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01/06/2009!I CITY OF GRAND TERRACE CITY COUNCIL MINUTES SPECIAL MEETING - JANUARY 6, 2009 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on January 6, 2009, at 6:00 p.m. PRESENT: Maryetta Ferre, Mayor Lee Ann Garcia, Mayor Pro Tern Jim Miller, Councilmember Walt Stanckiewitz, Councilmember Brenda Mesa, City Clerk Steve Berry, Acting City Manager Bernard Simon, Finance Director Joyce Powers, Community & Economic Development Director Richard Shields, Building & Safety Director John Harper, City Attorney ABSENT: Bea Cortes, Councilmember Tom Schwab, City Manager Lt. Mike Newcombe, San Bernardino County Sheriffs Department John Salvate, San Bernardino County Fire Department The City Council meeting was opened with Invocation by Mayor Pro Tern Lee Ann Garcia, followed by the Pledge of Allegiance led by Councilman Jim Miller. CONVENE CITY COUNCIL MEETING 1. Reduction in Work Force Cynthia Bidney, 12219 Pascal, indicated that she has lived in Grand Terrace for many years and has been a recipient of the Grand Terrace Child Care Center. As her son has grown up they have been so wonderful to him. The biggest complaint that she would have is that they are under staffed. They don't have the time to give each child the attention that they need. You may think that it is out of the norm but these people really love doing their job. They really like contributing to the lives of the children and helping the parents to understand each child and to help them grow. She would really hate to see these people cut because they are running on a skeleton as far as she is concerned. The other thing that she is questioning that she doesn't understand is that the Council just passed a huge increase for the managers in the City yet you are cutting at the bottom. As a citizen reading the papers and watching the City's business, the City just gave Steve Berry a huge increase and just hired Tom Schwab for $50,000.00 for part-time. She doesn't understand why the City needs two and she doesn't understand why so much money for such a small city. She has seen the argument in the Council Minutes 01 r'06r'2009 Page 2 paper that they are comparing them to Riverside or San Bernardino, we are so much smaller. There really isn't a need to micro -manage anything. According to the job description on the internet, it is the City Council's responsibility to make sure that the staff performs the way that they are suppose to perform. CC-2009-01 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER STANCKIEWITZ, CARRIED 3-0-1-1 (COUNCILMEMBER MILLER ABSTArTED AND COUNCILMEMBER CORTES WAS ABSENT), to approve the following staff recommendations: To reduce the City of Grand Terrace work force by eliminating the position of Maintenance Supervisor and eliminate one Planning Secretary position resulting in a savings of approximately $148,015.88 annually To reduce the Child Care Center work force by laying off the positions of Cook, one Full Time Teacher Assistant, one Part -Time Teacher Assistant and decreasing the hours of one Teacher Assistant and one Lead Teacher resulting in a savings of approximately $57,721.29 annually. City will provide reimbursement for COBRA medical insurance for the employees that are eligible for 90 days. 2. CLOSED SESSION - Conference with Legal Counsel - Existing Litigation GC54956.9 (a) - Citizen's for Responsible and Open Government vs. City of Grand Terrace (Case # SCVSS 131530) Mayor Ferre announced that the Council met in Closed Session to have a Conference with Legal Counsel - Existing Litigation GC54956.9 (a) - Citizen's for Responsible and Open Government vs. City of Grand Terrace (Case # SCVSS 131530) and that there was no reportable action taken. 3. Public Comment - None Mayor Ferre adjourned the meeting at 6:56 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Tuesday, January 13, 2009 at 6:00 p.m. 4MAYO City of Grand Terrace CITY CLERK of the City of Grand Terrace ji CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - JANUARY 13 2009 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on January 13, 2009, at 6:00 p.m. PRESENT: Maryetta Ferrd, Mayor Lee Ann Garcia, Mayor Pro Tern Bea Cortes, Councilmember Jim Miller, Councilmember Walt Stanckiewitz, Councilmember Brenda Mesa, City Clerk Steve Berry, Acting City Manager Bernard Simon, Finance Director Joyce Powers, Community & Economic Development Director Richard Shields, Building & Safety Director Colin Burns, City Attorney's Office ABSENT: Tom Schwab, City Manager John Harper, City Attorney Lt. Mike Newcombe, San Bernardino County Sheriffs Department John Salvate, San Bernardino County Fire Department The City Council meeting was opened with Invocation by Pastor Pat Bower, Calvary, The Brook Church, followed by the Pledge of Allegiance led by Councilman Walt Stanckiewitz. CONVENE CITY COUNCIL MEETING ITEMS TO DELETE Acting City Manager Steve Berry indicated that item 3E. Authorization for Council Member Bea Cortes to attend the League of California Cities Community Services Policy Committee Meeting, January 21, 2009, in Sacramento, California needs to be deleted from the agenda and that item 3J. Approve Purchase and Sale Agreement for the Redevelopment Agency Acquisition of 22747 Barton Road needed to be removed from the City Agenda and placed under the Community Redevelopment Agency for action of the Board. SPECIAL PRESENTATIONS 2A. SANBAG Presentation Council Minutes 0 LA1'2009 Page 2 Gary Cohoe, Director of Freeway Construction, Caltrans, indicated that he along with William Nascimento, P.E. Project Manager, LAN Engineering and Gilbert Betancourt, P.E. Project Manager, Caltrans, will be giving a presentation on the need, purpose and project history of the Barton Road 1215 Interchange. They explained the project goals, alternatives and costs and stated that they will continue to keep the City updated as the process moves along. CONSENT CALENDAR CC-2009-02 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER MILLER, CARRIED 5-0, to approve the following Consent Calendar Items: 3A. Approve Check Register Dated January 13, 2009 3B. Waive Full Reading of Ordinances on Agenda 3F. Authorization for Council Member Walt Stanckiewitz and Acting City Manager Steve Berry to Attend the League of California Cities, New Mayors and Council Members Academy, January 21-23, 2009, in Sacramento, California 3H. Resolution Approving Support for the Green Valley Initiative 3I. Resolution of Intention to Vacate a Portion of Britton Way and Set a Public Hearing Date as Required by the Streets and Highways Code, State of California 0 3K. Reject Liability Claim GTLC-08-13 (Shively) ITEMS REMOVED FROM THE CONSENT CALENDAR 3C. Approval of 12-09-2008 & 01-06-2009 Minutes CC-2009-03 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to approve the 12-09-2008 City Council Minutes. CC-2009-04 MOTION BY COUNCILMEMBER MILLER, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 4-0-0-1 (COUNCILMEMBER CORTES ABSTAINED), to approve the 01-06-2009 Minutes of the City Council with the addition of Cynthia Bidney's comments. 3D. 301h Anniversary Event Report and Approve all Community Related Expense Accounts to Begin in 2009 with a Zero Balance. CC-2009-05 MOTION BY COUNCILMEMBER MILLER, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve the 30" Anniversary Event Report and Approve all Community Related Expense Accounts to Begin in 2009 with a Zero Balance. Council Minutes 01 1312009 Page 3 3G. Resolution Establishing a New 6:00 p.m. Start Time for Planning Commission Meetings CC-2009-06 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER STANCKIEWITZ, FAILED 0-5, to table this item and request that staff bring back a report on the work load for the Planning Commission on the upcoming calendar year giving specifically how often they will have to meet and an approximate time of the meetings. CC-2009-07 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, that this item be taken back to the Planning Commission for a formal vote on their start time. PUBLIC COMMENT Charles Hornsby, 22656 Brentwood Street, stated that there were a couple of interesting articles in the paper last week. He read the articles two or three times because it was local and it had to do with the child care center. The two points that were made was that the care of the children would not suffer. The point that was also made was that only the administration would be affected. Administrative employees would be picking up some extra work. He feels that the just of what she said is that they have more people than they needed. He feels that the economy is going to get a lot worse before it gets better. REPORTS 5A. Committee Reports 1. Emergency Operations Committee a. Minutes of November 4, 2008 & December 2, 2008 CC-2009-08 MOTION BY COUNCILMEMBER CORTES, SECOND BY COUNCILMEMBER MILLER, CARRIED 5-0, to accept the November 4, 2008 and December 2, 2008 Minutes of the Emergency Operations Committee. b. Accept Resignation of Emergency Operations Committee Member - Robert Stewart CC-2009-09 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to accept the Resignation of Emergency Operations Committee Member Robert Stewart 2. Historical & Cultural Activities Committee a. Minutes of December 1, 2008 Council Minutes 0 t! 13i2009 Page 4 CC-2009-10 MOTION BY COUNCILMEMBER CORTES, SECOND BY COUNCILMEMBER STANCKIEWITZ, CARRIED 5-0, to accept the December 1, 2008 Minutes of the Historical and Cultural Activities Committee. 5B. Council Reports Ma or Pro Tern Lee Ann Garcia, wished everyone a happy new year. She reported that there were a couple of ribbon cuttings that the Chamber of Commerce held. Market night is coming up on Monday January 19, 2009. She attended the SANBAG meeting on behalf of Councilmember Cortes. Deborah Marmack gave a wonderful report on where the legislative work is. She feels that it is important to track legislation to know how the changes will impact the City. They did a RFP for the creation of a Consolidated Transportation Service Agency within the San Bernardino Valley. This is going to be primarily for social services and senior services. This will be important for our new senior center and feels that if there is going to be a board we should be a part of it. The Omnitrans Board had a presentation on the SBX Project. This project is trying to get more people to get on transit as part of their everyday work life. This project will go from Cal State San Bernardino through E Street all the way down over by Loma Linda Hospital and the Veterans Hospital, running every 10 minutes. She indicated that with the recent earthquake, C.E.R.T. is on the ball and ready to go. She requested that Acting City Manager Berry share some information on the AM radio station. Acting Cily Manager Bera, stated that this item will be brought to the City Council for approval on January 27, 2009. He indicated that it is an AM radio station that will be used as GT Radio. 24 hours a day information will be available in the event of an emergency we will be able to go live to distribute information. Mayor Pro Tern Garcia, reported that the next training for C.E.R.T. will be held in March. Information will be available on the website. She also reported that they take donations. Councilmember Bea Cortes, reported we received a letter indicating that we received the $100,000.00 grant for the bike lane. Building & Safe!yTublic Works Director Richard Shields, thanked Councilmember Cartes for her help. A lot of time and effort was put into this effort and he is thankful for getting the funds. Councilmember Cortes, thanked Building & Safety/Public Works Director Shield for all of his efforts as well as Craig Neustaedter. She requested that the meeting be adjourned in memory of Pauline Huntoon. 11 Councilmember Jim Miller, reported that at the end of this month the Lion's Club will be celebrating their 35`" year in existence and they will be celebrating that at the Calimesa Golf Council Minutes 01;`112009 Page 5 Course. Councilmember Walt Stanckiewitz, encouraged everyone to shop your local businesses. Relationships will develop and people will go the extra mile to give you more service than you can ever ask for. He is very supportive of C.E.R.T. He stated that he looked at Grand Terrace's list of priorities that was done last year and the number one item was a neighborhood watch program. It appears that it didn't get off the ground and he would suggest that in the interim until there is a better way of getting it launched, that each person adopt a neighbor. He reported that he got to tour the Senior Center Housing project and feels that it is going to be a show piece for Grand Terrace. He can't wait to see it finished and feels that they are doing an excellent job. Mayor Maryetta Ferrd, reported that she was out of town when we had the last earthquake. She appreciated that the Acting City Manager called her on her cell to keep her apprised of what was going on and that the C.E.R.T. group had gotten together and that everything was fine. PUBLIC HEARINGS 6A. An Ordinance of the City of Grand Terrace, Adding Chapter 15.58 Relating to 0 Recycling and Diversion of Construction and Demolition Waste Lynn Merrill, Lynn Merrill Consulting to Municipal Governments, San Bernardino, gave an overview of the proposed Ordinance. He indicated that AB 939 mandates that cities divert 50% of the solid waste going to landfills. This can be accomplishes through a variety of programs including curbside residential recycling and green waste programs, commercial recycling and waste reduction activities. This Ordinance will require construction and/or demolition projects to reduce the solid waste going to landfills. The CIWMB is strongly recommending the adoption of a C & D Ordinance as a continuing good faith effort to comply. Staff will continue to explore any and all programs for applicability to the City's effort to reach the 50% diversion goal. Mayor Ferrd opened the Public Hearing for discussion, there being none, she returned discussion to the Council. CC-2009-09 MOTION BY COUNCILMEMBER CORTES, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve the first reading of an Ordinance of the City of Grand Terrace, Adding Chapter 15.58 Relating to Recycling and Diversion of Construction and Demolition Waste 6B. An Ordinance of the City Council of the City of Grand Terrace, California Rescinding the Traffic Circulation Fee Schedule (4.104) and Replacing it with a New Fee Structure Council Minutes 01;' 13/2009 Page 6 Craig Neustaedter, Consulting Traffic Engineer, gave an overview of the proposed ordinance. He indicated that the City currently collects fees on new development to fund the cost to construct infrastructure improvements needed to support the new development. The City has authority to collect such development impact fees pursuant to Chapter 5, Section 66000 of the California Government Code. One of the fees collected by the City is to fund arterial improvements needed to complete the Circulation element for the City General Plan. The Arterial Improvement Fee was initially adopted by the City in November 2005. On December 9, 2008 the Council approved an adjustment to this fee to account for construction cost increases in order to remain in compliance with SANBAG eligibility requires for Measure I. Recently, City Staff has identified additional arterial street improvements warranted due to new development proposals, but not covered by the current Arterial Improvement Fee. As such, a supplemental fee is being recommended to cover these additional improvements. He recommended that the Council approve the first reading of the Ordinance. Mayor Ferrd opened the Public Hearing for discussion, there being none, she returned discussion to the Council. CC-2009-10 MOTION BY COUNCILMEMBER CORTES, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve the first reading of an Ordinance of the City Council of the City of Grand Terrace, California Rescinding the Traffic Circulation Fee Schedule (4.104) and Replacing it with a New Fee Structure 0 UNFINISHED BUSINESS 7A. Second Reading of an Ordinance of the city Council of the City of Grand Terrace, California Rescinding the Traffic Circulation Fee Schedule (4.104) and Replacing it with a New Fee Structure CC-2009-11 MOTION BY COUNCILMEMBER MILLER, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to approve the Second Reading of an Ordinance of the city Council of the City of Grand Terrace, California Rescinding the Traffic Circulation Fee Schedule (4.104) and Replacing it with a New Fee Structure NEW BUSINESS 8A. Review and Assign Representatives/Alternates to Various Organizations It was the consensus of the Council to approve the following list of Organizations and Representatives: Omnitrans: Representative: Lee Ann Garcia Alternate: Maryetta Ferrd SCAG: Representative: Lee Ann Garcia Council Minutes 01;`1312009 Page 7 U0 San Bernardino Valley Water District Advisory Committee League of California Cities Inland Empire Division SANBAG Solid Waste Task Force: California Joint Powers Insurance Authority (Board of Directors) San Bernardino County Gang & Drug Task Force Alternate: Bea Cortes Representative: Don Hough, Riverside Highland Water Company Representative: Walt Stanckiewitz Alternate: Maryetta Ferrd Representative: Bea Cortes Alternate: Maryetta Ferrd Representative: Maryetta Ferrd Alternate: Steve Berry Representative: Jim Miller Alternates: Steve Berry, Tom Schwab Representative: Maryetta Ferrel Consideration for a New Ad Hoc Advisory Subcommittee for the Economic Development Program CC-2009-12 MOTION BY COUNCILMEMBER STANCKIEWITZ, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to establish a New Ad Hoc Advisory Subcommittee for the Economic Development Program comprised of two members of the City Council to review and discuss staff suggestions on Redevelopment and Economic Development (RED Team) programs for referral to the full City Council/Agency Board. CC-2009-13 MOTION BY COUNCILMEMBER CORTES, SECOND BY COUNCILMEMBER MILLER, CARRIED 5-0, to appoint Councilmember Walt Stanckiewitz and Mayor Pro Tern Lee Ann Garcia to the Redevelopment and Economic Development (RED Team) Ad Hoc Advisory Subcommittee and Mayor Maryetta Ferrel as the alternate. 8C. Budget Calendar for FY 2009-2010 CC-2009-I3 MOTION BY COUNCILMEMBER CORTES, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to accept staffs recommendation to hold the Prioritization Council Minutes 01113l2009 Page 8 Workshop on February 24, 2009 at 4:00 p.m. in the Community Meeting Room prior to the regularly scheduled meeting and hold the Budget Workshop on May 12, 2009 at 4:00 p.m. in the Council Chambers prior to the regularly scheduled meeting. Mayor Ferrd adjourned the meeting at 8:25 p.m., in memory of Pauline Huntoon, Mayor Ferrd's mother, until the next CRA/City Council Meeting which is scheduled to be held on Tuesday, January 27, 2009 at 6:00 p.m. CITY CLERK of the City of Grand Terrace I k�S' It i/AlF." — - t'-, -"- MAY of the City of Grand Terrace i�l