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02/10/2009{ CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - FEBRUARY 10, 2009 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 10, 2009, at 6:00 p.m. PRESENT: Maryetta Ferre, Mayor Lee Ann Garcia, Mayor Pro Tern Bea Cortes, Councilmember Jim Miller, Councilmember Walt Stanckiewitz, Councilmember Brenda Mesa, City Clerk Steve Berry, Acting City Manager Bernard Simon, Finance Director Joyce Powers, Community & Economic Development Director John Harper, City Attorney Lt. Mike Newcombe, San Bernardino County Sheriffs Department John Salvate, San Bernardino County Fire Department ABSENT: Tom Schwab, City Manager Richard Shields, Building & Safety Director The City Council meeting was opened with Invocation by Raul Montana, Calvary, the Brook Church, followed by the Pledge of Allegiance led by Councilman Walt Stanckiewitz. CONVENE CITY COUNCIL MEETING ITEMS TO DELETE - None SPECIAL PRESENTATIONS 2A. Orval Walden -Citizen Patrol Lt. Mike Newcombe, thanked the Council forgiving them the opportunity to recognize Orval Walden. He has volunteered over 4,000 hours to the City of Grand Terrace and the San Bernardino County Sheriffs Department. He stated that it is his pleasure to recognize Orval and thanked him for all of his years of volunteer service. Bob Stewart, presented Orval Walden, on behalf of the San Bernardino County Sheriffs Department and Citizens Patrol, with a commendation badge and expressed his appreciation for him. Council Minutes 02/ 10/2009 Page 2 Mayor Ferrd, presented Orval with Certificate of Appreciation for his dedication and service to the City of Grand Terrace. CONSENT CALENDAR CC-2009-23 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to approve the following Consent Calendar Items: 3A. Approve Check Register Dated February 10, 2009 3B. Waive Full Reading of Ordinances on Agenda 3C. Approval of 01-27-2009 and 2-02-2009 Minutes 3D. Completion of the City Hall Fire Detection Installation PUBLIC COMMENT Harry A. McDermott, 22452 De Berry Street, stated that the area in front of his home is designated no overnight parking. He has four vehicles in his household that he needs to find parking for and he has to fight for spots with those living in the apartments across the street. He questioned who benefits from the designated no parking. Acting City Manager Bevy, responded that he would be glad to meet with Mr. McDermott. He realizes that the no overnight parking is a challenging situation. He feels that there are some different options that they can discuss. REPORTS 5A. Committee Reports 1. Emergency Operations Committee a. Minutes of January 6, 2009 CC-2009-24 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to accept the January 6, 2009 Minutes of the Emergency Operations Committee. 5B. Council Reports Ma or Pro Tern Lee Ann Garcia, reported that Market Night will be held on Monday, February 16, 2009 from 5:00 to 8:00 p.m. The Chamber of Commerce will hold their luncheon on Tuesday, February 17, 2009 and Mayor Ferrd will be the guest speaker. She wished everyone a Happy Valentine's Day. Councilmember Bea Cortes, stated that she has had a few residents indicate that there is Council Minutes 02110 :2009 Page 3 illegal dumping on Van Buren. She questioned if the illegal dumping Ordinance could be combined with the We -Tip Program. Lt. Newcombe, responded that it would be appropriate for the We -Tip. He stated that We - Tip is for anything. He stated that signage can be posted in that area. He stated that he will look further into that issue and have the night shift keep an eye out. Councilmember Cortes, reported that SANBAG approved the I215 Bi-County HOV gap closure. She should be excited but because of the economy there isn't any funding anywhere. Grand Terrace is very small and we are the only city in the county that is next to the County of Riverside. She is continually battling with the other cities for funding. She has been meeting with the Acting City Manager Berry and has asked him for assistance in getting coalition from the other cities. She also requested assistance from Council. Two weeks ago she met with Ann Mayor, CEO for RCTC, who can influence the Board of Directors to support Grand Terrace. She asked Mayor Ferre and Neil Derry to send a letter to the CEO of SANBAG showing support for Grand Terrace. She reported that Acting City Manager Berry spoke to Riverside County Board of Supervisor, Marion Ashley's representative and they sent a letter in support of Grand Terrace. We will also be receiving a letter from the Mayor of Moreno Valley and the Mayor of Riverside. She wished Monique Stanckiewitz a Happy Birthday. Mayor Pro Tem Garcia, stated that it would be beneficial to have Joyce Powers on the team to discuss the economic benefit to the region. Councilmember Stanckiewitz, reported that the Business Survival Workshop will be held on Wednesday, February 18, 2009 from $am to 11 am. Mayor Ferrd, requested that Acting City Manager tell everyone about Grand Terrace Bucks. Acting Cily Manager Be , stated that staff was looking at something out of the box and unique that will benefit our small businesses that are being hit hard. The G.T. Buck will be high tech. There will be a random mailing out to the residents. There will be one $5 Grand Terrace Buck and a list of participating restaurants. The restaurant owners will bring the redeemed GT Bucks and get reimbursed by the City. He feels that Grand Terrace is taking the lead and trying to do something to help out the small restaurants. Ma ono Tem Garcia, stated that there are new signs coming up the hill. If you want to shop, don't stop anywhere but the top. Community and Economic Development Director Joyce Powers, stated that the signs are a product of the RED Team, which is the acronym for Redevelopment Economic Development. The members are Mayor Pro Tem Garcia and Councilman Stanckiewitz. Council Minutes 02.- I0,'2009 Page 4 They are meeting once a month to review ideas and options to bring programs forward. One of them was the Commercial Improvement Program that came before the Agency this evening. Another project that they are working on is some additional signage for community events and the Business Survival Workshop. She is asking them to help her look at some ideas and possibly interview some responders to RFP's, etc. They will be interviewing some sign companies to create the other signage that staff is promoting at their next meeting. PUBLIC HEARINGS 6A. Northwest Corner of Barton Road and Mount Vernon Avenue, and Northwest Corner of Britton Way and Mount Vernon Avenue (Assessor's Parcel Numbers 0275-251- 14, 21, 27, 30, 31, 32, 55, 73 and 74) Adopt a Resolution to Vacate Ordering the Vacation of a Portion of Public Street Known as Britton Way Adopt a Resolution Approving Tentative Parcel Map 08-02 (TPM No. 19131) and Environmental 08-03 Senior Planner Sandra Molina, indicated that the applicant is requesting approval of Tentative Parcel Map 08-02 to consolidate nine lots totaling 3.6 acres into four new parcels for the purpose of developing a commercial center. The commercial project will contain approximately 41,000 square feet of commercial space. The majority of the project site is zones BRSP-Village Commercial with that portion of the site north of Britton Way zoned Administrative Professional. The project site is located at the northwest corner of Barton Road and Mount Vernon Avenue, extending approximately 80 feet north of Britton Way. Submitted with the Tentative Parcel Map was Site and Architectural Review 08-09 and Conditional Use Permit 08-05 to establish the site and building design of the commercial center and the associated uses. On December 18, 2008, the Planning Commission adopted a Resolution of Approval approving the Site and Architectural Review and Conditional Use applications, and recommending that the City Council approve Tentative Parcel Map 08-02. On November 19, 2008, Staff received a Street Vacation Application from the applicant requesting to vacate a portion of Britton Way that runs through the project site. That portion of Britton Way would be designed as a private drive aisle serving the project, but it will still be accessible to the general pubic to travel east or west through the project site. Easements for underground utilities would also be retained within the vacated portion of Britton Way. The applicable utility companies were contacted to obtain their consent to the vacation. The Planning Commission found the vacation in conformance with the General Plan and recommended approval by the City Council. Staff is recommending that the City Council conduct the Public Hearing for TPM 08-02 and Vacation of Right -of -Way; adopt the Resolution to Vacate for the Vacation of Right -of -Way and adopt the Resolution of Approval Approving Tentative Parcel Map 08-02 (TPM No. 91931) and Environmental 08-03. Council Minutes 02 `102009 Page 5 Mayor Ferrd opened the public hearing. Jeffrey McConneIl, Walnut Avenue, expressed his concern with the parking problem at this location and made some suggestions on how to increase the number of parking spaces. David Leonard, 1223 University Avenue, Suite 240, Riverside, CA 92507, indicated that he is representing the applicant for this project. He indicated that the entire team for the project is in attendance. He stated that it has been just about two years since the inception of this process. Working with City Staff has been a delight and they appreciate all of the guidance that they have provided. They are excited about bringing two National Companies to this site and a company philosophy that goes very well with the City of Grand Terrace. They appreciate the Planning Commission's approval of the CUP in December. Parking was the issue that the Commission struggled the most with. They have concluded based on the deliberations that they made and after working with staff for a large amount of time, this is the most efficient plan for parking on this site. He stated that he is available to answer any questions and appreciates the collaboration that they have had with the City. City Attorney John Harper, indicated that all that is before the Council is the Tentative Parcel Map and the street vacation on Britton Way. Mayor Ferrd closed the public Hearing and returned the discussion to the Council. Mayor Pro Tem Garcia, wanted more clarification on Street Vacation. She stated that with the vacation of the street we give up jurisdiction and could they close it all together if they decided to. City Attorney Harper stated that providing access to residents coming from the west is part of the condition of the approval of their project. Senior Planner Molina, stated that the vacation will continue to allow public access through it and function as a drive isle. The site plan that was approved by the Planning Commission demonstrates this design and any alteration to this design would need to come back to the Planning Commission and staff would not recommend any change to that through access. Mayor Pro Tem Garcia, stated that there are a lot of drainage issues and she wants to be sure that all of the appropriate drainage is in place. Senior Planner Molina, responded that staff has looked at the plans to ensure that any type of storm improvements, drainage inlets, utilities that are running underground are within an easement so that the City has access to them as well as the utility agencies. Also part of this project, which is part of the Commission's review, is that there was a preliminary grading and utility plan that showed where the storm drains will be and how the project will drain. Council Minutes 02 ' 10i2009 Page 6 Mayor Pro Tern Garcia, questioned if there is something that we are seeing not happening after the street is vacated we can go in and say this needs to be done. City Attorney Harper, responded that there are a lot of things that we can't say but if it has to do with public safety yes. He indicated that the project is conditioned to take care of those types of things. Councilmember Cortes, thanked Mr. McConnell for his comments. She indicated that the parking situation was discussed thoroughly at the Planning Commission meeting in December and that this is the best plan for the project. CC-2009-25 MOTION BY COUNCILMEMBER CORTES, SECOND BY COUNCILMEMBER STANCKIEWITZ, CARRIED 5-0, to adopt a Resolution ordering the Vacation of a Portion of Britton Way Pursuant to the Authority Provided by Chapter 4, Part 3, Division 9, of the Streets and Highways Code CC-2009-26 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to adopt a Resolution Approving Tentative Parcel Map 08-02 JPM No. 19131) and Adopting a Mitigated Negative Declaration to Consolidate Nine Lots and Resubdivide into Four New Parcels Located at the Northwest Comer of Barton Road and Mount Vernon Avenue Zones BRSP-Village Commercial and Administrative Professional (Assessor's Parcel Numbers 0275-251- 14, 21, 27, 30, 31, 32, 55, 73 and 74). UNFINISHED BUSINESS 7A. Second Reading of an Ordinance of the City of Grand Terrace Amending Chapter 15.09.20 California Existing Building Code, Title 15 Chapters 15.09.20 of the Grand Terrace Municipal Code Relating to Repairs of Damaged Structures. CC-2009-27 MOTION BY COUNCILMEMBER CORTES, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve the Second Reading of an Ordinance of the City of Grand Terrace Amending Chapter 15.09.20 California Existing Building Code, Title 15 Chapters 15.09.20 of the Grand Terrace Municipal Code Relating to Repairs of Damaged Structures. NEW BUSINESS - None CLOSED SESSION - None Mayor Ferrd adjourned the meeting at 7:00 p.m., until the next City Council Meeting which is scheduled to be held on Tuesday, February 24, 2009 at 6:00 p.m. Council Minutes 02/10,'2009 Page 7 MAYOR o e City of Grand Terrace Ll 7LI CITY CLERK of the City of Grand Terrace