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10/11/2011CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING — OCTOBER 11, 2011 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on October 11, 2011 at 6:00 p.m. A workshop preceded the Council Meeting at 4:30 p.m. PRESENT: Walt Stanckiewitz, Mayor Lee Ann Garcia, Mayor Pro Tern Darcy McNaboe, Councilmember Bernardo Sandoval, Councilmember Gene Hays, Councilmember Betsy M. Adams, City Manager Tracey Martinez, Interim City Clerk Bernard Simon, Finance Director Joyce Powers, Community & Economic Development Director Richard Shields, Building & Safety Director John Harper, City Attorney Sgt. Ed Finneran, San Bernardino County Sheriff's Department Lt. Steve Dorsey, San Bernardino County Sheriff's Department Rick McClintock, San Bernardino County Fire Department ABSENT: None Mayor Stanckiewitz opened the City Council Workshop at 4:30 p.m. Councilmember Sandoval, Finance Director Simon and Rick McClintock from San Bernardino County Fire Department were absent. 1. Discuss Options Regarding Events at the National Orange Show Betsy M. Adams, City Manager, gave an overview of the event that took place at the National Orange Show in San Bernardino on September 23-24. She referred to a letter that was sent by Insomniac, which was the promoter of the event, outlining their desire to mitigate the complaints that they received by the City of Grand Terrace and other surrounding communities. She indicated that another event is scheduled for the end of October and expressed her concern. She stated that the Sheriffs Department is prepared to issue Penal Code Citations, if necessary, for future National Orange Show event complaints in Grand Terrace and Loma Linda. She reported that representatives from the Sheriff's Department will be attending the planning meetings for the upcoming event scheduled in the month of October. She stated that an update of the situation will 1 be provided to Council at the October 25, 2011 City Council Meeting. The National Council Minutes 10/11/2011 Page 2 Orange Show has expressed their desire to be a good neighbor. She indicated that Council may want staff to attend the National Orange Board Meeting to confirm their desire to be a good neighbor. Tobin Brinker, City of San Bernardino Councilmember, stated that he wants the City of Grand Terrace to be aware that the City of San Bernardino wants to be a good neighbor and they are working with the promoter to mitigate the noise issues. Wendy Curran, stated that she sent an email to all of the Councilmembers with regards to the event that was held at the National Orange Show and how the noised impacted her at her home. She expressed her concerns with these types of outdoor venues and questioned if future venues could be moved indoors. She thanked Council and staff for their efforts_ Bobbie Forbes, stated that she was affected at her home by the event that was held at the National Orange Show. Frank Rapollo, described his experience with the event that took place at the National Orange Show. He expressed his concern with future similar events that may take place, 0 Debra Hurst, expressed her appreciation for all of the efforts that has gone into this issue. She stated that she sent an email to Insomniac with her complaints and received a reply that they were aware of the situation and they were working on it. She will appreciate anything that can be done to prevent this from happening again. It was the direction of the Council that the City Manager attend the National Orange Show Board meeting on October 27, 2011 with Sgt. Ed Finneran and two members of the Council that wish to attend. Council also directed staff to send letters of concern to the Board of Directors of the National Orange Show, City of San Bernardino and Insomniac and provide and publish the phone numbers on the website, local papers, radio and Channel 3 that residents should call if the City is affected by the next event or future events that will be held at Orange Show. Mayor Stanckiewitz closed the Workshop at 5:30 p.m. Mayor Stanckiewitz convened the City Council meeting at 6:00 p.m. An Invocation by Tim Davies of Calvary the Brook Church, followed by the Pledge of Allegiance led by City Attorney John Harper, ITEMS TO DELETE - None Council Minutes 10/11/2011 Page 3 SPECIAL PRESENTATIONS 2A. Presentation -- San Bernardino Valley Municipal Water District, Division IV Board Member, Mark Bulot Mark Bulot, Division IV Representative of the San Bernardino Valley Municipal Water District, gave a presentation on the San Bernardino Valley Municipal Water District past to present. 2B. Presentation — John Harper, Outgoing City Attorney Mayor Stanckiewitz Presented John Harper with a Certificate of Recognition and a plaque thanking him for his 23 years of dedicated service to the City of Grand Terrace. John Harper, thanked the Council and wished the City and residents the best. CONSENT CALENDAR CC-2011-90 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER SANDOVAL, CARRIED 5-0, to approve the following Consent Calendar Items with the removal of items 3A. and 3C.: 3B. Waive Full Reading of Ordinances on Agenda 3D. Historical and Cultural Activities Committee Member Resignation - Ybarra 3E. CERT Minutes of June 6, 2011 and August 2, 2011 ITEMS REMOVED FROM THE AGENDA 3A. Approve Check Register No. 10-11-2011 CC-2011-91 MOTION BY COUNCILMEMBER MCNABOE, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve Check Register No. 10-11-2011. 3C. Approval of 09-27-2011 Minutes CC-2011-92 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER SANDOVAL, CARRIED 4-0-0-1 (MAYOR STANCKIEWITZABSTAINED), to approve the Minutes of the September 27, 2011 City Council Meeting. PUBLIC COMMENT Council Minutes 09/13/2011 Page 4 Debra Hurst, reported that C.E.R.T, will be at Stater Bros. Market on Thursday, October 20, 2011 for the "California Shake Down." They will have their trailer on site and will provide demonstrations and give out hand-outs on emergency guidelines_ She encouraged everyone to come down there. Bobbie Forbes, thanked John Harper for all of his efforts throughout the years. She questioned what is going on at the old Stater Bros. Market. She requested donations of dog houses that are no longer being used. She will distribute them to people that are in need of them for their pets. She questioned if the City could arrange for an a -waste drive. Joyce Powers. Community and Economic Development Director, stated that the property owner of the old Stater Bros. Market site is not discussing the lease of a new tenant and there is no letter of intent. She believes that they are just cleaning out the building. Betsy Adams, City Manager, stated that staff can look into the possibility of doing an e-waste drive. COUNCIL REPORTS Councilmember Darcy McNaboe, attended the ribbon cutting that was held for the new baseball field at Pico Park. The field looks great. She is looking forward to the first game that will be played there. The San Bernardino Sun Telegram did an article on the levels of earthquake hazards for the region. Grand Terrace and the surrounding cities are located right in the middle of where the most intense shaking will be. It is expected that we are going to have to be prepared to take care of ourselves in the event that a large magnitude earthquake occurs. She encouraged residents to be prepared. She indicated that there have been some issues with the park not being opened on Fridays. She suggested looking into alternatives for how the parks are locked and unlocked. She indicated that a workshop was held with regards to the Rave that was held at the National Orange Show and thanked staff for all of their efforts and research that has been done. She also thanked Councilmember Tobin Brinker for his efforts with regards to the event that took place in September. She is hopeful that the promoter will work towards a solution to the noise issue. She indicated that information will be available on the website for residents in the event that the same noise issues arise as a result of upcoming scheduled events. Councilmember Bernardo Sandoval, appreciates all of the effort and time that has been spent on the noise issue from the event that took place atthe National Orange Council Minutes 09/13/2011 Page 5 Show. He thanked City Manager Adams for her leadership on this situation. He thanked the Sheriffs Department for all of their efforts and time spent on this same issue. He stated that so many people have been supportive of Grand Terrace and expressed his appreciation. Councilmember Gene Hays, concurred that the new baseball field is beautiful and thanked staff for their work. He is looking forward to attending some little league baseball games there. He stated that October is breast cancer awareness month and encouraged everyone to make some contribution to this cause. He stated that the Rave issue is a big deal and he appreciates the outreach that the promoter has made, however, he wants the pressure to be kept up to ensure that the noise is mitigated. Mayor Pro Tem Lee Ann Garcia, stated that the little league field dedication was a great event and thanked staff for their efforts. She reported that she and the Mayor took a tour of the new high school along with members of the Sheriffs Department and thanked the Colton Joint Unified School District for giving the tours on a regular basis. She reported that the Halloween Festival will be held on October 31, 2011 from 5:30 to 7:30. It will be a fun family friendly activity. The Annual Country Fair will be held on November 5, 2011 at the Lion's Community Center. She thanked Tobin Brinker for his support. She also thanked Sgt. Finneran and City Manager Adams for their research and time with regards to the raves. She encouraged residents to take advantage of all of the information that C.E.R.T. will have available at Stater Bros. Market on Thursday, October 20, 2011. People that would like to make donations to the City should contact staff. She stated that she has been involved with a -waste drives and if anyone would like more information they can contact her. She reported that the Grand Terrace Woman's Club will be doing a Zumba-thon. She is looking forward to the schools and sports teams coming to future Council Meetings to talk about their programs. Mayor Walt Stanckiewitz, stated that there is still time to comment on the draft clean-up plan for the K&J Plating site. He stated that on October 22"d from 9:00 to noon the Woman's Club will be hosting a Zumba-thon in an effort to raise money for a cure of breast cancer. On October 23, 2011, Low Brow Ink has committed to raise money for the Susan Komen Foundation by doing pink ribbon tattoos for a donation. He has set a goal of 1,000 tattoos. PUBLIC HEARINGS - None UNFINISHED BUSINESS - None NEW BUSINESS Council Minutes 09/13/2011 Page 6 8A. Professional Services Agreement with Albert A Webb Associates to Design and Manage Construction of a New Community Park in the 21900 Block of Grand Terrace Road Greg Meeks, Albert A. Webb Associates,, gave a presentation of their vision an approach for the new community park. CC-2011-93 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER MCNABOE, CARRIED 5-0, to approve a Professional Services Consultant Agreement between the City and Albert A. Webb Associates, Inc. to complete the park design and manage construction of the new community park funded through the State Department of Parks and Recreation, in the amount of $177,093, authorize the City Manager to sign the Agreement and complete all other actions necessary to fulfill the grant requirements, and authorize the Finance Director to allocate State funding advances to a project account for the services described in the Agreement. 8B. Concept for a Veteran's Memorial at Pico Park CC-2011-94 MOTION BY COUNCILMEMBER HAYS, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve the use within Pico Park to develop a Veteran's Memorial, Bob Lavin, expressed his support for a Veteran's Memorial at Pico Park. He indicated that he would be honored to participate on the Committee that has been established to work on this project. 8C. City Council Meeting Schedule CC-2011-95 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER SANDOVAL, CARRIED 5-0, to hold one meeting on November 8, 2011 at 6:00 p.m. and one meeting on December 13, 2011 at 7:30 p.m. and direct staff to cancel the regularly scheduled meetings that are scheduled to be held on November 22, 2011 and December 27, 2011. CLOSED SESSION - None Mayor Stanckiewitz adjourned the meeting at 7:45 p.m., until the next City Council Meeting which is scheduled to be held on Tuesday, October 25, 2011 at 6.00 p.m. Council Minutes 09/13/2011 Page 7 CITY CLERO of the City of Graerrace MAYOR o e City of Grand Terrace