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12/12/2002 CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING-DECEMBER 12.2002 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on December 12, 2002, at 7:30 p.m. PRESENT: Dan Buchanan, Mayor Lee Ann Garcia,Mayor Pro Tem Herman Hilkey, Councilmember Don Larkin, Councilmember Maryetta Ferre, Councilmember Tracey Martinez,Deputy City Clerk Steve Berry, Assistant City Manager Larry Ronnow,Finance Director Jerry Glander, Building & Safety Director Gary Koontz, Community Development Director Lt. Guerra, Sheriff's Department John Harper, City Attorney ABSENT: Tom Schwab, City Manager Brenda Stanfill, City Clerk The meeting was opened with invocation by Council Member Ferre, followed by the Pledge of Allegiance led by Mayor Pro Tem Garcia. 1. Special Presentations to Outgoing Mayor Dan Buchanan Mayor Pro Tem Garcia read and presented a certificate of recognition to Mayor Dan Buchanan on behalf of Senator Soto. Assemblyman John Longville presented a proclamation to Mayor Buchanan and congratulated him on his retirement. San Bernardino County Supervisor Dennis Hannsberger presented a plaque to Mayor Buchanan and wished him well in his retirement. Bea Cortes presented a certificate to Mayor Buchanan on behalf of Assemblywoman McLeod. Cheryl Donahue presented a plaque to Mayor Buchanan on behalf of SANBAG and congratulated him and wished him well in his retirement. Council Minutes December 12,2002 Page 2 Steve Berry, Assistant City Manager, presented him with a gift on behalf of the City as a small token of tremendous gratitude for the many years of dedication to the City of Grand Terrace. Tony Petta, first Mayor of Grand Terrace gave a brief history of how Grand Terrace was incorporated and thanked Dennis Hannsberger for his participation in it. Mayor Pro Tem Garcia read a letter from City Manager Schwab extending his appreciation to Mayor Dan Buchanan for his dedicated service to the citizens of Grand Terrace and for the leadership that he has provided to both Council and Staff during his tenure. Councilmember Hilkey, thanked Dan Buchanan for his service and wished him well. Mayor Pro Tem Garcia,wished him the very best in his retirement and the endeavors that he will take. Councilmember Larkin, thanked Cindy Buchanan for her sacrifice. He commended Dan Buchanan on the job he has done and for his contributions to the City. Councilmember Ferre,congratulated him on a j ob well done and feels that his contributions to the City will be remembered fondly. Mayor Buchanan thanked everyone for the wonderful comments. He thanked the Council and indicated that it has been a tremendous pleasure serving with each of them it was a privilege to be a part of City government as a Planning Commissioner and City Council and a honor to be Mayor for the last two years. He indicated that the staff is the City's most valuable asset from the top to the part time child care staff, they are dedicated and professional. He thanked the leaders of Southern California that he has had the privilege of working with. He thanked Dennis Hannsberger for all of his support to him and the City of Grand Terrace. 2. Swear In Newly Elected Council Members Herman Hilkey and Bea Cortes Deputy City Clerk Martinez swore in the newly elected Council Members,Herman Hilkey and Bea Cortes. Councilmember Cortes thanked the residents of Grand Terrace for giving her the opportunity to represent them as one of their Councilmembers. She is truly honored and will do her very best. She thanked everyone who helped her with her campaign especially her Campaign Manager, Gene Carlstrom and Frances Carter her treasurer. She thanked her family and friends for their support. She is looking forward to working with the council. Council Minutes December 12,2002 Page 3 Councilmember Hilkey, thanked the residents for re-electing him and encouraged anyone who is interested in running for Council to do so that it is a great experience. 3. Election of Mayor and Mayor Pro Tem Deputy City Clerk Martinez indicated that the Position of Mayor and Mayor Pro Tem are now vacant and that the floor was open for nominations for the position of Mayor. CC-2002-104 MOTION BY COUNCILMEMBER CORTES,SECOND BY COUNCILMEMBER FERRE, CARRIED 5-0, to appoint Lee Ann Garcia as Mayor of the City of Grand Terrace. Mayor Garcia opened the floor for nominations for the position of Mayor Pro Tem. Councilmember Larkin nominated Councilmember Hilkey for the position of Mayor Pro Tem. Motion died due to the lack of a second. CC-2002-105 MOTION BY COUNCILMEMBER FERRE, SECOND BY COUNCILMEMBER CORTES,CARRIED 4-1 (COUNCILMEMBER LARKIN VOTED NO),to appoint Maryetta Ferr6 as Mayor Pro Tem of the City of Grand Terrace. 4. Review and Assign Representatives/Alternates to Various Organizations. CC-2002-106 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER HILKEY,CARRIED 4-1 (MAYOR GARCIA VOTED NO),to continue the Review and Assign Representatives/Alternates to Various Organizations to the first meeting in January with the exception of the City Selection Committee,which the Mayor is always the representative of. CONSENT CALENDAR CC-2002-107 MOTION BY COUNCILMEMBERHILKEY,SECOND BY COUNCILMEMBER LARKIN,CARRIED 5-0, to approve the following consent calendar items with the removal of Item 3D and 3E: 3A. Approval of Check Register Dated November 28, 2002 and December 12, 2002 3B. Ratify 12-12-2002 CRA Action 3C. Waive Full Reading of Ordinances on Agenda ITEMS REMOVED FROM CONSENT CALENDAR Council Minutes December 12,2002 Page 4 3D.. Approval of Minutes of November 13, 2002 CC-2002-108 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER. HILKEY, CARRIED 4-0-0-1 (COUNCILMEMBER CORTES ABSTAINED), to approve the Minutes of November 13, 2002. 3E. Authorization to go to Bid-Rollins Park Renovation CC-2002-109 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM FERRE, CARRIED 5-0, to Authorize staff to advertise notice inviting bids for the Rollins Park Renovation Project. PUBLIC COMMENT -None ORAL REPORTS 5A. Committee Reports 1. Crime Prevention Committee a. Minutes of October 14, 2002 CC-2002-110 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to accept the Crime Prevention Committee Minutes of October 14, 2002. 2. Historical and Cultural Activities Committee a. Minutes of November 4, 2002 CC-2002-111 MOTION BY COUNCILMEMBER CORTES, SECOND BY MAYOR PRO TEM FERRE, CARRIED 5-0,to accept the Historical and Cultural Activities Committee Minutes of December 2, 2002. 3. Emergency Operations Committee a. Minutes of December 2, 2002 CC-2002-112 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM FERRE,CARRIED 5-0,to accept the Emergency Operations Committee Minutes of December 2, 2002. COUNCIL REPORTS Mavor Pro Tern Ferre,reported that she attended the San Bernardino County Gangs and Drug Council Minutes December 12,2002 Page 5 Task Force meeting and as always was a worthwhile meeting to attend. Councilmember Hilkev,reported that Omnitrans has accepted their route schedules and rate reduction program for OmniLink and the route into Loma Linda. Grand Terrace has been blessed with a lot of new restaurants. Councilmember Larkin, congratulated the Historical and Cultural Activities Committee on another outstanding City Birthday Party. He congratulated Herman Hilkey and Bea Cortes on their recent election to City Council. He congratulated Lee Ann Garcia on getting Mayor and Maryetta Ferr6 on getting Mayor Pro Tem. He wished City Manager Schwab well. He wished everyone a Merry Christmas and a Happy New Year. Mavor Garcia, thanked the Historical and Cultural Activities Committee for doing an outstanding Birthday Party. She enjoyed the presentation on the history of the Grand Terrace Woman's Club. She reminded everyone that in the upcoming year the City will be celebrating its 25t"Anniversary. She questioned whether or not the Chamber of Commerce will be having the Christmas Lighting Contest. Assistant Citv Manager Berrv, responded in the affirmative and indicated that anyone interested should contact the Chamber. Mavor Garcia, congratulated Councilmember Cortes and Councilmember Hilkey on their election to the City Council. She wished City Manager Schwab well and indicated that her prayers are with him. PUBLIC HEARING 6A. Resolution Approving and Certifying the City's Bicycle Transportation Plan; and Authorizing.the City Manager to Submit said Plan to the Appropriate Reviewing Agencies for Approval and to Seek Funding for the Bikeway Projects Identified Herein Harry Persaud, Consultant, gave a presentation on the Bicycle Transportation Plan for the City of Grand Terrace Mayor Garcia opened discussion up to the public,there being none she returned discussion to Council. CC-2002-113 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM FERRE, CARRIED 5-0, to Approve a Resolution Certifying the City's Bicycle Transportation Plan; and Authorizing the City Manager to Submit said Plan to the Appropriate Reviewing Agencies for Approval and to Seek Funding for the Bikeway Council Minutes December 12,2002 Page 6 Projects Identified Herein and direct staff to continue discussion with the Business Community. 6B. Tentative Parcel Map No. 02-01 (County Surveyor Number 16012) and E-02-13 to Divide a 23,866 Square Foot Parcel Located on the Northwest Corner of Stonewood Drive and De Berry Street into Two Lots of 15,806 Square Feet and 8,060 Square Feet John Lampe, Assistant Planner, gave a brief report of the proposed lot split of Tentative Parcel Map No: 02-01 and E-02-13. Bill Addington, Addington Consulting Engineering, indicated that he is representing the property owner and is available for questions. Mayor Garcia opened discussion to the public,there being none she returned discussion to "the Council. CC-2002-114 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM FERRE, CARRIED 5-0, to approve a Resolution Approving Tentative Parcel Map No. 02-01 (TPM-16012). UNFINISHED BUSINESS -None NEW BUSINESS 8A. Measure I Capital Improvement Plan(CIP)Re-allocation CC-2002-115 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM FERRE, CARRIED 5-0, to approve a Resolution adopting the Measure"I"Capital Improvement Program for Fiscal Year 2002-2003. 8B. Community Development Block Grant Program 2003-2004: City Proposal Assistant City Manager Berry,indicated that this is an opportunity for the Council to receive public input and for Council to make suggestions to staff for CDBG projects for the 2003- 2004 Fiscal Year. He stated that a more formal public hearing will be held on January 23, 2003 to solicit public priorities regarding the City's CDBG needs. Councilmember Larkin requested that staff make it known to the public what the limitations are on using CDBG funds. He suggested that there is a need of Park and Recreation Spaces if there is a way to justify the funding of that type of project. Council Minutes December 12,2002 Page 7 Councilmember Hilkey indicated that the Grand Terrace Soccer Club and Grand Terrace Little League is required to serve a portion of South Colton and theyhave indicated that they will allow the City to do a zip code search of their participants to possibly use CDBG funds to improve the fields based on wear and tear. CLOSED SESSION -None ORDER OF ADJOURNMENT Mayor Garcia adjourned the City Council Meeting at 9:20 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Thursday, January 9, 2003 at 6:00 p.m. CIN CLERK of the City oeGrand Terrace MAY6R of the City of Grand Terrace