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02/22/2011CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - FEBRUARY 22, 2011 PRESENT: Walt Stanckiewitz, Mayor Lee Ann Garcia, Mayor Pro Tern Darcy McNaboe, Councilmember Bernardo Sandoval, Councilmember Gene Hays, Councilmember Betsy M. Adams, City Manager Brenda Mesa, City Clerk Bernard Simon, Finance Director Joyce Powers, Community & Economic Development Director Richard Shields, Building & Safety Director John Harper, City Attorney Sgt. Ed Finneran, San Bernardino County Sheriff's Department Rick McClintock, San Bernardino County Fire Department ABSENT: None A workshop of the City Council was called to order on February 22, 2011 at 4:30 p.m. 1. Insurance Pool (JPIA) Update and Review of Member Responsibilities Bob May. Representative, Joint Powers Insurance Authority, gave an overview of the City's responsibilities as a member of the JPIA Insurance Pool and the different services that are provided to the City as a member. Mayor Stanckiewitz closed the Workshop at 5:55 p.m. A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 22, 2011 at 6:00 p.m. The City Council meeting was opened with Invocation by Mayor Pro Tern Lee Ann Garcia, followed by the Pledge of Allegiance led by Councilman Bernardo Sandoval. ITEMS TO DELETE - None SPECIAL PRESENTATIONS Mayor Stanckiewitz introduced two students from Terrace View Elementary School that will be participating in the upcoming musical Willy Wonka and the Chocolate Factory and encouraged everyone to check it out. 2A. Introduce New Sheriff's Department Personnel Assigned to Grand Terrace Council Minutes 02/22/2011 Page 2 Captain Gerry Tesselaar, San Bernardino County Sheriffs Department introduced the following new Sheriff s Department Personnel that have been assigned to Grand Terrace: Sgt., Ed Finneran Detective, Wayne Martin Deputy, Richard Franco Deputy, Dan Hanky Deputy, Terry Crosby 2B. Certificate of Recognition to Sgt. Espinoza Mayor Stanckiewitz presented Sgt. Espinoza with a Certificate of Recognition thanking him for his outstanding service to the City of Grand Terrace and wished him well. Sgt. Espinoza, thanked the Council. 2C. Chamber of Commerce Business of the Month Sally McGuire, President Grand Terrace Area Chamber of Commerce, announced that Wilden Pump and Engineering is their Business of the Month for February 2011. CONSENT CALENDAR CC-2011-16 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER MCNABOE, CARRIED 5-0, to approve the following Consent Calendar Items with the removal of Items 3A., 3F., and 31.: 3B. Waive Full Reading of Ordinances on Agenda 3C. Approval of Minutes of 02/08/2011 3D. Michigan Street, Barton Road and La Paix Street Public Improvements, Bid Award GTB-11-01 and Budget Appropriations for Construction (KAD Paving) 3E. City Audited Annual Financial Statement - FY 2009-10 3G. Historical & Cultural Activities Committee Minutes of 01/03/2011 3H. Crime Prevention Committee Minutes of 11/08/2010 & 01/10/2011 3J. Emergency Operations Committee Minutes of 08/03/2010, 09/07/2010. 10i05/2010, 11 /01 /2010 & 01 /04/2011 3K. Designation of Applicant's Agent Resolution for FEMA Reimbursement Funds ITEMS REMOVED FROM CONSENT CALENDAR 0 Council Minutes 02!22'2011 Page 3 3A. Approve Check Register No. 02-22-2011 Debra Hurst. 22950 Orangewood Court, stated that she is not getting answers from the questions she has asked at prior Council Meetings. She stated that she doesn't understand why. She questioned voucher # 66399 to Houston Harris in the amount of $3,732.50, voucher #66416 Riverside Highland Water Company for the Stimulus Project on Michigan in the amount of $50,656.00, voucher #66496 to Roquet Paving. She feels that this is part of the emergency work that was done from the storms on Orangewood Court and Barton Road. She requested an explanation for voucher #66435 to Zions Bank in the amount of $127,423.78. She would like to know why it is taking so long to get answers to her questions. She stated that residents do not know which funds the vouchers are being paid from. CC-2011-17 MOTION BY COUNCILMEMBER MCNABOE, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve Check Register No. 02-22-2011. 3F. Resolution in Opposition to the Administration's Proposal to Abolish Redevelopment Agencies in California and Authorize the City of Grand Terrace to be Shown as a Member on the Inland Southern California Redevelopment Association's Website CC-2011-18 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER MCNABOE, CARRIED 5-0, to approve a Resolution in Opposition to the Administration's Proposal to Abolish Redevelopment Agencies in California and Authorize the City of Grand Terrace to be Shown as a Member on the Inland Southern California Redevelopment Association's Website and to include the official City Seal which is the GT logo. 3I. Community Emergency Response Team (C.E.R.T.) Minutes of 11-07-2010, 12-07-2010 & 01.04-2011 CC-2011-19 MOTION BY COUNCILMEMBER MCNABOE, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to accept the January 7, 2010, December 7, 2010 and January 4, 2011 Minutes of the Community Emergency Response Team (C.E.R.T.). PUBLIC COMMENT Debra Hurst. 22950 Orangewood Court, stated that because JPIA covers the City they have to go through JPIA authorized training to be able to learn how to direct traffic. She would like to know if there is any way the Council Meetings can be broadcasted on other stations besides Time Warner. She requested a copy of the map that was used in the clarification of the Orangewood Court Storm situation. She requested an explanation of the Insurance Council Minutes 02/22/2011 Page Q Coverage that the volunteers have when they are out in the community or setting up the EOC and questioned what their liability is. She stated that if Council sees items in the Committee Minutes that they would like to take action on they can always ask that it be placed on a future Council Agenda for Council action. She stated that there is a rumor going around that during the winter storm the COP's were called to Loma Linda. She doesn't believe this to be true, most of the Citizen's on Patrol from Grand Terrace were at work or unavailable. COUNCIL REPORTS Councilmember Gene Hays, reported that he received an e-mail regarding a concern that the new high school would be environmentally sound for the students. He was made aware of a report that said that the environment was ok for now in terms of the contractors building the school, however, the concern is what happens 10 years down the line when the students are attending the school and the environment isn't safe. He questioned what the City is doing to ensure that the environment is safe at the high school site going into the future. Ma or Pro Tern Lee Ann Garci stated that she received the same e-mail and after making some phone calls and talking to staff, she stated the area in question is at Main Street and Taylor. She questioned staff as to how the City can give assurance to the community that whatever is built on that site will be an appropriate use that keeps the restrictions. She requested that staff give an update on this issue. Community and Economic Development Director Joyce Powers, stated that the Planning Department has been tracking this site for quite some time. She stated that the operations of K & J Plating at the corner of Main Street ceased in 1995/96. At that time their clean up was under the control of the State, the Department of Toxic Substances Control. They took over the site and they started with the remediation but were not able to complete it. They stopped in 2002 due to financial concerns. She feels that the main reason for the concern in the community is that it went unaddressed and unattended for 6 years before K & N Engineering came into play and restarted the clean-up process because they had hoped to utilize the property in the future for development. The contamination at the K & J site is right at the plating building site. That is the reason that the foundation still exists at the site, to prevent any water from permeating the surface and maybe taking some of the contamination into the ground water. They have worked with DTSC over a period of years and the City has on file copies of their supplemental plan that they are required to submit requesting review by the State as well as the letters in response. As of last month, the State closed the site with regard to the soil remediation. They are still requesting a remedial action plan with regard to maintaining a ground level surface that would prevent any water from going through the site. That could be anything from the existing foundation to paving the site completely. They have directed K & N Engineering to submit a plan indicating how they will seal the entire site and also into the future their plant needs to show that if there are any cracks in the surface how they will ensure that the water can't permeate. DTSC will Council Minutes 02F22r2011 Page 5 eventually record a land use covenant against the property so certain uses can not be developed at the site. The uses that will be allowed there are commercial/Industrial as long as there is no irrigation. The uses that they suggested in their January letter consisted of modular units for the school and a parking area. They were required to submit an outline of their plan to DTSC in February and they did meet that. The actual plan itself is due April 1, 2011. She keeps in contact with their project manager. Bernardo Sandoval, stated that there is a level of frustration from the School District that the City sold them that piece of land because of the toxins. Councilmember Darcy McNaboe, stated that at the last Council Meeting the issue of opening Pigeon Pass Road sometime in the future came up. There was also mention that Barney Barnett wrote a letter on behalf of the Highgrove MAC suggesting that Main Street would be a better alternative thoroughfare instead of Center. She stated that she did a follow-up call to Barney to get some background as to why he would choose one versus the other. During the course of their conversation he indicated that he had been speaking to the Riverside County Transportation Department Director, Juan Perez. Mr Perez has indicated that there are two other alternatives and one of them would be Palmerita and the other is Spring. Mr. Barnett indicated that given the two he did have his reasons for Main and Center but now that there are the two alternatives he would actually encourage the County to use Palmerita as the thoroughfare. He also stated that he hopes that representatives from Grand Terrace and the Highgrove MAC can meet with Juan Perez sometime in the future. Mayor Walt Stanckiewitz, reported that he spoke to representatives from SANBAG specifically about that corridor project coming back to life. They were not aware of it and now some investigations will be made and he will be meeting with them to get an update on what is going on from San Bernardino County's perspective. It looks like they are going through the environmental impact reports and the scoping right now. All of the documents that he has seen doesn't have a start date. The City is going to get involved to ensure that the interests of Grand Terrace are protected and don't end up with all of that traffic in town. Mayor Pro Tem Lee Ann Garcia, reported that in City Hall there are a couple of bulletin boards that showcase the Sheriffs Department Personnel and The Fire Department Personnel and she would like to see pictures of the City Committees displayed with the staff liasion. She feels that it is important to recognize the volunteers of the community. She requested that staff look into it. She thanked Community and Economic Development Director Powers for her follow-up last week on the K & J Plating site. She indicated that when she was told that it was going to be on the School Board Agenda she went to their site and also found out that Terrace View will be expanding the parking and shade structure and requested an update from Staff. U Community and Economic Development Director Powers, responded that it involved one of Council Minutes 02/22/2011 Page 6 the original plans when the Council asked the School District to do something about the parking on Grand Terrace Road. One of the things that was talked about was whether or not the existing parking lot could be reconfigured to provide more spaces or a parent drive thru turn around area. What was on the agenda was an approval of a design contract with an engineering firm to do that. Staff is estimating that they may be able to add about 25 more parking spaces on site. The construction will occur during the summer months when school is closed. Mayor Pro Tern Garcia, stated that on the CJUSD website they have a newsletter on the Titans but if you want to know more information you can go to facilities construction and click on the CIP and you can visit projects by school site. Grand Terrace is the last one on the list. Councilmember Bernardo Sandoval, feels that it would be helpful to hold a joint meeting with the CJUSD Board so that we are all on the same page with the different issues. He stated that he is an IT professional and wanted residents to know that he is using his lap top during the meetings for note taking purposes only. He reported that Jerry Brown had a meeting with the 10 biggest Cities in California. The entire Inland Empire was left out of this meeting based on population sizes. However, we have some of the biggest and strongest economy in the State. There is an intent to make sure that the Governor hears from the Inland Empire and the impact the Redevelopment Agencies will have from the Inland Empire. Mayor Stanckiewitz, again encouraged everyone to see the Performance of Willy Wonka and the Chocolate Factory that is being done by the students at Terrace View. He reported that the Walk on Blue Mountain will be held on Sunday, March 13, 201 L PUBLIC HEARINGS 6A. Community Development Block Grant (CDBG) Program Year 2011-12 Prioritization of Funds Communi1y and Economic Development Director Joyce Powers, reported that this is the required Public Hearing for the Prioritization for the 2011-12 Program Year for the Community Development Block Grant. The City's total estimated 2011-12 alIocation is $66,604.00, which is down from $74,379.00 in 2010-11. A required commitment for Public Service Programs and the Senior Home Repair Program is as follows: 15% Public Service Programs: $9,991.00 Senior Home Repair Program: $16,281.00 She indicated that EDA has received 9 qualified applications totaling $84,096.00 for public Council Minutes 02- 2212011 Page 7 service and project funding through the City's allocation. Due to the County staffing constraints to administer the programs and projects, the City is limited to four discretional projects/programs for FY 2011-12. Staff recommends funding as follows: Enhanced Code Enforcement: City Hall ADA Improvements: Library Literacy Program: Family Services Senior Program: Mandated Senior Home Repair: Total: $8,000.00 $9,596.00 $4,495.50 (50% of Public Service allocation) $4,995.50 (50% of Public Service allocation) $16,281.00 $43,868.00 This would leave $22,736.00 unallocated. Staff is recommend that these funds be transferred to the Senior Home Repair Program. Mayor Stanckiewitz opened the Public Hearing for discussion, there being none, he closed the Public Hearing and returned discussion to the Council. Mayor Pro Tern Garcia, feels that it is important to take care of the youth in the community and questioned if there are any programs that are geared to the youth in the ages of 13 to 18. Community and Economic Development Director Powers,indicated that Council was provided with a list of applications that the County received. Programs requesting funding must attend a training and go through the application process. Councilmember McNaboe, questioned if the library literacy program is for adults only. Community and Economic Development Director Powers, responded that it is for students and adults. Councilmember McNaboe, questioned if the enhanced Code Enforcement will also include the area across La Cadena. Community and Economic Development Director Powers, responded in affirmative within the City limits. Mayor Stanckiewitz, stated that he has heard from Supervisor Derry that CDBG Funds from the Federal level are probably going to go away. Community and Economic Development Director Powers, stated that they have received information that the amount could be reduced 10%. CC-2011-20 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER Council Minutes 02/22/201 I Page $ SANDOVAL, CARRIED 5-0, to submit the following Funding List, as recommended by staff, to the County of San Bernardino Economic Development Agency for the 2011-12 CDBG Program Year: Enhanced Code Enforcement: $8,000.00 City Hall ADA Improvements: $9,596.00 Library Literacy Program: $4,995.50 (50% of Public Service allocation) Family Services Senior Program: $4,995.50 (50% of Public Service allocation) Mandated Senior Home Repair: $39,017.00 Total: $66,604.00 UNFINISHED BUSINESS - None NEW BUSINESS 8A. Appointment to Fill the Vacant Seat on the Planning Commission Which Occurred as a Result of the November 2010 Election Mayor Stanckiewitz and the Council drew names for the order in which the individuals will be interviewed. The following is the order: 1. Ronald Vetrino 2. Ryan Stephens 3. Denise "De De" DeCenty-Sternberg 4. Joanne Thoring-Ojeda 5. Heidi Duron 6. Ohm Kongtang 7. Conception Powell 8. Roxanne Williams 9. Jeffrey McConnell 10. William Hussey 11. Diane Johnson 12. Ken Stewart Each individual was interviewed by the Council. The following individuals did not attend the meeting therefore will not be considered: Ronald Vetrino Denise "De De" DeCenty-Sternberg Roxanne Williams Council Minutes 02/22/20I 1 Page 9 It was the consensus of the Council to appoint Ohm Kongtang to fill the unexpired term scheduled to expire June 2014. CLOSED SESSION 9A. Labor Negotiations (GC 54957.6) Conference with Labor Negotiator - Betsy M. Adams Representing Unrepresented Employees Mayor Stanckiewitz announced that the Council met in Closed Session to hold a Conference with Labor Negotiator - Betsy M. Adams Representing Unrepresented Employees and there was no reportable action taken. Mayor Stanckiewitz adjourned the meeting at 10.25 p.m., until the next City Council Meeting which is scheduled to be held on Tuesday, March 8, 2011 at 6:00 p.m. MAYOR of the City of Grand Terrace [i] CITY CLERK of the City of Grand Terrace