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06/26/1997CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR COUNCIL MEETING - TUNE 26, 1997 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 26, 1997 at 6:00 p.m. PRESENT: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tern Herman Hilkey, Councilmember Jim Singley, Councilmember Lee Ann Garcia, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patrizia Materassi, Community Development Director Virgil Barham, Building and Safety Director John Harper, City Attorney Captain Tom Denham, Sheriffs Department ABSENT: None The meeting was opened with the Pledge of Allegiance led by Mayor Pro Tem Dan Buchanan. SPECIAL PRESENTATIONS Mayor Pro Tern Buchanan announced that Captain Tom Denham of the San Bernardino County Sheriffs Department has been promoted to Deputy Chief within that organization. Deputy Chief Tom Denham stated that he will be the Bureau Chief of the valley and remain involved with the City of Grand Terrace. He thanked the City Council and City Manager Schwab for the working relationship that he has had with the City over the last six years. He introduced Captain Paul Cook who will be replacing him effective July 19, 1997. Captain Cook stated that he is looking forward to working with the City of Grand Terrace . Mayor Pro Tern Buchanan welcomed Captain Cook. 2A. Recycling Family of the Month - May 1997 Mayor Pro Tern Buchanan announced that the Ortloff Family are the recipients of the Recycling Family of the Month Award for May 1997 and of the local merchant gift certificates from Food Connection Restaurant, Stater Brothers Market, Blue Mountain Coffee House, and Miguel's Jr. Restaurant. Council Minutes June 26, 1997 Page 2 2B. Presentation - Grand Terrace Elementary Principal, Theda McGee Grand Terrace Elementary School Principal, Theda McGee stated that they are participating in the classroom reduction program that is mandated by the State and gave a presentation along with students on the highlights of the following three reading programs that are in place at the Grand Terrace Elementary School: 1) Reading Recovery, 2) Project Second Helping and 3) Partners in Print. She thanked the Council for their involvement and support of Grand Terrace Elementary School. 2C. Presentations - Grand Terrace Days Sponsors and Volunteers Mayor Pro Tem Buchanan thanked all of the sponsors and volunteers for all of their support that helped make Grand Terrace Days a great success and presented them Certificates of Appreciation and plaques. He presented a commendation and a gift certificate from Macy's to Dottie Raborn for the countless number of hours that she has volunteered in the Crime Prevention Office and for her efforts in helping making Grand Terrace Days 1997 a successful community event. ITEM TO ADD TO THE AGENDA CC-97-101 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR MATTESON, CARRIED, 4-0-1-0 (COUNCILMEMBER GARCIA WAS ABSENT), to add a Proposed Resolution dealing with the initiation of an application for a reorganization to involve the formation of a fire protection district and detachment from County Service Area 38 as item 8D. CONSENT CALENDAR CC-97-102 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-0-1-0 (COUNCILMEMBER GARCIA WAS ABSENT), to approve the following consent calendar items with the removal of item 3G: 3A. Approval of check Register No. 062697 3B. Ratify 06-26-97 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 05-29-97 & 06-12-97 Minutes 3E. Award Contract Street Sweeping (R.F. Dickson) 3F. Right -of -Way Dedication and Street Improvements (11847 Preston) ITEM REMOVED FROM CONSENT CALENDAR 3G. Employee Benefits for Fiscal Year 1997/1998 CC-97-103 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-0-1-0 (COUNCILMEMBER GARCIA WAS ABSENT), to adopt a Salary Resolution for the Employees of the � -1 Council Minutes June 26, 1997 Page 3 City of Grand Terrace reflecting a 3 % Cost of Living Increase, a Salary Resolution for the Employees of the City of Grand Terrace Child Care Services reflecting a 3 % Cost of Living Increase and a 5 % increase to the top -end salary range for the Director of Child Care Services, and a Salary Resolution reflecting a 3 % Cost of Living Increase for the Employees of the City of Grand Terrace Seasonal Pool Personnel. PUBLIC CON MWM Dick Rollins, 22797 Barton Road, reported that the Department of Motor Vehicles test drivers that have applied for a Class A drivers license in the City of Grand Terrace which is the reason why there are a number of truck driving schools that travel through Grand Terrace regularly. He questioned how you can receive an award for recycling family of the month. City Manager Schwab, responded that the drivers of the refuse trucks know the criteria that has been set and they provide the name of the resident that has shown the most effort in recycling as many items as they can. The City awards one family a month with a certificate and gift certificates from local merchants which are purchased with the money that is received from the recyclable materials. Mr. Rollins, questioned if the names of the winners are published in the City Newsletter. City Manager Schwab, stated that we have not published names, however we could do an article describing the program. Barbara Pfenni hg ausen, 22111 Ladera Street, stated that the streets in Grand Terrace are in bad shape. Vivienda Avenue south of Pico has a large hole that needs to be fixed. She encouraged Council to go out and drive the streets. She commended the City on Grand Terrace Days. ORAL REPORTS 5A. Committee Reports 1. Crime Prevention Committee (a) Minutes of 05-12-97 CC-97-104 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER HILKEY, CARRIED 4-0-1-0 (COUNCILMEMBER GARCIA WAS ABSENT), to accept the May 12, 1997 Minutes of the Crime Prevention Committee. 5B. Council Reports Mayor Matteson, reported that the Post Office is looking for a new location for a postal contract location within the City of Grand Terrace. He read a letter from the former Council Minutes June 26, 1997 Page 4 owners of the GTI Market clarifying statements that were made during the June 12, 1997 Council Meeting. Councilmember Singlev, stated that at the last Council Meeting a Community Center/Gymnasium Fund was set up and announced that $50,000 of the Franchise Transfer fee for Integrated Waste Services has been added to the fund. Councilmember Hilkey, requested that the recycling family of the month article that will be included in the next newsletter should include the total value of the award so that it will be an incentive to the community. He announced that Grand Terrace has one of the best baseball players in the County of San Bernardino, Jennifer Porelli. PUBLIC HEARING 6A. ENERGY CONSERVATION SERVICES AND LEASE/PURCHASE AGREEMENT' HONEYWELL Assistant Cily Manager Donlevy, reported that over the past year, staff has conducted a comprehensive evaluation of City owned facilities and traffic lighting areas to see the efficiency and effectiveness of the lighting, heating and air conditioning systems. This study has revealed a number of defective areas. In an effort to establish recommendations and research energy conservation alternatives, staff asked our current HVAC contractor, Honeywell, Inc., to develop :t list of recommendations for the City owned facilities. Through a very comprehensive engineering study, Honeywell has developed a listing of heating, air conditioning and lighting recommendations. The findings of this study conclude that the energy and maintenance cost saving realized through the installation of a state of the art retrofit/upgrade systems will actually pay for the purchase, installation and servicing over a (ten) year period. The total energy savings as a result of the project will be $220, 563, while the costs of the program through a lease -purchase program will be $216,330. Honeywell through this program guarantees the cost savings of $220,563. An audit will be conducted annually to determine the cost savings, if the annual savings is less than the projected, Honeywell will pay the City the difference. He recommended that the Council conduct a Public Hearing regarding the Energy Conservation Services Proposal, Approve the Lease to Purchase Agreement 97-01 relating to the financing of the purchase of property and services relating to the retrofit and upgrade of the heating, lighting, air conditioning, and traffic controls at City Facilities; and Contract with Honeywell, Inc. to install and service the systems for a ten year period. Councilmember Sinalev, stated that if the City could pay cash for this program we could avoid paying the interest. He questioned if staff received bids from other businesses. Assistant City Manager Donlevy, responded that there are other businesses that do this type of program, however, the City has worked very well with Honeywell and they are willing to guarantee the savings. Mayor Matteson, questioned why staff did not receive bids from any other businesses. Council Minutes June 26, 1997 Page 5 Assistant City Manager Donlevy, responded that Honeywell has provided quality service to the City of Grand Terrace, they have a good reputation and they can guarantee that there will be cost savings. City Manager Schwab, stated that the City has had good experience with Honeywell. He stated that Honeywell is the only company that will guarantee to have cost savings and if those savings are not met they will pay the difference to the City. Assistant City Manager Donlevy, stated that all of the upgrades and improvements that are being recommended are repairs and improvements that are needed and will have to be done. Councilmember Hilkev, stated that there are many companies that do these types of programs. He questioned if the improvements that need to be done at the senior center could be done through CDBG funding. He stated that the light bulb life span may not be as long as the ones that they are replacing and feels that some type of guarantee life span should be included in the agreement. Light sensors need to have some type of overriding system. He requested that they pull the Senior Center from this project and do it through CDBG funding. Mayor Pro Tem Buchanan opened discussion to the public. JoAnn Johnson, 12723 Mt. Vernon, stated that the Senior Center air conditioning unit needs to be upgraded. She feels that the proposed plan sounds very good and feels that it is a no lose situation. Dick Rollins, 22797 Barton Road, feels that better control over the ball field lights will conserve electricity and save money. Mayor Pro Tem Buchanan returned discussion to Council. Dennis McVey. Honeywell Representative, responded to Councilmember Hilkey's concerns with the life span of the light bulbs and the room sensors. This program is guaranteed not to impact the City budget on a negative basis. Councilmember Hilkey, questioned if there was anything in place for failed light fixtures. Dennis McVey, Honeywell Representative, responded in the affirmative. Councilmember Hilkev, questioned if there would be any duct work done. Dennis McVey, Honeywell Representative, responded that the duct work would be modified at the Child Care Center. Councilmember HilkeX, questioned if the same type of management system that is at City Hall will be used at the Child Care Center. Council Minutes June 26, 1997 Page 6 Dennis McVey, Honeywell Reuresentative, responded that it would be a very simple and low cost management system. Councilmember Singley, questioned if the repairs that need to be done at the Senior Center would qualify under the CDBG program. Assistant CityManager Donlevy, responded that the repairs would be covered, however none of maintenance or service would not be covered. City Manager Schwab, stated that all of these improvements will be done within the next couple of months, if Council pulls the Senior Center project out and enter it into the Block process it would not be done until next summer if approved. He stated that not only is the equipment being purchased but the maintenance and service is included in the cost. Councilmember Garcia, questioned if the system at the Child Care Center could be over- rided for after hour usage. Dennis McVey, Honeywell Representative, responded in the affirmative. Mayor Pro Tem Buchanan, stated that he feels that this is a good agreement and that the City will benefit from it in many ways. CC-97-105 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER HILKEY, CARRIED 4-0-0-1 (COUNCILMEMBER GARCIA ABSTAINED), to approve the Lease to Purchase Agreement 97-01 relating to the financing of the purchase of property and services relating to the retrofit and upgrade of the heating, lighting, air-conditioning, and traffic controls at City Facilities; and Contract with Honeywell, Inc. to install and service the systems for a ten year period and adopt a Resolution Approving Certain Energy Conservation Measures Authorizing the Execution of Agreements, Signatories and Making Other Determinations in Connection Therewith. 6B. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE SETTING FORTH RULES AND REGULATIONS WITH REGARD TO SPECIAL EVENTS CitvTy Harper, stated that this comes after recently recognizing that our code does not have any rules and regulations that adequately address and constitutionally address special events. This ordinance will fill the gap in our existing code. Mayor Pro Tem Buchanan, questioned if Grand Terrace Days would have to be modified significantly to follow the criteria of the Ordinance. City Attorney Harper, responded that City's functions are inapplicable. Mayor Pro Tem Buchanan opened discussion to the public. Council Minutes June 26, 1997 Page 7 Barbara Pfenni hg ausen, 22111 Ladera Street, confirmed that City Attorney Harper stated that the City is not bound by the rules that they make. City Attorney Harper, responded in the affirmative. Barbara Pfenni hausen, questioned if weddings on private property are included in the ordinance. City Attorney Harper, stated that it depends upon the circumstances, a wedding that included a large number of people, it would, a wedding that takes place at someone's home and a reception in the back yard it would not. Mayor Pro Tern Buchanan returned discussion to Council. Councilmember Garcia, referred to section 8.50.040 section six and questioned that if a major event was proposed the sheriff's department would recommend the level of security that is needed with the proponent paying the cost. City Attorney Harper, responded in the affirmative, however, clarified that the section that she is referring to pertains to street events something that would impact the street which is something that the City already does. Councilmember Garcia, she referred to section 8.50.050 and questioned if the bond that is required will be used if they do not abide by the rules set forth in the section. CC-97-106 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve the first reading of an Ordinance of the City Council of the City of Grand Terrace Setting Forth Rules and Regulation with Regard to Special Events. 6C. AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ADOPTING CABLE FRANCHISE EXTENSION City Manager Schwab, stated that staff is currently re -negotiating the Cable Franchise which has expired. He stated that he is requesting that the Council adopt an Urgency Ordinance temporarily extending the current cable franchise to December 31, 1997. Mayor Matteson, suggested that staff bring up the audio problem that they have when broadcasting Council Meetings. City Manager Schwab, responded that in the FY 1997/ 1998 budget they included funding for improving the sound system. He stated that it is not Comcast's system it is the City's internal system. Councilmember Hilkey, expressed his frustrations with the cable companies not following through with their agreements. He stated that he feels that the sound problem is with Comcast because there was a time when the sound was not a problem. Council Minutes June 26, 1997 Page 8 Mayor Pro Tem Buchanan opened discussion to the public. Dick Rollins, 22797 Barton Road, suggested using lapel microphones. Barbara Pfennighausen, 22111 Ladera Street, stated that it would be a big help to the residents viewing the meetings at home and those in the audience as well if Council would move toward the microphones and talk into them. She echoed everything that Councilmember Hilkey had to say about the agreement with Comcast. CC-97-107 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve an Urgency Ordinance of the City of Grand Terrace Adopting a Cable Franchise Extension to December 31, 1997. UNFINISHED BUSINESS 7A. A SECOND READING OF AN ORDINANCE OF THE CITY OF GRAND TERRACE. CALIFORNIA. AMENDING THE BARTON ROAD SPECIFIC. PLAN OF SAID CITY IN BRSP-96-01 AND NEGATIVE DECLARATION AMENDMENT E-96-Al. LOCATED IN A 1.3 MILE LONG CORRIDOR ALONG BARTON ROAD EXTENDING FROM THE RIVERSIDE FREEWAY INTERSTATE 215) ON THE WEST TO THE INTERSECTION OF BARTON ROAD AND VICTORIA STREET ON THE EAST, AMENDING THE PLAN TO ALLOW DRIVE-THRU ESTABLISHMENTS WITHIN THE BARTON ROAD SPECIFIC PLAN, FILED BY THE CITY OF GRAND TERRACE COMMUNITY DEVELOPMENT DEPARTMENT CC-97-108 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to approve the Second Reading of an Ordinance of the City of Grand Terrace, California, Amending the Barton Road Specific Plan of Said City in BRSP-96-01 and Negative Declaration Amendment E-96-Al, Located in a 1.3 Mile Long Corridor along Barton Road Extending from the Riverside Freeway (Interstate 215) on the West to the Intersection of Barton Road and Victoria Street on the East, Amending the Plan to Allow Drive-thru Establishments Within the Barton Road Specific Plan, Filed by the City of Grand Terrace Community Development Department NEW BUSINESS It was the consensus of the City Council to cancel the July 24, 1997 City Council Meeting and to hold a Special Meeting on July 22, 1997 at 6:00 p.m. 8A. LANDSCAPING AND STREET LIGHTING DISTRICT 89-1 F.Y. 1997-1998 - LEVY OF ASSESSMENT CC-97-109 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to adopt a Resolution ordering the City Engineer to Council Minutes June 26, 1997 Page 9 prepare Plans, Specifications, Cost Estimate, Diagram and Assessment (Engineer's "Report"), adopt a Resolution approving Engineer's "Report" and adopt a Resolution of Intention Setting a Public Hearing for July 22, 1997. 8B. Resolution Authorizing the City to Join California Asset Management Trust and to Invest in Shares of the Trust and to Invest in Individual Portfolio and Amend the City Investment Policy CC-97-110 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR MATTESON, CARRIED 5-0, to approve an amendment to the City Investment Policy to include "Pools and other Investment Structures Incorporating Investments Permitted in California Government Code Sections 5306 and 53635" as a permitted investment and adopt a resolution authorizing the City of Grand Terrace to join with other public agencies as a participant of the California Asset Management Trust and to invest in shares of the trust and in individual portfolios. 8C. Residential Solid Waste Franchise Transfer: USA Waste of California CC-97-111 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER =' SINGLEY, CARRIED 5-0, to adopt a Resolution of the City Council of the City of Grand Terrace, California Authorizing a Franchise Agreement with USA Waste of California, Inc. For the Provision of Integrated Waste Management --- Services and Authorize the Mayor to Execute the Agreement. - 8D. A Resolution of the City Council of the City of Grand Terrace, California, Initiating an Application for a Reorganization to Include Formation of the West Valley Fire Protection District and Detachment from County Service Area #38 CC-97-112 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-0-0-1 (COUNCILMEMBER GARCIA ABSTAINED), to approve a Resolution of the City Council of the City of Grand Terrace, California, Initiating an Application for a Reorganization to include Formation of the West Valley Fire Protection District and Detachment from County Service Area #38 and appropriate $2,300 for the LAFCO application fee in order to move forward with the process. CLOSED SESSION 9A. Discussion of Personnel Matters Pursuant to Government Code Section 54957 Mayor Pro Tem Buchanan announced that the Council met in Closed Session to Discuss Personnel Matters Pursuant to Government Code Section 54957 and that there was no action taken. ORDER OF ADJOURNMENT Mayor Pro Tern Buchanan adjourned the City Council Meeting at 10:10 p.m., until the next Special CRA/City Council Meeting which is scheduled to be held on Tuesday, July 10, 1997 at Council Minutes June 26, 1997 Page 10 6:00 p.m. bl� ,• ./ /L1t �,.1, MAVbR of the City of Grand Terrace CITY CLERK of the City of Grand Terrace