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11/20/1996CITY OF GRAND TERRACE CITY COUNCIL MINUTES SPECIAL COUNCIL MEETING - NOVEMBER 20, 1996 A special meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on November 20, 1996 at 6:10 p.m. PRESENT: Byron R. Matteson, Mayor Dan Buchanan, Mayor Pro Tem Herman Hilkey, Councilmember Jim Singley, Councilmember Lee Ann Garcia, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patrizia Materassi, Community Development Director Virgil Barham, Building and Safety Director Lt. Sheree Stewart, Sheriffs Department ABSENT: John Harper, City Attorney The meeting was opened with invocation by Councilmember Herman Hilkey, followed by the Pledge of Allegiance led by Councilmember Jim Singley. SPECIAL PRESENTATIONS 2A. Proclamation - Business Recycling Day - December 3, 1996 Mayor Pro Tem Buchanan read a proclamation proclaiming December 3, 1996 as Business Recycling Day in the City of Grand Terrace. 2B. We -Tip Presentation Tonya Nelson, Crime Prevention Officer, presented Kay Zinc from We -Tip with a Check in order to participate in their program. Kay Zinc, We -Tip, thanked the City for their participation in the We -Tip program and is looking forward to a long and productive working relationship. Mayor Matteson requested that the number be published so that the residents are aware of the program. 2C. Presentation by Colton High Principal - Terry Adame Terry Adame, Principal Colton High School & Resident of Grand Terrace, stated that Colton High School is busy working on college going behaviors. The percentage of Council Minutes November 20, 1996 Page 2 students in the Colton Joint Unified School District going to college has increased since 1993. The District requires that students take the A-F required courses in order to attend the Cal State and UC Systems. She reported that there are many programs that Colton High School offers to prepare students for college. She introduced six students that participate in various academic programs and had each of them report on the programs that they participate in. She also reported that the number of students of Colton High School attending colleges is above the district average and they are very pleased. Councilmember Hilkey, stated that the parents of Grand Terrace students are concerned with the college bound programs and expressed his satisfaction with them focusing on that aspect. Councilmember Singley, thanked the staff and instructors for doing a great job. Mayor Matteson requested that Dr. Fischer report on the Terrace View Blue Ribbon Program. Dr. Fischer stated that there is a National Competition called Blue Ribbon Scholastic Competition where state distinguished schools can apply. Terrace View received word that they are in the running. 2D. Recycling Family of the Month - October 1996 Mayor Matteson announced that Mr. & Mrs. Robert Sanders and family are the recipients of the recycling family of the month award for the month of October 1996 and of the local merchant gift certificates from Demetri's Restaurant, La Pasta Italia, Grand Heritage Cleaner's, and K's Beauty Supply. CONSENT CALENDAR rIEW REMOVED FROM THE CONSENT CALENDAR 3E. Award contract - Center City Court Storm Drain Replacement CC-96-157 MOTION BY COUNCILMEM 3ER HILKEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 5-0, to Appropriate an additional $15,000.00 from the Storm Drain Construction Fund to increase the budgeted amount of' $50,000.00 to $65,000.00 to cover the amount of the low bidder including a 10% contingency and to award the contract in the amount of $59,560.00 to David T. Wasden, Inc. 3F. Appropriations for the Expenditure of AB 3229 Funds CC-96-158 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to appropriate $20,000 to account number 10-802-701 for the purchase of a new Citizen's Patrol Vehicle and appropriate $10,000 to account number 10-410-250 for the Sheriff's Council Minutes November 20, 1996 Page 3 Department overtime. CC-96-159 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve the remainder of the Consent Calendar. 3A. Approve Check Register No. 111496 3B. Ratify 11/20/96 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approve 10/24/96 Minutes 3G. Progress Report on Economic Development PUBLIC COMMENT Dick Rollins,22797 Barton Road, Grand Terrace commended the Colton Joint Unified School District on their efforts. He thanked Assistant City Manager Donlevy for visiting him in the hospital. He stated that the kind staff and council is what makes the City great and he is very proud to live here. Tonya Nelson, Crime Prevention Officer, reported that the bicycle rodeo was held on Sunday. Deputy Medrano and volunteers set up a professional style obstacle course. Identification cards were done on site at the Rodeo and on Tuesday they did identification cards at the Day Care Center. Mayor Matteson, questioned when the next Bicycle Rodeo will be held. Tonya Nelson, responded that it will probably be held in Spring. Thelma Winkler, Congratulated the candidates that won in the November 5, 1996 Election and stated that she looks forward to the same type of government leadership that the City has had in the past. ORAL REPORTS 5A. Committee Reports 1. Historical and Cultural Activities Committee (a) Minutes of 10-07-96 CC-96-160 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to accept the Historical and Cultural Activities Committee minutes of October 7, 1996. 5B. Council Reports Mayor Matteson, expressed his satisfaction with the Chamber getting involved with the Businesses and Business development and suggested that a Business directory be put together and be published in the newsletter or in conjunction with the Chamber put Council Minutes November 20, 1996 Page 4 together a business directory that is passed out to the citizens so that they will be aware of what type of businesses are available. He requested that City Manager Schwab give an update on the CSA 38 consolidation. City Manager Schwab, stated that he has met with the County several times and has gone over the data that they have utilized to come to the rationale of what they are doing now. He stated that we are still negotiating with the County at this time and he is preparing a report summarizing his feelings. His recommendation at this point is for Council not to take any action at this time. Mayor Matteson, stated that we may benefit by sending letters to the Board of Supervisors. City Manager Schwab, responded that the consolidation has already begun and that they expect it to be completed by June 1998. Mayor Matteson, questioned whether or not there is anything that can be done to stop the consolidation or is it a done deal. City Manager Schwab, responded that if the Board of Supervisors changed their mind they could do something else, however, the key would be to change the minds of three of the members of the Board of Supervisors. Mayor Matteson, questioned where Highland and Yucaipa stand on this issue CityManager Schwab, responded that they have not shared their feelings one way or the other but initially they were objecting to loosing CDF. Mayor Matteson, requested that the report be given to the Council at the next meeting and have it agendized so that they can take action on it. He reported that on December 12, 1996 the City will have a Birthday Party hosted by the Historical and Cultural Activities Committee which will be pot -luck and invited everyone to attend. He stated that he was pleased with the election results and thanked everyone who voted for him. Mayor Pro Tem. Buchanan, congratulated Mayor Matteson, Councilmember Singley, and Councilmember Garcia on their re-election and stated that he has enjoyed working with everyone and is looking forward to continuing that relationship. He extended his congratulations to the other elected officials. He reported that he attended the Bicycle Rodeo and thanked Crime Prevention Officer Nelson for doing a great job and was extremely impressed with Deputy Medrano and the crew that he brought out to put on the program. He also reported that he attended the City/County Conference in Big Bear Lake, he felt that there was a good turn out and some very interesting presentations were made. He reported on the many presentations that he attended and felt that they were all very informative. He also reported that he had the opportunity to talk to Dennis Hannsberger, Board of Supervisor -elect about the CDF conversion issue. He also had the opportunity to speak to Cathy Davis who is a newly elected supervisor in District one. He feels that both newly elected supervisors are sensitive to the plight of the cities Council Minutes November 20, 1996 Page 5 and will be responsive to us. Mayor Matteson, stated that Senator Brulte brought up at the same meeting that a lot of cities resources have been taken away and rely heavily on sales -tax which is hard for residential cities and discussed taking some of the sales tax from cities and giving back the property taxes, which would be good for the City of Grand Terrace. Mayor Pro Tern Buchanan, expressed his concern with cities depending heavily on sales - tax and creating unhealthy competition for sales -tax revenue sources. Councilmember Singla, reported that he attended the Gang and Drug Task Force meeting and SANBAG. He stated that Colton is in the process of processing seven more permits for billboards. He expressed his concern with the consolidation of CSA 38 and stated that the County just approved a 15 % pay increase for all County firefighters effective over a four-year period. He thanked everyone for re-electing the current council and looks forward to the next four years. He also reported that he volunteered to be a judge at the Halloween Haunt Costume Contest and commended staff on doing a great job on this annual event. Councilmember Hilkey, stated that his Grand Terrace cookies won first place at the Country Fair. He congratulated everyone on the election and urged anyone who is interested in running for a public office to do so. He also stated that he feels that the City County meeting has the most quality. He questioned why the restrooms at the parks are always filthy and requested that something be done and requested a schedule of when the restrooms are cleaned. Dick Rollins, stated that he cleans the restrooms at Terrace Hills Community Park on Saturday morning and by Saturday evening they are a disaster. There are many issues that need to be addressed before this problem can be solved. Councilmember Hilkey, stated that the Day Care Center needs paint in some areas. Assistant City Manager Donlevy, requested that Councilmember Hilkey give him a list of the areas and that he would look into it. Councilmember Hilkev, requested that he be brought up-to-date on the utilization of the School District facilities for recreation programs and a status report of licenses for rental properties and accounting for recreation programs indicating what the revenue and expenses are. City Manager Schwab, responded that rental property licenses is something that is currently being worked on and will be brought to the Council with a proposal. He also stated that the City is pursuing a joint use agreement with the School District, however, discussion on the Highgrove community center came up which is another resource that may be better than the school facilities. These are all issues that are under way and staff will get a program budget to him. Council Minutes November 20, 1996 Page 6 Councilmember Hilkey, requested that the status of items that staff is working on be included in the monthly report that is provided to the Council. Mayor Matteson, requested that Assistant City Manager Donlevy give an update on the Highgrove Community Center. Assistant City Manager Donlevy, responded that the issue regarding the recreation program will come before the Council on December 12, 1996. Currently the City is in the final stages of outlining and developing the contract with the County of Riverside. We have entered into an agreement with the School District to utilize school facilities in the evenings, however, expanding the Recreation programs is a cost item that will require a budget adjustment that will need to be presented to the Council. There are a number of issues that need to be addressed before the program can be expanded. Councilmember Garcia, reported that she enjoyed being a judge for the Halloween Haunt costume contest and congratulated Karen Gerber, Director of Recreation Services on a fantastic event. She also reported that the Library had a program for Halloween that was very enjoyable. The library has an adopt -a -book program and encouraged everyone to adopt a book in the community. She stated that she enjoyed all of the activities at the Country Fair. She also stated that the City's Birthday Party will be held on December 12, 1996 prior to the Council Meeting. She requested a report on the impact to Grand Terrace of proposition 218. City Manager Schwab, stated that the impact of proposition 218 on Grand Terrace will be relatively small compared to the larger cities. He stated that he is unsure whether or not he will be able to tell what the true effects of proposition 218 are in January because most propositions that are written are very vague and also subject to a lot of interpretation. He will keep Council up to date as things are more defined and changed. He also stated that Proposition 218 will have no effect on the current fiscal budget. Councilmember Garcia, questioned Assistant City Manager Donlevy on how much involvement the Park and Recreation Committee has on new recreation programs and if the community has any input as well. Assistant City Manager Donlevy, stated that they are expanding an existing program not creating a new program and so the Park and Recreation Committee nor the public input was requested. Councilmember Garcia, stated that there will be a master calendar of events and to look for it in the next issue of the City's Newsletter. She stated that she attended the Women's Club meeting and it was very enjoyable. She questioned whether we could have some type of satellite program with some of the close universities. She questioned whether anything can be done about the parking at Pico Park. City Manager Schwab, stated that trying to acquire land for parking would be expensive and would not recommend it. 0 -11 Council Minutes November 20, 1996 Page 7 Mayor Matteson, stated that we realize that parking is a problem at Pico Park and almost every facility in the City. Mayor Pro Tem Buchanan, questioned whether or not OMNITRANS could offer shuttle service for special events. Councilmember Hilkey, stated that it is something that he can look into. Councilmember Garcia, congratulated Mayor Matteson and Councilmember Singley on their re-election and stated that she thoroughly enjoyed her experience, and stated that she is looking forward to working with the new County Supervisor. PUBLIC HEARINGS 6A. 1997/1998 Community Development Block Grant Funding Assistant City Manager Donlevy, stated that he is recommending that the City Council conduct a Public Hearing to receive input on Community Development Block Grant Program Projects for the 1997-1998 funding Year and to provide direction to staff on potential projects within the City of Grand Terrace. Mayor Matteson opened discussion to the public, there being none he returned the discussion to Council. CC-96-161 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to recommend that the following projects be submitted as possible projects for the Community Development Block Grant Program 1997-1998 Funding Year: 1. The planning and designing of the development of the Senior Citizen Park -Susan Petta Park 2. Rehabilitation of Terrace Hills Community Park Restrooms 3. Retrofitting the Elevator at City Hall to meet ADA requirements NEW BUSINESS 8A. Schedule December 1996 Council Meetings CC-96-162 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-1-0-0 (MAYOR MATTESON VOTED NO), to schedule the December 12, 1996 City Council Meeting to begin at 7:30 p.m. following the City's Birthday Party and to cancel the December 26, 1996 City Council Meeting. 8B. Council and Staff Appointment to the Chamber Business Development Committee CC-96-163 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO Council Minutes November 20, 1996 Page 8 TEM BUCHANAN, CARRIED 5-0, to appoint Lee Ann Garcia as the Council Representative and Patrizia Materassi as the Staff Representative to the Chamber of Commerce Business Development Committee. ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 8:26 p.m., until the next Regular CRA/City Council Meeting which is scheduled to be held on Thursday, December 12, 1996 at 7:30 p.m. �6 ..4 CITY CLERK of the Ci of Grand Terrace MAYOR of the City of Grand Terrace