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06/25/1996CITY OF GRAND TERRACE CITY COUNCIL MEWTES SPECIAL COUNCIL MEETING - JUNE 25, 1996 A special meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 25, 1996 at 7:00 p.m. PRESENT: Byron R. Matteson, Mayor Dan Buchanan, Mayor Pro Tem Herman Hilkey, Councilmember Lee Ann Garcia, Councilmember Thomas J. Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patrizia Materassi, Community Development Director Virgil Barham, Building and Safety Director Lt. Stewart, Sheriffs Department ABSENT: Jim Singley, Councilmember John Harper, City Attorney The meeting was opened with invocation by Mayor Pro Tem Dan Buchanan, followed by the Pledge of Allegiance led by Councilmember Herman Hilkey. SPECIAL PRESENTATIONS 2A. Recycling Family of the Month - May 1996 Mayor Matteson announced that the Huntoon Family are the recipients of the Recycling Family of the month award for the month of May 1996 and presented Mrs. Huntoon with local merchant gift certificates from Food Connection Restaurant, K's Beauty Supply, Grand Terrace Cleaners and Tuxedo Rental, and Sub Depot. 2B. Proclamation - Ron Christianson - Outgoing Lion's Club President Mayor Matteson announced that he will be presenting the outgoing Lion's Club President, Ron Christianson with a commendation at the Installation Dinner on Saturday night. CONSENT CALENDAR Council Minutes 06/25/96 Page 2 CC-96-103 MOTION BY COUNCELMEMBER HILKEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 4-0-1-0 (Councilmember Singley was absent), to approve the Consent Calendar. A. Approve Check Register No. 062596 B. Ratify 06/25/96 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approve 05/28/96, 06/ 11/96, and 06/ 13/96 Minutes E. Household Hazardous Waste Services Agreement F. Employee Benefits for Fiscal Year 1996-1997/Salary Resolution G. Approve Council Members' Attendance at the League of California Cities Mayors and Council Members Executive Forum on July 17- 19, 1996 in Monterey, CA PUBLIC COMMENT None ORAL REPORTS 5A. Committee Reports 1. Emergency Operations Committee (a) Minutes of 04-16-96 CC-96-104 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 4-0-1-0 (Councilmember Singley was absent), to accept the Emergency Operations Committee minutes of April 16, 1996. 5B. Council Reports Mayor Pro Tem Buchanan, announced that Council met at a special meeting on June 24, 1996 to interview a list of candidates for consideration for appointment to the Planning Commission. He stated that there were three positions to fill with the terms expiring on June 30, 2000. Doug Wilson was reappointed. Mary Trainor and Gerald Ellis were appointed to fill the other two vacancies that existed on the Planning Commission. He stated that all applicants were very good. Mayor Matteson, questioned Community Development Director Materassi if Mary Trainor would have to resign from the General Plan Task Force due to her appointment to the Planning Commission. Council Minutes 06/25/96 Page 3 Community Development Director Materassi, responded in the affirmative. Mayor Matteson, questioned how many vacancies existed on the General Plan Task Force. Community Devel moment Director Materassi, responded with three. Mayor Matteson, suggested that she send applications to some of the applicants that are qualified for the General Plan Task force that were not appointed to the Planning Commission. Councilmember Hilkev, stated that he attended the League of California Cities Tax and Revenue Sub -Committee and reported on the various bills that they voted on. Mayor Matteson, requested that Councilmember Hilkey explain the process of the League of California Tax and Revenue Sub -Committee Councilmember Hilkev, stated that often the legislation moves faster than the League's annual meetings. When legislation comes up or is proposed, the sub -committee takes a position on the legislation and if it supports cities and their efforts then they help with lobbying to get that particular legislation passed. Mayor Matteson, stated that the sub -committee also works on resolution that are presented at the annual League of California Cities meeting and questioned what is the position of the sub -committee after that process. Councilmember Hilkev, stated that they give their positions to the main directors of the League of California Cities, they then can take the sub -committee's recommendations or not. Once the league approves the resolutions hopefully the legislators will listen to them. It is the intent of the League of California Cities to represent all cities and to influence the legislators. Councilmember Garcia, questioned what the success rate is for the League of California Cities and the legislation that they support. Councilmember Hilkev, responded that he is unsure. He reported that Bill AB3229 will set aside 1% of the State Tax if designated. 12 1/2% would go to County Jails, 12 1/12 % would go to County DA's Offices and 75 % would go to City and County Police Departments. This is a reallocation designated by the voter. The hearing is scheduled for July 3, 1996 and the League is supporting the bill. Mayor Matteson, requested that the City Manager send letters to the members of the Legislator Committee on behalf of the City Council supporting this Bill. Council Minutes 06/25/96 Page 4 Councilmember Hilkev, reported that another Bill that is controversial is The Taxpayers Right to Vote on taxes in assessment districts which is an extension of proposition 13 and 62. City Manager Schwab, stated that this Bill will not have a major effect on Grand Terrace. Locally, the biggest agency that will be effected by this bill is the City of San Bernardino. Councilmember Hilkey, stated that the other bill Local Control and Fiscal Responsibility Act states that if there is a vote on property tax then only property owners may vote on it. Mayor Pro Tem Buchanan, reported that the City of Colton acted on the sewer rate adjustment that their staff proposed. The rate in the City of Colton is going from $12.50 a month to $16.20 a month. The rate that they are charging the City of Grand Terrace on a per resident basis will go from $11.25 per month to $12.58 per month. On the next agenda, there will be a Sewer Rate Adjustment Ordinance that Council will need to consider. He stated that he believes that the rate proposed by staff will be $15.75. Mayor Matteson, questioned the accountability of the nine million dollars. Mayor Pro Tem Buchanan, stated that the nine million dollars is still an issue that they are working on. There are connection fees, depreciaiton expenses, and what appears to operational surpluses that should be in the account someplace and clearly is not. That type of historical issues have been left on the table but we wanted to move beyond for the purpose of getting rates realistic for operational purposes now. Another issue that is ongoing is the accountability for the funds that we are paying over. Because of organizational and operational changes that the City of Colton has made, he feels much more confident that they are going to effectively manage and account for the money that is being paid to them at this point in time. One of the conditions that their council put on the rate increase is that they utilize the same procedure for wastewater funds as they are now doing with their electric funds. PUBLIC HEARINGS 6A. Z-96-01 E-96-08 and Application for Zone Change From C-2, General Business District to CM, Commercial Manufacturing District and an Application for Environmental Review, Mayor Matteson opened discussion up to the public. Jim Coffen, C-Y Development Company, 222 E. Olive, Redlands, stated that he would answer any questions that Council may have. Council Minutes 06/25/96 Page 5 Mayor Matteson returned discussion to Council. CC-96-105 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve Z-96-01, E-96-08, and Application for Zone Change from C-2, General Business District to CM, Commercial Manufacturing District, and an Application for Environmental Review subject to the Conditions Attached to the Zone Change Ordinance. UNFENISHED BUSINESS 7A. Recreation Program Update Assistant City Manager Donlevy, gave an update on the progress of the expansion of the recreation programs. He stated that he has come to an agreement to enter into a joint use agreement with the Colton Joint Unified School District as long as we can agree on the scheduling of the facilities. Under the joint use agreement the City of Grand Terrace would use the facilities at no cost, however, the City would be responsible for any damagaes that occur. The City is currently negotiating with the existing instructors to enter into new contracts, looking for new instructors and even possibley hiring instructors to reduce costs. The City is looking at adding new days to the gymnastics program. Karate doesn't have a large waiting list but the City is looking into expanding the adult part of the Karate program. It is his hope to kick off a whole new program for both gymnastics and karate in fall. NEW BUSINESS 8A. Selection of Consultant Firm for the Update of the Circulation and Housing Elements of General Plan and Award Contract CC-96-106 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to award the contract for updating the Circulation and Housing Elements of the General Plan to TEP Consultant Firm in the amount of $29,990. 8B. Set Date for Fiscal Review Workshop CC-96-107 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to hold a Fiscal Review Workshop on Tuesday, July 16, 1996 at 7:00 p.m. ORDER OF ADJOURNMENT Council Minutes 06/25/96 Page 6 Mayor Matteson adjourned the City Council Meeting at 8:14 p.m., until the next Regular CRA/City Council Meeting which is scheduled to be held on Thursday, July 11, 1996. CITY CLERK of the C' y of Grand Terrace MAYORA the City of Grand J