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02/28/2012MINUTES CITY OF GRAND TERRACE CITY COUNCIL & CITY COUNCIL AS SUCCESSOR AGENCY REGULAR MEETING — FEBRUARY 28, 2012 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 28, 2012 at 6:00 p.m. The regular meeting was preceded by a Workshop at 5:00 p.m. PRESENT: Walt Stanckiewitz, Mayor Lee Ann Garcia, Mayor Pro Tern Darcy McNaboe, CounciImember Bernardo Sandoval, CounciImember Gene Hays, CounciImember Betsy M. Adams, City Manager Tracey Martinez, City Clerk Bernard Simon, Finance Director Richard Shields, Building & Safety Director Joyce Powers, Community & Economic Development Director Richard L. Adams II, City Attorney Sgt. Ed Finneran, San Bernardino County Sheriff's Department Lt. Steve Dorsey, San Bernardino County Sheriffs Department Rick McClintock, San Bernardino County Fire Department ABSENT: None Mayor Stanckiewitz convened a Workshop of the City Council at 5:00 p.m. The purpose of the workshop was to give an overview of the requirements of NPDES (National Pollution Discharge Elimination System) and how it relates to Grand Terrace. Mayor Stanckiewitz adjourned the workshop at 5:53 p.m. The City Council meeting was opened at 6:00 p.m. with an Invocation by CounciImember Gene Hays, followed by the Pledge of Allegiance led by Mayor Pro Tern Lee Ann Garcia, ITEMS TO DELETE City Manager Betsy Adams indicated that the Professional Service Agreement with Albert A. Webb Associates, Inc. to Design a City Wide Stormwater Master Plan and also Design Michigan Street Roadway Improvements that is on the Agenda as Item 8A and Item 2 Under City Council as the Successor Agency to the Community Redevelopment Agency will need to be removed from the Agenda. This item will be on the March 13, 2012 Agenda for Council Action. Council Minutes 02/28/2012 Page 2 SPECIAL PRESENTATIONS Lt. Steve Dorsey from the San Bernardino County Sheriffs Department introduced Lt. Manny Mendoza who will be the new Lieutenant assigned to Grand Terrace. A. Recognize Outgoing Assistant to the City Manager — Jo Verhelle Mayor Stanckiewitz announced that Jo Verhelle is leaving the City of Grand Terrace to pursue a professional opportunity with the University of Loma Linda. She began working for the City on September 1, 2000 as the Assistant to the City Manager. Over the years she has shown great dedication and commitment to the City as she worked with the Mayor, City Council, City Staff, and residents to meet the needs and goals of the community. She worked tirelessly to ensure that all the needs of the Council and Staff were addressed and met. Jo always went above and beyond what was expected of her professionally and personally. 1 want to thank Jo for her exemplary professional performance she has provided to the City of Grand Terrace and extend our warmest wishes and sincere thanks for a job well done. She will be truly missed by all. Unfortunately Jo is unable to attend the meeting tonight she is home sick. She sends her sincere apologies for not being able to make it to the meeting and thanks the Council for their recognition. Councilmember Gene Hays, indicated that it has been a pleasure working with Jo. She is a very pleasant person and very professional. She will be greatly missed. Councilmember Darcy, McNaboe, stated that Jo represented Grand Terrace well and worked well with everyone that she came in contact with. She was very valuable to the City and has been for a number of years. She feels that it is clearly a gain for the University of Loma Linda. She wished her all the best. Mayor Pro Tern Lee Ann Garcia, stated that Jo was always warm and compassionate and feels that she was the glue of the staff. She had a good relationship with everyone whether it was a resident, council member or representative from other city or organization. She is going to be greatly missed. Mayor Walt Stanckiewitz, stated that Jo always went above and beyond professionally and personally. She was dedicated to the City, Staff and Council. He wished her his most sincere good luck in the future. B. Grand Terrace High School Update — Angela Dishinger Angela Dishinger, Principal Grand Terrace High School, introduced her team and gave an overview of the school and the programs that will be offered in the Council Minutes 02/28/2012 Page 3 upcoming school year. Each Director gave a brief overview of their programs. C. Grand Terrace Area Chamber of Commerce Business of the Month — Sally McGuire, President, Grand Terrace Area Chamber of Commerce, announced that Bella Tresse Salon is the business of the month for February and Village Enterprises is the business of the month for March. CONSENT CALENDAR CC-2012-13 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER MCNABOE, CARRIED 5-0, to approve the following Consent Calendar Items: 3A. Approve Check Register No. 02-28-2012 3B. Waive Full Reading of Ordinances on Agenda 3C. Approval of 02-11-2012 and 02-14-2012 Minutes 3E, Crime Prevention Committee Minutes of 01-09-2012 3F. Resolution in Support of the Transfer of Ontario International Airport (ONT) to Local Control ITEM REMOVED FROM THE CONSENT CALENDAR 3D. Extension of Existing Professional Service Agreement with Black & Veatch to Study the City's Sewer User Billing System and Ordinance Revision CC-2012-14 MOTION BY COUNCILMEMBER MCNABOE, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0 to extend the existing Professional Service Agreement with Black & Veatch to continue the review of the City's Sewer Billing System and Ordinance Revisions and Approve additional services with Black & Veatch to review the Sewer Billing System and Ordinance Review in the amount of $3,000, and grant the City Manager authorization to sign the addendum, to be prepared and/or approved by the City Attorney. PUBLIC COMMENT Bill Darwin, expressed his concern with the proposed bridge on Barton Road over the 215 freeway. The plan provides no left turn onto La Crosse Avenue when traveling west on Barton Road. Successful businesses must have visibility and accessibility. He urged the Council to reject any plan that does not allow a left turn lane on La Crosse or La Crosse Avenue and a free flow of traffic in all places. Council Minutes 02/28/2012 Page 4 Robert Kaplanek, expressed his concern with the cross walks at Terrace View Elementary. He is concerned that someone is going to get hurt. He suggested that the Council consider something to improve the situation. COUNCIL REPORTS Councilmember Bernardo Sandoval, indicated that it is important to note that the only reason Grand Terrace High School is getting all of the amenities it is, is because Grand Terrace made a difference in the school board election. They got the right people on the board that cares about doing what is right. It is important as a community to maintain the momentum that has been building between Grand Terrace and the Colton School District. He stated that staff spent quite a bit of time on the crossing guard situation. Council understands the challenges that are faced. He suggested that Mr. Kaplanek talk to Sally McGuire to get an overview of what was done. Councilmember Gene Hays, thanked the Grand Terrace Seniors for publishing the crime report in their newsletter. The City of Grand Terrace has very manageable crime. He reminded residents to contact dispatch if they witness any suspicious activity. Residents need to be aware and take action to prevent crimes. Councilmember Darcy McNaboe, reported that the United States Postal Service has been studying, for the last year, the closure of the Redlands Postal Sorting Facility. It was announced last week that they have determined that it would not make things more efficient if they close that facility so they have decided to keep the facility open at this time. On Saturday she joined 44 volunteers for a Lion's Club tree planting in the City. 40 trees were planted with 20 of them planted at the local schools and 20 in various locations throughout the City. There was great representation from the community. She thanked the Lion's Club and gave a special thank you to Mike Cruz for all of his efforts. She has been hearing a lot of discussion about the types of businesses that we have in Grand Terrace. The comments that she has been hearing are questions about whether we need so many of the same types of businesses that we have. She stated that the City does not deem what businesses come into town except through zoning code and land use_ It is private enterprise. She encouraged people to come and choose Grand Terrace as their home for their business. She looks forward to supporting the businesses that are currently here and those who may come in the future. Mayor Pro Tem Lee Ann Garcia, reported that the flag pole is beautiful at the Senior Center. The Susan Petta Park is a beautiful park and they do a wonderful job maintaining it. She requested that the Grand Terrace Foundation come and give an update on the committee structure that they have and some of the activities that they have going on. She requested an update on the power outages that we have had. Council Minutes 02/28/2012 Page 5 City Manager Betsy Adams, stated that the recent outage in town involved a facility located in Loma Linda and San Bernardino. Residents are encouraged to call SCE when there is a problem. Mayor Pro Tern Garcia, reported that the Blue Mountain Walk will be held on Saturday, March 10, 2012 from 8:00 a.m. to 11:00 a.m. She thanked Mr. Darwin for expressing his concerns. She requested an update from SANBAG. City Manager Adams, indicated that Caltrans will need to do a community workshop in Grand Terrace because the design has changed. Staff is working with SANBAG and they know that a formal presentation will need to come before the Council. Mayor Pro Tern Garcia, questioned if the City will have input to the process or is it a done deal. Building and SafeWPublic Works Director Richard Shields, responded that the next step in the process is for the locally preferred alternative, which is alternative number 7, to be presented to the City Council so that they can view it. He attends monthly meetings at SANBAG along with Joyce Powers. They try to keep the committees focused on a construction start date and completion date. It has gone through numerous alternatives and the alternatives are being reviewed through environmental. Environmental is eliminating alternatives based on certain situations and they are coming up to their final presentation which will be the preferred alternative, which is alternative number 7. That is the alternative that Mr. Darwin mentioned. Mayor Pro Tern Garcia, questioned if the City has taken a position on the alternative. Building and Safety/Public Works Director Shields, responded that it will happen in a couple of weeks when SANBAG comes and presents Alternative 7 to the Council. Mayor Pro Tern Garcia, wants to know what level of significance the input of the Council will be with regards to the project. City Manager Adams, stated that we are not putting any money into the project and if we have input that affects costs then we may be asked if we have money to put towards the project. We will get the latest information to the Council in memo form. Mayor Pro Tern Garcia, is looking forward to working with the new High School. She requested that staff keep Council informed when there are future volunteer projects going on so that the Council can participate if they would like to. Mayor Walt Stanckiewitz, reported that on February 29, 2012, the City of San Bernardino Police Chief will be holding a meeting to talk about raves. Community Council Minutes 02/28/2012 Page 6 members affected by the raves that were held at the San Bernardino National Orange Show are encouraged to attend the meeting and get involved. PUBLIC HEARINGS 6A. Prioritization of Community Development Block Grant (CDBG) Funds for Program Year 2012-13 Communi and Economic Development Director Joyce Powers, gave a brief overview on the applications that were received for funding under the FY 2012-13 Program Year. She requested that the Council to prioritize the funds for FY 2012- 13 Program Year and authorize staff to submit the funding recommendations to the County of San Bernardino Economic Development Agency. Mayor Stanckiewitz opened the public hearing for discussion, there being none he returned discussion to the Council. Councilmember McNaboe, referred to the Time for Change Foundation and questioned how a homeless person can access the Shelter when they are located in San Bernardino. Community and Economic Development Director Powers, responded that they provide transportation as part of their program. Councilmember Sandoval, questioned how many of the participants in the adult literacy program live in Grand Terrace. Community and Economic Development Director Powers, responded 8 participants reside in Grand Terrace. CC-2012-15 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER SANDOVAL, CARRIED 5-0, to approve the following funding allocations under the Community Development Block Grant (CDBG) Program year 2012-13 and authorize Staff to submit the funding recommendations to the County of San Bernardino Economic Development Department: City of Grand Terrace Code Enforcement $27,933 Time for Change Foundation (Shelter) $6,000 Grand Terrace Branch Library Literacy Program $10,000 UNFINISHED BUSINESS - None NEW BUSINESS 8B. Mid -Year Budget Review FY 2011-12 Council Minutes 02/28/2012 Page 7 There was no action taken by the City Council, this is a receive and file item only. CLOSED SESSION -- None Mayor Stanckiewitz adjourned the City Council Meeting at 7:27 p.m., until the next City Council Meeting which is scheduled to be held on Tuesday, March 13, 2012 at 6:00 p.m. CONVENE CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE AT 7:27 P.M. 1. Bid Award for Demolition at 21974 De Berry Street and Site Clearing at 21992 De Berry Street CC-2012-16 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER SANDOVAL, CARRIED 5-0, to award the Demolition of 21974 De Berry Street and Site Clearing at 21992 De Berry Street to Dakeno, Inc. and appropriate $13,331.00 for the demolition costs as listed on the approved Enforceable Obligations Payment Schedule and adopt a Resolution finding that Demolition of the property located at 21974 DeBerry and site clearing of the property located at 21992 DeBerry Street is necessary to preserve and enhance the value of the property. 3. Successor Agency Adoption of Enforceable Obligation Payment Schedule (FOPS) and Preliminary Initial Recognized Obligation Payment Schedule (IROPS) CC-2012-17 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER SANDOVAL, CARRIED 5-0, to adopt the Resolution adopting the Enforceable Obligation Payment Schedule and Draft Initial Recognized Obligation Payment Schedule. 4. Mid -Year Budget Review FY 2011-12 There was no action taken by the City Council as the Successor Agency to the Community Redevelopment Agency of the City of Grand Terrace, this is a receive and file item only. Chairman Stanckiewitz adjourned the City Council as the Successor Agency of the Community Redevelopment Agency of the City of Grand Terrace meeting at 7:37 p.m., until the next City Council as the Successor Agency to the Redevelopment Agency meeting which is scheduled to be held on Tuesday, March 13, 2012. r. CITY CLBRK of the City of C7nd Terrace Council Minutes 02/28/2012 Page 8 MAYOR of the City of Grand Terrace