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09/13/2011CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - SEPTEMBER 13, 2011 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 13, 2011 at 6:00 p.m. PRESENT: Walt Stanckiewitz, Mayor Lee Ann Garcia, Mayor Pro Tern Darcy McNaboe, Councilmember Bernardo Sandoval, Councilmember Gene Hays, Councilmember Betsy M. Adams, City Manager Tracey Martinez, Interim City Clerk Bernard Simon, Finance Director Joyce Powers, Community & Economic Development Director Richard Shields, Building & Safety Director John Harper, City Attorney Sgt. Ed Finneran, San Bernardino County Sheriffs Department Lt. Steve Dorsey, San Bernardino County Sheriff's Department ABSENT: Rick McClintock, San Bernardino County Fire Department The City Council meeting was opened at 6:00 p.m. with an Invocation by Tim Davies from Calvary the Brook Church, followed by the Pledge of Allegiance led by Councilman Gene Hays. ITEMS TO DELETE None SPECIAL PRESENTATIONS A. Certificate of Appreciation - Pete Parsons Mayor Stanckiewitz presented Pete Parsons with a Certificate of Appreciation on behalf of the City Council and himself. Mr. Parsons thanked the City Council and all of the Volunteers that provide service to the City on a daily basis. CONSENT CALENDAR Council Minutes 09/1312011 Page 2 CC-2011-79 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER SANDOVAL, CARRIED 5-0, to approve the following Consent Calendar Items with the removal of items 3A, 3F, 3G and 31: 3B. Waive Full Reading of Ordinances on Agenda 3C. Approval of 08-23-2011 Minutes 3D. Approve 2010 HSGP Reimbursement and Resolution to Donate Equipment to San Bernardino County Sheriffs Department 3E. Resolution Establishing a Policy which Delegates Tort Liability Claims handling Responsibilities to the California Joint Powers Insurance Authority as Authorized by Government Code Section 910, Et Seq. 3J. Seventeenth Amendment to Law Enforcement Services Contract No. 94-797 with the County of San Bernardino 3K. Resolution Amending the Designated Location for Posting Public Documents Required to be Published or Posted 3L. Agreement for My CALPERS Reporting Software License 3M. Five Year Measure I, Capital Improvement Plan 3N. Facilities Cleaning Services - Jan -Pro 30. Historical and cultural Activities Committee Minutes of June 6, 2011 ITEMS REMOVED FROM THE AGENDA 3A. Approve Check Register No. 09-13-2011 CC-2011-80 MOTION BY COUNCILMEMBER MCNABOE, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve Check Register No 09-13-2011. 3F. Treasurer's Report - March 31, 2011 3G. Treasurer's Report - June 30, 2011 CC-2011-81 MOTION BY COUNCILMEMBER MCNABOE, SECOND BY MAYOR PRO TEM GARCIAM CARRIED 5-0, to approve Treasurer's Report Dated March 31, 2011 and the Treasurer's Report Dated June 30, 2011. 31. Soliciting License Application - Shawn Price CC-2011-82 MOTION BY COUNCILMEMBER MCNABOE, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to authorize the Interim City Clerk to issue a Council Minutes 09/13/2011 Page 3 Soliciting License to Shawn Price to solicit financial services of Edward Jones in the City of Grand Terrace one to two days each week between Monday and Saturday during the hours of 10:00 a.m. and 5:00 p.m. only which will expire September 13, 2012. PUBLIC COMMENT Bobbie Forbes, reported that Crime appears to be on a rise in the City. She feels that residents need to pay attention and report any suspicious activity. She also reported that she found two dogs at Richard Rollins park and that they were taken to the City of San Bernardino Dog Pound. She requested that the restroom keys be kept in the lobby. She encouraged residents to get their pets chipped. COUNCIL REPORTS Councilmember Bernardo Sandoval, expressed his disappointment with an article that was in the Sentinel Newspaper. He feels that the comments that were made by the former City Manager were very inappropriate. He is very excited about the new Stater Bros. Market in town and is appreciative of all of the support that it is receiving from local residents and those from surrounding cities. He is looking forward to future developments that may come as we try to overcome the financial situation that we are in. He reported that the new High School has made amazing progress and feels that it is a beacon of hope for the community. He requested that the meeting be adjourned in honor of those who passed away on September 11" Councilmember Gene Hays, reported that the University of Redlands football is off to a great start. He saw several Grand Terrace residents in attendance at the last game. Councilmember DarcyMcNaboe, reported that she attended the Advisory Commission on Water Policy at the San Bernardino Valley Municipal Water District. They are dealing with a couple of issues that will affect Grand Terrace. First is, the Fish and Wildlife's decision to uphold an increase in the habitat for the Santa Ana Sucker. This decision places water conservation projects in the area at risk. The local conservation projects allow water to be captured and perculate down into the soil providing water for the agencies in the area. This decision doesn't allow that water to be captured, it has to be free flowing into the Santa Ana River in order to move gravel down stream to the habitat of the Santa Ana Sucker so that they can thrive and live. Many agencies are currently fighting their decision. Second is, they are looking at how the water is distributed to agencies based on court decisions that were made years ago, which could affect how much water Grand Terrace is allowed to take. She stated that there will more to come of that item. She reported that they have formed an emergency response network in the Inland Empire that will work Council Minutes 09/13/2011 Page 4 together in the event of an emergency. Mayor Pro Tern Lee Ann Garcia, is excited about the things that are going on in town. She reported that Supervisor Neil Derry will be speaking at the Chamber of Commerce Luncheon on Tuesday, September 20, 2011. She also reported that the Grand Terrace Area Chamber of Commerce in partnership with the City will be holding a work shop "Growing Your Business with Innovative Marketing." The workshop is free and will be held on Thursday, September 22. She thanked Joyce Powers and Sally McGuire for their efforts with the workshop. She requested that the Sheriffs Department look into offering a workshop for family awareness. She reported that the Great Shake Out is coming in October. She announced that the Annual Country Fairwill be held on the first Saturday in November, applications are available at City Hall. She indicated that the Colton Joint Unified School District will be holding a boundary meeting on September 20'h at 6:00 p.m. at Terrace Hills Middle School. She requested that staff set up a joint meeting between the Colton Joint Unified School Board and the City Council. She would like the agenda to include security of the new high school campus, boundaries and the crossing guard issue. Mayor Walt StanckiewiM reported that the Grand Terrace Child Care center will be holding their annual open house/family night on Thursday September 15'. He announced that the habitat restore in Loma Linda will be holding a free electronic recycling event on October 1, 2011 in celebration of World Habitat Day. They are located at 25948 Business Center Drive in Loma Linda. PUBLIC HEARINGS - None UNFINISHED BUSINESS 7A. Crossing Guard Update City Manager Betsy Adams, provided the Council with information regarding the crossing guard issue and requested direction from the Council on how to proceed. It was the consensus of the Council to direct staff to send a letter to the PTA Presidents of Terrace View Elementary School and Grand Terrace Elementary School stating that the City Council has indicated that they are willing to work with a Volunteer Group for the purpose of Crossing Guard Services. The letter should outline what is required of the group and that a Volunteer Coordinator would be required. if there is a group that is willing to come forward they should contact City Staff to proceed to the next step. The Volunteer Coordinator and the Group may fall under the umbrella of the Community Foundation of Grand Terrace and a copy of the letter should be sent to them so that they are aware of the expectations. Council Minutes 09/13/2011 Page 5 It was also the consensus of the Council that crossing guard services for all of the locations in Grand Terrace will no longer be provided after September 23, 2011. Parents will be notified of this change and will be encouraged to contact the appropriate group if they would like to participate in the Volunteer Program. NEW BUSINESS 8A. Settlement and Release Agreement with San Bernardino Valley Municipal Water District CC-2011-83 MOTION BY COUNCILMEMBER MCNABOE, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve the Settlement and Release Agreement with San Bernardino Valley Municipal Water District and authorize the City Manager to execute the agreement for the City only. 8B. Co-sponsorship of Community Events Provided by the Grand Terrace Community Foundation's Community Events Committee in Fiscal Year 2011- 12 Sally McGuire, indicated that this is the same group that has been working with the City over the years. They are aware of what the City's expectations are and are capable of doing the event. Councilmember MCNaboe indicated that she is currently the President of the Foundation of Grand Terrace and although that is not a paid position and she has no financial interest in this she will be abstaining from this vote. CC-2011-84 MOTION BY MAYOR PROTEM GARCIA, SECOND BY COUNCILMEMBER SANDOVAL, CARRIED 4-0-0-1 (COUNCILMEMBER MCNABOE ABSTAINED), to direct Staff to prepare a limited -term co-sponsorship agreement, for City Council approval, with the Grand Terrace Community Foundation and authorize the use of $2,000 from the City's Community Events trust account by the Grand Terrace Community Foundation's Community Events Committee for the Halloween Harvest while the agreement is being prepared. CLOSED SESSION 9A. Conference with Real Property Negotiators (Government Code Section 54956.8) Pro a —APNs 1178-131-01, 1178-131-03, & 1178-131-04 City Negotiator — Joyce Powers Buyer Negotiator — Denis Kidd, Friends of Blue Mountain Council Minutes 09/13/2011 Page 6 Under Negotiation - Terms 9B. Conference with Legal Counsel - Potential Litigation Pursuant to GC 54956.9(b) - One Case 9C. Public Employment - City Attorney - Pursuant to GC54957 Public Employment - City Attorney - Pursuant to GC54957 Mayor Stanckiewitz announced that the Council met in Closed Session to discuss Potential Litigation Pursuant to GC 54956.9(b) - One Case and read the following Statement: The City is being audited by the IRS. We are fully complying with the IRS requests. We anticipate receiving the results of this audit in February, 2012. The Council also held a conference with Real Property Negotiators (Government Code Section 54956.8) on the following pieces of property: APNS 1178-131-01, 1178-131-03, and 1178-131-04 and had discussion with regards to Public Employment - City Attorney, pursuant to GC54957 and there was no reportable action taken. Mayor Stanckiewitz adjourned the meeting at 9:35 p.m. in memory of those who lost their lives on September 11, 2001, until the next City Council Meeting which is scheduled to be held on Tuesday, September 27, 2011 at 6:00 p.m. x T - � CITY C LEA K of the City of G nd Terrace MAYOR of the City of Grand Terrace