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05/24/2011ri CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - MAY 24, 2011 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 24, 2011 at 4:30 p.m. PRESENT: Walt Stanckiewitz, Mayor Lee Ann Garcia, Mayor Pro Tern Darcy McNaboe, Councilmember Bernardo Sandoval, Councilmember Gene Hays, Councilmember Betsy M. Adams, City Manager Brenda Mesa, City Clerk Bernard Simon, Finance Director Joyce Powers, Community & Economic Development Director Richard Shields, Building & Safety Director John Harper, City Attorney Detective Martin, San Bernardino County Sheriff's Department Rick McClintock, San Bernardino County Fire Department ABSENT: None CONVENE THE JOINT CRAXITY COUNCIL MEETING AT 4:30 P.M. CRAICITY COUNCIL - CLOSED SESSION 1. Labor Relations per GC54957.6 2. Closed Session - Conference with Legal Counsel - Potential Litigation GC54956.9 (b) - One Case Mayor Stanckiewitz announced that the Agency and Council met in Closed Session to discuss Labor Relations per GC54957.6 and held a Conference with Legal Counsel - Potential Litigation GC54956.9 (b) - One Case and there was no reportable action taken. Mayor Stanckiewitz convened the Public Financing Authority, Community Redevelopment Agency and the City Council Meeting at 6:15 p.m. The meeting was opened with an Invocation by Mayor Pro Tem Lee Ann Garcia, followed by the Pledge of Allegiance led by City Attorney John Harper. AUTHORIZATION TO ISSUE REDEVELOPMENT TAX ALLOCATION BONDS A. Actions by Public Financing Authorijy Council Minutes 05/24/2011 Page 2 1. Resolution of Public Financing Authority Establishing Regular Meeting Dates GTPFA-201 1 -01 MOTION BY AUTHORITY MEMBER MCNABOE, SECOND BY AUTHORITY MEMBER HAYS, CARRIED 5-0, to approve a Resolution of the Public Financing Authority Establishing Regular Meeting Dates. 2. Authorization to Issue Redevelopment Tax Allocation Bonds GTPFA-2011-02 MOTION BY AUTHORITY MEMBER SANDOVAL, SECOND BY AUTHORITY MEMBER MCNABOE, CARRIED 5-0, to Approve a Resolution Approving the Forms of an Indenture of Trust, Purchase Contract, Continuing Disclosure Agreement and an Official Statement and Authorizing the Execution of the Purchase Contract Relating to the Issuance of the Community Redevelopment Agency of the City of Grand Terrace's Tax Allocation Bonds Issue of 2011 A and Issue of the 2011 B for the Community Redevelopment Project Area and Approving Certain Action in Connection Therewith. B. Actions of the City Council (I I . Approve the Issuance by the Agency of Redevelopment Tax Allocation Bonds CC-2011-40 MOTION BY COUNCILMEMBER HAYS, SECOND BY COUNCILMEMBER MCNABOE, CARRIED 5-0, to approve a Resolution Approving the Issuance by the Community Redevelopment Agency of the City of Grand Terrace of Tax Allocation Bonds, Issue of 2011 A and Issue 2011 B, for the Community Redevelopment Project Area and Making Certain Determination Relating Thereto and Authorizing Certain Other Actions in Connection Therewith. C. Actions by Community Redevelopment Agency Authorization to Issue Redevelopment Tax Allocation Bonds CRA-2011-31 MOTION BY AGENCY MEMBER MCNABOE, SECOND BY AGENCY MEMBER HAYS, CARRIED 5-0, to approve a Resolution Authorizing the issuance and Sale of Tax Allocation Bonds, Issue of 2011 A and Issue of 2011 B, for the Community Redevelopment Project Area, and Approving the Form of an Indenture of Trust, Official Statement, Purchase Contract, Continuing Disclosure Agreement and Related Documents and Authorizing Certain Other Actions in Connection Therewith. Council Minutes 05.'24 :2011 Page 3 Mayor Stanckiewitz adjourned the Public Financing Authority Meeting at 6:55 p.m. I . Approval of 05-10-2011 and 05-12-2011 CRA Minutes CRA-2011-32 MOTION BY AGENCY MEMBER HAYS, SECOND BY VICE-CHAIRMAN GARCIA, CARRIED 5-0, to accept the May 10, 2011 and May 12, 2011 Community Redevelopment Agency Minutes. 2. Joint Public Hearing for the Sale of Agency -owned Property at 12569 Michigan Street to Habitat for Humanity San Bernardino Area, Inc. For $1.00 to Construct Two Single Family Homes Community and Economic Development Director. Joyce Powers, indicated the that the Agency's Low -to Moderate -Income Housing Fund purchased the 0.5 acre parcel at 12569 Michigan Street from the City on March 8, 2011, to develop affordable housing. Staff has been working with Habitat for Humanity San Bernardino Area, Inc. to determine their interest in developing two or three homes under their self-help housing program. They have expressed interest in a Grand Terrace project for 2012. Their Board of Directors will meet on May 19, 2011 to discuss the approval of the Grand Terrace project. She outlined the various conditions that would be approved through resolutions of the City Council and Redevelopment Agency. She stated that staff is recommending that the City and Agency approve the resolutions and partner with Habitat for Humanity San Bernardino, Inc. to complete the project. She indicated that the residences that will be constructed will assist the City and Agency in meeting their affordable housing requirements. Mayor Stanckiewitz opened the public hearing for discussion. There being none, he returned discussion to the CouncillAgency. Councilmember Bernardo Sandoval, questioned what safeguards would be put into place to ensure that the homes that are built fit in with the neighborhood around them. Community and Economic Development Director Powers, responded that the project would be reviewed and processed through the Planning Department. Mayor Walt Stanckiewitz, requested clarification on what low-income is and what the threshold is for low-income. Community and Economic Development Director Powers, responded that she didn't bring that information with her to the meeting, however, the medium income for a family of four is in the $70,000.00 range. She would suspect that it would be in the $50,000.00 range and stated that she will get that information to the Council. Council Minutes 05/-412011 Page 4 Mary Rose, Director of Habitat for Humanity San Bernardino Area, responded that they follow HUD guidelines. Councilmember Gene Hays, questioned how they will go about generating the pool of applicants that would be potential homeowners. Mary Rose, responded that they start out with an information evening that is by an invitation that is published in the paper or people who have contacted them. They are given an application packet. They do background checks, credit checks and employment verification and a home visit. Councilmember Darcy McNaboe, questioned if the requirement through the covenant is that a low or very low income family live in the homes for 45 years, what type of follow-up is done to ensure that the houses are being maintained. Mary Rose, responded that they have a family partner that works with them and maintains a relationship with them. Councilmember McNaboe, questioned what would be done if a family is failing to keep up to standards, what would happen. Mary Rose, responded that they will meet with them and work out a solution. Councilmember McNaboe, questioned if they have ever been in a position to remove a family. Mary Rose, stated that they have come close but no. Mayor Pro Tem Lee Ann Garcia, questioned what type of philosophy Habitat for Humanity has in their efforts to making the families feel a part of the already established neighborhoods. Mary Rose, responded that they reach out to the neighbors so that they can get acquainted with the volunteers and invite them to get involved. CC-2011-41 MOTION BY COUNCILMEMBER MCNABOE, SECOND BY COUNCILMEMBER HAYS, CARRIED 5-0, to adopt a Resolution exempting the application of California Health and Safety Code Section 33433 to Small Housing Projects. CRA-2011-33 MOTION BY AGENCY MEMBER MCNABOE, SECOND BY AGENCY MEMBER SANDOVAL, CARRIED 5-0, to adopt a Resolution approving the Sale Council Minutes 05,:24 '2011 Page 5 of 12569 Michigan Street to Habitat for Humanity San Bernardino Area, Inc. For $1.00 to construct two affordable residences. CRA-2011-34 MOTION BY AGENCY MEMBER SANDOVAL, SECOND BY AGENCY MEMBER HAYS, CARRIED 5-0, to approve a Purchase and Sale Agreement, and Grant Deed and Affordability Covenant for Signature by the Chairman. Chairman Stanckiewitz adjourned the Community Redevelopment Agency Meeting at 7:10 p.m. ITEMS TO DELETE Mayor Stanckiewitz indicated that Item 2B. Women of Distinction will be continued to June 14, 2011 City Council Meeting. SPECIAL PRESENTATIONS A. Water Awareness Poster Contest Winner - Grand Terrace Elementary School Frank Sanchez, Riverside Highland Water Company, indicated that each year Riverside Highland Water Company adopts Grand Terrace Elementary School and as a part of their program the students participate in the Water Awareness Poster Contest. He introduced Cynthia Coello, Principal of Grand Terrace Elementary School who will introduce the winners of the contest. Cynthia Coello, Principal, Grand Terrace Elementary School, announced all of the winners of the contest. She thanked the Council for the opportunity. C. Chamber of Commerce Business of the Month Sally McGuire, President, Grand Terrace Chamber of Commerce, announced that Tim's Mobile Truck Repair is the Grand Terrace Area Chamber of Commerce Business of the Month. Tim Lundstrum, Owner, Tim's Mobile Truck Repair, thanked the Council and Chamber for the recognition. He gave an overview of what his business does. CONSENT CALENDAR CC-2011-42 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER SANDOVAL, CARRIED 5-0, to approve the following Consent Calendar Items: 3A. Approve Check Register No. 05f24i2011 Council Minutes 05/24/2011 Page 6 3B. Waive Full Reading of Ordinances on Agenda 3C. Approval of Minutes of 05/10/2011 and 5112/2011 3D. Approve San Bernardino Cal -ID Contract PUBLIC COMMENT - None COUNCIL REPORTS Councilmember Bernardo Sandoval, thanked those who came to the meeting. He feels that the information that will be presented at the meeting is a critical moment for the City. The challenges that the Council is faced with are very serious. The solutions to the financial challenges do not lay in City Council, City Staff or on the residents. It is us all together coming together as a community to find solutions and to find methods to address the issues. He feels that this moment will be a defining moment. He is not taking this situation lightly and he is personally committed to doing everything possible to maintain the solvency of the City. He cares deeply about the community and he will do everything that he can to preserve this great City. Councilmember Gene Hays, reported that he had an opportunity to spend a nice amount of time with his friend that is a police officer with the Redland Police Department. He spoke to him with regards to the types of crimes that have been going on in Grand Terrace. He suggested that the City look into using a GPS device that is used as bait and when the perpetrator goes for the item they are able to apprehend them within b minutes. He indicated that it is very inexpensive. He feels that it would be an effective way to combat these crimes. Councilmember Darcy McNaboe, reported that on May 19 she attended the San Bernardino Valley Municipal Water District Advisory Committee and Water Policy. The group meets quarterly and they look at water usage in the region. One of the issues that they are looking at is that the whole region is going to need to reduce their water usage by 20% by the year 2020. On June 4" the San Bernardino Home Depot on Hospitality Lane will be giving 50% off to garden friendly plant sales. There will be a demonstration garden at Cal State San Bernardino which will be open for the public. It will be an area where you can get ideas on how to plan out your garden so that you aren't using as much water. Angela Dissenger, the Principal of the New High School in Grand Terrace, gave a presentation to the School Board and it gives an overview of what the new high school is going to look like. They are still scheduled to open August of 2012. They will be enrolling students from 9`h, 10" and 11" grade. They will be looking at full sports programs as well as academics and full activities Programs. She questioned if the Council could invite the Principal to come to a Council Meeting to give the same presentation that she gave the school board. She reported that on June 1 and 2od she will be traveling with the Riverside Chamber of Commerce group to Sacramento. They will be talking to legislators there and she is hoping to get a better feeling of how things are really going with the Redevelopment Agency, as far as the budget and Council Minutes 05:241,2011 Page 7 other budgetary items. She feels that the only people that really know what is going on are those in Sacramento. She wished everyone a happy Memorial Day. Mayor Pro Tem Lee Ann Garcia, echoed the sentiments of Councilman Sandoval. She stated that difficult times lie ahead for the City. Everyone is going to rise to the occasion to get through this difficult time. She feels that there are some lessons to be learned from the people that have been around for a long time. She feels that the founding principles are something that they can benefit from. She wants to represent the residents and business owners in town and encouraged them to stay involved through the process. She liked the GPS idea that Councilmember Hays brought up. She stated that the Women of Distinction recognition will be done at the June 14" City Council Meeting. Mayor Walt Stanckiewitz, reported that on Friday someone tried to pass a counterfeit $50.00 bill. He wanted everyone to be aware of this going on. He suggested that staff look into restructuring the format for all future Council Meetings to provide for Special Presentation at the beginning of the agenda. PUBLIC HEARINGS - None UNFINISHED BUSINESS - None NEW BUSINESS 8A. Presentation of the General Fund Financial Sustainability Model Sylvia Robles, Orangewood Court, stated that the City is in some interesting times. The issue on the financial sustainability study for her is she would like the Council to look at the fact that the League of California Cities has a proposal that is doing a little bit of yielding on first year as far as RDA. Also, the things that they are doing aren't going to give us instant money to handle this years problem. She stated that we are a sub -unit of the State and they can decide what part of the portion of the property tax assessment that can be re -organized and what we can keep. Once we know what our core baseline budget is of essential services, we need to get on a dual track asking Assemblyman Morell to introduce a bill to grant us that bit of money that we need. If they are going to take tax increment money away that they give us that money to operate our baseline part of the City. Also, benefit assessment districts could be formed. She feels that the City needs to look at getting the tax base re -designated to general property tax to the City. City Manager Betsy Adams, indicated that on April 12, 2011 the Council voted to retain Rosenow Spevacek Group, Inc. To prepare a General Fund Financial Sustainability Model which includes a forecast of revenues and expenditures. She introduced Jim Simon from RSG who gave a presentation of the completed model. Council Minutes 05/24,'2011 Page 8 8B. Professional Services for Sewer User Billing System Review and Potential Ordinance Revision (Black & Veatch Management Consulting) CC-201143 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER SANDOVAL, CARRIED 5-0, to approve a Professional Service Agreement between the City of Grand Terrace and Black & Veatch Management Consulting and to appropriate $31,920 from the available equity in the Wastewater Disposal Fund (21) to Professional Services, Account No. 21-175-255. 8C. 2011-2012 Landscaping & Lighting Assessment District 89-1 CC-2011-44 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER SANDOVAL, CARRIED 5-0, to Approve a Resolution Ordering the City Engineer to Prepare Plans, Specification, Cost Estimates, Diagram and Assessment and Report Pursuant to the Provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California, for Proceedings for the Annual Assessment Levy after Formation of a District, Approve the Resolution Approving the Engineer's Report for the Annual Levy of an Assessment for the Fiscal Year 2010-2011 in a District Within Said City and a Resolution Declaring its Intention to Provide for an Annual Levy and Collection of Assessments for Certain Maintenance in an Existing District, Pursuant to the Provisions of Decision 15, Part 2 of the Street and Highways Code of the State of California, and Setting a Time and Place for the Public Hearing to be held on June 14, 2011. 8D. Selection Process for City Attorney Services Request for Proposal It was the consensus of the Council to see all of the Proposals submitted for City Attorney Services and for the Council to come up with a ranking system that the Council will follow. 8E. Special Assessments and Liens for Delinquent Non -Owner Occupied/Rental Property Program Fees and Fines. CC-2011-45 MOTION BY MAYOR STANCKIEWITZ, SECOND BY COUNCILMEMBER MCNABOE, CARRIED 5-0, to adopt a Resolution confirming delinquent Non - owner Occupied/Rental Property Program fees and fines for the 2010 calendar year and authorize special assessments against the parcels listed in Exhibit "A" of the Resolution. CLOSED SESSION - None Mayor Stanckiewitz adjourned the meeting at 8:40 p.m., until the next City Council Meeting which is scheduled to be held on Thursday, June 14, 2011 at 6:00 p.m. �I Council Minutes 05/24/2011 Page 9 W MAYOR of the City of Grand Terrace CITY CLERK of the City of Grand Terrace