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10/22/2019 CITY OF GRAND TERRACE w. CITY COUNCIL MINUTES • OCTOBER 22, 2019 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center• 22795 Barton Road CALL TO ORDER Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday, October 22, 2019 at 6:00 pm. INVOCATION the Invocation was given by Boy Scouts of America Troop 40. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by the Boy Scouts of American Troop 40. Attendee Name j Title Status Arrived Darcy McNaboe Mayor ( Present Doug Wilson Mayor Pro Tern Present Sylvia Robles Council Member Absent Bill Hussey Council Member { Present Jeff Allen Council Member Present G. Harold Duffey City Manager Present I Adrian Guerra City Attorney I Present Debra Thomas City Clerk I Present l Alan French Public Works Director I Present Sandra Molina Planning & Development Services Director Present Cynthia A. Fortune Assistant City Manager Present C A. SPECIAL PRESENTATIONS Proclamation - 25th Year Anniversary of the California Desert Protection Act Moises Cisneros, Associate Organizer of Our Wild America accepted the Proclamation on behalf of the Sierra Club. B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA Debra Thomas, City Clerk announced that staff needs to pull Council Member Robles Future Agenda Items Requests due to her absence from the meeting. City of Grand Terrace Page 1 Minutes Grand Terrace City Council October 22, 2019 C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion. RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Doug Wilson, Mayor Pro Tern AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen ABSENT: Sylvia Robles 1. Waive Full Reading of Ordinances on Agenda 2. Approval of Minutes — Regular Meeting — 10/08/2019 APPROVE THE REGULAR MEETING MINUTES OF OCTOBER 8, 2019 3. Attachment to Minutes - Regular Meeting - 10/08/2019 APPROVE THE ATTACHMENTS TO THE REGULAR MEETING MINUTES OF OCTOBER 8, 2019 4. City Department Monthly Activity Report - September 2019 RECEIVE AND FILE. 5. An Update to the City Council on the Emergency that Exists for the Van Buren Culvert Replacement Project 1. RECEIVE AND FILE AN UPDATE ON THE EMERGENCY THAT WAS DECLARED FOR THE VAN BUREN CULVERT REPLACEMENT PROJECT. 6. Parks & Recreation Advisory Committee Member Resignation (Suarez) ACCEPT THE LETTER OF RESIGNATION OF PARKS & RECREATION ADVISORY COMMITTEE MEMBER KAREN SUAREZ, DIRECT THE CITY CLERK TO PREPARE AND SEND A LETTER OF APPRECIATION ON BEHALF OF THE CITY COUNCIL AND DIRECT THE CITY CLERK TO POST A NOTICE OF VACANCY D. PUBLIC COMMENT None. City of Grand Terrace Page 2 Minutes Grand Terrace City Council October 22, 2019 E. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen Council Member Jeff Allen wanted to thank former Vice-Chair of the Parks & Recreation Committee, Karen Suarez for her dedication and service as well as thank all of the volunteers in the City for all they do. Council Member Allen attended the following: October 9, 2019 - Semi-Annual Solid Waste Advisory Task Force Board Meeting and Discussed the Following: o Landfill Organic Waste must have a 50% Reduction by 2020 o Regulations Take Effect in 2022 and Cities and Counties must Report o Local Municipalities are responsible for almost all aspects of the effort by the State to reduce the landfill waste by providing organic collection services to all residents and business, conducting education outreach, secure access to recycling capacities and establish edible food recovery programs. October 11,2019 - Omnitrans Route Revision Update Meeting o Advocating for more bus stops, especially to the VA Hospital. October 17 & 18, 20199 - League of California Cities Annual Conference & Expo o New Technology being used to Optimize City Outcomes o Transportation o Modern Policing Technology o Resiliency and Tragedies o Preserving Community Identity o Housing for All o Managing Cannabis Use Council Member Bill Hussey Council Member Bill Hussey announced that Terrace View Elementary School PTA will be hosting Unity Day 2019 from 7:10 am to 8:30 am in recognition of National Bullying Prevention Month. City of Grand Terrace Page 3 Minutes Grand Terrace City Council October 22, 2019 Mayor Pro Tern Doug Wilson Mayor Pro Tern Doug Wilson attended the following: October 17-19, 2019 - League of California Cities: o League Business o Amend Rule 20A to Add Projects in Very High Fire Hazard Severity Zones to the List of Eligibility Criteria and Increase Funding Allocations for Rule 20A Projects o Grants and Housing Opportunities Mayor Pro Tern Wilson encouraged those members of the public who would like to create an accessory dwelling unit on their property to contact the City. Mayor Darcy McNaboe Mayor Darcy McNaboe attended the San Bernardino County Transportation Authority Study Session on October 10, 2019 and discussed the following: Preview of the Hearings to Consider Resolutions of Necessity for Property Interests for the Mount Vernon Viaduct Project in the City of San Bernardino Approved a Cooperative Agreement with Caltrans for the Plans, Specifications, and Estimates and Right-of-Way Phases for the Interstate 15 Corridor Contract 1 Project Approved Amendment No. 2 with the City of Montclair for the Construction of the Monte Vista Avenue Grade Separation Project Mayor McNaboe attended the California Joint Power Insurance Authority on October 9- 10, 2019 Risk Management Conference and discussed the following: Public Liability after Fire How to Prepare Your Community after a Fire Briefing on how to set up an Emergency Operations Center and making sure staff and City Council knows what their role is in the event of a disaster. Cyber and Ransomware Exposure Approaches for Staff when Encountering Homeless Mayor McNaboe attended the Omnitrans Route Revision meeting on October 11,2019 where staff provided a briefing on the 11% cut to its service area. There was some discussion about approaching Riverside Transit Authority to provide service to Grand Terrace as it has a bus on its regular route that travels through Grand Terrace to Loma Linda. City of Grand Terrace Page 4 Minutes Grand Terrace City Council October 22, 2019 On October 14-16, 2019, Mayor McNaboe attended the State Water Project Inspection Trip Tour / Sacramento San Joaquin Delta in Northern California with various other community leaders and toured Lake Oroville, the Oroville Dam, the Feather River, Delta Cross Channel, Banks Pumping Plant and other areas in the Delta region. F. PUBLIC HEARINGS - NONE G. UNFINISHED BUSINESS 7. A Proposed Ordinance to Amend Title 17 (Subdivisions) and Title 18 (Zoning) of the Grand Terrace Municipal Code to Establish New Minimum Public Hearing Notification Requirements on Certain Development Related Projects This was the second reading of an ordinance amending Title 17 and 18 of the Grand Terrace Municipal Code which first reading was brought to the City Council at its Regular Meeting of October 8, 2019. Staff had no changes to be made and therefore, no presentation was given. There were no questions of staff and no public comments. DIRECT THE CITY ATTORNEY TO READ THE TITLE OF THE ORDINANCE, WAIVE FURTHER READING, AND ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, FINDING THE ORDINANCE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND AMENDING TITLE 17 (SUBDIVISIONS) AND TITLE 18 (ZONING) OF THE GRAND TERRACE MUNICIPAL CODE TO ESTABLISH MINIMUM PUBLIC HEARING NOTIFICATION REQUIREMENTS ON CERTAIN DEVELOPMENT RELATED PROJECT RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Bill Hussey, Council Member AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen ABSENT: Sylvia Robles H. NEW BUSINESS 8. Consideration of Three Concept Plans for Development of 22317, 22293 and 22273 Barton Road Pursuant to the Executed Agreement for Purchase and Sale of Real Property and Joint Escrow Instructions Between the City of Grand Terrace and Greens Group, Inc. Adrian Guerra, City Attorney summarized for the public what is before the City Council, what is not before the City Council and what are the next steps in the process. City of Grand Terrace Page 5 Minutes Grand Terrace City Council October 22, 2019 Sandra Molina, Planning & Development Services Director gave the Power Point presentation for this item. Adam Corral, Greens Group explained when you have a large project that is a mixed use development and the project is put out to market, brokers will ask who is moving in first. Once an initial user takes the first step, others will come into the project. PUBLIC COMMENT The following members of the public oppose some or all of the proposed concepts: Kim Stromwell Kenneth Seipp Linda Bartman Cindi Bidny Jay Bartman Curtis Holt Angela Wagnon Discussion ensued among the members of Council regarding the concept plans presented and which of those were more preferable than others. 1. APPROVE CONCEPT PLAN(S) PROPOSED BY GREENS GROUP, INC. FOR DEVELOPMENT OF 22317, 22293 AND 22273 BARTON ROAD SUBJECT TO AND IN ACCORDANCE WITH THE EXECUTED AGREEMENT FOR PURCHASE AND SALE OF REAL PROPERTY AND JOINT ESCROW INSTRUCTIONS BETWEEN THE CITY OF GRAND TERRACE AND GREENS GROUP, INC. OR PROVIDE OTHER DIRECTION REGARDING THE PROPOSED CONCEPT PLANS; AND 2. IF CONCEPT PLAN(S) ARE APPROVED, DIRECT THE CITY MANAGER TO ISSUE A WRITTEN APPROVAL NOTICE OF THE SELECTED CONCEPT PLAN TO GREENS GROUP, INC. RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Doug Wilson, Mayor Pro Tem AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen ABSENT: Sylvia Robles City of Grand Terrace Page 6 Minutes Grand Terrace City Council October 22, 2019 9. Award of Contract for Signal Modification Project at Preston Street and Barton Road in an Amount Not to Exceed $82,000.00 Mayor Darcy McNaboe lives on Preston Street however is beyond the 500 foot threshold. Alan French, Director of Public Works gave the Power Point presentation for this item. 1. AWARD A CONSTRUCTION CONTRACT TO TSR CONSTRUCTION AND INSPECTION FOR TRAFFIC SIGNAL MODIFICATION PROJECT AT PRESTON STREET AND BARTON ROAD IN AN AMOUNT NOT TO EXCEED $82,000.00; AND 2. APPROPRIATE FUNDING FOR PROJECT FROM SPRING MOUNTAIN RANCH FUND AND INSURANCE SETTLEMENT AS LISTED BELOW. 3. AUTHORIZE CITY MANAGER TO EXECUTE THE CONTRACT SUBJECT TO CITY ATTORNEY APPROVAL AS TO FORM. RESULT: - APPROVED [UNANIMOUS] MOVER: Doug Wilson, Mayor Pro Tem SECONDER: Bill Hussey, Council Member AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen ABSENT: Sylvia Robles 10.Discussion and Direction Regarding Regulation of 24-Hour Uses/Operations in Grand Terrace Sandra Molina, Planning & Development Services Director gave the Power Point presentation for this item. Mayor Pro Tem Wilson moved, with a second from Council Member Hussey that: THE CITY ATTORNEY DRAFT LANGUAGE TO ENABLE AN ADMINISTRATIVE CONDITIONAL USE PERMIT PROCESS WITH REGARD TO THE 24-HOUR USES AND OPERATIONS IN GRAND TERRACE AND A CAVEAT THAT ADDRESSES THE ISSUE OF PRIOR USE AND A PROCESS MIGHT BE PURSUED TO NOT INCLUDE A COMPLETELY NEW PROCESS. RESULT: APPROVED [UNANIMOUS] MOVER: Doug Wilson, Mayor Pro Tem SECONDER: Bill Hussey, Council Member AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen ABSENT: Sylvia Robles City of Grand Terrace Page 7 Minutes Grand Terrace City Council October 22, 2019 11.An Application of Safe Way Recycling and Recovery, Inc. for City Council Approval of a Junk and Secondhand Dealer License for the Property Located at 21516 Main Street Sandra Molina, Planning & Development Services Director gave the Power Point presentation for this item. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING A JUNK AND SECONDHAND DEALERS LICENSE FOR SAFE WAY RECYCLING AND RECOVERY, INC. LOCATED AT 21516 MAIN STREET RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Doug Wilson, Mayor Pro Tern AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen ABSENT: Sylvia Robles 12.Professional Services Agreement Between the City of Grand Terrace and Interwest Consulting Group to Provide Management Services to the Planning and Development Services and Public Works Departments in an Amount Not to Exceed $147,000 Sandra Molina, Planning & Development Services Director gave the Power Point presentation for this item. 1. AWARD A PROFESSIONAL SERVICES AGREEMENT TO INTERWEST CONSULTING GROUP TO PROVIDE MANAGEMENT SERVICES TO THE PLANNING AND DEVELOPMENT SERVICES AND PUBLIC WORKS DEPARTMENTS IN AN AMOUNT NOT TO EXCEED $147,000.00; AND 2. AUTHORIZE THE MAYOR TO EXECUTE THE AGREEMENT SUBJECT TO CITY ATTORNEY APPROVAL AS TO FORM. RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Bill Hussey, Council Member AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen ABSENT: Sylvia Robles I. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE City of Grand Terrace Page 8 Minutes Grand Terrace City Council October 22, 2019 J. CITY MANAGER COMMUNICATIONS G. Harold Duffey, City Manager provided the following information on upcoming events: October 31, 2019: Grand Terrace Trunk or Treat at Richard Rollins Parks from 6:00pm to 9:00pm November 2, 2019: 38th Annual Country Fair at City Hall from 9:00am to 3:00pm November 11, 2019: Veterans Celebration at Veterans Freedom Park beginning at 11:00am Presentation of Service Plaque to Sandra Molina for providing many years of service. K. RECESS TO CLOSED SESSION Mayor McNaboe recessed the Regular Meeting of the City Council at 8:22 p.m. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(b): One Potential Case RECONVENE TO OPEN SESSION Mayor McNaboe reconvened the Regular Meeting of the City Council at 8:33 p.m. REPORT OUT OF CLOSED SESSION Mayor McNaboe announced there was no reportable action and direction was provided to staff. City of Grand Terrace Page 9 Minutes Grand Terrace City Council October 22, 2019 L. ADJOURN Mayor McNaboe adjourned the Regular Meeting of the City Council at 8:35 p.m. The next Regular City Council Meeting will be held on Tuesday, November 12, 2019 at 6:00 p.m. Any request to have an item placed on a future agenda must be made in writing and submitted to the City Clerk's Office and the request will be processed in accordance with Council Procedures. Da cy McNaboe ayor Debra L. Thomas, City Clerk- City of Grand Terrace Page 10