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10/13/2009CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - OCTOBER 13, 2009 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on October 13, 2009 at 6:00 p.m. PRESENT: Maryetta Ferrd, Mayor Lee Ann Garcia, Mayor Pro Tern Bea Cortes, Councilmember Jim Miller, Councilmember Walt Stanckiewitz, Councilmember Brenda Mesa, City Clerk Bernard Simon, Finance Director./Acting City Manager Joyce Powers, Community & Economic Development Director Richard Shields, Building & Safety Director John Harper, City Attorney Sgt. Hector Gomez, San Bernardino County Sheriff's Department John Salvate, San Bernardino County Fire Department ABSENT: None The City Council meeting was opened with Invocation by Mayor Pro Tem Garcia, followed by the Pledge of Allegiance led by Councilman Walt Stanckiewitz. CONVENE CITY COUNCIL MEETING ITEMS TO ADD/DELETE City Attorney John Harper indicated that he would like to add an item under Closed Session - 9A. Selection of City Manager. CC-2009-129 MOTION BY COUNCILMEMBER STANCKIEWITZ, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER MILLER WAS ABSENT), to add an item under Closed Session - 9A. Selection of City Manager. Acting City Manager Bernie Simon indicated that staff would like to delete Consent Calendar Item 3G. Five -Year Capital Project Needs Analysis and Capital Improvement Program. SPECIAL PRESENTATIONS 2A. Presentation of Blue Mountain Paper Mache Artwork Council Minutes 10/13/2009 Page 2 Raina Boal presented a Blue Mountain Paper Mache that Cub Scout Pack 242 did. 2B. Grand Terrace Community Day Raina Boal, thanked the Mayor, City Council and City Staff for allowing her the opportunity to speak on Grand Terrace Community Day. A day of community unity in a time the City was in crisis, a day everyone put reservations aside and came together. A day that showcased incredible talents, offered yummy food, taught health and safety and conservation efforts, and had over 40 art projects on display from the local schools showing their creativity and the love of their community that they are part of. There were over 300 art entries that they had to choose the 40 from. It was a good old day of fun in a family atmosphere. They are proud to announce that the day brought the local elementary schools 6 cell phones and 24 ink cartridges that they can use in a recycling fundraiser as well as $55.00 worth of plastic bottles that were collected on the day of the event. They were also able to report to eco-Disney that Grand Terrace saved over 1550 gallons of water by pledging to cut two minutes per person off their shower that day. She expressed her appreciation to the multitude of people that made Grand Terrace Community Day possible and successful. She thanked Jim and Margie Miller, Maryetta Ferri, Barrie Owens and many others that came out and helped. It was a true community event pulled together and made this event happen and expressed how happy she is to be a part of this grand community. Manor Ferrd, thanked Raina for all of her efforts and all of the efforts for those who made the event successful. Mayor Pro Tern Garcia, thanked everyone for their spirit and efforts. Councilmember Cortes, thanked everyone for a great event and for all of the those who volunteered. Councilmember Stanckiewitz, thanked all of the volunteers for making the event successful. Mauer Ferrd, stated that the Blue Mountain Paper Mache will be displayed with honor at City Hall. Barrie Owens, stated that it was the largest amount of volunteers that they have had in the last eight years that she has been with the City for any event that the City has done. The event was a great success. The events committee worked extremely hard and it was an honor for her to work with all of the members and is pleased to have been a part of it. CONSENT CALENDAR CC-2009-130 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER Council Minutes 10, 13/2009 Page 3 CORTES, CARRIED 4-0-1-0 (COUNCILMEMBER MILLER), to approve the following Consent Calendar Items with the removal of Item 3C. and 3J.: 3A. Approve Check Register Dated 10-13-2009 3B. Waive Full Reading of Ordinances on Agenda 3D. Notice of Completion - Grand Terrace Fire Station No. 23 (Hamel Contracting, Inc.) 3E. Schedule November and December City Council Meetings 3F. Joint Use Agreements with Colton Joint Unified School District 3H. Notice of Completion - Glendora Drive Street Improvements (L.R. Johnson Construction) 3I. Notice of Completion - Bicycle Lane Mount Vernon Avenue at Pico Street(Roquet Paving, Inc.) and Local Transportation Fund (LTF) Article 3 Reimbursement ITEMS REMOVED FROM CONSENT CALENDAR 3C. Approval of 09-22-2009 Minutes CC-2009-31 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 3-0-1 -1 (COUNCILMEMBER MILLER WAS ABSENT AND COUNCILMEMBER STANCKIEWITZ ABSTAINED), to approve the Minutes of September 22, 2009. 3J. Solid Waste and Recycling Support (Lynn Merrill, Consulting to Municipal Governments) CC-2009-32 MOTION BY COUNCILMEMBER STANCKIEWITZ, SECOND BY COUNCILMEMBER CORTES, CARRIED 4-0-1-0 (COUNCILMEMBER MILLER WAS ABSENT), to approve the additional technical support from Lynn Merrill, Consulting to Municipal Governments to complete revisions to the Waste Franchise Agreement with Burrtec Waste Industries Incorporated and appropriate$2,700 from the undesignated, unreserved general fund balance reserve. PUBLIC COMMENT Lori Williams, 22291 Franklin Street, representing Grand Terrace Community players, stated that they have had many roadblocks but one of the biggest is finding a location to have their productions. They are trying to get the word out and join the production. They are starting from scratch and they need the community to get involved. She stated that anyone that wants to get involved or get more information can call 909 783-0437 or check out their website at %v w.gtcommuni=lavers.com e-mail them at gtcommunityplayersna@yahoo.com. Council Minutes 10.- ! 30009 Page 4 JOAnn Johnson, 127232 Mt. Vernon Avenue, thanked the City, City Council and City Staff for the very nice volunteer appreciation party. It was very much appreciated by all the volunteers. She also thanked the City and especially Richard Shields for the project that included her property on Mt. Vernon. Her only regret is that her entire block did not participate. She hopes that some time in the future the entire block will be improved to allow for better movement of traffic on this busy street. She expressed special thanks to Roquet Paving and to E•west landscaping. Both were very thoughtful and accommodating to her needs. The finished product is very nice. REPORTS 5A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of September 14, 2009 CC-2009-133 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 4-0-1-0 (COUNCILMEMBER MILLER WAS ABSENT), to accept the September 14, 2009 Minutes of the Historical and Cultural Activities Committee. b. Appoint Member - Reagan CC-2009-134 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 4-0-1-0 (COUNCILMEMBER MILLER WAS ABSENT), to appoint Margaret "Peggy" Reagan to fill an unexpired term on the Historical and Cultural Activities Committee to expire on June 30, 2012. 2. Emergency Operations Committee a. Minutes of September 1, 2009 CC-2009-135 MOTION BY COUNCILMEMBER STANCKIEWITZ, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER MILLER WAS ABSENT), to accept the September 1, 2009 Minutes of the Emergency Operations Committee. 5B. Council Reports Mayor Pro Tem Garcia, reported that she had the honor of going to the Citizen's on Patrol graduation on September 28, 2009. Nina Mendoza did a wonderful job along with Captain Tanguay. There were 8 graduates. She wanted to publicly thank Nina for all of her hard work. She reported that she had the opportunity to go with Raina when she gave out the Community Day Art Contest Winners. It was great to see all of the wonderful children of Council Minutes 10.13 2009 Page S the community. She complimented Burrtec on their newsletter and reminded everyone of the Community Clean-up day which will be held on Saturday, October 24, 2009. She reminded everyone that the Halloween Haunt will be held on October 30, 2009 at Richard Rollins Park from 5:30 p.m. to 8:30 p.m. She reported that the Country Fair will be held on Saturday, November 7, 2009. She thanked Brenda, Tracey and Jo for a doing a good job on the Volunteer Appreciation BBQ. She encouraged residents to get involved with the Grand Terrace Community Players. Councilmember Cortes, thanked Joyce for her outreach in trying to resolve the graffiti issue on the bridge. She reported that she met with Debra Barmack who informed her that BNSF has agreed to work with Caltrans to remove the graffiti off the bridge. Once they remove the graffiti they are going to put a special film on the bridge so that no graffiti will be put back on there. SANBAG is trying to work with Caltrans to try and close one lane while removing the graffiti. She is unsure when this will happen. Union Pacific is not in agreement to participate at this time. Councilmember Stanckiewitz, reported that on Wednesday, October I4, 2009 from 5:30 to 8:00 p.m. C.E.R.T. will be holding a disaster preparedness presentation. Monday night is Grand Terrace Market Night at Azure Hills from 5:30 p.m. to 8:30 p.m. On October 17, 2009, from 8:30 a.m. to 12 noon they will be doing wall painting on Mt. Vernon. All volunteers should meet at Center City Court around 8:30 a.m. He reported that the Colton Kaiser is giving flu shots from 8:30 a.m. to 11:30 a.m. and 1:30 p.m. to 4:30 p.m. daily, the CVS Pharmacy in Grand Terrace is offering flu shots from 8:00 a.m. to 9:00 p.m. at a cost of $30.00 with insurance it will be less. The Urgent Care clinic on Barton Road will also be giving clinics once their supplies arrive. Mayor Ferrd, reported that she attended the open house for Christ the Reedemer Church. She stated that it is beautiful. This Sunday before Mass they will be having a celebration. PUBLIC HEARINGS - None UNFINISHED BUSINESS 7A. Senior Center Community Gardens CC-2009-136 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 4-0-1-0 (COUNCILMEMBER MILLER WAS ABSENT), to approve the Policies and Procedural Documents for the Senior Center Community Gardens and appropriate $4,200 from the Unreserved Undesignated General Fund Reserve Balance. NEW BUSINESS Council Minutes 10/ 13/2009 Page 6 SA. Personnel Rules and Regulations Update CC-2009-137 MOTION BY COUNCILMEMBER STANCKIEWITZ, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER MILLER WAS ABSENT), to table the Wage and Benefit Survey until the City Manager position has been filled. 8B. Support for Highgrove Metrolink Station Councilmember Cortes indicated that a letter from SANBAG was received with regards to the consideration of a Highgrove Metrolink Station and is on file with the City. It was the consensus of the Council that if RCTC and SANBAG decide to Support a Highgrove Metrolink Station in the future that the City of Grand Terrace would be supportive of the same at that time. This was an informational item and there was no formal action taken by the Council. 8C. SANBAG Local Stimulus Program CC-2009-138 MOTION BY COUNCILMEMBERCORTES, SECOND BY COUNCIL iEMBER STANCKIEWITZ, CARRIED 4-0-1-0 (COUNCILMEMBER MILLER WAS ABSENT), to approve a Resolution approving the following list of projects to be forwarded to SANBAG as the City's Local Stimulus Program: I. Grind and resurface 30' foot wide vehicular lanes on Barton Road from the I-215 Barton Road overpass to the Union Pacific Rail Road Bridge. Estimated $47, I00. 2. Grind and resurface Michigan Avenue from Van Buren Street to Pico Street after Riverside Highland Water Company installs a new 18-inch water line to begin in early 2010. Estimated costs $61,900. 3. Grind and resurface Michigan Avenue from Pico Street after Riverside Highland Water Company installs a new 18-inch water line to begin in early 2011. 4. Grind and resurface 1800 square feet of paving on Preston Street south of Barton Road and install five new traffic signal loops to replace the underground signal conduit that has deteriorated. Estimated cost $20,000. 5. Overlay the public alley between Holly Street and Brentwood Street. Estimated cost $9,175. Council Minutes 10/1313009 Page 7 6. Remove and replace broken sidewalk segments at various locations throughout the City. Estimated cost $37,200. 8D. Proposal to Allocate and Reprogram Available Funds from the Current Community Development BIock Grant Program (CDBG) Jeffrey McConnell, Walnut Avenue, thanked Community and Economic Development Director Joyce Powers for thinking about the North West quadrant of the City. He feels that it is a good idea to use grant money instead of City money to re -pave the road. He gave staff a three page list a few years ago with safety hazards and he would really appreciate it if staff could review that list and take care some of those issues. The trucking issue is still a problem in that area and he believes that custom signs would be helpful. Rita Schwark, 21952 Grand Terrace Road, stated that when and if Grand Terrace Road is fixed, signs and other means to be made to keep the large semi -trucks off of the road. CC-2009-139 MOTION BY COUNCILMEMBER STANCKIEWITZ, SECOND BY COUNCILMEMBER CORTES, CARRIED 4-0-1-0 (COUNCILMEMBER MILLER WAS ABSENT), to authorize staff to forward a request to the County of San Bernardino Department of Community Development and Housing to reprogram funds and program available Community Development Block Grant Funds to include $80,000 for the Senior Center Kitchen Project and $122,469 for the Reconstruction of Grand Terrace Road, west of I-215 and North of Barton Road. Councilman Jim Miller arrived at the meeting at approximately 7:45 p.m. for the Closed Session Item Selection of City Manager. CLOSED SESSION 9A. Selection of City Manager Mayor Ferre announced that the Council met in Closed Session to discuss the Selection of City Manager and that there was no reportable action taken. Mayor Ferre adjourned the meeting at 8:50 p.m., until the next City Council Meeting which is scheduled to be held on Tuesday, October 27, 2009 at 6:00 p.m. f CITY CLERK of the City of Grand Terrace MAYOR f the City of Grand Terrace