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02/22/1996CITY OF GRAND TERRACE Li CITY COUNCIL MINUTES REGULAR COUNCIL MEETING - FEBRUARY 22, 1996 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 22, 1996 at 6:00 p.m. PRESENT: Byron R. Matteson, Mayor Gene Carlstrom, Mayor Pro Tem Herman Hilkey, Councilmember Dan Buchanan, Councilmember Thomas J. Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Patrizia Materassi, Community Development Director Bernard Simon, Finance Director Virgil Barham, Building and Safety Director Lt. Greg Kyritsis, Sheriff's Department ABSENT: Jim Singley, Councilmember John Harper, City Attorney The meeting was opened with invocation by Pastor Paul Reed, First Baptist Church of Grand Terrace, followed by the Pledge of Allegiance led by Councilman Herman Hilkey. Mayor Matteson convened City Council meeting at 6:00 P.M. Mayor Matteson reconvened City Council meeting at 6:10 P.M. SPECIAL PRESENTATIONS 2A. Recycling Family of the Month - January 1996 Mayor Matteson announced that the Thomas Family is the recipient of the recycling family of the month award for the month of January 1996 and of the local merchants gifts certificates from Demetri's, La Pasta Italia, Verlee's Fancy Pets and Grooming and Grand Heritage Cleaners. 2B. Proclamation - California Bike Commute - May 16, 1996 Councilmember Buchanan read a proclamation on behalf of the City Council proclaiming May 16, 1996 as California Bike Commute day in the City of Grand Terrace. 2C. Commander Award - Jack's Disposal Lt. Kyritsis and Tonya Nelson from the San Bernardino County Shenff s Council Minutes 02/22/96 Page 2 Department presented Jack's Disposal with a Commander Award and thanked them for donating 20 cases of soda to the Bicycle Rodeo and $500.00 to Citizen Patrol for the purchase of a new vehicle. 0 Ron Persible accepted the award on behalf of Jacks' Disposal. 2D. Proclamation - California Architecture Week - March 11 - 17, 1996. Mayor Pro Tem Carlstrom read a proclamation on behalf of the City Council proclaiming the week of March 11 - 17, 1996 as California Architecture Week in the City of Grand Terrace. CONSENT CALENDAR CC-96-11 MOTION BY MAYOR PRO TEM CARLSTROM, SECOND BY COUNCILMEMBER HILKEY, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve the Consent Calendar. A. Approve Check Register No. 022296 B. Ratify 02/22/96 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approve 02/08/96 Minutes E. Resolution - Support of the Crestmore Federal Credit Union PUBLIC COMMENT Barbara Pfennighausen , 22111 Ladera Street, Grand Terrace, addressed the Mayor, Councilmembers, and City Staff. She spoke as a concerned citizen and as a member of the Care for Grand Terrace Committee. She expressed her concern with the activities that have been going on with the proponents of a separate school district in Grand Terrace. She stated the following concerns: Certain Councilmembers when approached by opponents of this issue state that Council has agreed to take no position. She stated that Mr. Hilkey is a member of this Council and is also a candidate for the School Board for the proposed school district. Campaign literature for the proponents has been made available through the City owned Child Care facility and they were only pulled when the opponent questioned why all campaign literature was not made available. The proponents have publicly stated that the functions and finances for the proposed new school district will be shared under a Joint Powers Agreement. This was published in a newspaper . She questioned who made that decision and when was it made. Was it a decision made at a public meeting properly agendized so that the public could have a say, if so what was the date of that meeting. She addressed Mayor Matteson specifically - she questioned how he could be supportive of an issue that would impose an unbearable tax burden on a significant portion of the Council Minutes 02/22/96 Page 3 community and ultimately benefit no one. She further stated that by election day, in March, the citizens of Grand Terrace will become factually informed and ready to take the necessary action to defeat this issue. She feels that the children and taxpayers deserve better. Mayor Matteson, responded that the Council as a body did vote not to take a position on the proposed school district, however, the Council can not set policy telling each individual what position to take on a personal level. He stated that there will be a forum where everyone can see what the issues are. Ed O'Neal, 22608 Minona Drive, Grand Terrace; spoke as the Co -Chairman of the Concerned Citizens of Grand Terrace, stated that a public forum of the proposed Grand Terrace School District will be held at the Grand Terrace Elementary School. The League of Women Voters will be moderating the forum. He invited everyone to attend. He also stated that he would get together with Councilman Buchanan to get a non- partisan forum televised prior to the Election. ORAL REPORTS 5A. Committee Reports 1. Parks and Recreation Committee (a) Minutes of 12-04-95 CC-96-12 MOTION BY MAYOR PRO TEM CARLSTROM, SECOND BY COUNCILMEMBER BUCHANAN, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to accept the Parks and Recreation Committee Minutes of December 4, 1995. Councilmember Hilkey, questioned whether or not all of the items that Mr. Rollins had on the list of repairs for the park had been addressed. Assistant City Manager DonlevX, responded that the list is being addressed at the present time. 2. Emergency Operations Committee (a) Minutes of 09-11-95 and 11-21-95 CC-96-13 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER BUCHANAN, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to accept the Emergency Operations Committee minutes of September 11, 1995 and November 21, 1995. 5B. Council Reports Council Minutes 02/22/96 Page 4 Councilmember Buchanan, reported that at the last Council meeting he expressed his desire to see some use being made of the Community Access Channel capabilities to air pros and cons of the Proposed Grand Terrace School District. When he decided to make comments about having a non -partisan forum he was unaware that the forum being held at the Grand Terrace Elementary school was being planned. He is unaware whether the forum is being televised or taped. He stated that it may be appropriate to have another forum in order to have the information broadcasted over the television and be re -televised prior to the election. Mayor Pro Tern Carlstrom, questioned if there was any damage in the City due to the recent storms. Assistant City Manager Donlevy, stated that the City is performing well during the storms, he feels that this is due to the work that was performed last year. There are a few pot holes but they will be fixed soon. Councilmember Hilkey, stated that he rediscovered our library here in Grand Terrace and reported that it is now on line with the County -Wide computer system. Mayor Matteson, responded again to Mrs. Pfennighausen. He stated that he himself has not taken a position in regards to the proposed Grand Terrace School District. He also stated that there are so many different statements going around town it is hard to know which information is true and correct. He stated that he would like see the forum televised so that all of the correct information is given out to the entire community. PUBLIC HEARINGS 6A. 1996 CDBG Program: Prioritization of Projects Assistant City Manager Donlevy, stated that a public hearing is being held to prioritized the CDBG projects for the 1996/1997 year. There was a total of sixteen projects submitted to the County under the name of the City of Grand Terrace. Some of these projects were by non-profit organizations and some by the City, of the sixteen that were submitted fifteen qualified. Staff is recommending that the following projects be included as 1996/1997 projects: 1. Drug Alternative Programs - Public Service Project - Property Maintenance - Seniors and Handicapped in the amount of $2,000.00. 2. Grand Terrace Library - Public Service Project - Literacy - Open Library one additional day per week in the amount of $3,700.00. 3. City of Grand Terrace - Construction - Rehabilitation of Air Conditioning at the Senior Center in the amount of $2,200.00. 4. City of Grand Terrace - Construction - Install ADA Crosswalk Signal Buttons in the amount of $3,000.00. 11 Council Minutes 02/22/96 Page 5 5. City of Grand Terrace - Construction - Install ADA Playground Surface at T J Austin Park in the amount of $36,100.00. The City of Grand Terrace can expect to receive an allocation of approximately $38,000.00. Of this, the City is limited to allocating a maximum total of $5,700 to Public Service Projects. Mayor Matteson opened discussion to the public. Barbara Pfenni hg ate, 22111 Ladera, Grand Terrace; stated that she would like to see the Grand Terrace library funded so that it will be able to stay open one more day a week or as much as possible. Mayor Matteson, stated that he would like to support both projects under public service, however he would like to see the library open at least one more day and expressed his concern with the amount of money being allocated and suggested to the City Manager and Assistant City Manager that if the amount allocated was not going to be enough that we allocate all of the money that can be allocated to public service projects to the Library. Dick Rollins, 22797 Barton Road, Grand Terrace; questioned the $2,500.00 for a water heater for the Grand Terrace Senior Center. Assistant City Manager Donlevy, responded that this project was not just limited to purchasing a water heater it included some construction, running additional electricity, and the water heater is not a typical water heater, it is a 12 volt. Barbara Pfenni hg ate, 22111 Ladera, Grand Terrace; stated that she would be against the idea of having a swamp cooler at the Senior Center. It simply would not work properly. City Manager Schwab, stated that a swamp cooler would not be placed at the Senior Center, refrigerated air will be installed. There being no further discussion Mayor Matteson returned discussion to Council. Councilmember Buchanan, questioned whether or not money from previous years could be used this year. He also questioned whether there were limits on the amount of money that can be allocated for public service projects in the previous years, and could some of the allocated money be used for the public service projects this year. Assistant City Manager DonlevX, stated that projects that are being prioritized are for the money being allocated for 1996/ 1997 year. He further stated that he would have to contact the County and do a complete audit to see where this un- allocated balance came from, what was spent, what the regulations were for that year, and whether or not it can be spent. He also stated that the un-allocated Council Minutes 02/22/96 Page 6 balance was probably set aside for some construction projects. Councilmember Buchanan, question whether or not there has always been a limit on the amount of money that can be allocated to public service projects or has it changed recently. Assistant City Manager Donlevy, responded that there were major changes with the CDBG Program on the Federal level last year. Mayor Matteson, questioned whether the 15 % allocated for public service projects was used last year or was it carried over. Assistant City Manager Donlevy, stated that the money allocated for public service projects can not be carried over. Councilmember Buchanan, stated that it would be nice to fund item 15 Applied for by the San Bernardino Medical Center for Transportation Vouchers for Pre- natal visits in the amount of $1,000.00, however, he shares the Mayor concern with under funding the Library, he would like to see the necessary actions taken to see that get done. If there is any way to utilize the $63,000.00 that has not been expended he would like to spend that money toward public service projects instead of construction. He questioned to what extent the TJ Austin Park is utilized in reference to item 13 the installation of ADA playground surface. Assistant City Manager Donlevy, responded that it is a heavily used park in a fairly new neighborhood. Councilmember Buchanan, questioned if we are required to bring that park up to ADA regulations, is it only required if significant changes are made to the park or is it money that we are going to have to spend to bring it into compliance so we should utilize the CDBG funds. Assistant City Manager Donlevy, responded in the affirmative. Councilmember Buchanan, requested that if it is possible to utilize some of the funds that have not been expended in the previous years that it be brought back to Council. Assistant City Manager Donlevy, stated that the City is required to notify CDBG no later than March 4, 1996 of the actions of the Council so in all probability no unless a special meeting is held. Councilmember Buchanan, questioned if Council could take an action that would be an alternative if the funds could be utlized for public service projects. Assistant City Manager Donlevy, recommended that Council make an A list that includes the expenditure of $ 5,700.00 and a B list for other public service projects with minimal expenditures contingent on what the County will say. Council Minutes 02/22/96 Page 7 Councilmember Buchanan, expressed his concern that the $2,000.00 for the Drug Alternative Programs and the $3,700.00 for the Library will be sufficient, and funding item 15 for the San Bernardino Medical Center. He doesn't want to fund things partially, he would like the funding to be useful. Assistant City Manager Donlevy, stated that he believes that the $3,700.00 for the Library is sufficient. His recommendation is that the Council not spend more than $5,700.00 for public services. If you want to have a B list for construction projects that you want to spend the unallocated funds then they would go on the prioritized list. Councilmember Buchanan, stated that if Assistant City Manager Donlevy was confident that the money allocated to the Library and the Drug Alternative Programs will be useful then he supports his recommendations. CC-96-14 MOTION BY COUNICLMEMBER BUCHANAN, SECOND BY MAYOR PRO TEM CARLSTROM, CARRIED 3-0-2-0 (COUNCILMEMBERS HILKEY AND SINGLEY WERE ABSENT), to adopt staff's recoomendations for funding CDBG proposals and designate the funding allocations for the 1996/1997 program year and authorize staff to process and submit the necessary County applications for the following projects: 1. $29000.00 - Drug Alternative Programs - Property Maintenance - Senior and Handicapped (Public Service Project) 2. $3,700.00 - Grand Terrace Library - Literacy - Open Library one additional day per week (Public Service Project) 3. $2,200.00 - City of Grand Terrace - Rehabilitation of Air Conditioning at the Senior Center (Construction) 4. $3,000.00 - City of Grand Terrace - Install ADA Crosswalk Signal Buttons (Cosntruction) 5. $36,100.00 - City of Grand Terrace - Install ADA Playground Surface - TJ Austin Park (Construction) Ed O'Neal, 22608 Minona Drive, Grand Terrace; reported that a Candidate Forum for the proposed school district will be held on March 13, 1996. Councilmember Buchanan, questioned whether that forum could be held at the Civic Center in the Council Chamber so that it can be televised. Ed O'Neal, stated that he would look into it and work with Councilmember Buchanan. UNFINISHED BUSINESS 7A. Nuisance Abatement - 22237 Barton Road (Nissenson) Council Minutes 02/22/96 Page 8 Mayor Matteson, stated that all of the the code violations have been taken care of at 22237 Barton Road. COUNCELMEMBER BUCHANAN, thanked Mayor Matteson for all of his efforts to help Ms. Nissenson with her code violations. CC-96-15 MOTION BY MAYOR PRO TEM CARLSTROM, SECOND BY COUNCILMEMBER BUCHANAN, CARRIED 3-0-2-0 (COUNCILMEMBERS HILKEY AND SINGLEY WERE ABSENT), to accept and file the report from the Community Development Department, thereby closing the code enforcement case (CE93-07) at 22237 Barton Road, Grand Terrace. 7B. Expansion of Recreation Programs Assistant City Manager Donlevy, gave an update on the expansion of recreation programs and stated that when the final program is established, staff will provide a final update to the City Council. He stated that the process has included the following: 1. Staff contacted over 100 parents on the existing waiting list to determine interest in classes held in the mornings and on weekends. 2. The Colton School District and Community Center were contacted to determine space availability for utilizing theior facilities. 3. Local colleges have been contacted to recruit instructios to handle increased classes. CC-96-16 MOTION BY COUNCILMEMBR BUCHANAN, SECOND BY MAYOR PRO TEM CARLSTROM, CARRIED 3-0-2-0 (COUNCILMEMBERS HILKEY AND SINGLEY WERE ABSENT), to receive and file the report of the update of the expansion of the recreation programs. NEW BUSINESS None CLOSED SESSION None ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 7:15 p.m., until the next Regular CRA/City Council Meeting which is scheduled to be held on Thursday, March 14, 1996. Council Minutes 02/22/96 Page 9 611,1,0 ;7t MAYOR of We City o Grand Terrace J ( - &a& 6Lc�w CITY CLERK of the CIfy of Grand Terrace