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06/22/1995CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR COUNCIL MEETING - JUNE 22, 1995 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 22, 1995 at 6:00 p.m. PRESENT: Byron R. Matteson, Mayor Gene Carlstrom, Mayor Pro Tem Herman Hilkey, Councilmember Jim Singley, Councilmember Dan Buchanan, Councilmember Thomas J. Schwab, City Manager Brenda Stanfill, City Clerk John Donlevy, Assistant City Manager Patrizia Materassi, Community Development Director Bernard Simon, Finance Director Virgil Barham, Director of Building and Safety Lt. Kyritsis, Sheriffs Department John Harper, City Attorney ABSENT: None The meeting was opened with invocation by Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church of Grand Terrace, followed by the Pledge of Allegiance led by Councilman Buchanan. Mayor Matteson convened City Council meeting at 6:00 P.M. Mayor Matteson reconvened City Council meeting at 6:25 P.M. ITEMS TO DELETE 8A. Discussion of Outside Police Protection ITEMS TO ADD CC-95-89 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to add the New "Free" Compressed Natural Gas (CNG) Van - Cooperative Agreement with CALTRANS to the Agenda as item 8D. SPECIAL PRESENTATIONS 2A. Recycling Fly of the Month - May 1995 Mayor Matteson announced that the Roop Family of 12423 Vivienda are the Council Minutes 06/22/95 Page 2 recipients of the Recycling Family of the Month award for the month of May 1995 and of the local merchants gift certificates from Demetris, K's Beauty Supply & Salon, Grand Heritage Cleaners, and La Pasta Italia. 2B. Grand Terrace Days Presentations Mayor Matteson presented Jim Hurlburt and Florence Kelly with plaques for the dedication of over one hundred hours on the preparation of Grand Terrace Days. He presented Dottie Raborn a plaque for dedicating over two hundred hours on the preparation of Grand Terrace Days and Gene Mc Means for dedicating many hours for the preparation as well. CONSENT CALENDAR CC-95-90 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve the Consent Calendar. A. Approve Check Register No. 062295 B. Ratify 06/22/95 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approve 05/30/95 and 06/08/95 Minutes E. 1995/96 Appropriations Limit Resolution PUBLIC COMMENT Bitsy Miller, 22815 Raven Way, Grand Terrace, expressed her concern on cutting back on Law Enforcement and the detrimental effect it would have on the residents, she stated that she believes that the Law Enforcement in Grand Terrace should be increased. Dick Rollins, 22797 Barton Road, Grand Terrace, questioned who the Code Enforcement Officer is for the City of Grand Terrace. City Manager Schwab, responded that it depended on what type of complaint it is, the Community Development Director would handle enforcement when it pertains to that area, the Building and Safety Director would handle enforcement when it pertains to that area and the Assistant City Manager when it pertains to that area. Dick Rollins, expressed his concern with the level of Law Enforcement and the contract with the San Bernardino County Sheriff's Department. The Crime Prevention Committee made a recommendation to the Council to increase the level of Law Enforcement by adding another full time deputy and feels that it should be considered. Residents are concerned with the level of Law Enforcement and the idea of soliciting other Law Enforcement agencies other than the San Bernardino County Sheriff's Department. He reminded Council that residents are willing to pay a Utility User Fee if they are assured that it will be utilized possibly for law enforcement. Jo Ann Johnson, 12723 S. Mt. Vernon Avenue, Grand Terrace, stated that when Council Minutes 06/22/95 Page 3 speaking with the seniors at the Senior Center she has heard only positive things about the Sheriff's Department and expressed her concern with obtaining the same level of law enforcement with any other law enforcement agency other than the San Bernardino County Sheriffs Department. She also stated that she has heard very few negative responses in regards to the utility user fee, virtually everyone she spoke to feels that a Utility User Fee would be a good source of revenue for the Sheriff's Department or Law Enforcement. Philomene Spisak, 11745 Preston, Grand Terrace, stated that one of the things she loves most about Grand Terrace is that the community feels safe walking throughout the City. She is also impressed by the Sheriff's Department and the response time that they have. She expressed the importance of the community supporting the Sheriff's Department and would like to see the Sheriffs Department continue providing law enforcement in the City of Grand Terrace. William Kaminsky, 11818 Burns Avenue, Grand Terrace, stated that he has had problems with his neighbor Mr. Halstead for the past three years. He is operating a business of having large weddings on his property that are in violation of many codes. City Attorney Harper, assured Mr. Kaminsky that Mr. Halstead is scheduled to be arraigned on June 30, 1995 on criminal charges. He stated that the City is limited to following the judicial process and told Mr. Kaminsky that he could file his own civic suit against Mr. Halstead if he so desired. William Kaminsky, requested that the City send him a letter inviting him to the hearing on June 30, 1995. Tony Petta, 11875 Eton Drive, Grand Terrace, stated that he received several calls asking for his opinion on the Sheriffs Contract. He stated that he can not fault a council that wants to get the best price for a service. The Sheriffs Department has serviced the City of Grand Terrace since day one and the residents have enjoyed a level of service that makes a safe environment. The Sheriffs Department is dependable and has a level of reserve which would be difficult to get from any other entity. With all that considered he would not want to fix something that works. Ed O'Neal, 22608 Minona, Grand Terrace, stated that Law Enforcement and Crime Prevention are not the same. He supports the Sheriffs Department 100 % and the level of service and feels that something should be done with Crime Prevention. Therese Shaffer, 11731 S. Mt. Vernon Avenue, Grand Terrace, reported on personal experiences and other incidents that have been happening recently in the City of Grand Terrace. She felt strongly that the level of service should be looked at in regards to law enforcement before it's too late. ORAL REPORTS 5A. Committee Reports Council Minutes 06/22/95 Page 4 1. Emergency Operations Committee (a) Minutes of 03/21/95 CC-95-91 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM CARLSTROM, CARRIED 5-0, to accept the minutes of the Emergency Operations Committee of March 21, 1995. 2. Crime Prevention Committee (a) Minutes of 05/08/95 CC-95-92 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER BUCHANAN, CARRIED 5-0, to accept the minutes of the Crime Prevention Committee of May 8, 1995. 5B. Council Reports Mayor Pro Tem Carlstrom, reported that he was on vacation during the Grand Terrace Days festivities and was unable to attend, however he has received very good feedback on Grand Terrace Days and the Pancake Breakfast. Councilmember Buchanan, stated that he had a great time participating in the Grand Terrace Days parade and the fair afterward and the various activities during the week and expressed his appreciation for the hundreds of people that took part in Grand Terrace Days. He thanked Lt. Kyritsis for arranging a ride -a- long with the Sheriff's Department. He reported that it was a very good experience. Councilmember Sing_ley, reported that the projected 6% increase for administrative services that the County was considering for all contract cities is a dead issue. He believes that the 6% is now a dead issue due to the hard work of the Mayor and of the City Manager and thanked them both for working hard on that issue. Councilmember Hilkey, reported that three of his cats have been shot and encouraged people to call him if they are having problems and reminded residents that shooting firearms is illegal in the City of Grand Terrace. Mayor Matteson, reported that the food at the Grand Terrace Days fair was excellent, it was a good parade and altogether there was a good turnout. He commended staff on the newsletter and referred to an article on the businesses in Grand Terrace old and new. Councilmember Sing_ley, thanked all of the people who attended the meeting and spoke. UNFINISHED BUSINESS Council Minutes 06/22/95 Page 5 7A. Landscape and Lighting Assessment District Mayor Matteson asked if anyone would like to address the Council on item 7A Landscape and Lighting Assessment District. There being none he returned discussion to Council. NEW BUSINESS 8B. Discuss Sheriff's Contract Staffing Level for Fiscal Year 1995-96 Councilmember Hilkev, questioned whether the City is getting what it is paying for. The quality of the Sheriff's Department is good, everyone will agree. He questioned the accountability of the staff of the Sheriff's Department. He requested that staff come up with a way to show that the Sheriffs Department Staff is in the City when they are suppose to be. Councilmember singlet', requested the Lt. Kyritsis look into the incident the Ms. Shaffer reported earlier during public comment. Lt. Kyritsis, asked to speak to Ms. Shaffer after the meeting to get further information from her. Councilmember Hilkev, requested a full report from the Sheriff's Department on the incident the Ms. Shaffer described. Mayor Pro Tem Carlstrom, stated that the city is not crime free, however the crime rate in Grand Terrace is probably lower than other communities and that is due to the law enforcement that we have at the current time. Councilmember Buchanan, reported that he did a ride -a -long with the Sheriff's Department on Friday night. He was impressed by the personal commitment to law enforcement and public safety in the City by the deputies. He had an opportunity to spend time with three different deputies. One deputy in particular had great concern about leaving the City without proactive patrol during a shift change, the same concern came up when deputies had to make a judgement call on whether or not to arrest someone on an outstanding warrant or something similar or leave the City with no proactive patrol. Criminal activities do happen not necessarily by people inside the City, people come from outside the community and do these acts. He feels that the only way to help keep the City free of crime is to discourage people from committing these crimes, to respond quickly when it happens and getting on the trail while it's fresh. If there are patrol cars out people are less likely to commit crimes. He stated that he is against cutting back the law enforcement and feels that it may need to be increased somehow. Mayor Pro Tern Carlstrom, stated that he was not in favor of cutting law enforcement. Council Minutes 06/22/95 Page 6 CC-95-93 8C Councilmember Singley, stated that he would like to see another full time deputy in Grand Terrace, however, talking to the Sheriff and the City Manager if the City was to get another full time deputy, because of the balance between the City of Grand Terrace and the City of Loma Linda the extra deputy would probably spend little time in Grand Terrace. The contracts between the San Bernardino County Sheriff's Department and the City of Grand Terrace and Loma Linda were balanced to get the best law enforcement at the best price for the Cities and feels that another deputy shouldn't be added until the law enforcement experts say that we should. MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM CARLSTROM, CARRIED 5-0, to continue with the current staffing level and approve Schedule A as follows: Service 1 - 168 Hour General Law Patrol Unit 2 - 40 Hour General Law Patrol Unit 1 - 40 Hour Detective 1 - Community Services Officer 3 - Radar Unit 1 - Portable Radar Trailer .50 - Marked Unit (Sergeant) 1 - Unmarked Unit Non -Code 3 CAD/CLETS/RMS County Direct Cost TOTAL 1995/96 Cif of Grand Terrace Budget Resolution FY 1995-96 cost* $ 519,251 259,980 133,887 43,793 2,100 2,107 6,930 10,196 1,107 29,003 $1,008,354* Mayor Matteson, requested that the following memo dated June 19, 1995 in reference to sources of revenue and uses of funds from the City Manager be made part of the record. During the budget sessions,it became somewhat apparent that confusion existed over the way in which revenues were shown. The budget listed only net revenue and did not show intergovernmental transfers nor the use of the available fund balance. To clarify this issue, the attached analysis of Sources and Uses of Funds is provided. As you can see, the projected budget is not a deficit budget. In fact, there is an excess of Sources over Uses of $285,000. Current Revenues $79603,201 Intergovernmental Transfer $ 300,000 CRA to City I Council Minutes 06/22/95 Page 7 Intergovernmental Transfer $ 555,000 CRA Debt Service to CRA Low Mod Housing Use of Available Fund Balance 400,343 Total Source of Funds $8,858,544 Total Uses of Funds $8,573,529 Excess Sources Available of Uses 285,015 CC-95-94 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to adopt the City of Grand Terrace Fiscal Year 1995/96 Budget Resolution. 8D. New "Free" Compressed Natural Gas (CNG) Van - Cooperative Agreement with Caltrans CC-95-95 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve and direct the Mayor to sign the agreement. CLOSED SESSION 9A. Personnel Negotiations Mayor Matteson, reported that the Council met in closed session to discuss personnel negotiations and the following items were approved: 1. A four percent cost -of -living increase for all employees. 2. To add a Vision Plan to our list of benefits that will be paid for by the employee out of the Fringe Benefit Plan. 3. To add the third level 1959 Survivor Benefit Plan to our PERS Retirement Plan. This will make it possible for employees to provide for their families a monthly allowance to survivors of a member who dies prior to retirement. The City will pay $2 per month for each employee and the employee will also pay $2 per month for this benefit. 4. The pay range for the Maintenance Worker was adjusted. This position is now in a pay range that is comparable with other cities in the area. 5. The Associate Planner position was reclassified to Senior Planner and the pay range adjusted. This position has been operating on the level of a Senior Planner for the past three years. Council Minutes 06/22/95 Page 8 ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 8:23 p.m., until the next Regular CRA/City Council Meeting which is scheduled to be held on Thursday, July 13, 1995. 3v,v"', MQ YOR of the City o Grand Terrace CITY CLERK of the City ef Grand Terrace