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08/12/199311 CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - AUGUST 12 1993 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on August 12, 1993 at 6:00 P.M. PRESENT: Ronald Christianson, Mayor Pro Tempore Gene Carlstrom, Councilmember Herman Hilkey, Councilmember Jim Singley, Councilmember Thomas J. Schwab, City Manager Brenda Stanfill, City Clerk Randall Anstine, Assistant City Manager Patrizia Materassi, Community Development Director Phil Bush, Finance Director Joe Kicak, City Engineer John Harper, City Attorney Sgt. Mike Howell, Sheriff's Department ABSENT: Byron Matteson, Mayor The meeting was opened with invocation by Pastor Salim Elias, Azure Hill Seventh-Day Adventist Church, followed by the Pledge of Allegiance led by Councilmember Hilkey. Mayor Pro Tem Christianson convened City Council meeting at 6:00 P.M. Mayor Pro Tem Christianson reconvened City Council meeting at 6:10 P.M. SPECIAL PRESENTATIONS 2A. Certificate of Commendation - Frank Perez Mayor Pro Tem Christianson presented Frank Perez with a Certificate of Commendation for Mr. Perez' courage in disarming and detaining an armed, grand theft auto suspect. 2B. Recycling Family of the Month - June 1993 Mayor Pro Tem Christianson announced that Mr. & Mrs. W.C. Harford of 11825 Arliss received the Recycling Family of the Month Award for June 1993 and were the recipients of merchant gift certificates from the Food Connection, Domino's Pizza, and Flowers by Yvonne. Council Minutes - 08/12/93 Page 2 CONSENT CALENDAR CC-93-123 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 4-0-1-0 (MAYOR MATTESON WAS ABSENT), to approve the remainder of the Consent Calendar with the removal of Item 3I. A. APPROVE CHECK REGISTER NO. 072293 AND 081293 B. RATIFY 08/12/93 CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA D. APPROVE 7/08/93 MINUTES E. BID AWARD - SENIOR CENTER F. RELEASE BONDS (LA MANCHA) G. REJECT LIABILITY CLAIM 93-03 (MELENDEZ) H. REJECT LIABILITY CLAIM 93-04 (CITY OF RIVERSIDE) J. BID AWARD - PICO PARK K. SOLICITING PERMIT (KERRIGAN) ITEMS REMOVED FROM CONSENT CALENDAR 3I. BID AWARD - BARTON ROAD CC-93-124 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER HILKEY, CARRIED 4-0-1-0 (MAYOR MATTESON WAS ABSENT), to reject the bid received from Pro Paving, Inc. and to approve the re -bidding of the Barton Road Beautification Project in four different phases, with Phase one including the block wall at Grand Terrace Elementary School. Mayor Pro Tem Christianson recessed the City Council meeting for 5 minutes to view a new fire truck purchased by the California Department of Forestry. Mayor Pro Tem Christianson reconvened the City Council Meeting. Council Minutes - 08/12/93 Page 3 PUBLIC COMMENT Janet Lenaker, 23125 Westwood Street, Grand Terrace; remarking that she has three children enrolled in schools in the Colton School District, proclaimed that she was speaking on behalf of the group Citizens for a Grand Terrace School District. She explained that the group's goal is to separate from the Colton Joint Unified School District and form a Grand Terrace School District, including a high school. She thanked the City Council for approving the mini -feasibility study for the possible establishment of a school district in the City, indicating that the outcome of the study was positive. She stated her belief that the School District is a project that could succeed, commenting that the new district would have a higher population than many of the school districts in existence in the state. She reported that two architects surmised that the cost to residents to develop the district would be $32 - $65 per household per year, exempting residents 65 years of age and older. She offered the opinion that the City currently has adequate facilities to house the students and indicated further that the schools are owned by the State and would not have to be purchased by the City. Commenting that the group has mailed an information flyer to the registered voters in the City, she announced that the group will hold a meeting at City Hall on August 25, 1993 at 7:30 p.m. and invited the public to attend the meeting to sign the petition for the establishment of a Grand Terrace School District. She indicated that the signed petition will be forwarded to the San Bernardino County Superintendent of Schools for another feasibility study. That study will then be sent to the State Board of Education and if the Board ascertains that the District is feasible, the issue will be placed on the ballot. She revealed that those interested in forming a Grand Terrace School District can contact the Citizen's group at (909) 424-3352. Thelma Winkler, 12570 Mt. Vernon, Grand Terrace; speaking as a member of Citizens for a Grand Terrace School District, encouraged senior citizens to attend the School District formation meeting. She complimented the City's efforts to improve life in the community, citing the Child Care Center, senior center, and Advocate School but expressing her belief that the City needs a local high school. She remarked that a local school district will add to the completeness and stability of the community. Council Minutes - 08/12/93 Page 4 Jo Ann Johnson, 12723 S. Mt. Vernon, Grand Terrace; requested that Council investigate establishing a four- way stop at the intersection of Mt. Vernon and Grand Terrace Road, referring to the number of accidents and near -collisions that have occurred at that location. Council directed staff to place the issue of traffic signals on the next Agenda for consideration. Therese Shafer, Grand Terrace resident; announced that Colton High School will hold its 20-year reunion at the Mission Inn on Saturday, August 28, 1993 from 6:00 p.m. to 1:00 a.m. at a cost of $40 per person. She remarked that tickets are available from Susan Derue at (714) 857- 8729 or Diane Austin at (909) 794-7601. She thanked the numerous individuals and organizations that advertised the reunion. Mike Schenker, Vice -President, General Manager Comcast Cable; reported that the equipment that was owed to the City has been installed, adding that the equipment has been made portable and can be transported to any location in the City to cover any event. He remarked that the system has features that limit the number of staff necessary to operate the system, commenting that it also has a built-in character generator. Councilmember Hilke , inquired whether Comcast would train staff to operate the equipment. Mike Schenker, Vice -President, General Manager Comcast Cable; responded in the affirmative, remarking that the company is willing to hold public access classes. Citing the delicate nature of the equipment, however, he suggested that the City establish rules for use of the equipment. Councilmember Singley, questioned when the company would alter the channel line-up. Mike Schenker, Vice -President, General Manager Comcast Cable; remarked that the channel line-up would be changed on September 1, 1993. He reported that the company would be adding numerous programs on that date. Dick Rollins, 22700 DeBerry Street, Grand Terrace; announced that the Crime Prevention Committee and the Citizen Patrol are selling personal alarms, which can be carried in a purse or attached to a belt. He added that they have a larger version of the alarm that is also Council Minutes - 08/12/93 Page 5 available, commenting that it emits 150 decibels of sound. He added that the alarms are $32.95 and 37.95 respectively, indicating that the alarms can be purchased through Crime Prevention at City Hall at 824-6621. ORAL REPORTS 5A. Committee Reports 1. Historical and Cultural Committee (a) Minutes of 7/5/93 CC-93-125 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER HILKEY, CARRIED 4-0-1-0 (MAYOR MATTESON WAS ABSENT), to accept the Historical and Cultural Committee Minutes of July 5, 1993. 2. Emergency operations Committee (a) Minutes of 5/18/93 and 3/16/93 CC-93-126 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-0-1-0 (MAYOR MATTESON WAS ABSENT), to accept the Emergency Operations Committee Minutes of May 18, 1993 and March 16, 1993. 5B. Council Reports Councilmember Hilkey, complimented the workmanship involved in the replacement of the lights on the sidewalk around City Hall. He reiterated that the Grand Terrace School District meeting will be held on August 25, 1993 at 7:30 p.m., and inquired as to the result of staff's investigation into combining all of the newsletters published by the City. City Manager Schwab, indicated that joining the Chamber newsletter with the City newsletter would be the only feasible option, remarking that the City has not arrived at a formal decision and adding that the upcoming issue was not combined due to time constraints. He speculated that the City will have a consensus regarding the combining of the newsletters within one month. Councilmember Hilkev, indicated that Council would abide by the staff's decision regarding the newsletter. He remarked that the City would send the zip code request petitions to the Postal Office Council Minutes - 08/12/93 Page G during the week, indicating that the City will benefit from the growth of Colton. He commented that a new zip code may be assigned to Colton and remarked that the Postal Office traditionally honors city boundaries when issuing new zip codes, speculating that that might allow Grand Terrace to have its own zip code. He praised the Chambers efforts regarding EARS, explaining that the EARS program assists businesses to maintain their viability in the City. Councilmember Singley, remarked that the Orco Tool Company is frequently the target of taggers but noted that the graffiti is removed promptly. However, he commented that Caltrans is removing the graffiti. He expressed disheartenment that the Barton Road exit sign at the Newport overpass is surrounded by concertina wire. He commended the Chamber and the citizens who participated in the graffiti paint -over and indicated that he wishes to participate in the next paint -over. He indicated that anyone who wishes to contribute for the purchase of paint to cover graffiti in the City can submit $8.00 to the Chamber of Commerce. Councilmember Carlstrom, commented that property owners adjacent to the 1-215 freeway are receiving notices from Caltrans regarding the potential purchase of their land and related that one citizen expressed chagrin that he could not lease his property because of the notification. He stressed that the City needs to maintain input to the project to ensure that the project is favorable to Grand Terrace. Mayor Pro Tem Christianson, requested an update on the repair of the railroad crossing at Main Street. City Engineer Kicak, responded that the City is working with a company in Riverside on the matter and speculated that a report will be sent to the railroad company within the next week. He indicated that if the railroad company repairs the tracks, the City will repair the roadway. Mayor Pro Tem Christianson, inquired as to the status of the D.A.R.E. Program, questioning whether the School Board will help to fund the program. 0 Council Minutes - 08/12/93 Page 7 City Manager Schwab, remarked that the City staff met with the School District at the joint quarterly meeting on Tuesday, August 10, 1993 to explore options regarding the program. He reported that the two elementary schools in the City will be the only schools in the Colton Joint Unified School District that will not have the D.A.R.E. program. He commented that the City believed that the program would not be funded at the unincorporated schools in Bloomington, however, Block grant funds were found to fund those programs. He indicated that the City is investigating three alternatives to provide funding for the program. He related that the School District and City staff determined that the City should approach Council with the School District's offer to fund 50% of the cost of the D.A.R.E. program officer for the two Grand Terrace schools. He indicated that the proposal would be presented to Council at an upcoming meeting, adding that the City will still pursue other sources of funding. He expressed optimism that the program will be maintained at the local school system. Mayor Pro Tem Christianson, mentioned that he attended the Grand Opening of the Guardian car purchasing company and the Chamber Mixer at the Town and Country Center. He thanked the Chamber, the Citizen Patrol, and others for participating in the Grand Opening ceremony. PUBLIC HEARING 6A. An Ordinance of the Citv_Council of the City of Grand Terrace Amendinct Title 4 of the Municipal Code and Establishing a Comprehensive Schedule for Fees, Taxes. and Fines for Permits. Licenses, Services. Facilities, andActivitiesProvided by the _City of Grand Terrace. Mayor Pro Tem Christianson opened discussion to the public. Barney Karger, 11668 Bernardo Way, Grand Terrace; spoke in opposition to the proposed fee increases, speculating that the increases will discourage enterprise. Jack Ingalls, 21900 Barton Road, Grand Terrace; questioned the percentage of the increase and expressed opposition to increasing the fees, citing that businesses Council Minutes - 08/12/93 Page 8 have located in Grand Terrace to escape high fees elsewhere. Finance Director Bush, responded that the rate varies in accordance with the gross receipts of the company. Councilmember Sin le , remarked that the fees for the City of Grand Terrace are the lowest of all the surrounding cities, stressing that even with the increase, Grand Terrace fees are still less than other areas. Jack Ingalls, 21900 Barton Road, Grand Terrace; agreed with the increase yet suggested that the fees be locked at the new level. City Manger Schwab, stated that the City has not increased its fee structure for many years and added that Grand Terrace is still 1/3 below the other cities. He stressed that the City refuses to resort to levying a Utility User's Tax to raise revenue. John Taylor, 22843 Vista Grande Way, Grand Terrace; questioned whether the City receives revenue from fines. 0 Finance Director Bush, replied that Grand Terrace receives the bail amount but commented that the state has added $5.00 to the bail amount. Councilmember Carlstrom, suggested that the term "gross receipts" be modified to "gross operating income," in order to fairly levy fees against businesses that operate with a large dollar volume since those types of companies receive only a small percentage of the actual revenue. Mayor Pro Tem Christianson returned discussion to Council. Councilmember Hilke , referring to the poor economic state of the country, opposed the Ordinance and suggested that the Ordinance be reviewed again in six months. City Manager Schwab, emphasized the importance of collecting the additional fees, adding that the increases have been included in the budget. Councilmember Hilke , questioned whether the Ordinance could be approved selectively. Council Minutes - 08/12/93 Page 9 City Manager Schwab, indicated that the City can complete a comparative analysis of actual businesses in the community, remarking that the Ordinance will be reviewed again at the second reading. Councilmember Hilkev, expressed concern regarding the 50% increase in the Business License Tax. Finance Director Bush, indicated that even with the increase, the fees are still lower than fees levied by other cities. Councilmember Hilkev, inquired as to whether the Business License Fee section could be isolated from the remainder of the Ordinance. City Manager Schwab, stated that the Business License Fee includes commercial and retail businesses and can be separated accordingly. Councilmember Sin le , expressed support for the Ordinance, citing the City's need for revenue and emphasizing that the increase is still well below the cost of operating a business in other cities. Mayor Pro Tem Christianson, concurred that the proposed increases are timely and stressed that the City's fees will still be below the fees of other locales. CC-93-127 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM CHRISTIANSON, CARRIED 3-1-1--0 (COUNCILMEMBER HILKEY VOTED NO; MAYOR MATTESON WAS ABSENT), to approve the first reading of the Ordinance amending Title 4 of the Municipal Code and establishing a comprehensive schedule for fees, taxes, and fines for permits, licenses, services, facilities, and activities provided by the City of Grand Terrace. 6B. Tentative Tract Map 88-02-RI (Karger) Mayor Pro Tem Christianson opened discussion to the public. Dennis Stafford, McKeever Engineering, Riverside; indicated agreement with the conditions of the project yet expressed opposition to the additional fire condition requirements, specifically citing nonstandard fire condition No. 1 from the April 15 letter from the Fire Department. He explained that the condition requires that the project adhere to San Bernardino County's Fire Council Minutes - 08/12/93 Page 10 Zone 1 Construction and Site standards in addition to sprinkling all of the houses on 15 lots. He related his belief that surrounding developments were not required to adhere to the same standards. He agreed with the City's desire to develop more restrictive fire standards along Blue Mountain yet recommended that the City adopt the new standards through a Public Hearing and apply them city- wide. Councilmember Hilkev, questioned whether Council has the authority to override the fire condition requirements. Dennis Stafford, McKeever Engineering, Riverside; expressed his opinion that the City can counter the requirements with its own Ordinance. Community Develo ment Director Materassi, cautioned that the City has always supported the recommendations of the Fire Department, stressing the County's right to impose the regulations. She related further that the map is already below the fire code. She recommended that the City continue to support the Fire Department. Councilmember Singlev, questioned whether the County's Ordinance was recently adopted. Community Development Director Materassi, responded in the affirmative. Councilmember Singlev, suggested that the other developments be subject to the fire conditions retroactively. Community Develo went Director Materassi, indicated that the other developers in the vicinity will be required to adhere to the fire conditions when they obtain their building permits. Dennis Stafford, McKeever Engineering, Riverside; indicated that installing the sprinklers in the homes is a prohibitive expense and reiterated his request that the requirements be applied on a City-wide basis. City Manager Schwab, remarked that the conditions of the development in question differ from the surrounding developments. Ernvlee Chamlee, Fire Captain, California Department of Forestry, County Fire Warden's Department; indicated that the City requires that cul-de-sacs be less than 600' in Council Minutes - 08/12/93 Page 11 length. She related that the cul-de-sac is already longer than 600' and asserted further that the Uniform Fire Code, which was adopted by the City, requires that there be two points of access to a project. She stated that the project does not meet City Codes based on the two factors mentioned. She related that she developed the mitigation measures in order to avoid recommending the denial of the project and added that she did not apply other requirements due to the hardship those requirements would have caused to the developer. She explained that sprinklers are designed to save lives, not property but added that the requirements she recommended will provide some property protection. Moire Huss, 22735 Raven Way, Grand Terrace; expressed opposition to the project. Mayor Pro Tem Christianson returned discussion to Council. CC-93-128 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM CHRISTIANSON, CARRIED 4-0-1-0 (MAYOR MATTESON WAS ABSENT), to adopt the Resolution that approves TTM-88- 02R1 (Tentative Map 14078), E-93-04, and V-93-01 and adopts the Negative Declaration subject to the following conditions: 1. An Erosion Control Plan was submitted and approved by the City Engineer prior to the Planning Commission Meeting of July 15, 1993. It shall be installed by September 30, 1993, prior to this year's rainy season. Otherwise, the approval of this map is null and void. 2. The applicant shall construct a six foot high solid, decorative block wall around the perimeter. Additionally, around the wall, there shall be high trees and densely landscaped materials to properly shield reservoir site from public view as much as possible. These materials to be approved by the Planning Director prior to final inspection of block wall. Landscaping to be maintained by property owners of Lots 9, 10, 12, 13, and 14 respectively. The applicant shall be allowed to construct a chain link fence on the east side of the reservoir site only, Lot A, instead of a block wall, until the development to the east takes place. At that time, the six foot high solid, decorative block wall shall be completed on the east side of the reservoir site, Lot A. Council Minutes - 08/12/93 Page 12 3. The reservoir tank shall not extend higher than six feet above the required six foot high block wall. At the time of entire structure repainting by property owner of Lot A, a color sample shall be submitted to the Planning Department for their review and approval. The intent is to avoid a negative visual impact or obtrusiveness to surrounding property owners. 4. A Landscaping and Lighting District shall be established for the purpose of providing adequate lighting and maintenance of public areas including median with palm tree areas and Lot "B" west of "A" Court. 5. An overall design program shall be approved by the Planning Director. Such program shall include, but not be limited to: 0 Minimum architectural design guidelines for the construction of custom homes; • Location of buildable pads for each individual lot; and • Minimum landscaping and property maintenance requirements. 6. Appropriate CC&Rs shall be submitted to and approved by the Community Development Director and City Attorney. Said CC&Rs shall include the approved design program required in Condition No. 5, wall and slope maintenance as noted in Condition #2 and 16, DWR and SCE easements to be clearly def ined on respective lots 4, 5, 6, 7, 9, and 10. CCRs shall be recorded in the office of the County Recorder. 7. All the conditions as recommended by the Department of Engineering/Building and Safety in their memorandum dated June 4, 1993, attached as Attachment C. 8. All the conditions as recommended by the Forestry and Fire Warden's Department in their memorandum dated April 15, 1993 and amended May 11, 1993, attached as Attachment D. 9. All the conditions as recommended by the State of California Department of Water Resources in their Council Minutes - 08/12/93 Page 13 memorandum dated June 12, 1993, attached as Attachment E. 10. All the conditions as recommended by the Riverside Highland Water Company in their letter dated May 3, 1993, attached as Attachment F. 11. Recommendation by the State of California Department of Agriculture in their letter dated April 16, 1993, attached as Attachment G. 12. Compliance with the Riverside Corona Resource Conservation District for the Erosion Control Plan. 13. Payment of Traffic Mitigation Fee wherever the fee is installed in proportion to amount of trips generated by the development. 14. In accordance with Subregional TCM Implementation Program, wherever adopted and installed by the City, the applicant (property owner) shall have one of the following applicable measures installed, such as on -site pedestrian walkways and bicycle facilities to connect each building in the development to public streets (i.e. Mt. Vernon Avenue/Barton Road bicycle lane), or contribute to a shuttle that accesses transit facilities, or contribute to the development of a telecommunication center, or contribute to transit improvements. 15. The Tentative Tract map supersedes any previous map applications for this property, both parcel and tentative tract maps. 16. Block wall surrounding reservoir shall be built within Lot "A" and maintenance of wall to be the responsibility of owner of Lot "A." All graffiti removal from block wall in Lot A shall be the responsibility of Lot A property owner. Block wall within Lot "A" shall be reflected on tentative map prior to City Council Meeting of August 12, 1993. 17. Pull appropriate demolition permits for demolishing and removal of all irrigation structures or facilities. 18. Plans shall be amended to clearly distinguish front and rear yard setbacks for Lots 1, 2, 3, 9, and 10, Council Minutes - 08/12/93 Page 14 clarification of lot accesses and clearly define easement locations. NEW BUSINESS 8A. Grand Terrace Chamber of Commerce ReQuest for Tem orar Sian Enforcement Moratorium CC-93-129 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 3-1-1-0 (COUNCILMEMBER CARLSTROM VOTED NO; MAYOR MATTESON WAS ABSENT), to relax enforcement of the prohibited sign portion of the City's sign Ordinance for 90 days, to continue to send Notices of Violation, and to direct the Chamber of Commerce to work with staff to review the sign Ordinance. 8B. Designation of Voting Delegate for Annual League of California Cities Conference CC-93-130 MOTION BY MAYOR PRO TEM CHRISTIANSON, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-0-1-0 (MAYOR MATTESON WAS ABSENT), to appoint Mayor Byron Matteson as Voting Delegate for the Annual League of California Cities Conference and to appoint Mayor Pro Tem Christianson as the Alternate. 8C. First Baptist Church Outdoor Festival CC-93-131 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-0-1-0 (MAYOR MATTESON WAS ABSENT), to approve the First Baptist Church Outdoor Festival and to waive the $1,500 Carnival Permit fee subject to the following conditions: 1. Compliance with the City of Grand Terrace Noise Ordinance, Chapter 8.108. No construction, removal of any outdoor festival/carnival activity shall be allowed prior to 7:00 a.m. nor later than 10:30 p.m. 2. The festival/carnival shall close by 10:00 p.m. 3. Compliance with the Fire Warden's Department recommendations. 4. Compliance with the Environmental Health Department recommendations. 0 EI Council Minutes - 08/12/93 Page 15 5. Completion of appropriate business licenses for applicant and any outdoor activity vendors that have gross sales more than $1,000. 6. Subject property, other businesses, or parking lots in other areas shall be cleared of festival activities, equipment, posters, balloons, or fliers within one week of the festival. 7. Appropriate permits for banners, temporary signs, balloons shall be required from the City Planning Department prior to installation. 8. No structures, banners, signs, or balloon arches will be allowed to cross the public right-of-way or cross the public streets. 9. Proof of liability insurance shall be on file with the City Finance Department. ORDER OF ADJOURNMENT Mayor Pro Ten Christianson adjourned the City Council Meeting at 8:45 p.m., until the next regular CRA/City Council Meeting, which is scheduled to be held on Thursday, August 26, 1993. CITY CLERK of the City of Grand Terrace � , f 11167__Z MAYOR PRO TEM of the City of Grand Terrace