Traffic Engineer has indicated that the master plan of streets currently does not include the Barton Road Median Project,therefore, the Ordinance could be questionable. Mavor Buchanan,clarified the process that Community and Economic Development Director Materassi is planning to complete the Capital Improvement Plan. Councilmember Larkin, stated that the whole concept behind a circulation fee is that when a developer comes in,they should pay their fair share of any impact that they will have as far as traffic is concerned. He stated that the fees should be based on what the estimated cost of a project will be when the need should occur. Communitv and Economic Development Director Materassi,responded that she is waiting for a return call from the Traffic Engineer in order to answer the question. Mavor Buchanan, indicated that he believes that there may be some law restricting the collection of dollars. Councilmember Larkin, expressed his concern with the fairness of the fee schedule. Councihnember Hilkev, expressed his frustration with the process. Council Minutes September 27,2001 Page 5 Mavor Pro Tem Garcia, stated that when Council requested Staff to come up with a comprehensive CIP. She suggested that a workshop be held to look at the overall plan and to include the Traffic Engineer, the City Attorney, and Staff. Citv Manager Schwab, indicated that this is just the first phase of completing a Capital Improvement Plan that the Council requested staff to do. Beyond defending our collection of fees,this plan will provide a road map to receiving other funds to complete other projects. Councilmember Larkin, stated that Council would like to see all of the projects in one document so that they can be prioritized. Councilmember Hilkev. expressed his concern with the volume of work that staff is going to have to go through over the next five meetings and feels that it does not have to go back to the Planning Commission for review. He feels that staff is going in the wrong direction. Community and Economic Development Director Materassi, indicated that this document will not go back to the Planning Commission for review,their review has been completed. Councilm--mber Larkin.indicated that the project list should not be based on when it should be funded,it should be based on the priority of the Council. Councilmember Hilkev, indicated that he feels traffic signals at Barton Road at Grand Terrace Road and Honey Hill should be listed as Number 2 on the list of priorities. Community and Economic Development Director Materassi,indicated that traffic warrants were done at the three intersections of Mt. Vernon Avenue @ De Berry, Barton Road @ Palm Avenue and Barton Road @ Grand Terrace Road and Honey Hill Drive. The intersections are listed according to the results of the study. It was the consensus of the Council that the following is the list of Traffic Signals prioritized: 1. Mt. Vernon Avenue @ De Berry 2. Barton Road @ Grand Terrace Road&Honey Hill 3. Mt. Vernon Avenue @ Canal 4. Michigan @ Commerce Way 5. Barton Road @ Palm Avenue 6. Mt. Vernon @ Pico 7. Mt. Vernon @ Van Buren 8. La Cadena @ Barton Road Mavor Pro Tem Garcia, stated that the Council will come up with the priorities for staff and then staff can have the flexibility to come up with the best funding sources which will enable the priorities to be the driver not the funding sources. She would like to keep the plan as simple as possible. ON Manager Schwab,indicated that staff will put together a list of road projects, arterials, traffic signals,and road improvements,however,he would like to keep the bicycle programs Council Minutes September 27,2001 Page 6 separate and also the general capital improvements that have nothing to do roads and bring it back to Council for an over-all priority. NEW BUSINESS -None CLOSED SESSION-None ORDER OF ADJOURNMENT Mayor Buchanan adjourned the City Council Meeting at 8:15 p.m.until the next CRA/City Council Meeting which is scheduled to be held on Thursday, October 11, 2001 at 6:00 p.m. CITY CLERK of the Ci f Grand Terrace MAYOR of the City of Grand Terrace