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03/13/2003 V CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING-MARCH 13, 2003 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on March 13, 2003, at 6:00 p.m. PRESENT: Lee Ann Garcia,Mayor Maryetta Ferr6, Mayor Pro Tern Herman Hilkey, Councilmember Don Larkin, Councilmember Bea Cortes, Councilmember Tom Schwab, City Manager Brenda Stanfill, City Clerk Steve Berry, Assistant City Manager Larry Ronnow,Finance Director Jerry Glander, Building& Safety Director Gary Koontz, Community Development Director Lt. Guerra, Sheriff s Department ABSENT: John Harper, City Attorney The meeting was opened with invocation by Councilmember Herman Hilkey,followed bythe Pledge of Allegiance led by Councilmember Bea Cortes. CC-2003-19 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to add a Resolution authorizing the submittal of a Grant Application,the incurring of an obligation,the execution of a Grant Agreement and any amendments thereto,and any other documents necessary to secure a CEGP Grant from the State of California Department of Housing and Community Development as item 8E. on the Agenda. SPECIAL PRESENTATIONS 2A. Proclamation- Child Abuse Prevention Month- April 2003 Councilmember Larkin read a Proclamation proclaiming April 2003 as Child Abuse Prevention Month in the City of Grand Terrace and encouraged all residents to participate in the events and join in the efforts to end child abuse. CONSENT CALENDAR Council Minutes March 13,2003 Page 2 CC-2003-20 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to approve the following consent calendar items: 3A. Approval of Check Register Dated March 13, 2003 3B. Ratify 03-13-2003 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of February 27, 2003 Minutes 3E. Authorization for Council Member Bea Cortes to Attend League of California Cities Mayors and Council Members Institute,April 23-25,2003 in Sacramento, California 3F. Cancellation of Council Meeting: March 27, 2003 PUBLIC COMMENT Matthew Taylor,2223 8 Van Buren Street,encouraged the Council to consider bringing back the swim lesson program. He indicated that there are residents that would be willing to help support and possibly sponsor a portion of the program. City Manager Schwab indicated that he would like to bring back the Summer Swim Program, however,the budget situation is worse now than it was when the program was cut. He stated that the current proposed budget does not include a Summer Swim Program. He encouraged Mr. Taylor to bring him specific ideas. Gevina Parra, 22488 Barton Road, #106, expressed her concern with the parking at the Center located on the corner of Barton Road and Mt. Vernon. City Manager Schwab responded that it is the responsibility of the center's tenants to work- out their parking issues. He indicated that staff would be willing to meet with the tenants to possibly come up with a plan. ORAL REPORTS 5A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of February 3, 2003 CC-2003-21 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to accept the February 3, 2003 minutes of the Historical and Cultural Activities Committee. b. Accept Resignation of Committee Member(Tinsley) Council Minutes March 13,2003 Page 3 CC-2003-22 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM FERRE, CARRIED 5-0, to accept the Resignation of Barbara Tinsley from the Historical and Cultural Activities Committee, authorize the City Clerk to post the vacancy to fill the unexpired term, and direct staff to send a letter of appreciation. 2. Emergency Operations Committee a. Minutes of February 3, 2003 CC-2003-23 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER CORTES,CARRIED 5-0,to accept the February 3,2003 minutes of the Emergency Operations Committee. COUNCIL REPORTS Mavor Pro Tem Ferre.reported that she attended the Ribbon Cutting Ceremony, along with Mayor Garcia, for Starbucks and indicated that she is delighted to have Starbucks in the community. She reported that Liberty Fitness, a fitness center for woman,recently opened in Grand Terrace and now have 100 members. The next meeting of the Gangs and Drug Task Force will be held in April and will report on that meeting at the April Council Meeting. She indicated that she received a copy of a letter that was sent to Lt. Guerra regarding Gary Gerhard and Steve Esmond and expressed her appreciation to them for their interest and concern for the residents of Grand Terrace. Councilmember Hilkev, reported that SANBAG met yesterday in San Maritz where they discussed renewing Measure I. He feels that the number one priority of that renewal should -be the 1215 going through Grand Terrace. He reported that SANBAG will be choosing the Architect on Friday that will be preparing the conceptual drawings for the 1215 through Grand Terrace;Bea Cortes will be on the Environmental Selection Committee Meeting and he will be on the Design Selection Committee Meeting on the same day. He also reported that RCTC put up 1.2 million dollars for the environmental study of the North/South Corridor connecting Loma Linda and Redlands. He is glad to see Starbucks in town. The new Chevron and Starbucks is a great improvement to that intersection. Councilmember Larkin,reported that the County of San Bernardino recently submitted a plan on how they will be curtailing services due to the State Budget shortfall. He recommend that everyone contact their local state representative and explain to them how the budget is affecting their quality of life. He feels that it is very important for Council to have a prioritization session to focus the efforts and limited resources on what the Council determines to be their priorities. He requested that the possibility of changing the day and time of Council Meetings be agendized. He reminded staff that he would like a policy on naming City owned facilities to be agendized. He attended the Emergency Operations exercise. He feels that it is very beneficial to know what to do in the event of an emergency. Council Minutes March 13,2003 Page 4 He recognized JoAnn Johnson for everything that she is involved in for the City. He thanked Barbara Tinsley for her work on the Historical and Cultural Activities Committee, she has done a lot for the Community. He also attended the Starbucks Ribbon Cutting Ceremony and also feels that it is a great addition to the community. The Chamber will hold their mixer on March 17, 2003, which will be hosted by the City. He encouraged everyone to attend. Councilmember Cortes, wished JoAnn Johnson a Happy Birthday and congratulated City Manager Schwab on his 19'Anniversary with the City. Mavor Garcia, reported that there is an Irish Festival at the Pomona Fair Grounds. She enjoyed the opening of Starbucks and was glad that the Miss Grand Terrace representatives were there. She indicated that the Manager of Starbucks is very enthusiastic and feels that she is a very welcome addition to the business community in Grand Terrace. She reported that Grand Terrace Days will be held on June 7,2003. She is looking forward to the Spring Mixer that will be held on March 17, 2003. She requested that City Manager Schwab give the information on the Lions Club Pancake Breakfast. Citv Manaizer Schwab, indicated that the Lions Club Pancake Breakfast will be held on Sunday, March 16, 2003 from 6:30 a.m. to 11:30 a.m. cost is $4 for adults and $2 for children. Mavor Garcia,encouraged everyone to attend the breakfast. The Chamber luncheon will be held on Tuesday,March 18,2003 and will feature the San Bernardino Habitat for Humanity. She reported that she enjoyed the meeting that was held by SANBAG where they discussed upcoming transportation challenges and all of the great things that they have been working on. PUBLIC HEARING 6A. Community Development Block Grant (CDBG)Program Year 2003-2004 Assistant City Manager Berry gave a brief report on the CDBG Program and an overview of the process. Councilmember Larkin questioned what was currently funded for the year and questioned whether the money left over rolled over. Assistant City Manager Berry, confirmed that money left over will roll over and indicated that the library was funded last year, shopping for seniors and the curb gutter and sidewalk project in front of the Senior Center on Grand Terrace Road. Mayor Garcia opened discussion to the public. Council Minutes March 13,2003 Page 5 Mary Lou Morales, 686 E. Mill Street, San Bernardino, requested that Council consider funding the Multi-District Kitchen Equipment for the Congregate and Home Meals for Senior Citizens at the Hutton and Luque Center in the amount of$5,200.00 under the CDBG Program for FY2003-2004. Mayor Garcia returned discussion to the Council. CC-2003-24 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER LARKIN,CARRIED 5-0, to authorize staff to submit the following Funding List to the County of San Bernardino Department of Economic and Community Development for the Community Development Block Grant(CDBG)Program Year 2003-2004: 1. Capital Project for the Grand Terrace Senior Center/Petta Park a. Additional Funding for Landscaping in the amount of$45,000.00 2. San Bernardino County Library, continuation of Literacy Education at the Grand Terrace Library Branch in the amount of$5,000.00 3. Multi-District Kitchen Equipment for the Congregate and Home Meals for Senior Citizens at the Hutton and Luque Center in the amount of$5,200.00 UNFINISHED BUSINESS 7A. Measure I Capital Improvement Plan for 2002-2007 CC-2003-25 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER CORTES,CARRIED 4-1 (COUNCILMEMBER HILKEY VOTED NO),to approve a Resolution Adopting the Measure"I'Five-Year Capital Improvement Program. 7B. Review and Assign Representatives/Alternates to Various Government Organization Councilmember Larkin questioned how this process was going to be handled. Mayor Garcia indicated that she would like the Council to agree and feel comfortable with the process. She indicated that the Partnership Strategy Review Committee has not had a meeting in quite some time and suggested that no one be assigned to represent that organization. It was the consensus of the Council not to assign a representative to the Partnership Strategy Review Committee. Council Minutes _ March 13,2003 Page 6 Councilmember Hilkey indicated that he would like to vote on the organizations that have the most clout then move down the list. Councilmember Larkin questioned if Council wanted to start with SANBAG then SCAG and then on down the list. Mayor Garcia indicated that she thought they would go in the order that has been done in the past. Councilmember Larkin indicated that he feels that it doesn't make sense to select a representative for SCAG before SANBAG because SANBAG is the primary. He recommends that they start with SANBAG then SCAG, Omnitrans, then the League of California Cities then follow down the list. Mayor Pro Tern Ferr6 stated that the San Bernardino County Gang and Drug Task Force is just as important as the rest of the Organizations. Councilmember Larkin responded that,that is why he didn't want to use the word important. It is more for consideration of those who want to represent certain organizations. Mayor Pro Tern Ferr6 stated that all of the organizations are important. Mayor Garcia indicated that it is important for the Council to work as a team and to talk about the interests that each Councilmembet may have and the things that they would like to do. She stated that Councilmember Hilkey has been a representative for Omnitrans and SANBAG and she would be interested in what he would like to do in the coming years. She questioned if there was any thing on the list that he would like to do. Councilmember Hilkey responded in the negative. Councilmember Larkin questioned if Council agreed on the order he recommended. Mayor Garcia,responded that she did not agree on the recommended order. She would like to know what each Councilmember would like to do based on their time commitments and interest. Councilmember Hilkey stated that it doesn't matter what order they take. He feels that the interests of the Council has been a subject of conversation since December and feel that it is time to move on. He feels that SANBAG is obviously important and feel that that should be done first then SCAG, Omnitrans and the League of California Cities. Mayor Garcia would like to know what the interest of the Council is. t:. Council Minutes March 13,2003 Page 7 It was the consensus of the Council for each of them to voice which organization they are interested being a representative for. Mayor Garcia indicated that she is interested in SANBAG. Councilmember Larkin indicated that he is interested in the League of California Cities Inland Empire Division. Mayor Pro Tern Ferre indicated that she would be interested in remaining on the San Bernardino County Gang and Drug Task Force. Councilmember Hilkey indicated that he is interested in the North-South Transportation Corridor Committee. Mayor Garcia asked Councilmember Larkin if he was interested in remaining the representative for the California Joint Powers Insurance Authority(Board of Directors). Councilmember Larkin responded that he would if no one else was interested. Mayor Garcia stated that in the future she would like to see how frequent the organizations meet and some information on the agencies. Councilmember Cortes indicated that she is interested in SANBAG. Councilmember Hilkey indicated that he would like to be the alternate on SANBAG. Mayor Garcia asked Councilmember Hilkey if he would like to continue being the representative for Omnitrans. Councilmember Hilkey responded that he would if no one else was interested. He suggested that Mayor Pro Tern Ferre would be a good representative on Omnitrans. Mayor Pro Tern Ferre indicated that the San Bernardino County Gang and Drug Task Force meets the same day and time as Omnitrans and so she would be unable to do both. Mayor Garcia suggested that Assistant City Manager Berry be the alternate for the Solid Waste Task Force considering his back ground. She questioned whether the Omnitrans Tee. Advisory Organization did anything. Councilmember Hilkey responded in the negative. It was the consensus of the Council to leave Assistant City Manager Steve Berry as the Council Minutes March 13,2003 Page 8 Representative for the Omnitrans Tec. Advisory Organization Arid City Manager Tom Schwab as the Alternate. She indicated that she wouldn't mind staying the representative for SCAG. Councilmember Hilkey questioned if there was a representative for SCAG. Mayor Garcia stated that the way it works is when you are assigned to be a representative on SCAG you attend the general assembly which is coming up on May 1,2003. That is the one meeting a year that you attend. She is on SCAG as a regional councilmember that she was elected by Grand Terrace and four other cities through the SANBAG election process. Councilmember Larkin stated that he feels that it would be logical that the councilmembers that are representatives for SANBAG would also be the representatives for SCAG. Mayor Garcia responded in the affirmative. She questioned if Councilmember Larkin was interested in remaining on the San Bernardino Valley Water District Advisory Board. She also indicated that she would like to be removed as the alternate from the San Bernardino Valley Water District Advisory Board if someone else wanted it. It was the consensus to leave the alternate representative of the San Bernardino Valley Water District Advisory Board vacant. Mayor Pro Tem Ferre questioned clarification of where they are. Mayor Garcia responded as follows: Omnitrahs - Councilmember Hilkey would like to remain as the Representative and Councilmember'Larkin wouldn't mind remaining the Alternate. SCAG-Mayor Garcia would like to remain as the representative and Mayor Pro Tem Ferre as the Alternate. San Bernardino Valley Water District Advisory Committee-Councilmember Larkin would like to remain as the Representative. League of California Cities Inland Empire Division-Councilmember Larkin would like to be the Representative and Mayor Garcia as the Alternate. City Selection Committee was done in December. SANBAG - Mayor Garcia and Councilmember Cortes are interested in being the Representative and Councilmember Hilkey would like to be the Alternate. Council Minutes March 13,2003 Page 9 Solid Waste Task Force- Councilmember Hilkey would like to remain the Representative and Assistant City Manger Steve Berry as the Alternate. Omnitrans Tec. Advisory-will remain the same with Assistant City Manager Steve Berry as the Representative and City Manager Tom Schwab as the Alternate. California Joint Powers Insurance Authority(Board of Directors) - Councilmember Larkin would be interested in remaining as the Representative and City Manager Tom Schwab and Assistant City Manager Steve Berry as the Alternates. San Bernardino County Gang and Drug Task Force - Mayor Pro Tem Ferr6 would like to remain as the Representative. North-South Transportation Corridor Committee - Councilmember Hilkey would like to remain as the Representative and Mayor Garcia would like to remain the Alternate. Mayor Garcia asked Councilmember Cortes to give her qualifications and interests in SANBAG and that she would do the same. Councilmember Cortes declined. Mayor Garcia indicated that she has been the alternate to SANBAG since 1986. She has always served as the alternate, however, she was able through exception to the SANBAG rule, allowed to participate on policy committees. She has served on CEHD, which is the community and housing committee at SCAG. In 1997 she became a regional Council Member, which again was an exception to SANBAG rules, allowing her to be elected to represent the cities of Loma Linda,Redlands,Grand Terrace,Colton,and Yucaipa. The way it works is SCAG is a regional Government that represents six counties and 188 cities. Of the six county areas and then you have sub-regions and ours is.SANBAG. SANBAG is the San Bernardino Association of Governments. It is the only joint transportation commission and council of governments. SCAG's primary responsibility is transportation,however the way it is structured is by council of governments, so the way it feeds into is the 14 Sub- regions which is SANBAG. SCAG's Regional Council is made up of 72 elected members and each of them represent about 200 . She would like to be as active as she could and she feels that transportation is key to the community. She serves on the Communications Task Force Chairs the Regional Transportation Demand Management Task Force and is the Vice- Chair ofthe Transportation and Communications Committee for SCAG. The Transportation and Communication Committee is the committee that will oversee the Regional Transportation Plan. Cities do Measure I projects that feed into SANBAG and SANBAG feeds into SCAG. She feels that after 6 years on working with SCAG she is in a position where she will be chairing the Transportation Committee of the 188 cities and six counties Council Minutes March 13,2003 Page 10 when the Transportation Plan from SANBAG will come through. It is somewhat of a disservice when the system doesn't work the way it is intended to and she feels that she is one of the few alternates that is the exception to the rule. The way it should work is that the City has a representative to SANBAG and that SANBAG representative goes on to SCAG, however, it hasn't worked that way in the past. She believes that she has significant knowledge and network that will help Grand Terrace to be well positioned for some of the major issues that they will be dealing with such as the 215 and is asking Council to support her as the SANBAG representative. She will honor the wishes of the Council which ever way they may go,it is very significant and a maj or gain to go after transportation funding and would appeal to the Council for their support and feels that she can make a difference in the transportation arena. CC-2003-26 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER LARKIN, CARRIED 3-2=0-0 (MAYOR PRO TEM FERRE AND MAYOR GARCIA VOTED NO),to appoint Councilmember Bea Cortes as the Representative to SANBAG. CC-2003-27 MOTION BY COUNCILMEMBER LARKIN, SECOND BY COUNILMEMBER CORTES, CARRIED 4-1-0-0 (MAYOR GARCIA VOTED NO), to appoint Councilmember Herman Hilkey as the Alternate Representative for SANBAG. CC-2003-28 MOTION BY COUNCILMEMBERHILKEY,SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to appoint Councilmember Don Larkin as the Representative for the League of California Cities Inland Empire Division. CC-2003-29 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER LARKIN,CARRIED 5-0,to appoint Mayor Pro Tem Ferr6 as the Representative for the San Bernardino County Gang and Drug Task Force. CC-2003-30 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to appoint Councilmember Herman Hilkey as the Representative for SCAG. CC-2003-31 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to appoint Councilmember Bea Cortes as the Alternate Representative for SCAG. Councilmember Hilkey Nominated Mayor Garcia as the Representative on the Solid Waste Task Force. Mayor Garcia declined the nomination. Council Minutes March 13,2003 Page 11 CC-2003-32 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to appoint Mayor Lee Ann Garcia as the Alternate Representative to the League of California Cities Inland Empire Division. CC-2003-33 MOTION BY MAYOR GARCIA, SECOND BY COUNCILMEMBER LARKIN, CARRIED 5-0, to appoint City Manager Tom Schwab as the Representative and Assistant City Manager Steve Berry as the Alternate Representative to the Omnitrans Tec. Advisory Organization. CC-2003-34 MOTIONBY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to appoint Councilmember Herman Hilkey as the Representative to Omnitrans. CC-2003-35 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to appoint Councilmember Don Larkin as the Alternate Representative to Omnitrans. CC-2003-36 MOTION BY COUNCILMEMBERHILKEY,SECOND BY COUNCELMEMBER CORTES, CARRIED 5-0, to appoint Councilmember Don Larkin as the Representative to the San Bernardino Valley Water District Advisory Committee. It was the consensus of the Council to leave the Alternate Representative position vacant on the San Bernardino Valley Water District Advisory Committee. It was the consensus of the Council not to appoint a Representative for the Solid Waste Task Force and to appoint Assistant City Manager Steve Berry as the Alternate Representative. CC-2003-37 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to appoint Mayor Lee Ann Garcia as the Representative for the California Joint Powers Insurance Authority(Board of Directors). CC-2003-38 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR GARCIA, CARRIED 5-0,to appoint Councilmember Herman Hilkey as the Representative to the North-South Transportation Corridor Committee. CC-2003-39 MOTION BY COUNCILMEMBER CORTES,SECOND BY COUNCILMEMBER LARKIN, CARRIED 5-0, to appoint Mayor Lee Ann Garcia as the Alternate Representative to the North-South Transportation Corridor Committee. CC-2003-40 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM FERRE, CARRIED 5-0, to appoint City Manager Tom Schwab and Assistant City Manager Steve Berry as the Alternate Representatives to California Joint Powers Council Minutes March 13,2003 Page 12 Insurance Authority(Board of Directors). NEW BUSINESS 8A. Public Education Presentation Regarding Current Budget Issues CC-2003-41 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER CORTES,CARRIED 4-0-1-0(COUNCILMEMBERHILKEY WAS ABSENT),to approve the content of the Presentation regarding current budget issues as prepared by Council and Staff Representatives of the League of California Cities Legislative Task Force with the inclusion on what residents can do to help that will be presented to local public groups. 8B. The Establishment of the Grand Terrace Community Foundation It was the consensus of the Council to discuss the possibility of Establishing a Grand Terrace Community Foundation at the Strategic Priority Setting Meeting on March 25, 2003. 8C. Budget Hearing Dates for FY 2003-2004 -Preliminary Budget It was the consensus of the Council to schedule a Strategic Priority Setting Meeting on March 25, 2003 from 4:00 p.m. to 6:00 p.m. and to schedule the Budget Hearing Meetings for May 6, 2003 at 5:00 p.m. and on May 8, 2003 following the regular Council Meeting. 8D. Legislative Update Mayor Garcia gave a presentation of the League of California Cities Inland Empire Division Legislative Task Force Meeting that was held on February 27, 2003. 8E. Resolution authorizing the submittal of a Grant Application, the incurring of an obligation,the execution of a Grant Agreement and any amendments thereto,and any other documents necessary to secure a CEGP Grant from the State of California Department of Housing and Community Development. CC-2003-42 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM FEREE, CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY WAS ABSENT), to Resolution authorizing the submittal of a Grant Application, the incurring of an obligation,the execution of a Grant Agreement and any amendments thereto,and any other documents necessary to secure a CEGP Grant from the State of California Department of Housing and Community Development. CLOSED SESSION-None Council Minutes March 13,2003 Page 13 ORDER OF ADJOURNMENT Mayor Garcia adjourned the City Council Meeting at 9:17 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Tuesday, March 25, 2003 at 4:00 p.m. CITY CLERK of the City oftirand Terrace MAYOR of the City of Grand Terrace