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07/11/2002 J CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING-JULY 11. 2002 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on July 11, 2002, at 6:00 p.m. PRESENT: Dan Buchanan, Mayor Lee Ann Garcia,Mayor Pro Tem Herman Hilkey, Councilmember Don Larkin, Councilmember Maryetta Ferre, Councilmember Tom Schwab, City Manager Brenda Stanfill, City Clerk Jerry Glander, Building& Safety Director Lt. Hector Guerra, Sheriff s Department John Harper, City Attorney ABSENT: Steve Berry, Assistant City Manager Larry Ronnow, Finance Director The meeting was opened with invocation by Mayor Pro Tem Lee Ann Garcia, followed by the Pledge of Allegiance led by Councilman Herman Hilkey. SPECIAL PRESENTATIONS 2A. Introduction of Miss Grand Terrace Court Mayor Buchanan introduced the following Miss Grand Terrace Court for 2002: Baby Miss Grand Terrace-Anissa Casteneda Petite Miss Grand Terrace-Brooke Boscia Toddler Miss Grand Terrace-Ashley Delao Pixie Miss Grand Terrace-Milan Farris Junior Miss Grand Terrace- Savannah Stewart Pre-Teen Miss Grand Terrace-Reyna French Teen Miss Grand Terrace- Giselle Aguliar Miss Grand Terrace -Monique LeCompte CONSENT CALENDAR Council Minutes July 11,2002 Page 2 CC-2002-64 MOTION BY COUNCILMEMBER FERRE, SECOND BY MAYOR PRO TEM GARCIA,CARRIED 4-0-1-0(COUNCILMEMBER LARKIN WAS ABSENT), to approve the following consent calendar items with the removal of items 3E.and 3F.: 3A. Approval of Check Register Dated July 11, 2002 3B. Ratify 07-11-2002 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 06-27-2002 Minutes ITEMS REMOVED FROM CONSENT CALENDAR 3E. Resolution Requesting the Colton Joint Unified School Board to Confirm their Commitment to a High School for the Grand Terrace Area. CC-2002-65 MOTION BY COUNCILMEMBER FERRE, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve a Resolution Requesting the Colton Joint Unified School Board to Confirm their Commitment to a High School for the Grand Terrace Area. 3F. Legislative Update Mayor Pro Tem Garcia gave brief overview of the Legislative Task Force action items for their meeting of June 27, 2002. PUBLIC COMMENT Mike Howe. 22594 Brentwood Street, indicated that he read an article on the conceptual plan of Petta Park and requested clarification of the type of Park it will be. Citv Manager Schwab, responded that the City is using Community Development Block Grant money,which is federal money. The current plans is to use $40,000 for design and concept which will be brought to the Council for approval. Residents will be allowed to comment on the project. The park will primarily be a passive park of mostly garden and walking. He indicated that the actual building of the park will be several years away. Ravnell English.22600 Brentwood Street,expressed her concern with the park plan allowing weddings and electricity for vendors. Citv Manauer Schwab,indicated that residents will be notified when a plan is brought to the Council for comment. Mavor Buchanan.requested that staff hold a workshop so that residents can give their input Council Minutes July 11,2002 Page 3 on the plans of Petta Park prior to approval. Ed O'Neal, 22608 Minona Drive, referred to an article in the Press Enterprise regarding School Bond Issues and gave his suggestions on possible ways of handling the School Board with regards to the building of a new high school. Dick Rollins.,22797 Barton Road,indicated that the Crime Prevention Committee discussed at their last meting the problem of vandalism at City Parks and City properties. The Committee is requesting help for local citizens to help fight vandalism and to possibly give reward money to those who catch individuals vandalizing City property. ORAL REPORTS 5A. Committee Reports -None COUNCIL REPORTS Mavor Pro Tern Garcia, requested a status report on the cameras that were purchased with grant money that were to be placed in high incident areas. Lt. Guerra, indicated that Assistant City Manager Berry is handling the installation of the cameras. Mavor Pro Tern Garcia,indicated that she would like to see the cameras installed at Rollins park, in the high incident areas, as soon as possible. She indicated that she really likes Mr. O'Neal's comments on putting the City's efforts in a positive way. SCAG is doing a strategic planning process where they are looking at having school boards, water districts, special districts as part of the regional planning body so that they can start looking at comprehensive plans. She reported that the California Community Partnership Award has a category on Capital Improvement and Infrastructure Projects Enhancing Quality of Life and feels that Richard Rollins Park would be a great project to nominate for next year. She requested that the committees give a report annually to the Council on their recommendations and progress. Councilmember Hilkev,reported that he will be attended an ESRI conference in San Diego. Grand Terrace is putting on a presentation on how to use GIS with small cities. He indicated that GIS can aide cities in many ways. Councilmember Larkin, indicated that Grand Terrace has had a long term relationship with ESRI. They have used Grand Terrace is many ways,which has benefitted them and the City. They have a compass project in Redlands where they are mapping out a lot of different factors. He expressed his frustration with the vandalism on city properties. Those caught Council Minutes - July 11,2002 Page 4 vandalizing should be prosecuted. He reported that the Miss Grand Terrace Court has been active at events. He indicated that Council received invitations to the graduation ceremonies at the Child Care and feels that they are a great asset to the community. He reported that the Chamber Luncheon will be held on July 16, 2002. Councilmember Ferr6, reported that the City Council and the Colton Joint Unified School District are in the process of planning a joint meeting and that the meeting notice will be posted. She feels that this is a good way for the City and the District to work hand in hand. Mavor Buchanan, reported that he spoke to Loma Linda Councilmember Bob Ziprick regarding the North/South Corridor issues and indicated that there is a meeting scheduled to be held on the North/South Corridor and requested that Grand Terrace be represented. He reported that he served as a judge at the Great Chefs of the Inland Empire, which was held at the California Speedway in Fontana. He indicated that he has heard mixed comments with regards to the fireworks on 4`h of July. He expressed his concern with the use of illegal fireworks. Councilmember Hilkev,indicated that he received a phone call from a resident of the mobile home park on Newport regarding fireworks and he feels that the City should get extra help from the Fire Department and Sheriff's Department with the enforcement of the use of illegal fireworks. Mavor Pro Tem Garcia, suggested that the City send a letter to County Fire requesting education on safe and sane firework. Mavor Buchanan, reported that he has received a lot of positive feedback on the new Chevron Station and commended staff on the supervision and guidance of that project. PUBLIC HEARING 6A. An Urgency Ordinance of the City Council of the City of Grand Terrace,California, Amending Chapter 4.72 of the Grand Terrace Municipal Code and Establishing Sewer User Charges City Manager Schwab indicated that the City of Colton has undergone an extensive expansion to address a shortfall in reliable treatment capacity, address increasing EPA regulations, and changing NPDES waste water discharge permit requirements. The expansion of the plant has occurred in two phases. Phase 1 added 2 million gallons per day in treatment capacity funded with a loan from the State Revolving Fund for approximately $7.1 million. Phase 2 is the construction of two additional conventional oxidation ditches that replace unit 1,which has been deemed not physically fit to provide any reliable service, and will eventually be retired. Phase 2 is funded through revenue bonds issued for$5.75 Council Minutes July 11,2002 Page 5 million. Under the existing agreements,Grand Terrace has ownership interests in Unit 1 and 2 for 1.6 million gallons per day of treatment. Over the past few months,the staff from the City of Grand Terrace and Colton have been involved in a review of the Financial Plan for the Treatment Plant. The sewer rate increases for the residents and businesses of Colton took effect December 20, 2001. Due to an administrative oversight from the City of Colton, Grand Terrace's rate is not scheduled to take effect until August 2002. All rates are inclusive of both the amount required for the City of Colton, administration and maintenance costs, and includes overhead cost allocations. Staff is recommending approval of the Urgency Ordinance amending the Sewer Rates as requested by the City of Colton. Mavor Pro Tem Garcia,requested that we try to get an extension of 30 days so that the City is able to inform our residents of the rate increase prior to them receiving a bill. Mavor Buchanan, indicated that he feels that although Colton should give Grand Terrace more lead time for notifying residents, however,he doesn't feel that it is clearly stipulated in the agreement. Councilmember Larkin,he questioned what the current Colton rate is and what percentage of increase did they have. CitvManaaer Schwab,responded that their rate is a little higher than Grand Terrace and that they too received a 16%rate increase. Councilmember Larkin, questioned whether or not we are using our full capacity. Mavor Buchanan,responded in the negative that we use 1.1 million at the most. Councilmember Larkin,questioned why we are paying for capacity expansion if we are not using our full capacity. Citv Attornev Hamer.indicated that we are not paying for capacity expansion,we are paying for treatment plant rehabilitation, which we are required to do. Councilmember Larkin, questioned what would happen if we decided not to raise our fees. Mavor Buchanan, responded that the City of Colton does not bill our residents. If the Council-chose not to raise the sewer rates to our residents the City would have to pay the increase or risk the potential litigation over the default of payment. Councilmember Larkin,indicated that Riverside Highland Water Company will receive a lot of phone.calls due to the rate increase and he would like Colton to give us more time so that we can notify our residents in an effort to eliminate confusion. Council Minutes July 11,2002 Page 6 Mavor Buchanan, suggested that a phone number be included on the bill directing them to call Grand Terrace City Staff for questions regarding the increase. Mavor Pro Tem Garcia, questioned the validity of the rate increase. Citv Manager Schwab, responded that the rate increase is a valid amount. Mayor Buchanan opened discussion to the public,there being none,he returned discussion to the Council. Mavor Pro Tern Garcia, requested that staff request an infrastructure plan of the treatment plant of what we can expect over the next five years. CC-2002-66 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR BUCHANAN,CARRIED 5-0,to approve an Urgency Ordinance of the City Council of the City of Grand Terrace, California, Amending Chapter 4.72 of the Grand Terrace Municipal Code and Establishing Sewer User Charges and direct staff to coordinate the increase with Riverside Highland Water Company. UNFINISHED BUSINESS -None NEW BUSINESS -None CLOSED SESSION 9A. Real Estate Negotiations (22797 Barton Road) Mayor Buchanan announced that the Council met in Closed Session to discuss Real Estate Negotiations (22797 Barton Road) and that there was no reportable action taken. ORDER OF ADJOURNMENT Mayor Buchnan adjourned the City Council Meeting at 8:20 p.m.,until the next CRA/City Council Meeting which is scheduled to be held on Thursday, August 8, 2002 at 6:00 p.m. CITY CLERK of the City4f Grand Terrace MAYOR of the City of Grand Terrace