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02/12/2008CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - FEBRUARY 12, 2008 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 12, 2008, at 6:00 p.m. PRESENT: Maryetta Ferre, Mayor Lee Ann Garcia, Mayor Pro Tem Bea Cortes, Councilmember Jim Miller, Councilmember Dan Buchanan, Councilmember Tom Schwab, City Manager Brenda Mesa, City Clerk Steve Berry, Assistant City Manager Larry Ronnow, Finance Director Richard Shields, Building & Safety Director Gary Koontz, Community Development Director John Harper, City Attorney Lt. Hector Guerra, Sheriff s Department ABSENT: None The City Council meeting was opened with Invocation by Mayor Pro Tern Lee Ann Garcia, followed by the Pledge of Allegiance led by Councilman Jim Miller. CONVENE CITY COUNCIL MEETING AT 6:00 P.M. ITEM TO DELETE City Manager Schwab, indicated that staff received a letter from an attorney representing the American Radio Relay League questioning a few aspects of the proposed ordinance under Item 6B. He spoke to City Attorney Harper and they feel that they haven't been able to look at his particular points and so it is staff s recommendation to continue this item to March 11, 2008 to give the City Attorney time to review his comments. 6B. An Ordinance of the City of Grand Terrace, California, Amending Title 18, the Grand Terrace Zoning Code by Adding Chapter 18.72, the Amateur ("HAM") Radio Antenna Ordinance (Zoning Amendment No.06-02) CC-2008-09 MOTION BY COUNCILMEMBERCORTES, SECOND BY COUNCILMEMBER MILLER, CARRIED 5-0, to continue an Ordinance of the City of Grand Terrace, California, Amending Title 18, the Grand Terrace Zoning Code by Adding Chapter 18.72, the Amateur ("I LANi") Radio Antenna Ordinance (Zoning Amendment No.06- 02) to March 11, 2008. SPECIAL PRESENTATIONS - None CONSENT CALENDAR CC-2008-10 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER BUCHANAN, CARRIED 5-0, to approve the following Consent Calendar Items: 3A. Approve Check Register Dated February 12, 2008 3B. Waive Full Reading of Ordinances on Agenda 3C. Approval of 01-22-2008 Minutes 3E. Consider Approval to Declare the Street Sweeper Surplus Property ITEM REMOVED FROM CONSENT CALENDAR 3D. Travel to National League of Cities Conference CC-2008-11 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEMBER MILLER, CARRIED 4-1-0-0 (MAYOR FERRE VOTED NO), to approve item 3D. Travel to Nation League of Cities Conference. PUBLIC COMMENT 0 Tegy Welsh Division Chief San Bernardino County Fire, introduced himself as the new Division Chief in the Valley. Patricia Farley, 12513 Michigan Street, stated that she was not at the last Council Meeting but wanted to thank Councilmembers Bea Cortes and Jim Miller for not wasting almost $16,000.00 of tax payer money for a bogus survey. The way to find out how residents feel and what they know behind what their views are should be by listening to the residents and talking to them. Her mother received a phone call and they were all prepared to tell exactly how they felt. She was disgusted with the questions because some of them were very personal and people are not going to waste their time giving personal information and answering questions. Clint Bradford, 5085 Trail Canyon Drive, Mira Loma, indicated that amateur radio operators are available during emergencies when all other communications are down and feels that Grand Terrace should be preparing for an emergency and incorporate amateur radios into the City. City Manager Schwab, stated that there is no one on the Council that doesn't embrace how valuable amateur radios are in an emergency. Staff is looking at this because there needs to be a balance for amateur radio users and their neighbors. Council Minutes February 12, 2008 Page 3 REPORTS 5A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of January 7, 2008 CC-2008-12 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER MILLER, CARRIED 4-0-1-0 (COUNCILMEMBER CORTES WAS ABSENT), to accept the January 7, 2008 Minutes of the Historical and Cultural Activities Committee. 2. Emergency Operations Committee a. Minutes of December 4, 2007 CC-2008-13 MOTION BY COUNCILMEMBER MILLER, SECOND BY COUNCILMEMBER MILLER, CARRIED 4-0-1-0 (COUNCILMEMBER CORTES WAS ABSENT), to accept the December 4, 2007 Minutes of the Emergency Operations Committee. 5B. Council Reports Mayor Ferro, reported that the Lion's Club looks really good. She announced that one of the activities for the 30" Anniversary is "Grand Terrace Reads" which is the book Marley and Me. There will be discussion groups in February. She reported that she attended a kick-off event for Grand Terrace Reads for children and their families and thanked the library staff, Bob and Maryann Stewart and Deidra Taylor for a great event. Assistant City Manager Berri, reported that staff is working on the 30`h Anniversary Celebration and that they are working on doing a walk Blue Mountain Event and lots of other exciting events. Mayor Pro Tern Garcia, reported that she attended the kick-off and thanked the library staff for all that they are doing. She also reported at the next Council Meeting the Woman's Club will be honored. She stated that Debbie Cook, Chair of the Energy Environment Committee is doing a tour of the Southern California Edison Consumer Technology Application Center in Irwindale on Tuesday, March 25, 2008. SCAG is holding a draft regional comprehensive plan workshop from l :30 to 3:30 p.m. Councilmember Miller, thanked Assistant City Manager Berry for the list of homeowners along the freeway. They are looking at ways of trying to resolve the problem of graffiti. He appreciates all of the assistance from City Staff. He thanked staff for removing the graffiti from the Caltrans signs. He requested an update on the pocket park. Council Minutes February 12, 2008 Page 4 Assistant CiV Manager Be , indicated that they poured the concrete and the irrigation is in. It is moving along and could be completed withing the next 3 to 4 weeks. Councilmember Buchanan, stated that the funding from SANBAG for the construction of the interchange is long overdue and a tremendous accomplishment. It is a great step forward to get on the real list of appropriation of funds. City Manager Schwab, stated that the City has been working with SANBAG for quite a while to position the project so that it could be funded. It is funded under the State Transportation Improvement Program. The actual construction portion doesn't happen until 2011 /2012, but that will be here before you know it. One of the concepts that had to be advanced within SANBAG was that they are going to build that interchange in advance of the widening by 8 years. They typically don't do that, however, they were able to convince them that would be a good way to go and would give the people at least somewhat of the promise that was made in 1989 when the project was put into the original Measure I that was approved in 1990. PUBLIC HEARING 6A. Community Development Block Grant (CDBG) Program Year 2008-2009 Assistant City Manager Begy reported that the City of Grand Terrace has been notified by the County of San Bernardino Department of Economic and Community Development (ECD), who is responsible for the review and compliance of programs conducted within Grand Terrace, to expect a total of $53,624 for FY 2008-09. This funding decreased 3.48% from last year. There is a 15% funding limit for public service activities. Accordingly. the maximum CDBG funding total that the City may allocate to priority public service projects is $8,043. Staff is recommending funding the full 15% of the public service portion to the San Bernardino County Library Literacy Program. The remaining balance of $45,581 is to be added to the un-programmed fund balance. Currently the balance of this fund is $9,965. Staff is recommending taking no action this year on any projects other than the pub] is service project to build up the fund account for larger projects. Mayor Ferre opened the Public Hearing for discussion. Ken Townend, 11852 Mt. Vernon Avenue #D324, is representing DASH, Inc., which is - celebrating its 25" year of serving San Bernardino County. They are not for profit Alzheimer Day Care Resource Center located in Redlands. They serve the cities of Redlands, Yucaipa, Loma Linda, Grand Terrace, San Bernardino, Highland, Rialto and all areas encompassed in the east valley. They have had many Grand Terrace clients. They provide day care, family counseling, case management, information and referral and care giver education classes. He is requesting funding to help more families from the City of Grand Terrace in need of their Council Minutes February 12, 2008 Page 5 services. With rising costs and cuts of spending not for profit organizations have to scramble for funding and are forced to raise fees to meet higher costs of operating. He thanked the Council on behalf of DASH and its clients for any funding that the City may be able to allocate. Mayor Ferrd returned discussion to the Council. Councilmember Buchanan, stated that every time he has been through this process there is only a small pot that can be used for these worthy causes that are on the eligibility list. Most years they would have been pleased to spend 100% on public services as opposed to banking it for a future capital project. As much as they would like to support all of the eligible projects they can't do it. We have been very successful supporting the library literacy program and they have done a tremendous job making the allocation go a long way. He supports staffs recommendation. Councilmember Miller, is in agreement with Councilmember Buchanan. He would like to keep the funds where he knows they will do most good. The library is always having problems with funding and this is a way that we can help them and support them. He stated that his mom had alzheimers and it always hits him a little when he hears about these programs. He indicated that he doesn't know anything about this organization and maybe next year they can provide more information so that a good decision can be made. He stated that he supports staff s recommendations. CC-2008-14 MOTION BY COUNCILMEMBER GARCIA, SECOND BY COUNCILMEMBER MILLER, CARRIED 4-0-1-0 (COUNCILMEMBER CORTES WAS ABSENT), to authorize Staff to submit the Funding List to the County of San Bernardino Department of Economic and Community Development as follows: 1. San Bernardino County Library, Log No. 34046, continuation of Literacy Education at the Grand Terrace Branch Library in the amount of $8,043. 2. Add the remaining balance of $45,581 to the un-programmed funds to be used for future projects. 6C. A Resolution of the City Council of the City of Grand Terrace, State of California, Approving Tentative Parcel Map No. 06-02 (County No. 18581) to Divide a .84 of an acre into three parcels/lots on property located at 21910 V ivienda Avenue, Grand Terrace, CA John Lampe, Planner, the Planning Commission on January 17, 2008 unanimously recommended that the City Council approve the requested tentative parcel map. There was no opposition to this request at the Commission's public hearing on this matter; but there was concern expressed over "line -of -site" issues at the intersection of Grand Terrace Road and Council Minutes February 12, 2008 Page 6 Vivienda Avenue. Staff has asked the City's Traffic Engineer to examine the intersection of Vivienda and Grand Terrace Road. He provided comments on the sight distance requirements for this project and concluded that the proposed improvements "will improve visibility for vehicles approaching the intersection..." Also, the Planning Commission imposed an additional condition that the developer must coordinate the site distance design of the intersection of Vivienda and Grand Terrace with the City Traffic Engineer prior to the issuance of building permits. He stated that the only matter that is before the City Council is the proposed tentative parcel map. Site and Architectural Review applications for single family homes do not go before the City Council. The Site and Architectural Review applications for the three residences were approved by the Planning Commission contingent on the City Council approving the tentative parcel map. Mayor Ferre opened the Public Hearing for discussion. William Kaminsky, 11818 Burns, indicated that the intersection of Vivienda and Grand Terrace is a hazard. He stated that although the proposed house does not obscure the vision. the fencing and other items will obscure the vision at that intersection. Most of the accidents that are happening at that intersection are in the early morning hours. He would like to see a condition that states that the embankment needs to be pushed back and that they can not construct a 5 foot fence that is shown on the grading plan within the building setback. Mayor Ferrd returned discussion to the Council. CC-2008-15 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEMBER MILLER, CARRIED 4-0-1-0 (COUNCILMEMBER CORTES WAS ABSENT), to approve a Resolution of the City Council of the City of Grand Terrace, State of California, Approving Tentative Parcel Map No. 06-02 (County No. 18581) to Divide a .84 of an Acre into three Parcels/Lots on Property Located at 21910 Vivienda Avenue, Grand Terrace, CA. UNFINISHED BUSINESS 7A. Second Reading of an Ordinance of the City Council of the City of Grand Terrace, California, Repealing Title 15, of the Grand Terrace Municipal Code, Chapter 15.08 Uniform Fire Code in its Entirety and Adopting the 2007 California Fire Code with Amendments CC-2008-16 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER CORTES WAS ABSENT), to approve the Second Reading of an Ordinance of the City Council of the City of Grand Terrace, California, Repealing Title 15, of the Grand Terrace Municipal Code, Chapter 15.08 Uniform Fire Code in its Entirety and Adopting the Council Minutes February 12, 2008 Page 7 2007 California Fire Code with Amendments. NEW BUSINESS 8A. Mid Year Budget Adjustments - FY 07-08 CC-2008-17 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER MILLER, CARRIED 4-0-1-0 (COUNCILMEMBER CORTES WAS ABSENT), to APPROVE Revenue and Appropriation Adjustments to the FY 07-08 City Budget as follows: FY 07-08 Revenue Adjustments: 10-300-24, Click It or Ticket Grant - $10,292 10-600-15, Sale of Property - $200,000 10-200-06, Construction Permits - ($109,611) 16-300-15, Interfund Transfer - $20,000 FY 07-08 Al2progriation Adjustments: 10-370-250, Commuity Development Professional Services - $51,500 10-370-255, Community Development Contractual Services - $12,000 10440-245, Child Care Center Building Maintenance - $25,321 11-999-999, Operating Transfer to Gas Tax Fund for emergency sidewalk repair - $20,000 10-180-210, Printing Expenses - $2,000 10-180-246, Tree Planting Project - $2,500 10-180-255, Red Light Cameras Traffic Engineering - $2,873 10-180-255, Additional Traffic Engineering Studies - $12,000 13-445-70X, Rollins Field Soccer Lights (reimburse General Fund) - $5,438 13-445-70X, Pico Park Parking Lot Repairs (Honey Hills signal damage) - $7,984 16-510-255, Traffic Signal Maintenance (Honey Hills signal damage) - $7,984 16-900-258, Sidewalks - Sever Damage & Emergency Repairs - $20,000 CLOSED SESSION - None Mayor Ferre adjourned the meeting at 7:40 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Tuesday, February 26, 2008 at 6:00 p.m. CITY CLERK of the City of Grand Terrace Council Minutes February 12, 2008 APage 8 MAYOR dity of Grand Terrace 0