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08/14/1997CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR COUNCIL MEETING - AUGUST 14, 1997 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on August 14, 1997 at 6:00 p.m. PRESENT: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tem Herman Hilkey, Councilmember Jim Singley, Councilmember Lee Ann Garcia, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patrizia Materassi, Community Development Director Virgil Barham, Building and Safety Director Lt. Mike Howell, Sheriffs Department ABSENT: John Harper, City Attorney The meeting was opened with invocation by Councilman Herman Hilkey followed by the Pledge of Allegiance led by Councilman Jim Singley. SPECIAL PRESENTATIONS Ed O'Neal, 22608 Minona Drive, announced that beginning September 7, 1997 the Grand Terrace Branch Library will be opened on Sundays through next year for four hours in the afternoon. Jack Ingalls. President - Grand Terrace Lions Club, presented a check in the amount of $1,000.00 to Laurie Shearer, Grand Terrace Branch Librarian and Jack Ignakalski, Head Librarian in order for the Grand Terrace Branch Library to be opened on Sunday afternoons. Jack Ignakalski. Head Librarian, stated that he is very appreciative of the City's support of the library and the support of the Lions's Club for this program. He feels that this program will be a great success. Mayor Matteson, thanked the Lion's Club for their donation and feels that it is well spent money. Mayor Matteson presented Tom Denham from the Sheriffs Department with a plaque from the City of Grand Terrace for his service as Captain in the City of Grand Terrace from September 21, 1992 to July 19, 1997 who has now been promoted to Deputy Chief in charge of the valley region. Council Minutes August 14, 1997 Page 2 Deputy Chief Denham thanked the Council and stated that he has enjoyed working with the City Staff and Citizens of Grand Terrace. 0 CONSENT CALENDAR CC-97-122 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCLLMEMBER GARCIA, CARRIED 5-0, to approve the following consent calendar items with the removal of item 3F.: 3A. Approval of check Register No. 081497 3B. Ratify 08-14-97 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 07-22-97 Minutes 3E. Resolution - Appropriations Limit FY 1997/1998 3G. Authorization to go to Bid for City Hall Remodeling Project: Code Enforcement Division 3H. Pedestrian/Bike Lane Project Update 3I. Forum Held for Premiere of General Plan Update R GIS Update 3K. Program for Economic Development ITEM REMOVED FROM CONSENT CALENDAR 3F. Sewer/Storm Drain Maintenance Services Agreement - Houston Harris CC-97-123 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 5-0, to approve the Sewer/Storm Drain Maintenance Services Agreement with Houston Harris. PUBLIC COMMENT Dick Rollins, 22797 Barton Road, congratulated City Manager Schwab on the celebration of his 40th Birthday. He stated that between Van Buren and De Berry Street on Michigan there are no sidewalks for the children to walk on and expressed his concern. Mayor Matteson, stated that it would be too costly to change the structure of the street in that area. Barbara Pfennighausen, thanked staff for fixing the drooping board in the Council Chambers. She expressed her satisfaction with the library being opened in Grand Terrace on Sundays. She stated that the sidewalk that Mr. Rollins is talking about is an issue that was addressed several years ago and feels that the parents need to take responsibility for their children. She stated that the water department is digging up the streets and feels that they should fix the streets. She questioned whether the sewers are treated for cockroaches. Assistant City Manager Donlevy, responded that periodically they are treated based on Council Minutes August 14, 1997 Page 3 the need. Barbara Pfenni hg ausen, stated that she feels that it needs to be looked into. ORAL REPORTS 5A. Committee Reports 1. Historical and Cultural Activities Committee (a) Minutes of 07-07-97 CC-97-124 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to accept the July 7, 1997 Minutes of the Historical and Cultural Activities Committee. 5B. Council Reports Mayor Matteson, reported that the City Profile brochure that was done by the Community/Economic Development Department is very good and urged each Councilmember to read it and keep it for reference. The League of California Cities has sent out the Agenda for their Annual conference in October. He requested that Assistant City Manager Donlevy report on the second concert in the park that was held on August 3, 1997. Assistant City Manager Donlevy, reported that "Orange Colored Sky" performed at the Richard Rollins Park on August 3, there were approximately two -hundred people in attendance. The band did a great job. He reported that the last concert in the park will be held on August 24 and it will be a country western band. Mayor Matteson, requested that City Manager Schwab give an update on the sale of city bonds. City Manager Schwab, reported that as Council is aware staff has been looking at the market in order to create a financing for the refunding of the 1991 Public Financing Authority Lease which paid for the child care center, senior center construction, and the construction of Pico Park. There is an opportunity in the market to take a look at going out in the market and seeing if we can't advance refund that issue and save some money. A substantial amount of money has been saved, over and above the amount that was originally projected. Mayor Pro Tem Buchanan, expressed his satisfaction with the arrangement that has been made with the library providing Sunday afternoon hours. He reported that he attended the Chamber of Commerce installation dinner at the Blue Mountain Coffee House. He gave an update on the fire consolidation issue and reported that he and City Manager Schwab have been meeting with representatives from the cities of Highland and Yucaipa. The city managers worked on a scope of a request for proposal to seek bids from consultants to do the analytical portion necessary to support the LAFCO application to Council Minutes August 14, 1997 Page 4 remove ourselves from the County CSA 38 fire district and establish our own fire district. LAFCO has not taken any action on it, however they are starting the process of their staff getting familiar with the issues that are involved in order to prepare for the hearing that will probably be held some time during the first of next year. Grand Terrace, Highland, and Yucaipa are requesting proposals to do a fire service feasibility study to make an analysis and to advise us on the process. The City of Highland is the lead agency in this process. This study will be funded by each city based on population. Councilmember Hilkey, reported that he is pleased on the extended hours of the library. He also reported that the Blue Mountain Coffee House has a "Wacky Wednesday" where you can get a sandwich, salad, coke, and cookies for $2.95. The Web -page has been reviewed by City Staff and should be ready in approximately two weeks. Councilmember Singley, congratulated Councilwoman Garcia on the presentation that she and her husband put on at the League of California Cities Conference dealing with Council/Manager relationships. Councilmember Garcia, complimented the Community/Economic Development Department on the forum that was held on the General Plan Update. She reported that she will be doing a presentation on her trip to the Philippines and City Manager Schwab will be doing a presentation on his trip to Australia on August 28, 1997 at 4:30 for anyone who is interested. She reported that she attended and enjoyed the Chamber's Installation Dinner. She stated that on September 6 the Chamber will be holding a retreat. NEW BUSINESS 8A. Designate League Annual Conference Voting Delegate CC-97-125 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to follow tradition and appoint the Mayor as the voting delegate who will represent the City at the 1997 League of California Cities Annual Conference Business Session. 8B. Resolution Supporting�a University -City Tobacco Pact Gwen Norton Perrv, representative from California State University San Bernardino Behavioral Health Institute, stated that if the City of Grand Terrace approves this resolution the following programs will be provided: 1. Results of a community assessment survey which includes responses by residents on attitudes surrounding youth and tobacco and policy -related issues. 2. Results of a comparative analysis of the City's tobacco -related ordinances based on a national model of FDA, State and local regulation. The City's results will also be compared to other surrounding cities. Any policy assistance requested by the City will also be provided by the University in updating or enhancing current ordinances. 3. Results of focus group surveys conducted using area teen on tobacco habits and access of tobacco. 4. Results of youth purchase surveys conducted in the City, detailing merchants which continue to sell tobacco products to 11 Council Minutes August 14, 1997 Page 5 minors. 5. Training of community groups in merchant intervention strategies to stop the sale of tobacco to minors. 6. Media relations assistance in promoting merchants which comply with laws restricting the sale of tobacco to minors, as well as publicity for the City when presentations and statistics are completed. She stated that this program is funded through Proposition 99 and urged the Council to support the Resolution. CC-97-126 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to adopt a Resolution of the City Council of the City of Grand Terrace supporting a University -City Tobacco Pact with the Behavioral Health Institute, California State University San Bernardino (CSUSB). ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 7:00 p.m., until the next Regular CRA/City Council Meeting which is scheduled to be held on Thursday, August 28, 1997 at 6:00 p. M. CtrY CLERK of the Citf of Grand Terrace J MAYO& of the City of Grand ferrace