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01/13/2005 CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING-JANUARY 13, 2005 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on January 13, 2005, at 6:30 p.m. PRESENT: Maryetta Ferr6, Mayor Herman Hilkey, Councilmember Lee Ann Garcia, Councilmember Jim Miller, Councilmember Tom Schwab, City Manager Brenda Stanfill, City Clerk Steve Berry, Assistant City Manager Larry Ronnow,Finance Director Jerry Glander, Building& Safety Director Gary Koontz, Community Development Director John Harper, City Attorney Lt. Hector Guerra, Sheriffs Department ABSENT: Bea Cortes,Mayor Pro Tem The City Council meeting was opened with invocation by Pastor Salim Elias,Azure Hills Seventh- Day Adventist Church, followed by the Pledge of Allegiance led by Councilmember Jim Miller. CONVENE CITY COUNCIL MEETING ITEMS TO DELETE Citv Manager Schwab.indicated that he would like to remove item 2A. The Foundation of Grand Terrace Report. He stated that it would be placed on the January 27, 2005 agenda. SPECIAL PRESENTATIONS -None CONSENT CALENDAR CC-2005-01 MOTION BY COUNCILMEMBER GARCIA,SECOND BY COUNCILMEMBER HIKLEY,CARRIED 4-0-1-0(COUNCILMEMBER CORTES WAS ABSENT),to approve the following consent calendar items with the removal of items 3D.,3E,and 3G. Councilmember Miller abstained from item 3H.: 3A. Approval of Check Register Dated January 13, 2005 3B. Ratify 01-13-2005 CRA Action Council Minutes January 13,2005 Page 2 3C. Waive Full Reading of Ordinances on Agenda 3F. Travel Authorization for City Manager to Attend the Annual League of California Cities City Manager's Department Meeting in Monterey California February 2-4, 2005. 3H. Application for License to Operate Bingo Games -Lions Club ITEMS REMOVED FROM CONSENT CALENDAR 3D. Approval of 12-09-2004 Minutes CC-2005-02 MOTION BY COUNCILMEMBER GARCIA,SECOND BY COUNCILMEMBER MILLER, CARRIED 4-0-1-0 (MAYOR PRO TEM CORTES WAS ABSENT), to approve the December 9, 2004 Minutes. 3E. Annual Financial Report for Fiscal Year Ending June 30, 2004 CC-2005-03 MOTION BY COUNCILMEMBER GARCIA,SECOND BY COUNCILMEMBER MILLER, CARRIED 4-0-1-0 (MAYOR PRO TEM CORTES WAS ABSENT), to accept the Audited Annual Financial Report of the City of Grand Terrace for the Fiscal Year Ended June 30, 2004. 3G. Consideration of a Lease Agreement Between Colton Joint Unified School District(CJUSD)and Cingular Wireless on a Cell Tower Site at Rollins Park CC-2005-04 MOTION BY COUNCILMEMBER MILLER,SECOND BY COUNCILMEMBER HILKEY, CARRIED 4-0-1-0 (MAYOR PRO TEM CORTES WAS ABSENT),to approve to concept of a cell tower telecom facility on the lower field of Rollins Park, allow Cingular Wireless to replace our Musco lighting standard/pole with a similar Musco lighting standard/pole and extend the height 10 ft.,require Cingular Wireless to match, to the best of their ability, the building design and color schemes of the buildings on the upper field,require CJUSD to include Grand Terrace as a signatory on the lease and require CJUSD to include language in the lease agreement describing the 50% lease payment plan to the City. PUBLIC COMMENT Bobbie Forbes, 11850 Burns Avenue, indicated that there was a mistake on the City Community Calendar in the Blue Mountain Outlook and that there is a City Council meeting on January 27, 2005 and that they apologize for the error. Patty Kane&Sally Garcia,21845 Grand Terrace Road,Space 7&6,indicated that they were told that there would be stop signs on Barton Road by Grand Terrace Road. There is a stop Council Minutes January 13,2005 Page 3 sign at Grand Terrace Road but not on Barton Road. They have trouble getting out of the park at various times. She indicated there are a large number of stray cats in the park without licenses and was wanting to know if there is anything that can be done. She wanted to know how to go about getting crime statistics for Grand Terrace. She indicated that they would like to see some type of handicap ramp on Barton Road at Grand Terrace Road. They expressed their concerns about senior disabled transportation in Grand Terrace. Bill Hays. 22114 DeBerry Street, indicated that the City does not have a 13 million dollar portfolio,he stated that we have a 13 million dollar debt that is going to be paid out of the property taxes of the citizens of Grand Terrace that should go towards services such as police, fire, and schools. He feels that everyone should know that the Redevelopment Agency is the only arm of government that can issue bonds without voter approval. He referred to a table that shows the top 12 California Cities by total Redevelopment Indebtedness as well as a chart that shows per capita indebtedness on Redevelopment indebtedness by city. He feels that when the citizens of this community realize that they have been straddled with a 13 million dollar debt and that their tax dollars have been diverted from the services that they should go to that this Council is obligated to provide there will be opposition. He feels that the Council needs to get a grip on the situation. Citv Manager Schwab, indicated that currently the City does not have any plans for traffic control at Barton and Grand Terrace Road. He stated that animal control is not allowed to chase cats. He stated that they should ask animal control to loan them a trap and animal control will come out and take them away. He indicated that he has directed the Community Services Officer to include police activity of their park in the weekly stats. He indicated that it would be the responsibility of the property owner to install a ramp at that location. He stated that the fire department is working on striping the park which will help with the parking problems within the park. He stated that Omnitrans is the agency that provides transit in Grand Terrace. There is a representative from Council that sits on Omnitrans and stated that they should contact staff so that they can possibly work with Omnitrans to help with the situation. ORAL REPORTS 5A. Committee Reports 1. Emergency Operations Committee a. Minutes of 11-02-2004 CC-2005-04 MOTION BY COUNCILMEMBER GARCIA,SECOND BY COUNCILMEMBER MILLER, CARRIED 4-0-1-0 (MAYOR PRO TEM CORTES WAS ABSENT), to accept the November 2, 2004 Minutes of the Emergency Operations Committee. Council Minutes January 13,2005 Page 4 2. Historical and Cultural Activities Committee a. Minutes of 12-06-2004 CC-2005-05 MOTIONBY COUNCILMEMBERMILLER,SECOND BY COUNCILMEMBER HILKEY, CARRIED 4-0-1-0 (MAYOR PRO TEM CORTES WAS ABSENT), to accept the December 6, 2004 Minutes of the Historical and Cultural Activities Committee. COUNCIL REPORTS Councilmember Hilkev.thanked staff for the extra effort during his time as Mayor. He stated that Reche Canyon has been closed for a couple of days and feels that Grand Terrace has seen what the traffic is going to be like as the freeway continues to build. Councilmember Garcia,wished everyone a happy new year. She reported that she attended her first Omnitrans meeting. She attended the SANBAG Commuter Rail,which is what runs the Metrolink system. She stated that we can look forward to more service on the San Bernardino line. She is looking forward to Grand Terrace Days which is going to be held on June 4,2005. She stated that the pavers are in at Richard Rollins Park as well as a new park bench. She stated that the City did well during the storm. She questioned when the strategic planning session will be held. Citv Manager Schwab, indicated that staff is looking at the second meeting in February, however it will come to council for discussion. Councilmember Garcia,questioned when the j oint meeting will be held with the Colton Joint Unified School District. Citv Manager Schwab, indicated that staff will start working on that as well. Councilmember Miller, wished everyone a happy and prosperous new year. He indicated that the Bluff s Restaurant will be closing and requested that the City prepare a certificate of appreciation for the owners and present it to them. He indicated that at the main intersection of Barton Road there is a pot-hole where the concrete is. Citv Manager Schwab, responded that staff is looking into repairing that hole. Councilmember Miller,stated that there is debris on the side of the hill and questioned who is responsible for cleaning it up. Citv Manager Schwab, indicated that they will look into it. Council Minutes January 13,2005 Page 5 Mavor Ferr6, requested an update on SAVON. Citv Manager Schwab, stated that a building permit could be issued as early as February. It should take about six months for it to be built. Mavor Ferr6, requested an update on the shell station. Citv Manaizer Schwab,responded that the Shell Station is a corporate owned Shell Station. It is his understanding that with the merge of Shell and Texaco they are closing 300 gas stations throughout California. They decided to close the station in Grand Terrace. Shell is going to sell the site. Communitv and Economic Development Director Koontz, indicated that there is an application for a gas station at that location in process. Mavor Ferr&, indicated that she has had three different people come to her and compliment the animal control program. Each of the individuals have said that the officers go above and beyond the call of duty to make sure that they find a lost dog's owner. She thanked Assistant City Manager Berry for putting the program together. She brought her dog to the licensing clinic which went very smooth. She attended the City Selection Committee Meeting last week where the LAFCO primary member was selected which is Mark Nuami, Mayor of Fontana. The Alternate primary member is Paul Luellig, Councilmember City of Barstow. She attended the Drug and Gang Task Force Committee Meeting. A presentation was given by Frank Pine, Editor of the Inland Valley Daily Bulletin. PUBLIC HEARING 6A. Tentative Tract Map 04-04 (County Recorder's Number 17264) and E-04-09 to Create a 42 Unit Townhouse Subdivision John Lampe, Community and Economic Development Department, indicated that the only matter that is before the City Council is the proposed tentative tract map to create the requested subdivision. The Planning Commission and staff recommend that the City Council approve the Resolution of approval for the Tentative Tract Map No. 04-04. Councilmember Hilkev, questioned if there are any assurance that these won't become rentals. Abba Kader, Grand Canal L.L.C., indicated that they have hired a marketing company to design the plan to sell the homes. There is no plan to rent it is their plan to sell them. He questioned what type of assurance the Council would like. Council Minutes January 13,2005 Page 6 Councilmember Hilkev, questioned what the target price is for the homes. Mr. Kader, responded$300,000.00. Councilmember Hilkev, questioned why this item is being brought to Council with just the lot split and not the project. Mr. Lampe, responded that the Development Code is set up that way in the City. The Site and Architectural Reviews are approved by the Planning Commission and do not come before the Council unless there is an appeal. The City's subdivision ordinance, which is basically adopted from the County of San Bernardino, does require the Council to hear and consider and act on all maps but not the Site and Architecture Review. Citv Manager Schwab, stated that he feels that this is typical for most communities except for those who do not have a Planning Commission. If Council wants to change the way these projects are approved they can certainly change the code. Councilmember Hilkev, stated that typically the Council wouldn't see anything but the lot split. Mr. Lampe, responded in the affirmative. Mayor Ferre opened the public hearing. Patricia Farlev. 12513 Michigan Street, indicated that residents are concerned about the number of rental units that are already in Grand Terrace. In the five year implementation plan it shows the construction of senior citizens rental units in two location and a condominium project proposed on Canal and now this project. She feels that the people should own the land when they purchase condos and that the CC &R's should be required to say that no more than a certain number of units can be owned by one person,which will help to control rentals. She indicated that she is surprised that the City is proposing 120 units of senior housing on Barton Road and on Grand Terrace Road. Bill Hays.22114 De Berry Street,indicated that his comments are on behalf of Mr.Karger. He read a letter regarding to the town homes. He stated that he is not opposed to the town homes in general,but reminded Council that the only difference between a town home and an apartment is five years. Mayor Ferre closed the public hearing and returned discussion to the Council. Councilmember Garcia,questioned if it would be possible to include the information in the CC &R's as stated by Ms. Farley. Council Minutes January 13,2005 Page 7 Citv Attornev Hamer, responded that it would be difficult to control that. Mr.Kader, stated that each town home will be built on a separate parcel and will be owned by an individual owner. There are CC&R's that have been established that are very strict. The common area will be owned by the association. He feels that it will be very secure and a high quality project. If they were going to build this project for rent they would indicate so. Councilmember Garcia, questioned when the CC &R's will be available. Mr. Kader, responded that they should be ready by the time the project goes to the Department of Real Estate (DRE). Councilmember Garcia, questioned if we have guidelines for CC &R's. Citv Attornev Hamer, responded in the negative. CC & R's are governed by State Law. There are some conditions that can be added to the project. Councilmember Garcia, questioned how the circulation will impact the area. Mr. Kader, responded that there are two security gates that are being planned. One is for emergency vehicles only and the other is a double gate for entering and exiting which will be on canal. Communitv and Economic Development Director Koontz,stated that the traffic engineer has indicated that he doesn't see any traffic impacts or conflicts from this project. Councilmember Hilkev,expressed some concern with how the emergency vehicle gate aligns with Carhart Street. Community and Economic Development Director Koontz, stated that he does not see a problem with the alignment. CC-2005-06 MOTION BY COUNCILMEMBER MILLER,SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (MAYOR PRO TEM CORTES WAS ABSENT),to approve the Resolution of the City Council of the city of Grand Terrace, State of California, Approving Tentative Tract Map No. 04-04 (TTM 17264) for a 42 Unit Townhouse Development in the City of Grand Terrace. UNFINISHED BUSINESS 7A. Redlining 350 Feet of Curbing on the West Side of Mt. Vernon from Brentwood to Council Minutes January 13,2005 Page 8 Grand Terrace Road and 400 Feet on the West Side from Canal Road South Toward Barton Road CC-2005-07 MOTIONBY COUNCILMEMBERHILKEY,SECOND BY COUNCILMEMBER MILLER, CARRIED 4-0-1-0 (MAYOR PRO TEM CORTES WAS ABSENT), to accept the decision of the City's traffic engineer,red line 350 feet of curb on the east side of Mt.Vernon from Brentwood to Grand Terrace Road,approve the construction of a 6 ft. concrete addition to the existing apron at 11691 Mt. Vernon Avenue and 11677 Mt. Vernon Avenue, approving the amount to cover the cost to adequately meet the needs of those residents, and red line approximately 400 ft. of curb on the west side of Mt. Vernon south of Canal Road. NEW BUSINESS 8A. Consider Changing Regular Meeting Day for the Community Redevelopment Agency and City Council Meetings CC-2005-08 MOTION BY COUNCILMEMBER MILLER,SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (MAYOR PRO TEM CORTES WAS ABSENT),to establish the second and fourth Thursdays of each month at 6:00 p.m. as the regular day and time for the Community Redevelopment Agency and City Council Meetings and to adopt a Resolution Rescinding Resolution No. 03-25 and establishing times for regular City Council Meetings,Commission Meetings and Committee Meetings. CLOSED SESSION -None Mayor Ferr6 adjourned the meeting at 8:50 p.m.until the next CRA/City Council Meeting which is scheduled to be held on Thursday, January 27, 2005 at 6:00 p.m. CITY CLERK of the Cit/y/of Grand Terrace MAYO�Zf the City of Grand Terrace