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01/23/2003 CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING-JANUARY 23, 2003 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on January 23, 2003, at 6:00 p.m. PRESENT: Lee Ann Garcia, Mayor Maryetta Ferr6,Mayor Pro Tem Herman Hilkey, Councilmember Don Larkin, Councilmember Bea Cortes, Councilmember Tom Schwab, City Manager Brenda Stanfill, City Clerk Steve Berry, Assistant City Manager Larry Ronnow,Finance Director Jerry Glander,Building& Safety Director Gary Koontz, Community Development Director John Harper, City Attorney Lt. Guerra, Sheriff's Department ABSENT: None The meeting was opened with invocation by Mayor Pro Tem Maryetta Ferr6,followed by the Pledge of Allegiance led by Mayor, Lee Ann Garcia. SPECIAL PRESENTATIONS 2A. Home of Distinction Award Assistant City Manager Berry announced that this is the fourth Home of Distinction Award this year and that the winners are Michael and Patricia Esquer,who live at 22255 Mavis. Mayor Garcia presented the Home of Distinction Award to Michael and Patricia Esquer. NEW BUSINESS 8A. Recreational Vehicle Review Margaret Reagan, 23083 Hampton Court, asked the Council to focus on the community as a whole and to consider the needs and wants of the entire community when making their decision with regards to RV parking. Council Minutes January 23,2003 Page 2 Sharon Lofgran,22960 Cardinal Street,concurred with all of the comments of Mrs.Reagan. She expressed her concern with the 10.5 foot setback. She questioned whether the City will be going out and measuring set back lines and how will a fifth wheel be measured. She also questioned whether a large truck would require a permit as well. Robert Stirling, 22821 Wren Street, expressed his concern with the 10.5 setback. He feels that RV's should be parked at least three feet from the sidewalk. He is concerned with safety issues. Kathryn Sedzmak, 22770 Kentfield Street, questioned whether setback start with the body of the trailer or the tongue of the trailer. Ray Donaldson, 22696 Arliss Drive, indicated that older homes in Grand Terrace have shorter setbacks. He questioned if visitors with RV's are subject to the permit fees. He feels that the entire community needs to be looked at due to difference in setbacks. Jerry Glander,Building and SafetyDirector,indicated that there seems to be some confusion with the easement areas. He indicated that normal tracked subdivision on a local street which is 60 feet in width will have 36 feet of actual paving in width,half of 36 is 18 plus 12 puts you at 30 feet to the front of the property line. The 12 feet back from the face of the curb is there for utility purposes. The definition of public right-of-way by Grand Terrace Municipal Code section 18.80.30 is any street alley or similar part of land from the ground to the sky which is deeded, dedicated or otherwise permanently appropriated to the public for public use. The easiest way to measure the property line is to measure from the centerline back 30 feet,which is where the homeowners property line usually begins. There is normally a 25 foot setback to the leading edge of the building. Steve Berry,Assistant City Manager addressed the questions of the residents. He stated that trucks would not require a permit. He stated that the measurement of fifth wheels would include the portion that attaches to the tow vehicle and that visitors staying at a residence would be required if they will be staying for an extended period of time. He indicated that the City works with the Community regarding code enforcement. Tom Schwab, City Manager indicated that trailers would be measured beginning at the tip of the tongue. Councilmember Larkin,requested that staff look into the parking of all vehicles in relation to the 10.5 foot setback. He also requested an analysis to the fee schedule and how it was determined. i It was the consensus of the Council that staff move forward with the process of a new Ordinance for RV Parking with the inclusion of Councilmember Larkin's comments. Council Minutes January 23,2003 Page 3 CONSENT CALENDAR CC-2003-04 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM FERRE, CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY WAS ABSENT), to approve the following consent calendar items with the removal of item 3D: 3A. Approval of Check Register Dated January 23, 2003 3B. Ratify 01-23-2003 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3E. CLEEP Grant Expenditures 3F. State COPS Grant FY 02-03 Allocation 3G. Offer of Dedication- 22888 Grand Terrace Road 3H. Conference Travel Authorization-Finance Director ITEM REMOVED FROM CONSENT CALENDAR 3D. Approval of 01-09-2003 Minutes CC-2003-05 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM FERRE,CARRIED 3-0-1-1 (COUNCILMEMBERHILKEY WAS ABSENT AND COUNCILMEMBER CORTES ABSTAINED), to approve the January 9, 2003 Minutes. ORAL REPORTS 5A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of December 9, 2002 CC-2003-06 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER CORTES, CARRIED 4-0-1-0(COUNCILMEMBER HILKEY WAS ABSENT),to accept the December 9, 2002 Minutes of the Historical and Cultural Activities Committee. 2. Emergency Operations Committee a. Minutes of January 6, 2002 b. Appoint New Members (Raborn&McElwee) CC-2003-07 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER CORTES, CARRIED 4-0-1-0(COUNCILMEMBERHILKEY WAS ABSENT),to accept the January 6,2002 Minutes of the Emergency Operations Committee and to Council Minutes _ January 23,2003 Page 4 appoint Dorothy Raborn and Claire McElwee to the Emergency Operations Committee with to fill unexpired terms continuing to June 30, 2006. 3. Crime Prevention Committee a. Minutes of November 11, 2002 CC-2003-08 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER CORTES,CARRIED 4-0-1-0(COUNCILMEMBERHILKEY WAS ABSENT),to accept the November 11, 2002 Minutes of the Crime Prevention Committee. COUNCIL REPORTS Mavor Pro Tem Ferre,reported that she attended the San Bernardino County Superintendent of the Schools State of the Education address, which was well attended along with Councilmember Cortes. The Superintendent has a three pronged vision which is to teach them well,keep them safe and prepare them for the future for every school and every student in San Bernardino which includes Grand Terrace. She felt that it was a very good presentation and the vision is very important to Grand Terrace as a community. She had the opportunity to attend the Grand Terrace City EOC training. Staff has been trained on what to do in the event of an emergency. She attended the Inland Empire Economic Partnership Public Policy and Government Affairs Committee Meeting. She felt the meeting was very interesting and informative. One of the speakers was a representative from Governor Davis' Office, Pete Aguilar, who gave an update on the State budget. She attended, with Mayor Garcia, the Legislative Task Force meeting. LOCAL was talked about quite a bit. She attended the ribbon cutting for De Marco Deli,which was very nicely done. Councilmember Larkin.reported that the Mayor presented the state of the City speech at the Chamber Luncheon. He felt that she did a good job describing some current and upcoming projects as well as the negative impacts of the Governor's proposed budget. The City will be forced to face many challenges and it is critical that the Council work close together as a team to ensure that they are effective so that not too much of staff time is taken up so that their limited time is utilized efficiently. He indicated that we need to work with other agencies and businesses to try to address the situation,however,most importantly,we need to work with our local legislators in addressing the severe problems that will happen if the Governor's budget is adopted. The goal should be what is good for the community. He requested that the Council be informed on what the Mayor will be speaking on in the future so that Council is able to answer questions as well. He congratulated Rex Edmundson for being selected as Business of the Month. He was not able to attend the Emergency Operations training and requested that a report be done on how it went.' He suggested that some training be arranged for the Council on their role in the event of an emergency. He requested that a policy regarding the naming of parks and dedication plaques be agendized for Council consideration. Dennis Byas' granddaughter had open heart surgery and asked Council Minutes January 23,2003 Page 5 that everyone remember her in their prayers. He welcomed City Manager Schwab back. Councilmember Cortes. she reported that she attended a training seminar in Sacramento for newly elected council members. Part of the training included learning the roles of elected officials,understanding City departments, land use planning, finance and council and staff relations. They were also provided with resource guide. Councilmember Hilkev. indicated that the Governor's budget had been passed on to SANBAG. There is an amazing amount of cooperation going on at SANBAG. It is very important to keep the current priorities in line particularly finishing the 210 and the 215 through San Bernardino and the 215 through Grand Terrace. Mavor Garcia, questioned whether or not South 215 was still being funded. Councilmember Hilkev,responded that it has not been funded since 1991,however, it is a priority and they have allotted money for that project. There is funding for the environmental studies and the initial design. Mavor Garcia,directed staff to request a letter of commitment regarding the 1215 South. She welcomed City Manager Schwab. Citv Manager Schwab, said he was glad to be back. Mavor Garcia. expressed her appreciation for the Emergency Operations training that was held. She thanked the members of the Emergency Operations Committee and staff for their time and commitment. She reported that State has a plan called the California Transportation Plan 2025 and they are going through the State to get public input and she feels that the City should participate. The Legislative Task Force Meeting was very exciting. The Regional Representative,Nancy Cisneros, has been very busy with SOS and LOCAL. They will be working on a message to send out to the members of the community. Gloria McCleod will be holding a conference indicating her support for LOCAL. She thanked the Chamber of Commerce for the opportunity to speak at their luncheon. She encouraged businesses to attend their monthly luncheons. PUBLIC HEARING-None UNFINISHED BUSINESS -None NEW BUSINESS 8B. Measure I Capital Improvement Plan (CIP) for FY 2003-2007 Council Minutes January 23,2003 Page 6 CC-2003-09 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER HILKEY, CARRIED 4-1 (MAYOR PRO TEM FERRE VOTED NO), to continue the Measure I Capital Improvement Plan (CIP) for FY 2003-2007 to the second meeting in February, 2003. 8C. Agreement with Site Management Services to Lease Utility Poles for Wireless Communications Facilities Mindy E.Hartstein,Esq.,representing Site Management Services,gave a brief presentation on their proposal to lease utility poles for wireless communications facilities. CC-2003-10 MOTION BY MAYOR PRO TEM FERRE, SECOND BY MAYOR GARCIA, CARRIED 5-0, to authorize the City Manager to execute an agreement with Site Management Services for the siting of wireless communications equipment on City street light poles with final approval of each site to come back to Council. CLOSED SESSION -None ORDER OF ADJOURNMENT Mayor Garcia adjourned the City Council Meeting at 8:15 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Thursday, February 13, 2003 at 6:00 p.m. CITY CLERK of the City oGrand Terrace MAYOR of the City of Grand Terrace