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10/23/20121 f CITY OF GRAND TERRACE CITY COUNCIL MINUTES • OCTOBER 23, 2012 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center • 22795 Barton Road 1. 2. A. CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation - Mayor Pro Tern Lee Ann Garcia Pledge of Allegiance - Captain Steve Dorsey Attendee Name Title Status Arrived Walt Stanckiewitz Mayor Present Lee Ann Garcia Mayor Pro Tern Present Darcy McNaboe Councilwoman Present Bernardo Sandoval Councilman Present Gene Flays Councilman_ Present _Betsy Adams Bernie Simon Clty Manager Finance Director_ Present Present _Richard Shields Community Development Director Present Tracey Martinez City Clerk Present Richard Adams City Attorney San Bernardino County Sheriffs Department Present Steve Present _Dorsey_ Manny Mendoza San Bernardino County Sheriffs Department Present Ed Finneran San Bernardino County Sheriffs Department Present Rick McClintock San Bernardino County Fire Department Present ITEMS TO DELETE SPECIAL PRESENTATIONS Community Emergency Response Team (C.E.R.T.) Update - Tom Roberts Reported the following: The dust has begun to settle on the change in leadership and they are becoming a bit more organized. Training activities are taking shape. They had an excellent turnout for the fire suppression training in September and he would like to express the gratitude of the CERT members to Chief Chris Gordon and Paramedic Ben Hunt. Both were very helpful and thorough during the training exercise. They have a couple of training dates already in place, October 27, 2012, November 8, 2012 and December 8, 2012, which will be a refresher for the CERT Team. CERT records are being organized and copies are being readied for central filing in the EOC building. Equipment has been inventoried and upgrades and replacements are being researched. They are currently waiting on the City's Finance Department to complete a revamp of the purchasing procedures which they have been advised is in the works. City of Grand Terrace Page 1 Updated 11/8/2012 12:44 PM Minutes Grand Terrace City Council October 23, 2012 These past couple of months have been an exciting time as they have begun to reach out to the community starting with Azure Hills Church. Pastor Andy McRae has been a truly positive force in this effort and has offered them the use of the church facilities for their training exercises and events. The Grand Terrace CERT Program is on the move and working to create a more efficient team. Although they are still at 52 members they are looking at some ideas for implementing a recruiting plan that Includes having the Team itself become more involved in the effort. With the initial 21 hour training being offered in Loma Linda on a quarterly basis, adding members is a slow process. They would Oke to meet with Council or staff to discuss some possible changes in the resolution and volunteerism guidelines. One of those guidelines being the age requirement as the CERT Program offers access to a Teen CERT Group that allows youth to become more involved in the CERT program. That program allows them to use the time involved toward their school community service credits. This could allow them to work with Grand Terrace High School to bring more youthful energy and ideas to the CERT Team. They understand that the next couple of months are chaotic for everyone so they are anticipating a slower pace until January when they can kick 2013 into high gear and implement some new ideas. He thanked James Mefa for his efforts on the website. He has done a wonderful job of designing a site that is efficient and accessible and looks great. Images, calendars and updated information grace will throughout the pages and enhance the professional rook of Grand Terrace CERT, B_ Grand Terrace Area Chamber of Commerce Business of the Month Sally McGuire. President, Grand Terrace Area Chamber of Commerce, announced that the business of the month for October is Blue Mountain Collision Center. She introduced the owner, Terry Lambert. They have been a long time Chamber member and they appreciate their support. 3. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Darcy McNaboe, Councilwoman SECONDER: Bernardo Sandoval, Councilman I AYES: Stanckiewitz, Garcia, McNaboe, Sandoval, Hays A. Waive Full Reading of Full Ordinances on Agenda C. Approval of Minutes — Special Meeting—10/09/2012 E. Approval of Minutes -- Special Meeting—10/16/2012 F_ Five Year Capital Project Needs Analysis for FY 2013-2014 through 2017-2018 H. Approval of Check Register No. 10-23-2012 ITEMS REMOVED FROM THE CONSENT CALENDAR B. Adopting New and Amended Conflict of Interest Codes Applicable to the City, the Successor Agency to the Former Grand Terrace Community Redevelopment Agency, the Grand Terrace Public Financing Authority and the Grand Terrace Housing Authority City of Grand Terrace Page 2 Updated 11/8/2012 12:44 PM Minutes Grand Terrace City Council October 23, 2012 El RESULT: APPROVED [UNANIMOUS] MOVER: Bernardo Sandoval, Councilman SECONDER: Darcy McNaboe, Councilwoman AYES: Stanckiewitz, Garcia, McNaboe, Sandoval, Hays D. Approval of Minutes — Regular Meeting—10/09/2012 G, RESULT: ACCEPTED [UNANIMOUS] MOVER: Darcy McNaboe, Councilwoman SECONDER: Lee Ann Garcia, Mayor Pro Tern AYES: Stanckiewitz, Garcia, McNaboe, Sandoval. Hays Adopt Resolution Authorizing Finance Records Destruction Request RESULT: APPROVED [UNANIMOUS] MOVER: Darcy McNaboe, Councilwoman SECONDER: Gene Hays, Councilman AYES: Stanckiewitz, Garcia, McNaboe, Sandoval, Hays 4. PUBLIC COMMENT Bob Lavin Invited the City Council to attend the Veteran's Day Ceremony at Pico Park on November 11, 2012, at 11;00 a.m. The entire community is invited and to attend the ceremony. Sally McGuire Reminded everyone that the Halloween festivities will be held on October 31, 2012, at Richard Rollins Park from 5:30 to 8:00 p.m, There will be 10 to 15 activity booths sponsored by the sports groups. There will be a trunk-n-treat, costume contest and a dog costume contest. The Woman's Club will be selling hot dogs along with two other food vendors. There will also being a pumpkin carving contest. The Walgreens grand opening will be held on Saturday, October 27, 2012. Joe Aboytes Indicated that he received a certified letter regarding scheduling a meeting regarding the Michigan Street project. The meeting is scheduled for the following day. The voice mail is full and it is extremely short notice. He feels that the proper notification has not been done Rich Shields, Community Development Director Indicated that staff will work with all of the residents to ensure that they get a meeting scheduled. 5. COUNCIL REPORTS Councilmember Gene Hays Gave statistics on local crime. He stated that alarm systems are important and encourages residents to consider installing one. He acknowledged the candidates that are running for local council seats and feels that they are running a very civil campaign. He thanked Senator Dutton and his staff for all of their support for Grand Terrace. They have been involved and visible and he very much appreciates it. City of Grand Terrace Page 3 Updated 111812012 12:44 PM Minutes Grand Terrace City Council October 23, 2012 Councilmember Darcy McNaboe Reported that she participated in the Foundation clean-up day. It was organized by the sub committee chair for beautifying Grand Terrace, Cindy Grande. There was a great turn -out from young adults group from Azure Hills Church. They spent the day cleaning Richard Rollins Park. They were unable to complete the project and will finish it up at a later date. She attended the San Bernardino Valley Municipal Water District Advisory Committee. There was a couple of very interesting presentations. One was the forest first program. They are trying to find ways to increase the ground water recharge through forest management practices. The second presentation was on the Santa Ana Sucker Fish law suit. The Santa Ana Sucker Fish is an endangered species in our region. The Center for Biological Diversity sued the Federal Government in order to seek increased protection for these species_ One of the things that they were looking at and they have pursued with the Fish and Wildlife Service is an increased area of protection for this species in the Santa Ana River, actually moving into areas of the Santa Ana River that are dry river beds. At the last meeting the local water agencies were waiting on a decision from a federal judge presiding over their appeal of the lawsuit. The judge upheld the Federal Fish and Wildlife decision to set -aside some pretty good stretches of the Santa Ana River and other Southern California water ways as critical habitat for the Santa Ana Sucker Fish. This decision will cost residents 125,800 acre feet pf water per year, which could require rate payers to spend more than 3 billion dollars annually to import water. The General Manager of the San Bernardino Valley Municipal Water District is saying that they don't like the decision but they are seeing some positive moves by the Fish and Wildlife Service in the recent months. She is looking forward to updates at future meetings. Grand Terrace Girl Scout Troop 275 is working on an inside Government Project "What you do for your family and your community you do for the world because the world is after all made up of families in communities like yours". So while exploring government they are looking at questions from the US Citizens test and learning about laws that affect their daily lives, learning levels of government and following steps for writing letters to the editor. All very Important letters for citizens. She requested a break down of the Schedule A charges for the Sheriffs Department and charges over -time for the fiscal year to date. City Manager Betsy Adams Responded that staff budgets $40.000 for over time each fiscal year for the Sheriffs Department and we did not come close to using that amount last year. This year we may use a little more although the Sheriff's Department has been extremely flexible with scheduling to minimize over time related to the new high school opening. Councilmember Bernardo Sandoval Reported that he had a great time at the Lion's Club Pancake Breakfast. They do an amazing job putting on the breakfast. He reported that there is a candidate forum at Nicklelodeon Pizza in Colton with a lot of local candidates that Grand Terrace residents will be voting on. Mayor Pro Tern Lee Ann Garcia Thanked Mr. Lavin for sharing the information on the Veteran's Day Memorial event that will be held at PLco Park. She thanked the committee for their efforts and encouraged residents to attend the Halloween Festival_ She questioned if Staff will be participating in the meetings with the residents on Michigan Street. She also indicated that the letters that are being sent out to the Michigan Street residents are not signed and feels that it is important that they know where the letter is coming from. She announced that the new neighborhood watch signs are up on Jensen and Observation and she thanked the Sheriffs Department for all of their efforts. She appreciates the extra enforcement and operations that the Sheriffs Department provides for the City. She reported that the Country Fair will be held on November 4, 2012, The Woman-s Club will also have their Annual BBQ at the Country Fair. Community Development Director Shields Indicated that staff will be attending the meetings that are held with the residents on Michigan Street. Mayor Waft Stanckiewitz City of Grand Terrace Page 4 Updated 111812012 12:44 PM Minutes Grand Terrace City Council October 23, 2012 Indicated that the Sucker Fish issue is also affecting how stormwater is handled in the area. It is costing municipalities a fortune to deal with the restrictions. He indicated that in the Senior Newsletter it states that the Community Meeting for Michigan Street will be held on November 14th at City Hall, however it will be held on November 14, 2012, at Wilden Pump from 5:30 to 7.30 p.m. ICI 311 lei is, 14_101►Cc� 7. UNFINISHED BUSINESS 8. NEW BUSINESS A. County of San Bernardino Appointment to the Oversight Board of the Grand Terrace Successor Agency To recommend to the County Board of Supervisors that they appoint Stacey West as the County's appointment to the Oversight Board of the Grand Terrace Successor Agency of the former Grand Terrace Redevelopment Agency. i RESULT: APPROVED [UNANIMOUS] MOVER: Walt Stanckiewitz, Mayor SECONDER: Bernardo Sandoval, Councilman AYES: Stanckiewitz, Garcia, McNaboe, Sandoval, Hays B. Request to Install Red Curb at the North East Corner of Vista Grande Way and Grand Terrace Road To adopt a Resolution authorizing the Traffic Engineer to prohibit parking of vehicles on the northwest corner of Vista Grande Way and Grand Terrace Road. RESULT: APPROVED [UNANIMOUS] MOVER: Bernardo Sandoval, Councilman SECONDER: Lee Ann Garcia, Mayor Pro Tern AYES: Stanckiewitz, Garcia, McNaboe, Sandoval, Hays C. Treasurer's Report December 31, 2011 To receive and file the Treasurer's Report dated December 31, 2011. RESULT: APPROVED [UNANIMOUS] MOVER: Darcy McNaboe, Councilwoman SECONDER: Bernardo Sandoval, Councilman AYES: Stanckiewitz, Garcia, McNaboe, Sandoval, Hays D. Contract Amendment with California Public Employees' Retirement System (CaIPERS) to Establish Second Tier Retirement Benefit for Future Employees Adopt a Resolution of Intention to approve an amendment to the contract with CaIPERS for employee retirement benefits for future employees and introduce the Ordinance to amend the contact with CaIPERS for employee retirement benefits for future employees. City of Grand Terrace Page 5 Updated 111812012 12:44 PM Minutes Grand Terrace City Council October 23, 2012 RESULT: MOVER: SECONDER: AYES: APPROVED [UNANIMOUS] Bernardo Sandoval, Councilman Lee Ann Garcia, Mayor Pro Tern Stanckiewitz, Garcia, McNaboe, Sandoval, Hays 9. CLOSED SESSION ADJOURN The Next Regular City Council Meeting will be held on Tuesday, November 13, 2012, at 6:00 PM. Mayor of the City of Grand Terrace City Clerk cOthe City of Gran errace Ij City of Grand Terrace Page 6 Updated 11/8/2012 12:44 PM