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11/18/2008CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - NOVEMBER 18, 2008 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on November 18, 2008, at 6:00 p.m. PRESENT: Maryetta Ferre, Mayor Lee Ann Garcia, Mayor Pro Tem Bea Cortes, Councilmember Jim Miller, Councilmember Dan Buchanan, Councilmember Brenda Mesa, City Clerk Steve Berry, Acting City Manager Bernard Simon, Finance Director Joyce Powers, Community & Economic Development Director Richard Shields, Building & Safety Director John Harper, City Attorney Lt. Mike Newcombe, San Bernardino County Sheriff s Department ABSENT: Tom Schwab, City Manager John Salvate, San Bernardino County Fire Department The City Council meeting was opened with Invocation by Pastor Pat Bower, Calvary, the Brook Church, followed by the Pledge of Allegiance led by Councilman Jim Miller. ITEMS TO DELETE - None SPECIAL PRESENTATIONS 2A. 30" Anniversary Presentation - City Staff Mayor Ferrd, announced that this is the next to the last 30" Anniversary Celebration Event. Every month the Council has honored a group, an organization, or an individual that has made a difference to the City of Grand Terrace. She feels that the City has had 30 years of outstanding employee contributions. She thanked those who came from a great distance to participate in this presentation. She stated that the stability of the City is greatly dependant upon the employees who really care about the City. The Council would Iike to honor the employees of the past and present. Tom Schwab Cily Manage , thanked the Mayor and the Council for giving him the time to address them. He welcomed Walt Stanckiewitz to the City Council and congratulated Jim Miller and Lee Ann Garcia on their re-election. As Grand Terrace celebrates 30 years, he Council Minutes 11/18 '2008 Page 2 feels that it is appropriate to thank and honor the current and previous employees. He feels that other than the City Council itself, the City employees are the ones that make the most difference in deciding whether a City is successful or not. He has always considered Grand Terrace his home. He moved to Grand Terrace in 1984 and both of his daughters have grown up in Grand Terrace. It is an honor and privilege to have served Grand Terrace for 24 years. He was hired in I984 as the Finance Director and hired as the City Manager in 1989. It is wonderful to see some of the past employees. He feels that it is those employees that have made what Grand Terrace is today. City Hall is a very different place than it was 20 years ago. He thanked this City Council and the previous City Council's for allowing staff to do things that didn't always fit within the typical mold of City. He feels that the stability of the City is greatly due to the tenure of the employees. In the 30 years that Grand Terrace has been a City there has only been three City Managers. He pointed out a few employees that are long-time employees. He thanked the first City Manager Seth Armstead for being the founding City Manager of Grand Terrace and for helping make Grand Terrace what it is today. Mayor Ferrd had former employees and present employees tell their name, number of years that they have worked for the City and the Department that they worked for. She presented each of them with a small token of appreciation from the City. Steve Berry, Acting City Manager, stated that it is good to see City Manager, Tom Schwab and deserves a round of applause. He also stated that it is good to see a lot of the former employees. This has been an eventful year for the City. He feels that one of the greatest assets that they have are the employees. Realistically this is the group of people that placed Grand Terrace in the Top 100 Cities in the United States. Grand Terrace doesn't have a lot of issues like some of the surrounding cities. It is a very well run City because of the City Manager and the employees. He believes that there is a level of commitment from the employees that will go that extra mile. Staff has spent hundreds of hours on the 301" Anniversary Celebration this year. He stated that this City has a mission to quality services. He feels that there is a philosophy of conservativeness in its spending and he knows that our employees truly care about this City. 2B. Swearing in New Community Emergency Response Team (C.E.R.T. ) Members City Clerk Brenda Mesa swore in the new Members ofthe Community Emergency Response Team (C.E.R.T.). CONSENT CALENDAR CC-2008-96 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to approve the following Consent Calendar Items: Council Minutes 11 i 18 2008 Page 3 3A. Approve Check Register Dated November 18, 2008 3B. Waive Full Reading of Ordinances on Agenda 3C. Approval of 10-28-2008 Minutes ITEM REMOVED FROM THE CONSENT CALENDAR 3D. Approve Amended Cooperative Agreement Between Colton and Grand Terrace for the Barton Road Bridge Replacement Project CC-2008-97 MOTION BY COUNCILMEMBER MILLER, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve the Amended Cooperative Agreement Between Colton and Grand Terrace for the Barton Road Bridge Replacement Project PUBLIC COMMENT - None REPORTS 5A. Committee Reports 0 1. Emergency Operations Committee a. Minutes of October 7, 2008 CC-2008-98 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER BUCHANAN, CARRIED 5-0, to accept the October 7, 2008 Minutes of the Emergency Operations Committee. 2. Historical and Cultural Activities Committee a. Minutes of October 6, 2008 CC-2008-99 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEMBER MILLER, CARRIED 5-0, to accept the October 6, 2008 Minutes of the Historical and Cultural Activities Committee. 5B. Council Reports Mayor Ferre, stated that Measure G passed in this last election, which is the Bond Measure for the Colton Joint Unified School District. She requested that a facility update report be given to the Council on High School #3 monthly by our Board Member Representative if possible. She would Iike these reports to begin in January and to be placed first on the agenda. She feels that it is extremely important that the Council is kept abreast of the progress of High School Number 3, which will be in Grand Terrace. Council Minutes 1 LA 8 '2008 Page 4 Ma or Pro Tem Garcia, thanked the City for the opportunity to serve four more years and all those who ran the election. This was the fourth time that she ran for Council and this was by far the most civil and cordial of all the elections. She expressed her excitement in seeing all of the employees, past and present. She reported that the Chamber of Commerce luncheon was held today, they did a wonderful job of having a thanksgiving feast. Their Market night was held last night at the new location, Azure Hills Church. She was unable to attend but heard it was wonderful. They had fresh fruits and vegetables and over 40 vendors. The next one will be held on December 151h from 4:30 p.m. to 8:00 p.m. Senator Bob Dutton, Assemblyman Bill Emmerson and San Bernardino County Supervisor Paul Bianne will have a progressive open house on December 11, 2008 from 5:00 to 8:00 p.m. in their office. The holiday decorating contest is coming up. It is for homes, businesses or neighborhood block. She reported that Dick Larson, County Treasurer/Tax Collector was the speaker at the Chamber Luncheon and feels that he was very interesting. Councilmember Cortes, reported that the City applied for a SANBAG Grant to obtain property on South Mt. Vernon in order to have a new street lane with curb, gutter, sidewalk and a new bike lane. We were unable to get the grant because we did not acquire the property to give the right-of-way. She had a meeting with Victoria Baker, and asked her if there was anything that we could do. They did some changes in the criteria for the grant and it is looking promising. She questioned if Richard Shields has an update. Richard Shields. Director of Building & Safety,'Public Works, responded that he received a letter from Victoria Baker from SANBAG and requesting an updated estimate as far as the scope is concerned. She knows that the project has been reduced. He is going to send an updated estimate along with a site plan in hopes that we will get the grant. She didn't tell him that we got the grant but it sounds really good for the City. Councilmember Cortes, thanked the Sheriffs Department for their efforts on Election night. She requested that the meeting be adjourned in memory of Robert Moore, a long-time resident that just recently passed away. She wished everyone a Happy Thanksgiving. Councilmember Miller, reported that the Lion's Club lost one of their members, Wilson Thompson and also requested that the meeting be adjourned in his memory as well. He thanked everyone who voted this past election day and put their trust in him for another four years. Councilmember Buchanan, congratulated Jim Miller and Lee Ann Garcia on their re-election and also congratulated Walt Stanckiewitz on his election. He expressed his appreciation for a good campaign. Mayor Ferrd, thanked City Clerk Mesa for getting the Municipal Code on-line. Council Minutes I 1 1812008 Page 5 PUBLIC HEARING - None UNFINISHED BUSINESS -None NEW BUSINESS 8A. Participation in We -Tip Member City Program CC-2008-100 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, approve Participation in the We -Tip Member City Program and appropriate $1,500.00 annually. 8B. Resolution Electing to Be Subject to Public Employees' Medical and Hospital Care Act Only with Respect to Members of a Specific Employee Organization and Fixing the Employer's Contribution for Employees and the Employer's Contribution for Annuitants at Different Amounts CC-2008-101 MOTION BY COUNCILMEMBER MILLER, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to approve Resolutions Electing to Be Subject to Public Employees' Medical and Hospital Care Act Only with Respect to Members of a Specific Employee Organization and Fixing the Employer's Contribution for Employees and the Employer's Contribution for Annuitants at Different Amounts. 8C. Actuarial Valuation Report of the City's Proposed Retiree Health Program CC-2008-102 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY MAYOR FERRE, CARRIED 5-0, to approve the Actuarial Valuation Report of the City of Grand Terrace Proposed Post -retirement Health Insurance as presented in report dated November 11, 2008 as prepared by Buck Consultants, and adopt the "Pay As You Go" method for funding Post -retirement Health Insurance. CLOSED SESSION 9A. Performance Evaluation of City Manager Tom Schwab 9B. Personnel Negotiations (GC54957.6) Conference with Labor Negotiator - Steve Berry Representing Unrepresented Employees 9C. Conference with Real Property Negotiators (GC 54956.8) (Barton Road Bridge Overhead Project) Pro e - APN: 1167-121-03 & 1167-121-04 Agency Negotiator - Steve Berry Council Minutes 11 A8/2008 Page 6 Under Negotiation - Price and Terms of Payment Mayor Ferrd announced that the Council met in Closed Session to discuss the following items: 9A. Performance Evaluation of City Manager Tom Schwab 9B. Personnel Negotiations (GC54957.6) Conference with Labor Negotiator - Steve Bent' Representing Unrepresented Employees 9C. Conference with Real Property Negotiators (GC 54956.8) (Barton Road Bridge Overhead Project) Pro e - APN: 1167-121-03 & 1167-121-04 Agency Negotiator - Steve Berry Under Negotiation - Price and Terms of Payment there was no reportable action taken on the above items. Mayor Ferrd adjourned the meeting at 10:10 p.m. in memory of Robert Moore and Wilson Thompson, until the next CRA/City Council Meeting which is scheduled to be held on Tuesday, December 9, 2008 at 7:30 p.m. CITY CLERK of the City of Grand Terrace MAYO of the City of Grand Terrace Ll-