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07/08/2003 CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING-JULY 8, 2003 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center,22795 Barton Road, Grand Terrace, California, on July 8, 2003, at 6:30 p.m. PRESENT: Lee Ann Garcia, Mayor Maryetta Ferr6,Mayor Pro Tem Don Larkin, Councilmember Bea Cortes, Councilmember Tom Schwab, City Manager Brenda Stanfill, City Clerk Steve Berry, Assistant City Manager Larry Ronnow,Finance Director Jerry Glander,Building& Safety Director Gary Koontz, Community Development Director John Harper, City Attorney Lt. Guerra, Sheriffs Department ABSENT: Herman Hilkey, Councilmember The meeting was opened with invocation by Mayor Pro Tern Ferr6, followed by the Pledge of Allegiance led by Councilwoman Bea Cortes. SPECIAL PRESENTATIONS -None CONSENT CALENDAR CC-2003-76 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER CORTES,CARRIED 4-0-1-0(COUNCILMEMBERHILKEY WAS ABSENT), to approve the following consent calendar items: 3A. Approval of Check Register Dated July 8, 2003 3B. Ratify 07-08-2003 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of June 26, 2003 Minutes 3E. 2003-04 Disadvantaged Business Enterprise Program Goal 3F. Resolution to Direct Collection of Delinquent Sewer User Fees on San Bernardino County Tax Roll 2003-2004 PUBLIC COMMENT Council Minutes July 8,2003 Page 2 Dan Hvnes. 12036 Westwood Lane, expressed his concerns for safety in his neighborhood. He indicated that with the closure of the access to Blue Mountain at the top of Palm Avenue has caused hikers to park their vehicles on Westwood east and north of his property. He has personally seen paint ball armies on the private property as well as dirt bikes tearing up and down Westwood Street going to and from the hills. Last week he twice reported riffle shots coming from the hills north and east of them. He indicated that the property located directly north of them is full of dry weeds up to 5 feet high. He stated that Westwood Street is too narrow. The street needs to widened and if this can't be done then efforts to prevent cars and trucks from parking opposite of each other need to be taken in order to allow fire and rescue vehicles safe and quick access and to aid evacuation efforts of residents. He also reported that there is a group of people in the early morning or late evening that are going through mail boxes. ORAL REPORTS 5A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of June 2, 2003 CC-2003-77 MOTION BY MAYOR PRO TEM FERRE, SECOND BY COUNCILMEMBER CORTES,CARRIED 4-0-1-0(COUNCILMEMBER HILKEY WAS ABSENT),to accept the June 2,2003 minutes of the Historical and Cultural Activities Committee. 2. Emergency Operations Committee a. Minutes of June 3, 2003 CC-2003-78 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM FERRE, CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY WAS ABSENT), to accept the June 3, 2003 minutes of the Emergency Operations Committee. COUNCIL REPORTS Mavor Pro Tem Ferr6,requested an update on the proposed new High School. Citv Manager Schwab,responded that City Staff is working with the Colton Joint Unified School District Staff on the proposed High School. The School District is basically working on one site which is located within the City of Grand Terrace. The District is currently looking at assembling the properties and have notified all of the property owners seeking permission to enter the properties to begin a Phase I Report for contamination and environmental to make sure the site is suitable for a school site. Once the investigation is complete they will begin the process of acquisition of property. City Staff is working with Council Minutes July 8,2003 Page 3 the District with the property owners and the design of the school. It is a very slow process, however, it is progressing. The estimated opening of the School is September of 2007. Mavor Pro Tern Ferre,indicated that Councilmember Cortes and herself are on the oversight committee for the bond. The School District recently gave an update on the proposed High School,which was very encouraging. Councilmember Larkin,questioned if the design would maximize the possibility of joint use of some of the facilities. ON Manager Schwab,responded that there doesn't seem to be any interest in the joint use of the Library, however, the joint use of the facilities is actively being discussed. Mavor Pro Tern Ferre,requested information on the dirt slide on Mt. Vernon Avenue. Assistant ON ManaLyer Berrv.responded that City Staff did the clean up and he hasn't seen any more movement since that day. Councilmember Larkin, feels that the improvements that were made on Mt. Vernon makes a significant difference. He questioned if there were any problems on the 4`"of July. Citv Manager Schwab,responded that he hasn't received a report from the Fire Department, however,from his own personal experience there were several people using illegal fireworks. He will get the stats from the Fire Department. Councilmember Larkin, stated that apparently there is a petition going around to elect the Mayor directly. Mavor Garcia,indicated that it is a group of people that feel that it is important for the Mayor to be directly elected by the people. Councilmember Cortes, reported that she is still waiting for SANBAG Staff to respond to Mayor Garcia's question. She indicated that she has a flyer for Council that was produced by SANBAG. Mavor Garcia, reported that she has asked City Manager Schwab how he wanted communication to be handled between Council and his advice was that it would be best to do most of the communication at the Council Meetings. She feels that as a Council they should be on the same wave-length as far as how the information is distributed. She requested that the Council Manual be looked at and possibly updated. She feels that until there is a policy regarding the distribution of information she would like Council discussions to be held in open session. She feels that with regards to transportation it is critical over the Council Minutes July 8,2003 Page 4 next six months to know what is going on so her request would be to have an update at every Council Meeting on what the issues are specifically on the I60, I91, and 1215. She wished her son Dallas a Happy 5th Birthday. She reported that the library has a wonderful program that is part of the San Bernardino County"It is a Jungle Out There Swing Into Your Library" and encouraged everyone to sign up for the program. The library is also having a book drive. She thanked Staff for all of the good information that is available at the front counter. She reported that possibly at the next Council Meeting they will be revisiting the issue of which night the Council will meet. PUBLIC HEARING 6A. Resolution-Tentative Parcel Map No. 03-01 (County Number 16249) and E-03-04 to divide a 61,592 Square Foot Parcel Located on the Northeast Corner of Barton Road and Mt. Vernon Avenue into two Commercial Parcels of 46,068 Square Feet and 15,524 Square Feet Staff gave a brief report on the proposed Tentative Parcel Map. Councilmember Larkin, expressed his concern with traffic flow with having a drive thru. Communitv and Economic Development Director Koontz,responded that staff has spent a lot of time working with the applicant on a variety of circulation issues on the site. Staff is comfortable that circulation including the drive-thru will work quite well. Darv1 Christian. 14712 Franklin Ave,Suite A,Tustin,indicated that he is representing SAV- ON Drug Store. He stated that they are very comfortable with the Drive-thru. They are excited about the project and are ready to get started. Councilmember Larkin, asked if they are proposing a monument sign. Communitv and Economic Development Director Koontz,responded in the affirmative and that they are working with the applicant regarding the signage. Mavor Pro Tern Ferr6, expressed her appreciation for their interest in the project and is delighted that they are going to be in Grand Terrace and welcomed them warmly. Daryl Christian, thanked Council. Mayor Garcia opened discussion to the public,there being none, she returned discussion to the Council. Mavor Garcia, expressed her excitement about the project. Council Minutes July 8,2003 Page 5 CC-2003-79 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM FERRE, CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY WAS ABSENT), to adopt a Resolution approving , Tentative Parcel Map No. 03-01 (County Number 16249)and E-03-04 to divide a 61,592 Square Foot Parcel Located on the Northeast Corner of Barton Road and Mt. Vernon Avenue into two Commercial Parcels of 46,068 Square Feet and 15,524 Square Feet. UNFINISHED BUSINESS -None NEW BUSINESS 8A. Policy for Naming Public Facilities CC-2003-80 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER CORTES,CARRIED 4-0-1-0(COUNCILMEMBER HILKEY WAS ABSENT),to continue the Policy for Naming Public Facilities to July 22, 2003. 8B. Appoint Voting Delegate and Alternate for League of California Cities Annual Conference CC-2003-81 MOTION BY MAYOR GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY WAS ABSENT), to appoint Councilmember Larkin as the Voting Delegate for the League of California Cities Annual Conference. CC-2003-82 MOTION BY MAYOR GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY WAS ABSENT), to appoint Mayor Pro Tem Ferr6 as the Alternate Voting Delegate for the League of California Cities Annual Conference. 8C. Resolution-Richard Rollins/Terrace Hills Middle School Renovation Project Loan CC-2003-83 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM FERRE, CARRIED 4-0-1-0, (COUNCILMEMBER HILKEY WAS ABSENT), to adopt a Resolution Approving the Loan Agreement with Zion's First National Bank in the amount of$1,310,000. 8D. Solid Waste Management Rate Adjustments for 2003-04 CC-2003-84 MOTION BY COL NCILMEMBER CORTES, SECOND BY MAYOR PRO TEM FERRE, CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY WAS ABSENT), to approve staff s recommendation to adjust the rates for the collection,transportation, Council Minutes July 8,2003 Page 6 recycling, composting, and disposal of solid waste, and construction debris and for providing temporary bin/roll off services for all commercial, industrial, and residential premises within the City of Grand Terrace per the price increase guidelines established in the first amendment to the Franchise Agreement with Waste Management of the Inland Empire dated April 1, 2002. 8E. Legislative Update Mayor Garcia gave an update on the Legislative Task Force which included proposing to change the Inland Empire Division By Laws where each city will designate one voting member per General Membership meeting rather than having one League representative for the year,proposal to alter the format of the Legislative Task Force where the Legislative Task Force will meet on the third Thursday of each month at 3:30 p.m. on the month following the Division General Membership meetings. She reported that Pam Easter gave a report on AB 1221 and gave a brief overview of some of the other items that were discussed. She stated that the next meeting will be held on August 21, 2003. CLOSED SESSION -None ORDER OF ADJOURNMENT ' Mayor Garcia adjourned the City Council Meeting at 7:35 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Tuesday, July 22, 2003 at 6:30 p.m. CITY CLERK of the City p(�Grand Terrace a C. MAYOR of the City of Grand Terrace