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06/11/2013Council Chambers 1. 2. A. 3 CITY OF GRAND TERRACE CITY COUNCIL MINUTES • JUNE 11, 2013 Regular Meeting Grand Terrace Civic Center a 22795 Barton Road ►1A 6:00 PM CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation - Pastor Andy McRae, Azure Hills Seventh-Day Adventist Church Pledge of Allegiance - Led by Jeffrey McConnell Attendee Name Title Status Arrived Mayor : Present I Mayor Pro Tem Present I I Council Member Present I Council Member I Present { Walt Stanckiewitz { Bernardo Sandoval I Darcy McNaboe Jackie Mitchell Sylvia Robles I Council Member F Present I Betsy Adams City Manager I Community Development Director Present I Richard Shields Present Tracey Martinez I City Clerk { Present Fortune + Finance Manager { Pre nt _Cynthia Steve Elam Finance Department Present Sandra Molina { Deputy Community Development Director Present { Richard Adams { City Attorney I Present I Manny Mendoza I San Bernardino County Sheriffs Department Present ITEMS TO DELETE SPECIAL PRESENTATIONS Updates for Legislative Representatives (Federal, State and County) Jon Gaede, Representative for Assembly Member Cheryl Brown He attended his first Grand Terrace Days event. He enjoyed the event. He congratulated Wait Stanckiewitz on his business being recognized as a small business in Sacramento. He invited everyone to attend the Green Mixer on June 27, 2013 from 5:00 to 7.00 p. m. CONSENT CALENDAR Approve the Consent Calendar with the removal of Items 3D. And 3E- City of Grand Terrace Page 1 Updated 41412013 11:29 AM Minutes Grand Terrace City Council June 11, 2013 A. B- C, D. E. RESULT: APPROVED [UNANIMOUS] MOVER: Bernardo Sandoval, Mayor Pro Tern SECONDER: Darcy McNaboe, Council Member AYES: Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles Waive Full Reading of Full Ordinances on Agenda Accept Minutes of the Community Emergency Response Team Executive Committee of 03-05-2013 - Accept the Community Emergency Response Team Executive Committee Minutes of 04-02-2013 ITEMS REMOVED FROM CONSENT CALENDAR Award of Facilities Cleaning Services Agreement Award the Maintenance Service Agreement to Santa Fe Building Maintenance for facilities cleaning services for City facilities and authorize the City Manager to execute the agreement. RESULT: APPROVED [4 TO 11 MOVER: Bernardo Sandoval, Mayor Pro Tern SECONDER: Sylvia Robles, Council Member AYES: Walt Stanckiewitz, Bernardo Sandoval, Jackie Mitchell, Sylvia Robles NAYS: Darcy McNaboe Approval of Check Register No_ 06-11-2013 Approve Check Register No. 06-11-1013 RESULT: APPROVED [UNANIMOUS] MOVER: Darcy McNaboe, Council Member SECONDER: Bernardo Sandoval, Mayor Pro Tern AYES: Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles i 4. PUBLIC COMMENT Ryan Stephens 5. Thanked everyone that helped make Community Days possible. He feels that it is a great community event and would like to see it continue. He reported that next year the Fire Department will have its traditional pancake breakfast. COUNCIL REPORTS Councilmember Jackie Mitchell Expressed her disappointment that she was unable to attend Grand Terrace Days. She had a work emergency that she had to attend_ She expressed her mixed emotions with regard to the current budget situation that the City is facing. She feels that there are residents that aren't taking an interest in really learning what the budget situation is and are making uneducated and inappropriate comments. She {� appreciates those that are taking the time to educate themselves. Councilmember Darcy McNaboe City of Grand Terrace PUSe 2 Updated 41412013 11:29 AM Minutes Grand Terrace City Council June 11, 2013 Thanked all the volunteers that helped make Grand Terrace Days a wonderful event. She thanked the Lions Club and the Woman's Club for the service club sign_ It adds to the entry and she is looking forward to other service clubs that will be able to hang their logos up as well_ She spoke to her neighbor on how to bring back the feeling of neighborhood in the City and how do we preserve the charm of the City. She is hoping to get back to viewing ourselves as neighbors and not just residents. Councilmember Sylvia Robles Enjoyed the sign installation. She apologized for missing the Grand Terrace Days event She thanked staff for all of the work that they do and appreciates and values each and everyone of them_ It is her desire to do her due diligence with regard to the City's fiscal situation. Mayor Pro Tern Bernardo Sandoval Reported that he had a great time at Grand Terrace Days. The City can no longer do these types of events because of the fiscal situation that we are in. The reality is that we rely on the volunteer groups to put on these types of events and activities. The City can, however, continue in the manner that we have grown accustomed to but it won't be because of any one specific person, group or organization_ It has to be because each individual has taken an active interest in the City_ The information will need to get out to everyone throughout the community. If this City is going to continue in the way that we are accustomed to, each and everyone is going to have to take the responsibility for maintaining iL Mayor Walt Stanckiewitz Enjoyed Grand Terrace Community Day. He thanked everyone that made the event possible. He was in Sacramento to receive an award for Small Business of the Year presented by Assemblymember Cheryl Brown. He was able to spend time with the Assemblymember and they discussed AB 880. He gave an overview of what the approval of AB 880 will do. He reported that copper wiring was stolen at Pico Park. The Grand Terrace Little League stepped up and did a fundraiser to help pay for the replacement of the wiring. The City does not have the money to replace items like this. Staff did work with the League to secure the wiring to try and prevent this from happening again. There are many things that the City would like to do, however, we do not have the staff to do the extra stuff at this time. He indicated that his father- in-law passed away and he would like to adjourn the meeting in his memory. 6. PUBLIC HEARINGS 7. UNFINISHED BUSINESS 8. NEW BUSINESS A. Ad Hoc Budget Advisory Committee Recommendation This was a receive and file item, no formal action was taken. Ken Henderson, Chairman Ad Hoc Budget Advisory Committee Gave the background of how and why the Ad Hoc Budget Advisory Committee was formed. Gave an overview of the discussions that took place at the six (6) regular meetings and summarized the issues that the Committee discussed and read into the record the following recommendation of the AD Hoc Budget Advisory Committee - That the Mayor and City Council of the City of Grand Terrace- (i) Unanimously declare a Fiscal Emergency; (ii) Place a Utility Users' Tax initiative on the November 2013 Ballot for the purpose of generating $1.5 million in new revenue for the City of Grand Terrace General Fund; and (iii) Take any and all actions necessary to ensure this matter is placed before the voters of the City of Grand Terrace by no later than November 2013. City of Grand Terrace Page 3 Updated 41412013 11:29 AM Minutes Grand Terrace City Council June 11, 2013 Pauline Roque, Ad -Hoc Budget Advisory Committee Supports a Utility Users' Tax on the ballot Barney Karger Stated that the City needs to take care of the needs, not the wants. He feels that the Child Care Center creates a liability for the City and that it needs to be eliminated. Burga Laesser Supports the Ad -Hoc Budget Advisory Committee's recommendation. Ryan Stephens, Secretary Ad -Hoc Budget Advosory Committee Encouraged residents to read the 5-year plan. He feels that there is a lot of misinformation being spread throughout the community. He encouraged residents to get involved and informed_ Councilmember Darcy McNaboe Stated that she was impressed with the presentation of the Ad -Hoc Budget Advisory Committee and thanked them for the time and effort that they put into the process. She feels that Ryan Stephens did a good job wrapping up with his perspective of the budget. She feels that it is important to get the message out on what is actually in the five-year budget projection. She questioned how the City will ensure that we are receiving the proper amounts that the utility companies are collecting. Councilmember Sylvia Robles She feels that the Committee did an excellent job and thanked everyone that worked on the report. Councilmember Jackie Mitchell Thanked Mr_ Henderson and the entire Ad -Hoc Budget Advisory Committee for their work. She feels that their recommendation should be taken seriously and that they created a good snap shot of where the City is. She feels that the residents need ti be given an opportunity to vote on whether or not they want to pay a Utility Users' Tax. Mayor Pro Tern Bernardo Sandoval Is concerned that $1.5 million may not be enough. He stated that it's not the right thing to place blame on those for how we got where we are today. We can't be a victim. we need to act and dig into what is going on and get involved. Mayor Walt Stanckiewitz Thanked the Ad -Hoc Budget Advisory Committee for all of their hard work. He feels that it doesn't matter how we got where we are, we just have to fix it, We are going to have to pay now or pay later, the debt is not going to go away. This process is going to take dedication from everyone. B. Consideration of a Proposed Rate Increase for Child Care Services Adopt a Resolution adjusting the fees for the City of Grand Terrace Child Care Services. RESULT: APPROVED [UNANIMOUS] MOVER: Bernardo Sandoval, Mayor Pro Tern SECONDER: Darcy McNaboe, Council Member AYES: Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles C. 2013-2014 Landscape & Lighting Assessment District 89-1 City of Grand Terrace Page 4 Updated 4/4/2013 11:29 AM Minutes Grand Terrace City Council June 11, 2013 I Adopt a Resolution ordering the preparation of plans, specifications, cost estimates, diagrams and assessment reports pursuant to the provisions of Division 15, Part 2, of the Streets and Highways Codes for the proceedings for the annual assessment levy after formation of District 89-1; and Adopt a Resolution approving the City Engineers Report for the annual levy of assessments for fiscal year 2013-2014; and Adopt a Resolution of intentions, setting forth a time and place for the Public Hearing for an annual levy and collection of assessments for certain maintenance of District 89-1 RESULT: APPROVED [UNANIMOUS] MOVER: Walt Stanckiewitz, Mayor SECONDER: Darcy McNaboe, Council Member AYES: Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles D. Introduction of Proposed Budget for Fiscal Year 2013-14 The Fiscal Year 2013-2014 Proposed Budget was introduced to the Council. After a considerable amount of discussion, it was the consensus of the Council to; Include the following Recommended General Fund Expenditure Increases in the FY 2013-2014 Budget: Remove "underfill" status of Accounting Technician Implement Additional Banking Services: Positive Pay and Remote Deposit Updated Valuation for Other Post Employment Benefits (OPEB) November 2013 Special Election It was also the consensus of the Council to direct Staff to prepare a budget that would include all of the reductions that will have to take place in the event that a Utility Users' Tax is not successful, which witil be implemented December 1, 2013 and bring it back to council at their next meeting. 9. CLOSED SESSION A. CONFERENCE WITH LEGAL. COUNSEL - ANTICIPATED LITIGATION - Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: One Potential Case PTAF Claim with the County of San Bernardino Council met in Closed Session to hold a Conference with Legal Counsel - Anticipated Litigation - Inibabon of 4tigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: One Potential Case PTAF Claim with the County of San Bernardino. Direction was given to the City Manager to take the appropriate action necessary and to report back to the Council when the issue is resolved. ADJOURN The meeting was adjourned at 10:40 p.m. in memory of the Mayors father-in-law, Gerald Frenay The Next Regular City Council Meeting will be held on Tuesday, June 25, 2013 at 6:00 PM. City of Grand Terrace Page 5 Updated 41412013 11:29 AM Minutes Grand Terrace City Council June 11, 2013 Mayor of the City of Grand Terrace City Clerk 0 the City of Gr Terrace City of Grand Terrace Page 6 Updated 41412013 11:29 AM