Loading...
09/27/2011CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - SEPTEMBER 27 2011 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 27, 2011 at 6:00 p.m. PRESENT: Lee Ann Garcia, Mayor Pro Tern Darcy McNaboe, Councilmember Bernardo Sandoval, Councilmember Gene Hays, Councilmember Betsy M. Adams, City Manager Tracey Martinez, Interim City Clerk Bernard Simon, Finance Director Joyce Powers, Community & Economic Development Director Richard Shields, Building & Safety Director John Harper, City Attorney Sgt. Ed Finneran, San Bernardino County Sheriffs Department Lt. Steve Dorsey, San Bernardino County Sheriffs Department Rick McClintock, San Bernardino County Fire Department ABSENT: Walt Stanckiewitz, Mayor The City Council meeting was opened at 6:00 p.m. with an Invocation by Deacon Mike Jelley of the Diocese of San Bernardino, followed by the Pledge of Allegiance led by Councilwoman Darcy McNaboe. ITEMS TO DELETE None SPECIAL PRESENTATIONS 2A. Presentation — Sisters of St. Benedict The following presentation was made to the Sisters of St. Benedict: A small group of sisters left the Sisters of St. Benedict Monastery in Ferdinand, Indiana in 1966 to establish a monastery in the Inland area to serve a growing need for teachers at Inland Catholic Schools. Grand Terrace became their home and place for retreats and discernment gatherings in 1987 when they had the Holy Spirit Monastery built. The Sisters Council Minutes 09/13/2011 Page 2 of St. Benedict have dedicated body and soul to serving others and bringing peace and hope to all they meet. They have collectively offered their leadership and support through education, retreats, prison ministry and diocesan ministry throughout the Inland area. They also provided the community of Grand Terrace a labyrinth to aid in personal and spiritual growth. After 45 years of ministry, the Sisters have decided to leave the Holy Spirit Monastery. The City Council of the City of Grand Terrace would like to recognize the remaining six Sisters of the Holy Spirit Monastery for their demonstration of exemplary generosity, leadership and service beyond the scope of the parish, for the common good of the diocesan and local communities and wish them well as they begin a new chapter in their lives. The Council recognized each of the following Sisters with certificates of recognition: Sister Mary Ann Schepers Sister Christine Marie Fendel Sister Joan Marie Sasse Sister Doris Market Sister Deanna O'Neil 2B. Chamber of Commerce Business of the Month Sally McGuire, Grand Terrace Area Chamber of Commerce President, announced that Stater Bros. Market is the Chamber of Commerce Business of the Month for the month of September. 2C. Proclamation — Fire Prevention Week, October 9-15, 2011 Councilmember Sandoval read a proclamation proclaiming October 9 —15, 2011 as Fire Prevention Week in the City of Grand Terrace urging all the people of Grand Terrace to protect their homes and families by heading the important safety messages of Fire Prevention Week 2011, and to support the many public safety activities and efforts of the Grand Terrace fire and emergency services. The Certificate was presented to Rick McClintock of San Bernardino County Fire Department. CONSENT CALENDAR CC-2011-85 MOTION BY COUNCILMEMBER MCNABOE, SECOND BY COUNCILMEMBER SANDOVAL, CARRIED 4-0-1-0 (MAYOR STANCKIEWITZ WAS ABSENT), to approve the following Consent Calendar Council Minutes 09/13/2011 Page 3 Items with the removal of items 3E: 3A. Approve Check Register No. 09-27-2011 3B. Waive Full Reading of Ordinances on Agenda 3C. Approval of 09-13-2011 Minutes 3D. Five Year Measure I, Capital Needs Analysis 3F. County of San Bernardino Contract Providing Funding for Improvements at the Grand Terrace Child Care Center ITEM REMOVED FROM THE AGENDA 3E. Reject Liability Claim GTLC-11-04 (Stevenson) CC-2011-86 MOTION BY COUNCILMEMBER SANDOVAL, SECOND BY COUNCILMEMBER MCNABOE, CARRIED 4-0-1-0 (MAYOR STANCKIEWITZ WAS ABSENT), to Reject Liability Claim GTLC-11-04 (Stevenson) and authorize the City Clerk to notify the claimant of the action taken. PUBLIC COMMENT Debra Hurst, questioned if there is anything that the City can do about the Rave that took place at the Orange Show. She indicated that she contacted the San Bernardino Police Department on Friday and Saturday night and e-mailed the promoter regarding the event. She questioned if the City has received any reimbursement from FEMA or any other Agency we applied for re-imbursement from for the clean-up that took place as a result of the storm last December. She questioned what is going to be done to prevent this from happening in the future and who will be responsible for paying for it. She suggested that the City look into solar panels to save on electricity. Julie Beebe, reported on two new programs that the Grand Terrace Community Soccer Club has started. They now offer adult soccer and the TOPS soccer Program. She expressed her concern with the condition of the fields and the use of the fields by out of town leagues and clubs. They are looking into the possibility of taking over the maintenance and up -keep of the fields but before they do that they would like clarification on who is allowed to use the fields. Mike Dominguez, indicated that he is a board member of the Grand Terrace Youth Football League. He stated that the majority of the participants live within the City of Grand Terrace and/or go to school in the Colton Joint Unified School District. He gave a brief overview of the program and the commitment that it takes from the Council Minutes 09/13/2011 Page 4 players and the parents. He feels that they could be a feeder program into the new high school_ He requested assistance from the City with the Colton Joint Unified School District with regards to the field use and allowing them to continue their season. James Tippeny, reported that he is a long time resident of the City. He indicated that his son participates in the Grand Terrace Youth Football League. He is requesting assistance from the City Council with the field use issue that they are having with the School District. He feels that it is a good program and the children of the community should have an opportunity to participate in a football program. Robert Bond, indicated that his sons participate in the Grand Terrace Youth Football League. He feels that the program will be a gateway to the new high school football program. He stated that all of the coaches, athletic directors and Board Members have all gone through safety classes. The player's safety is first priority for the league. He stated that his son was one of the players that was injured at practice and when he received the phone call there was still day light outside. He feels that the issue at hand is a personality conflict. Tracy Preston, Grand Terrace Youth Football League Board Member, requested that someone provide answers to the league. They have been told that they can not have lights or field use. They are extremely frustrated and feels that they should have the opportunity to respond to the complaints that have been voiced. They have approximately 200 kids that participate in the program and would like them to be able to continue in the program. City Manager Betsy M. Adams, indicated that the Grand Terrace Youth Football League uses Terrace View Elementary School and are able to do so through an agreement with the City. The City has the ability to allow a sports group to use that facility through a joint use agreement with Colton Joint Unified School District. Staff has not done anything with regard to that field and the league. Staff has not made a decision on the lighting at that location because they are waiting for feed -back from the district. She stated that there is a separate use agreement between the district and the league for field use at Terrace Hills Middle School. It is staffs understanding that the District has suspended use at location while they investigate some alleged injury incidents. Councilmember Sandoval, indicated that he received information that the League will be able to practice at the Middle School without lights. He stated that the field use became an issue when an incident occurred during practice after dusk, which is why their permit was revoked. He questioned what needs to be done to investigate this issue. He realizes that the resources are limited within the City and feels that Council Minutes 09/13/2011 Page 5 the Council needs to do whatever they can to support all of the leagues. City Manager Adams, stated that the field use issue is the School District's decision and feels that the City should stay out of it and encouraged the league to contact the facilities staff of the District. She indicated that she understands that the Colton Joint Unified School District Board is planning on bringing the use of school site fields by sports groups for direction. They are looking at forming a committee and the City of Grand Terrace would welcome an opportunity to participate in those discussions. Councilmember Sandoval, would like to hear more information on all of the programs that are provided by the youth sports organizations within town. It was the request of the Council that staff provide e-mail updates to the Council on the situation with the Grand Terrace Youth Football League and also directed staff to invite the individual sports organizations within the City to come to a Council Meeting to give a 10 to 15 minute presentation on their organization. Mayor Pro Tern Garcia, questioned if staff had any information on the Rave that was held over the past weekend at the Orange Show. City Manager Adams, responded that staff has received multiple calls regarding the Rave that was held over the weekend. Residents were definitely impacted by the event. The concern is that there is another event scheduled for the end of October and the noise needs to be mitigated. Residents that were affected from the event are being asked to call City Hall and report where they live and whether they heard noise or felt vibration or both. Staff is dealing with the entity that runs the fair grounds, the City of San Bernardino and State Representatives. Councilmember Sandoval, indicated that when he called San Bernardino Police Department he was told that they do not have jurisdiction over the event and that other residents that called were told the same thing. City Manager Adams, concurred that the City was told the same thing. She stated that the City of San Bernardino does not permit the event, it goes through the State. Councilmember Sandoval, stated that Friday was a lot louder than Saturday. He indicated that San Bernardino Councilmember Tobin Brinker worked behind the scenes to help lessen the sound. City Manager Adams, stated that staff is looking at what options the City has and will document which residents were affected by the event and will work with other Council Minutes 09/13/2011 Page 6 cities that were affected as well. Councilmember Sandoval, stated that San Bernardino Police Department made a list of complaints and would like staff to look into getting a copy of that list. City Manager Adams, responded to Debra Hurst's question regarding reimbursements from F.E.M.A; indicating that the City has received $7,000.00 from F.E.M.A. She stated that they rejected all other claims and forwarded them to the State. Their process is much longer and it could be more than a year before we hear anything from them. COUNCIL REPORTS Councilmember Gene Hays, feels that smaller municipalities should cut out red tape and let small businesses move forward. Small businesses should be encouraged to get started not held back. Councilmember Darcy McNaboe, attended a meeting on September 21, 2011 with City Staff and the PTA Presidents regarding the crossing guard issue. She commended staff on the packet that was provided to the individuals_ The schools have changed the way students are picked up and dropped off, which should help with the crossing guard issue. She also noticed that there is a new parking area at Terrace View on the Brentwood side of the campus. She is hoping that this has something to do with the traffic issue. She referred to a notice that was done by the Department of Toxic Substances. There is a site that is located at 21750 Main Street that was a plating company called K&J Plating. There are concerns with that particular site because of the materials that were used at this location and what process would have to take place to clean up this site. The Department of Toxic Substances is holding a public comment period for a draft removal action work plan and a notice of exemption. This clean-up plan will address all contaminated soil at the former K&J Plating facility. The draft plan is available at the Grand Terrace Branch Library and on-line. The comment period goes through October 18. She questioned if adopted Ordinances are indicated on-line prior to being codified. Tracey Martinez, Interim City Clerk, responded that on the City Clerk's portion of the website Ordinances that have been adopted but have not yet been codified are listed. The Municipal Code Website will also indicate that the listed ordinances have been approved and have not yet been codified. Councilmember Sandoval, indicated that the City will work with the City of San Bernardino to get them the information that they need regarding the Rave so that they can work on the sound issue. He commended Councilmember McNaboe and Council Minutes 09/13/2011 Page 7 Staff for their efforts on the crossing guard issue. The information that was provided was excellent and well done. The fact that staff could provide a possible solution to the problem is outstanding. City Manager Adams, indicated that it was Jo Verhelle that put all of the information together. Councilmember Sandoval, thanked Jo Verhelle for all of her efforts. He stated that the Fire Department does an excellent job and thanked them for the great service that they provide to the Community. Mayor Pro Tern Lee Ann Garcia, reported that she attended the Grand Terrace Area Chamber of Commerce luncheon where Supervisor Neil Derry spoke. She indicated that there may be some relief for the law enforcement portion of the budget for the upcoming fiscal year. She encouraged the community to come to the Chamber luncheons. There are a lot of home based businesses that attend the event and it is a great place to network. She stated that there are a lot of good resources available in town. She announced that the Halloween Harvest will be held on October 31, 2011 between the hours of 5:30 p.m. and 7:30 p.m. She also reported that the Country Fair will be held on November 5th. PUBLIC HEARINGS - None UNFINISHED BUSINESS - None NEW BUSINESS 8A. Amendment to the Integrated Waste Management Service Agreement Allowing Burrtec Waste Industries to Collect Residential Sewer Fees on the City's Behalf CC-2011-87 MOTION BY COUNCILMEMBER MCNABOE, SECOND BY COUNCILMEMBER HAYS, CARRIED 4-0-1-0 (MAYOR STANCKIEWITZ WAS ABSENT), to adopt a Resolution setting forth amendments to the Integrated Waste Management Service Agreement by adding language to Section 10, Franchise Fee, and Section 19, Compensation, allowing Burrtec Waste Industries to bill and collect residential sewer fees on the City's behalf. 8B. Legal Services Agreement for the City of Grand Terrace and the City of Grand Terrace Community Redevelopment Agency Council Minutes 0911312011 Page 8 CC-2011-88 MOTION BY COUNCILMEMBER HAYS, SECOND BY COUNCILMEMBER SANDOVAL, CARRIED 4-0-1-0 (MAYOR STANCKIEWITZ WAS ABSENT), to approve the Legal Services Agreement between the City of Grand Terrace, the Grand Terrace Community Redevelopment Agency and Jones and Mayer and authorize the City Manager and Executive Director to execute the Agreement on behalf of the City and the Agency. 8C. Agreement to Transfer Agency Property Tax Increment to the City to Participate in the Alternative Redevelopment Program CC-2011-89 MOTION BY COUNCILMEMBER MCNABOE, SECOND BY COUNCILMEMBER SANDOVAL, CARRIED 4-0-1-0 (MAYOR STANCKIEWITZ WAS ABSENT), to approve a Resolution approving an Agreement by and between the City of Grand Terrace and the Community Redevelopment Agency of the City of Grand Terrace and making certain finding in connection therewith. CLOSED SESSION - None Mayor Pro Tern Garcia adjourned the meeting at 7:50 p.m., until the next City Council Meeting which is scheduled to be held on Tuesday, October 11, 2011 at 6:00 p.m. CITY CLERK of the City of Gr#dd Terrace MAYOR of the City of Grand Terrace