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12/08/1988CITY COUNCIL MINUTES REGULAR MEETING - DECEMBER 08, 1988 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on December 08, 1988, at 6:00 p.m. PRESENT: Byron Matteson, Mayor Hugh J. Grant, Mayor Pro Tem Barbara Pfennighausen, Councilmember Jim Singley, Councilmember Gene Carlstrom, Councilmember Thomas J. Schwab, City Manager/Finance Director Randy Anstine, Assistant City Manager David Sawyer, Community Development Director Juanita Brown, Deputy City Clerk Joe Kicak, City Engineer ABSENT: John Harper, City Attorney The meeting was opened with invocation by Pastor Larry Wilson, Praise Fellowship Foursquare Church, followed by the Pledge of Allegiance led by Councilmember Carlstrom. Mayor Matteson convened City Council at 6:10 p.m. ITEMS TO DELETE None. SPECIAL PRESENTATION None. CONSENT CALENDAR CC-88-214 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER PFENNIGHAUSEN, CARRIED 5-0, to approve the remainder of the Consent Calendar with the removal of Item A. B. RATIFY 12/08/88 CRA ACTION. C. WAIVE FULL READING OF ORDINANCES AND RESOLUTIONS ON AGENDA. D. APPROVE OCTOBER 10; NOVEMBER 17 and NOVEMBER 30, 1988 MINUTES. E. REQUEST FOR THE RELEASE OF BONDS FROM GRIFFIN DEVELOPMENT COMPANY. F. AGREEMENT FOR SUBSTITUTION OF CERTIFICATE OF DEPOSIT IN LIEU OF IMPROVEMENT BONDS (Keeney - SA-87-14). G. SOLICITING PERMIT APPLICATION - AMATEUR SPORTS TRAINING CENTERS. APPROVE CHECK REGISTER NO. 120888 Mayor Pro Tem Grant made reference to the first page, questioning the different listed amounts regarding cash payments on certain dates in different amounts. City Manager Schwab explained that City Hall is currently being operated as a payment company for the Edison Company and every day what has been taken in is tallied up and a check is made out to Edison. CC-88-215 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-1, WITH COUNCILMEMBER PFENNIGHAUSEN ABSTAINING, to approve Check Register No. 120888. PUBLIC PARTICIPATION ORAL REPORTS Eugene McMeans, Manager of Riverside/Highland Water Company, 1450 Washington Street, Colton CA., reported that Riverside/Highland Water Company has announced that a check only drop box will be installed adjacent to the Finance Department counter at the Grand Terrace Civic Center. Payments, including billing cards, can be dropped in this box between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, except for City holidays. Normal historical payment guidelines are still to be adhered to. Payments due in Riverside/Highland Water Company Office by 7:00 a.m. must be in the Civic Center's box by 5:00 p.m. the prior business day. The 24-hour drop box is still available at the water company. 5A. Committee Reports la. Historical & Cultural Activities Committee Council accepted the Minutes of November 7, 1988. 5B. Council Reports Councilmember Pfennighausen, reported that she completed the review of the City s Emergency Plan. She commended the Emergency Operations Committee for the good job they did on the plan, stating that it was as professional as the County's plan. She shared her feelings regarding Council Minutes - 12/08/88 Page 2 the disaster that took place in the area around Laverne. She felt Grand Terrace should be prepared in case of a like situation. She questioned the status on L.J. Snow Ford. City Manager Schwab reported that he had met with Mr. Snow this week and the move to Grand Terrace is contingent upon the Campus franchise moving to Moreno Valley, which has happened and been approved. The process will now begin for L.J. Ford to petition to move their dealership to a location in Grand Terrace, but there is the possibility that Ford dealers in the area may protest that move. Councilmember Pfennighausen stated that it was brought to her attention that a Councilmember, who is a real estate agent, is involved in the L.J. Snow Ford project. She requested that the City Attorney meet with this Councilmember and advise him as to what he must and must not do as a member of the Council regarding this situation. Councilmember Singley, commended the fire department for their community involvement and civic awareness. Mayor Pro Tem Grant, reported that he represented the City at the mnitrans Governing Board and the San Bernardino Associated Governments Board. He explained that a chemical compound called Petromat was brought to his attention and he was told that it prevents the cracking of asphalt, questioning if this process or a like process could be looked at in terms of resurfacing the streets in Grand Terrace. He questioned if anything has been done regarding Mrs. Field's concerns of not being able to see cars coming from the south at Brentwood and Mt. Vernon and the mailbox being moved to the north. City Manager Schwab reported that Staff is working with the postal service to relocate the mailbox, explaining that a large fruitless mulberry at that location probably blocks vision more than the mailbox. He explained that Staff is working with the homeowner to possibly move that tree under our Street Tree Program and replace it with something more acceptable. Mayor Pro Tem Grant, shared his concerns and questioned if there was anything that could be done about cable companies prices? City Manager Schwab, explained that with the deregulation of the cable industry by the Federal Government the cable companies can set their own prices. He stated that prices are going to be set by Council Minutes - 12/08/88 Page 3 NEW BUSINESS the dynamics within the economy of the community, feeling if it becomes too expensive to have cable TV, the alternative is to put up an antenna. He explained that at one time we had a franchise, the City Council approved all rate increases. Councilmember Pfennighausen, felt that if enough people did not subscribe, the cable company would get the message and the price would be lowered. Mayor Matteson, commended the Historical & Cultural Activities Committee for the excellent job they did on the City's birthday party. He reported that the fire department is selling Christmas trees and recommended that people to go out and buy a tree from them. 8A. Appointment of Councilmember on Omnitrans, Sanbag and San Bernardino Valley MunicipaWater District Advisory Boards Mayor Matteson recommended Gene Carlstrom as Representative for Omnitrans and Alternate for SANBAG; Jim Singley as Alternate for San Bernardino Valley Municipal Water District Advisory Board. CC-88-216 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER PFENNIGHAUSEN, CARRIED 5-0, that the nominations be accepted. Tony Petta Mr. Mayor, members of the Council, beginning with the first birthday of our City, the Historical & Cultural Committee has sponsored the yearly birthday celebration. This year, by far is the largest and the best. The celebration is calling attention to the historical event, the birth of the 16th City in San Bernardino County. On this, the loth birthday of our City, it is my pleasure and privilege to represent the Historical & Cultural Committee. To reminisce as to the events that led to the formation of our City. When we talk about events that led to cityhood, we need to talk about events that led to the birth of the Grand Terrace Chamber of Commerce. For although the Grand Terrace Chamber of Commerce preceded cityhood, it was the germination of that single idea, which 16 years later was to become instrumental in the formation of our City. Except for the dedication and perseverance and commitment on the part of the Grand Terrace Chamber, the City of Grand Terrace, as we know it today, would not exist. So, how did it all happen. We go back in history to the decade of the 50's. Grand Terrace was essentially citrus and walnut groves. The contracting firm of Zampese and DeBenedet built the initial housing tract north of Barton Road, east of Mt. Vernon. As a Council Minutes - 12/08/88 Page 4 result of that and further development, the most magnificent being the Honey Hills development, the Grand Terrace Chamber of Commerce honored that firm of Zampese and DeBenedet and designated them as the pioneers of Grand Terrace. Ernie Zampese is no longer with us, however, Bill DeBenedet is here and I would like him to stand so that he can be recognized. Just around 1958, enter Gordon Fields. Gordon Fields was a building contractor who bought the remaining land from Zampese and DeBenedet and he built the area north of Barton Road between Mt. Vernon and Preston Street. Later on, he also built the Azure Hills Country Club, which now is the Seventh Day Adventist Church. Enter the Aero-Space Group, they were mostly engineers. They settled mainly in the Gordon Fields Tract because at that point, that was all that was available and it was a nice tract. That group formed the nucleus of the Grand Terrace community. They were dedicated, civil -minded people who participated in all community functions from PTA to Chamber work and they, to a large extent, were the Chamber charter members of the Grand Terrace Chamber of Commerce. The year 1959 - 1960, the freeway cut through the Cooley Ranch and from that point on, people began to discover the community upon the hill. In 1962, with the inflex of people, it became apparent that the community needed a voice to represent and speak for the people. Enter Ernie Oversmitt, who was a citrus grower and a long time resident of Grand Terrace. He met with a group of individuals and discussed the possibility of forming a Chamber of Commerce. The input was positive, so the Grand Terrace Chamber of Commerce was formed with approximately 20-charter members. The late Ernie Oversmitt became the first president and there was a number of charter members that I can recall right now. The late Frank Gigandet and Bea Gigandet were charter members, Bea happens to be in the audience. Of course Zampese and DeBenedet were charter members, Robert Lee, the dentist was a charter member, the Security Bank and of course yours truly. There is a list of charter members somewhere and we will try to find it. From that moment on, the Chamber of Commerce became the focal point of this small community, the people looked to the Chamber for direction. Throughout the decade of the 60's, a common subject of discussion at Chamber meetings was the preservation of local identity. In the early 70's, the Cooley Ranch became annexed to the City of Colton and at that point the Chamber became concerned. In the mid 70's, the Colton Annexation Policy became more aggressive; the east annexed with Rache Canyon; to the west the Stater Bros. Warehouse and then on south to the County Line. Grand Terrace was virtually surrounded by the City of Colton. In 1976 the Colton city limit sign was installed right on top of Mt. Vernon on the bluff. At the same time, concurrently with that action, Council Minutes - 12/08/88 Page 5 Colton petitioned the Local Agency Formation Commission (LAFC) for a sphere -of -influence over all of the City of Grand Terrace, it wasn't a city then, of course. Usually, the sphere -of -influence is the initial step to annexation. It was at this point that the Chamber moved swiftly and decisively, it was a matter of doing it now or lose it forever. The challenge was to first stop the sphere -of -influence from becoming a reality. An opportunity to convince the Local Agency Formation Commission and the Board of Supervisors that Grand Terrace was serious about retaining its identity and that Grand Terrace could make it on its own even with Proposition 13 then in place. The task was to find someone with the knowledge and the time and expertise to take charge to represent the Chamber at the many meetings at the LAFC and the Board of Supervisors. Someone who would do it as a public service. The name Seth Armstead surfaced, he had been in the news for five years because he was the Chairman of the SIR Committee. He and his committee, through five years of effort brought the SIR project to a successful conclusion and, he, at the same time, was Chairman of the Municipal Advisory Committee, a committee that represented the Board of Supervisors in the local community. The Chamber asked Seth would he take this job, Seth accepted the challenge. The actions that followed were: (1) The Chamber hired and paid for a consultant to prepare an Incorporation Feasibility Study, that was the tool to make the case with the Local Agency Formation Commission and the Board of Supervisors. The Chamber then hired an attorney for legal sufficiency. Bob Shaffer, who was the Edison local representative, the counterpart now is Sue Noreen. He suggested a young attorney who had County experience. He suggested Ivan Hopkins and the Chamber hired Ivan Hopkins. Then we needed an engineer who would volunteer his services because resources of the Chamber were quite low at this time. We needed someone who would dedicate the time and effort that was necessary. Joe Kicak had just completed a sewer project in this City. We asked Joe and he graciously accepted. We needed the services of a secretary, so much was happening that we needed to record all that was happening. We needed someone that was qualified. Seth, who was now working for the Chamber, dedicated service, was also teaching at Cal State and he knew of a young lady there who was a secretary and who also lived in Grand Terrace. He asked her would she do the job for the Chamber of Commerce, she said yes. I saw her here awhile ago, Myrna Erway. The end result was that after two years of meetings between 1976 and 1978, the petition for sphere -of -influence over Grand Terrace was denied. The incorporation for Grand Terrace was placed on the ballot and the election November 4, 1978, 82 percent of the people said yes and the Charter Council Council Minutes - 12/08/88 Page 6 was elected. Of interest was that 18 candidates filed, one was disqualified because he thought he was in Grand Terrace, but he was not, he was on the other end. 4 Seventeen was on the ballot and the rest is recorded history. November 30, 1978, the Charter Council was installed at Terrace Hills Jr. High School. The Charter members were: Petta; Tillinghast; Erway, Myrna's husband; Jack Ellen who lives in San Diego, is 84 years old now and could not make it because of the wind; Hugh Grant, who is sitting at the Council Table. Armstead became the City Manager; Hopkins became the City Attorney; Kicak, the City Engineer; Mryna Erway, the City Clerk; Ilene Dughman, the Secretary and Ed Clark, the Finance Officer. We began operations as a City at the Community Center, but things were kind of rough at the Community Center, it is a building that is owned by the school district, the Lion's Club operates the Center. We needed something a little bit nicer and we didn't have the money to do it with, we had a lot of help from a lot of people. Bill Darwin donated the carpet, he was the owner of Darwin Florist; Security Bank donated the office furnishings provided that we pick them up at their warehouse, so Zampese and DeBenedet provided the truck and the Councilmembers, City Manager and Zampese became the furniture movers. Many individuals cooperated and did what was necessary to get the City established at a minimum cost, it was dedication to a common cause. Subsequently, it was determined that for certain legal consequences that we could no longer meet at the Community Center, so the Baptist Church on Mt. Vernon said we could meet at their place. For a couple of years we operated there and it was determined that because of tax consequences of the Church we had to leave the Church and we moved to Terrace Hills Jr. High School. It was determined that school and politics didn't mix, so we had to move and we settled in four houses on these premises here and now the present facilities. Now the loth Anniversary and we've come a long way, it's a beautiful City, sound physical posture. When viewed from the standpoint of progress of other cities, one might call our progress phenomenal. Credit goes to many people, first to LAFC for a positive recommendation to the Board of Supervisors and then to the Board of Supervisors who gave us the okay to go on the ballot. At that point the Third District Supervisor was Dennis Hansburger. He asked many questions, but when the chips were down he was in our corner 100 percent, we had hoped that Dennis would be here, but he is not. Subsequently he was succeeded by David McKenna. We needed help when we went through redevelopment and he was in our corner and it was the result of that positive approach to Government, being involved in redevelopment that we have these beautiful facilities which is being paid through funds Council Minutes - 12/08/88 Page 7 through the redevelopment, no tax to the people. Barbara Riordan was a big help in our establishing the County Library that we now have. Then sound management businesslike approach to city business. We survived as opposed Proposition 13 and that's proof of good guidance, credit where credit is due. The Charter City Manager who managed us for eight years is responsible for that success, Seth Armstead. Seth what can you tell us about the initial part of the incorporation? Seth Armstead I think all of the citizens have the credit, along with the Councilmembers and a hard working staff; if you set goals, you have competent people like Joe Kicak and good Councilmembers who got their heads screwed on right and the good citizens who go with all the committees and they want a good quality life and I am Scotch at reasonable cost, then you are going to have a fine city. Tony Petta Succeeding Seth Armstead is Tom Schwab for the last two plus years, he has done a tremendous job. And of course our City Engineer Joe Kicak. Myrna Erway as the City Clerk, Irene Dughman as the City Secretary and lest we forget the small but dedicated City Staff; all of those who serve on the City Council and all who serve on the Planning Commission all these 10 years. I'm going to single out one individual who is no longer on the Planning Commission. He has retired and moved out of the City of Grand Terrace, but he is here tonight for the loth Anniversary, and I'm mentioning him because he exemplifies a true Planning Commissioner, John McDowell. John McDowell I'm so happy to be here and to see a lot of people that I worked with when I worked here. I think you've done a wonderful job and I think you have a long big future for it. You know we had a thing going here at one time and as Tony was talking, I was thinking about it a little bit. This is the year that your shopping center, the mall, that we were going to develop downtown was to open. We were to do $100,000,000.00 the first year, we would do $40,000,000.00 or 40 percent of it during the month of November and December. Those are facts based on studies made by us and others. For six percent of that $40,000,000.00 is what you would be taking in in taxes from August until this year and I thought how wonderful that would have been to have had something like that down there, but we did miss it and I think you can do it again. The land is still there, it is now covered with horse manure, it's perfectly available, it just needs someone to dig about and see what you can do with it, that's all, good luck to you, thank you Tony. Tony Petta And of course the many City Committees that we have have dedicated many, many hours of work for the benefit of the City. Cooperative effort by many individuals. When -1� Council Minutes - 12/08/88 Page 8 cooperation prevails the people benefit. When we talk about the history of our City, we need to be aware of the significant roll that the Chamber of Commerce played. Of the 26-year history, the Chamber's role in the formation of this City was its greatest. The Chamber was the vehicle that turned ideas into action resulting in cityhood. It was a gigantic effort, a test of patience of endurance of its total membership and exhaust its total financial resources. The success is the reward of adventure and the Chamber has had its just reward. Thanks to the Chamber of Commerce we now have local identity, the City of Grand Terrace. At the point of incorporation, the major focal point changed from the Chamber to the governing body, the City Council. However, the role of the Chamber, as a protector of human rights, cannot diminish. The founding fathers of this great democracy mandated that this be a government of the people, by the people and for the people. This guarantees us an inherent right for fair and equal treatment to all who come before this Council. Democracy places emphasis on human rights and human dignity on the worth of the individual. It is the Chamber's duty to participate in government so as to protect and preserve those human rights, and so, tonight, on the loth Anniversary of our City, God bless the Chamber of Commerce and God bless the City of Grand Terrace. "Happy Birthday Grand Terrace." Mayor Matteson thanked Mr. Petta for the update on the history of the City. He asked for Mr. Petta's speech to be verbatim in the Minutes. PUBLIC HEARINGS 6A. Ap eat of V-88-1 and approval of TTM-88-3 and application to subdivide 1.9 acres into 7 single-family lots with less than the re ui red of depth on lots 2-6 and 20 oot ront yard setbacks on lots -7 Community Development Community Development Director Sawyer explained that Director Sawyer this report is going to combine the report for the appeal of V-88-1 and approval for TTM-88-3. He then read his Staff Report explaining that this is an application by Sigland and Associates. He stated that a Negative Declaration has been prepared for the project and is attached to Council's Resolution as Exhibit B. In an attempt to subdivide the property, the applicant requested the deviations from the Grand Terrace Municipal Code that is shown in Exhibit B. He listed the lots and the required depth and front yard setbacks and their reductions. The applicant indicated that these deviations were necessary to properly develop the subject property in accordance with the existing General Plan and as proposed in the revised General Plan. In Council Minutes - 12/08/88 Page 9 order for the Planning Commission to grant such a variance, certain findings had to be made in order to comply with state and local planning laws. He listed the findings, explaining that after discussion of the findings, the Planning Commission approved the variance on a 3-2 vote. Regarding TTM-88-3, the tentative map proposes to subdivide the property into seven individual lots. The existing single-family residence will remain on Lot No. 1 and all other existing structures will be removed. He listed the size of the lots, stating that all of the lots meet the required minimum lot size requirement of 7,200 sq. ft. and the minimum lot size of 60 and 70 ft. Because of the narrow width of the property, a variance was requested and approved for five of the lots regarding the minimum lot depth requirement of 100 ft. The map also proposes a 20 ft. front yard setback in order to provide a larger buildable pad for the lots. He listed the reviewing agency comments. He stated that the Planning Department recommends the following conditions of approval: (1) An overall design program shall be approved by the Site & Architectural Review Board and listed the programs it should include but not to be limited to; (2) Appropriate CC&Rs shall be submitted to and approved by the Director of Community Development. Said CC&Rs shall include the approved design program required in Condition No. 1 and shall be recorded in the office of the County Recorder; (3) All the conditions as recommended by the Department of Engineering/Building & Safety in their memorandum dated October 28, 1988 and (4) All the conditions as recommended by the Forestry and Fire Warden Department in their Memorandum dated October 5, 1988. The Planning Department recommends the City Council deny the appeal of V-88-1, thereby, upholding the Planning Commission's approval. Regarding the tentative map, the Planning Department recommends the City Council adopt the attached Resolution approving TTM-88-3 and the associated Negative Declaration subject to the conditions contained therein. Mayor Matteson The reason I appealed the decision of the Planning Commission is because I want to have Council take a closer look at this piece of property. It is in a mixed zone where we have residential and commercial in the same block. I would like to have the people who oppose or favor the project to address the Council so that Council can have a firsthand knowledge of objections and support of the project. He explained that his main concern is residential and commercial side by side. Council Minutes - 12/08/88 Page 10 PUBLIC PARTICIPATION Richard Siegmund Mr. Siegmund stated they designed the project and feel Sigland & Associates that it fits the use of the land very well. I 364 Orange Show Lane understand your concerns of commercial. As you know, San Bernardino quite often there are other types of uses to buffer between commercial and residential, in this particular case the property is R-1 and the only use that we can put on the property is single-family homes. It has a standard 15 ft. building setback on the rear of the property. The variances that we requested in the front in no way affects that. He felt that a decorative block wall along the south perimeter that adjoins commercial could separate the two nicely. He felt that when the commercial property is developed to the south you'll have an opportunity through your Architectural Review to possibly help the design of that project that would make it as compatible as possible to the residential. He stated the houses he would propose would be designed more in the ranch style and they would be set further to the front. They wouldn't be built as far back as normal when you have a garage out in front. Councilmember Singley Lot No. 7 on the map, Exhibit A. Shows a setback on the front of 20 ft., shouldn't that be 25 ft? Community Development That's one of the requests to have that front yard read Director Sawyer 20 ft. and not 25 ft. Councilmember Singley Okay, as I understood it, you said there was no change in Lot No. 7. Community Development In Lot No. 7 there is no request for a reduction in the Director Sawyer lot depth, but there is a request for a reduction in the front yard setback to 20 ft. The following are Grand Terrace residents who opposed the project. Lee Swertfeger, 12438 Michigan Francis Carter, 11938 Arliss Drive Richard A. Hait representing Mrs. Brumgear (3 acres adjacent to the north of subject property.) The following are Grand Terrace residents who favored the project. Mr. & Mrs. Mark Hendricks, 12394 Michigan Virgina Ogawa, 12556 Michigan Faith Kelly, 22017 De Berry Mr. & Mrs. Lloyd Austin, 12356 Michigan Barney Karger, 11668 Bernardo Way, spoke on the variance. Council Minutes - 12/08/88 Page 11 Richard Siegmund I would like to address a couple of items. Mr. Karger has indicated that he has never had a project with a 20 ft. building setback. In San Bernardino County I process many projects a year, I think eight maps since last year. We have that type of building setback as a standard condition. San Bernardino County, for example, does not allow 25 ft. building setbacks down the street. They don't want that row of houses. We are required to vary them from 22 ft. to 28 ft. and no two adjoining building setbacks can be the same. The minimum standard is 22. I think the only thing that comes to my mind, I believe it was last year, we were about to submit this tract for review about a year ago when you started through your Community Plan or General Plan whatever you call it, then it was to look at the city and decide where you want it and what zoning; where you want it and what street widths. How are you going to plan the development of this community for the next ten years. I've sat in on some of these meetings and you've had a lot of response from the people and as I believe now after all of that conversation, commercial/residential line was drawn at the south property line of this property. I don't know how all of these details came about, but what I'm hearing is you saying well gee, we zoned that R-1 and in our wisdom we are reviewing it. We hired a consultant, we had many hours of conversation in these chambers, we finally determined it is R-1, but gee whiz, your project shouldn't be R-1, we are going to adopt the General Plan tonight, but tomorrow you should probably start a zone change in the General Plan Amendment to make it commercial. After you go through that year of process and somebody submits a tentative map and has been reviewed by Staff and by the Planning Commission and now open this all up and say, well gee, what we are going to adopt tonight probably is wrong, strikes me funny somewhere, thank you. Being there was no one else wishing to speak for or against the project, Mayor Matteson turned the issue back to Council. Councilmember I have a question for Mrs. Carter. What kind of project Pfennighausen are you planning on Michigan that would be so reprehensible that you don't want it next to residential property? Mrs. Carter Barbara, it's not reprehensible, I feel and I've said before, none of that should have been residential to begin with. For the good of the community, I think that all of that should have been commercial as it was designated at one time or MRT. It's not going to be heavy industrial, it will be a commercial complex Council Minutes - 12/08/88 Page 12 similar to what's down there by the skating rink at this time. It's not that it's reprehensible, it's just that it shouldn't be residential, you know that there will be problems there. A street should be a barrier, not a block wall. Councilmember Thank you, I'm just glad to know that it isn't going to Pfennighausen be something absolutely ..., because there is going to be houses across the street from there and if it was something bad, then we wouldn't want it there at all. I did sit in on the Planning Commission meeting where this project was discussed and the Planning Commission tore the project apart and put it back together again. It wasn't something that they passed quickly or that they took lightly. It's no big news to anybody that I feel that that area should be residential. I probably can go along with the fact that you shouldn't have half a block residential and half a block commercial. So, as one side is saying that it should all be commercial, there is another side that is saying it should be residential. One of the reasons that it got split the way it got split was because of existing uses. As a matter of fact, had it not been for the plea for Mr. Swertfeger, I probably would have pushed to have the whole thing residential in the beginning. That would have impacted Mr. Swertfeger and for that reason only, was I in favor of splitting that block. There is no way because of the well and pump or whatever is in that property, for the property to be divided in the east/west street, that would come off of Mavis and that would be a likely variance. I think that it is extremely unfair to take a person as we did with this piece of property, put them through all of the hearings that they've gone through, tell them finally that their property was going to be single-family residential; put a moratorium over their property. The west side of Grand Terrace, the area west of Michigan to the freeway, has probably had a moratorium over it 2/3 of its time since incorporation. The people over there have to be extremely frustrated. There's a paranoia possibly that has developed on the west side, but I guess a paranoia develops quite naturally when you keep being attacked, attacked, attacked and they keep trying to take away your homes and the things that make you comfortable. I have a feeling that if we did the same thing to any other section of town, there would be a greater outcry. The people on the southwest side have been much more tolerant about the things that they've had to deal with and the changes that have been made than any other part of the City. We will be discussing the change in land use or the potential land uses again when we move into the General Plan portion of this meeting. I keep hearing everybody say that we have to have all of this Council Minutes - 12/08/88 Page 13 land zoned commercial. McDowell, he wanted that west side and he fought thank God that it isn't 1 fought hard for it. John honest effort you put out up front. The fact is, have been in there, it wouldn't be there 20 ye enough access into the a access is prohibitive. Wo enough. Without that bl presently developed comme to be developed commeri General Plan, and this property. There is some 100 acres of land in the i to retail commercial. No cannot effectively DlE [ have great respect for John regional shopping mall on the For it and it isn't there. I here, but he's a good man and McDowell I commend you for the because you were always right .hat shopping center would not wouldn't be there today, it irs from now. There is not •ea and the cost to open that need to establish how much is ick of property, with what is rcial and what has been zoned ial, and what is presently is without this piece of place in the neighborhood of ity of Grand Terrace dedicated 4 if we a City, 3.7 sq. miles, n and utilize that much commercially designated land to support this City, then we are not doing something right. We don't need to take people homes away and we don't need to impact their life-style in order to do that. Councilmember Singley I looked at the plan and I tend to agree with Councilmember Pfennighausen that the property along Michigan, and I believe most of the Council have expressed, mostly residential and it is Council's desire to maintain a residential atmosphere in this community. I don't particularly care for the plans, I think that they are poor. I think it is difficult to tell people that they are zoned for residential, they build plans, go to architects, spend a lot of their own money on plans and then come to the City Council and possibly are turned down because of a possible change in zoning. It is my opinion that all of Michigan, starting with the homes on De Berry towards Van Buren, should be residential. We should maintain that and probably change the zoning of the people who own the trucking firm to residential. It is easier to move trucks than houses and families. Like Councilmember Pfennighausen said, we are going to review the General Plan and there are going to be some proposals made as to Commerce Way. I think a good compromise, if you stay long enough, you will see that we are trying to make options on Commerce Way that will allow for commercial buffer between the houses on Michigan. At this time, I find it extremely difficult to deny them this. Therefore, I probably will vote for it. I don't think it is a very good housing plan, but I also do not want to see commercial development on Michigan where children have to walk that street to go to the school on the end. 1� Council Minutes - 12/08/88 Page 14 Councilmember I know it is a difficult piece of ground to determine Carlstrom what to do with it and the plan the way it is laid out looks good to me, except, the thing that concerns me is the property owner to the north. I would probably be more in favor of the project if the property owner to the north was compatible to the plan, because then, there would be the possibility that sometime in the future that that street would be built out to its full width and there would be homes on both sides. But, since that doesn't seem to be the flavor tonight, it would be very difficult for me to vote in favor of this project. We have a couple different places in the City where we have half streets that will never be developed. One I would like to point out to you is Renee Lane over there, where the County apparently approved the building of a commercial building that backs up to about a 25 ft. high wall, right down the middle of where that street should have been a full width if it was properly planned. Another one we should look at, I think it is LaPaix, behind DeBerry and between Willet Court and Pascal, to the north of there we have a half street that will never be a full street. I think that we are getting into a situation where we are going to have another half street and that kind of bothers me. Councilmember Just to address the property to the north, the property Pfennighausen to the north, David, if I'm not mistaken, was in the last General Plan adopted in 1984, was that not residential? Community Development This property and the properties to the north were Director Sawyer residential. Councilmember Right, that's been residential since we did the General Pfennighausen Plan update process which started in early 1983 or late 1981. That property has been a residential designation for over four years. According to our maps, it is residentially designated. Mayor Matteson Okay, we have a dilemma, we have an appeal here, we either approve the appeal or deny the appeal. If we deny the appeal the project goes, if we uphold the appeal, the project is denied. CC-88-217 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER SINGLEY, to deny the appeal. Mayor Matteson Point of clarification. The project was approved by the Planning Commission, I appealed that decision, now we are voting on my appeal. Barbara has voted to deny my appeal. If you deny the appeal, the project is approved, if you uphold the appeal the project is denied. We have a motion and now we need a second. Council Minutes - 12/08/88 Page 15 Community Development For clarification, your motion is on the appeal itself, Director Sawyer correct, if you vote to deny the appeal, you are then upholding the decision of the Planning Commission on the variance. You will still need another motion to approve the map and you can make different conditions if you feel necessary on the map than as proposed by Staff. Motion CC-88-217 failed with Councilmembers Pfennighausen and Singley voting AYE. Richard Siegmund Mr. Mayor could we asked for a continuance on the track? Community Development That would be acceptable from Staff's point of view. Director Sawyer City Manager Schwab You want to continue the entire thing or just the map. Community Development Just the map, that is what I understand it, but right Director Sawyer now, you just simply voted down Councilmember Pfennighausen's motion. The variance is good, so that means action for your body to do is now act on the tentative map. Mayor Matteson The variance is not good because that's what we appealed. Community Development No, the variance is good, the Planning Commission Director Sawyer granted the variance. Your appeal was on the Planning Commission's decision and so, if your appeal would have been successful, then the variance would have been declined. Councilmember His appeal was successful, it was a reverse vote. Pfennighausen Mr. Siegmund asked for a continuance on his tract map for 30 days. Community Development For clarification, your motion is on the appeal itself, Director Sawyer correct if you vote to deny the appeal, you are then upholding the decision of the Planning Commission on the variance. You will still need another motion to approve the map and you can make different conditions as you feel necessary on the map than as proposed by Staff. CC-88-218 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to grant a 30-day extension on Mr. Siegmund's tract map. Community Development Staff is asking Council to adopt the final draft of the Director Sawyer General Plan. The Ordinance accomplishing that was distributed to you with your copies of the final draft of the General Plan. I have a couple of maps that have been updated and I would like to distribute them to you 11 Council Minutes - 12/08/88 Page 16 at this time. Then I'd like to run by the map real quick and show you what the changes are that are being looked at right now. (Making indication on the map) All the property which is east of Mt. Vernon has remained the same in the final draft of the amendment as it was in the existing General Plan. There are no changes proposed east of Mt. Vernon in the City. There is the possibility that when we come back with zoning, there may be some residential zoning changes, but those would be within the same General Plan Designations as we have in the existing General Plan. West of Mt. Vernon is where we've gotten into our different changes. Barton Road has changed, we use to have AP between Vivienda and Canal and AP just east of Canal also. That has been changed to general commercial and all of the AP Zoning General Plan designation gone from Barton Road with the exception of the property east of Mt. Vernon after it makes the curb. We have a slight change from what we have discussed earlier on the Council level for the land uses which Staff is requesting at this time and that is that the Phase II Development for Forest City Dillon's Project be designated for medium density. Courts have decided against the project as going in so Staff is recommending that we make the General Plan consistent with that so that we do not have any consistencies with land use development in the General Plan. Other changes have occurred, this residential which was onceprevious to this draft designated for residential designation has been changed to commercial designation at the request of the property owner. This is the area which has been in question earlier this evening. Staff originally recommended this area to be entirely commercial, through Council's direction we are indicating it to be residential. These homes along Michigan Street, south of Van Buren, that backup against Wildan Pump are also being retained as residential. We go further down Michigan all the homes that are existing that are centered around Pico are remaining residential. The Inland Lumber Company has a change in designation. This 10-acre parcel, which they own, which is now vacant, is being changed from industrial to commercial. The changes that we made earlier in the year regarding the property west of the freeway have all be incorporated into this motion in this General Plan adoption, so we are wrapping all of that into this Ordinance. We are not changing anything from what Council already took action on at that time. Circulation, we are now showing on the final draft Commercial Way to come down (indicating on the map) in this location splitting the commercially -zoned property for access purposes. Then at Van Buren to swing across until it comes to Pico at this point and then come down through the Edison property. That, at this point, seems to be the most Council Minutes - 12/08/88 Page 17 less intrusive right-of-way to the existing land uses that are in that area overall. When the Edison property does develop, this is all vacant farming land that's down there and if one ownership, the division of the land properties can be handled in a major development plan at that time. There have been talk recently at our workshop about culdesacing some of these streets. We can discuss that and add that to this plan if Council wishes to, but it's not presented on this plan at this time. Are there any questions regarding the map? Mayor Matteson Except for the circulation, the other zoning are all the same as the Council has taken action on prior to this meeting, is that correct. Community Development Yes. Director Sawyer Mayor Matteson You've made no changes that Council has already approved? Community Development Other than the second Phase of Forest Dillon, that is Director Sawyer the only thing I'm recommending on land use, that's not the same as what you've made motion on todate. Mayor Matteson I would like to take this in two sections, first the land use and then the circulation. Community Development That's fine, our Ordinance is set up all at once. Director Sawyer Mayor Matteson You can do it all at once, but we can disapprove it a parcel at a time. CC-88-219 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SINGLEY, to accept the land use as designated. Mayor Pro Tem Grant Mr. Mayor the court has ruled on Phase II and legally it's a settled issue, therefore, the Planning Department has complied with the inevitability of this. Therefore, I recognize that Council has no choice but to approve this designation of medium density for that area. I will vote against the motion strictly as a matter of principle. I wish that the land use motion had been broken down into areas of the community, because I approve of basically most of everything that we have here since Staff has already indicated there really are no changes except for the Phase II area, but unfortunately because of that, as a matter of principle, I will have to vote against the motion. It's an artificial thing on my part simply because I'm basically in favor of what we have here. Council Minutes - 12/08/88 Page 18 Mayor Matteson Mr. Grant, I too was against the apartments just as much as you are, we lost the matter in court and it's just the semantics of now changing it to comply. It makes no difference if that is the only reason that you are not voting for it, we may need the vote for the rest of the plan. Mayor Pro Tem Grant I think you are right, is there any way that we can .... City Manager Schwab The maker of the motion could modify the motion to remove that particular parcel and Council can vote on it separately. Mayor Matteson The maker will change his motion if the second concurs. Councilmember Singley I concur. Mayor Matteson Any discussion? Councilmember Now, tell me what it is that we're .... Pfennighausen Mayor Matteson We are voting on the map just as it is as Council previously done, the only section that was withdrawn was the one that is medium density that was voted R-1 on the Forest Dillon project, which we will handle under a separate motion. Councilmember Okay, then we are to the west side, at this time then is Pfennighausen the time to clear up the situation that we just got through dealing with, the appeal that was denied. I still firmly believe that the area fronting on Michigan should be retained as residential. I'm not going to deal with the commercially designated property to the west of that, but I do believe that by drawing a straight line down from DeBerry to Van Buren, making that residential, retaining the rest of the area as commercial, would eliminate the kinds of conflict that seems to be going on right now. Mayor Matteson The problem I had with that is that those commercial businesses that are down there that we have zoned commercial, they have been there even before this City was incorporated and I don't think it would be fair to those people, at this time, to change their property to residential and make them sit there with a non -conforming use. I think the problem is that we got a problem down there and I think the situation we've come up with in the past is the best of two evils. Councilmember Singley Dealing with the amendment to your motion, it is my understanding that the courts have spoken on this issue and we really don't have a choice on it. Correct me if Council Minutes - 12/08/88 Page 19 I'm wrong, but Mr. Grant your contention is out of, for what reason I don't understand why you want to pull that particular parcel when the courts have already said it has to be that way. Mayor Pro Tem Grant Well, first of all in my own humble way, I disagree with the court. Number two, I felt all along that we should have appealed, but the majority of the Council felt that we should not. I am philosophically opposed to it, I have been and I'll continue to be. One individual, a judge of the Superior Court, has indicated that this will be what we are going to vote on tonight. I will not vote for it and that's why I expressed my appreciation to the maker of the motion in dividing this up, because I do not want to vote against this land use in its entirety, but if I'm force to I will. Mayor Pro Tem Grant Now, tell us what we are voting for. Mayor Matteson We are voting to accept the map as designated without that Forest Dillon property .... Mayor Pro Tem Grant Okay, very good. Councilmember Well, I will vote against that motion because I feel Pfennighausen that the other consideration is not being addressed. Motion CC-88-219 carried 4-1 with Councilmember Pfennighausen voting NOE. Mayor Matteson Now I would like to entertain a motion for somebody to bring the Forest Dillon property in line with the other zoning. CC-88-220 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 3-2, (MAYOR MATTESON AND MAYOR PRO TEM GRANT VOTED NOE), to bring the Forest Dillon property in line with the other zoning. Mayor Matteson At this time we will address the circulation, Mr. Sawyer will you go over that one more time. Community Development What we are looking at right now is a plan that will Director Sawyer allow us to have a continual Commerce Way all the way down to Main Street. If you remember one of the primary reasons for bringing Commerce Way down to Main Street was that if we can show that we have a way for the commercial traffic to come all the way to Main Street and then continue on and access the freeway down on the off -ramps to the south, then we were hoping that that would bring the traffic that way rather than bringing it back up Michigan Street. Because of that, the engineering consultants at Wildan indicated that we would be able to reduce the width of Michigan from a 1 n -11 Council Minutes - 12/08/88 Page 20 secondary highway as it is now proposed to a collector street and we will not have to continue the widening process at Michigan. The problems that we encountered were Edison and the existing land uses in this area of the map which prohibited us to have an easy flow down to Main Street. What we have tried to come up with is a path that is of least resistance. What it does is come down and bi-sects the commercial area that we have indicated. The reason for this is to allow development off of Commerce Way on both the west and east sides of Commerce Way. In this area here (indicating on the map) it is critically important to do that for a retail commercial type of development because that allows buildings to be developed on this side of Commerce Way which can attract freeway visibility directly to the buildings and their products. This will continue on down and then as the large parcels of land develop in a commercial manner, we will have the access dictated to them off of Commerce Way for their particular purposes. Bringing it down to Van Buren Street, we then swing it through, what is now the farming area, the vacant land that Edison owns, and it swings through on a curve so we don't have any real jagged sharp curves that we have to deal with upon the intersections with something other than 90-degree angles. Swings through this direction and moves over to continue down through the Edison property. This alignment we believe is not going to have a severe impact on Edison. We have not heard any comments on this since this is just come about and we are discussing it for the first time, but it shouldn't have the impact as it would if we were going to have to bring it over in this direction and get in line with their cooling towers. This will only go through if and when this property would develop in the manner in accordance with the General Plan. We could work some deal out with Edison for permission to put road through there in that manner. The other roads currently on our General Plan are designated as secondary highways. This circulation pattern and the change in the land uses, which we've indicated, will allow us to develop the east/west running streets as they are proposed now as collectors. Mayor Matteson Did you address the idea of a culdesac on DeBerry Street to keep any commercial traffic off of DeBerry? Community Development That is a possibility that we can do, we can run a Director Sawyer culdesac off of DeBerry and culdesac it here (indicating on the map) and then we will bring DeBerry in this direction, culdesac in this direction so there will be no thoroughfare for commercial traffic to get through to the residential area. That is a very good possibility. We can do the same type of treatment with Van Buren. It is a little bit more difficult down here because we have Council Minutes - 12/08/88 Page 21 commercial in this area and we have existing industrial uses here. We will have to really consider where would be a good place for that, but that would keep traffic from coming down here doing their business in this direction or here and then coming back out Van Buren and cutting up Michigan. Those are our final alternatives. My comment on that and why I don't have them on the map at this time, is that the Planning Commission never discussed that and the public have not had a chance to comment on it. Mayor Matteson Well, that type of thing can be done without too much trouble at a later date when we don't have to have designated land for that particular .... Community Development Right now without that on the General Plan, we can't Director Sawyer force that on a development if it was coming in the path of where we wanted that to happen. We could come back with another General Plan Amendment dealing with just that specific issue and deal with that again when you feel that it is time. Mayor Matteson If we put that on there we could require the developer to do that or else to post funds to do that so that we could do it at a later date. Community Development I don't know if our City Engineer has really discussed Director Sawyer or considered that option either, he may want some time to review the idea of culdesacs. City Engineer Kicak David this is the first time I heard of it, so I haven't had a chance to look at it. For clarification, are we showing Commerce Way as a secondary highway all the way down to Main Street? The response was, yes. Michigan Street would be to a collector status based on the map that I have in front of me? Community Development Yes, Michigan will come down as a modified major highway Director Sawyer to this point where Commerce Way then intersects it, intersects with it and I believe it is approximately 200 ft. beyond that. At that point, Michigan will remain a secondary highway until it comes down to DeBerry, at DeBerry where we will then bring it down as a collector for the remainder of Michigan Street. City Engineer Kicak We are talking about a 64 ft. right-of-way with a 40 ft. curb separation. I just want to clarify that because that is an important issue for what is being done right now. Community Development I believe that is correct, we have those figures in the Director Sawyer book. 11 Council Minutes - 12/08/88 Page 22 Mayor Matteson We want to keep Michigan the same width, we got some areas that are wide and some that are narrow, we want to keep it so the width is the same all the way down. City Engineer Kicak The reason I brought this up is because if you recall, the City Council authorized the storm drain project that involves the installation of curbs and gutters. Based on the last discussion that we had, that particular project was based on a secondary highway or a secondary highway standard which is 44 ft. centerline to the right-of-way line. This apparently has been changed to a collector status. I just want to point that out, which means that the right-of-way that we have right now would be adequate on Michigan Street and it would be narrower than the widest separation that you had. Community Development The collector widths and pavement widths are 66 ft. and Director Sawyer 44 ft. City Engineer Kicak And that is what we have right-of-way for right now. I just wanted to clarify that for myself sir. Mayor Matteson What is Council's desire? Mayor Pro Tem Grant On my observation of this, I do think that Staff's work on this was well done. I think that the extension of Commerce Way was an excellent compromise between a variety of alternatives none of which were totally feasible. I'm delighted to see Michigan being a collector street. I agree that there should be some smoothing out of the width, but the point is we are leaving Michigan alone. We are providing some resolution to what maybe a continued bottleneck at the intersection of Michigan and Barton Road. We are doing that by the modified major highway process. I'm delighted that we have decided to proceed all the way to Main and I think this is a good Circulation Plan. CC-88-221 MOTION BY MAYOR PRO TEM GRANT, that the Circulation Plan be approved, if that is the correct language to the motion, if that's not, tell me how to word it. Community Development Okay, we need to do a couple of things. The Ordinance Director Sawyer that is included with your General Plan is an Ordinance which approves the environmental assessment which has to be done prior to your final adoption of the General Plan. So, if you would like to make a preliminary motion so that we all agree on the Circulation Element, that's fine, but the formal action that you need to do in order to adopt the General Plan is to simply approve the adoption of the Ordinance that has been presented to you this night. Council Minutes - 12/08/88 Page 23 Mayor Pro Tem Grant Councilmember Singley That's my motion. It's my understanding he's making a motion to approve the Circulation, right. The response was, right. I'll second it. Councilmember I think that the way that Commerce Way has been extended Pfennighausen is the best possible solution that we could come to. We've split property lines, given Edison the greatest impact to swallow, not impacting Inland Lumber cutting through the area where they do business, but coming along their perimeter. That's not impacting Mr. Green's property and leaving him 12 ft. on each side of the road to grow flowers on, which was suggested that as long as he could grow flowers on it, it wasn't a taking and therefore, we weren't legally liable. I have some real problems though, unless this Council is ready to take action and I expressed these at the workshop and I'm going to do this at this time. A road designated on a piece of paper is great, but that road has to be put onto the dirt and paved in order for it to carry traffic. We come back to the same problem, if that road is not developed, the traffic is going to come onto Michigan, which we now have designated as a collector street. It will not be as wide as it would have been and that's fine, as long as the alternative way is there for the traffic to get out. I'm perfectly in favor of the Circulation Element so long as no property is developed until this road is developed. Because the reality of it is that we cannot force the developers to build the road past Van Buren through the Edison property. Edison doesn't have to develop that road because they are not going to do anything with it. They are not going to do anything with their property down to Main, that makes it the City's responsibility to develop a road from Van Buren to Main Street to handle the development that will take place between DeBerry and Van Buren. If we so designate this, we need to be ready to put the road in to install that infrastructure to open up that development between DeBerry and Van Buren or we must freeze development between Deberry and Van Buren until that road can be opened up or the reality is that traffic is going to go onto Michigan Street. Motion CC-88-221 carried 5-0. Councilmember Mr. Mayor, relative to the rest of this document, Pfennighausen because we are getting ready to approve an entire document at this time, after having just dealt with the Land Use and the Circulation Element, there are four other elements in this General Plan and I think that it's incumbent upon us to at least address those elements. One of the elements is a Housing Element and LIN Council Minutes - 12/08/88 Page 24 0 I we have a proposal before us tonight to hire a Consultant to update the housing Element. With the Housing Element, as is, in the General Plan, it is so wrong that based on that alone I would have to vote against this document as a whole, because at that time I'm saying that I have read and approved this document as being true and correct and that is not true. I have read this document thoroughly and the Housing Element is totally incorrect and it could have been simply corrected and it was not. Just this statistical information could have been corrected with telephone calls. The next thing was that we got this supposed revised version of this General Plan within the last three weeks I believe, was it David? That was after the purchase of the park property and yet that portion of the General Plan was never updated. Now, to my knowledge, Staff did not point these things out, I don't know whether they thoroughly reviewed the new document after it came in, but those two things, the aeschetics and recreational element I believe it is, element that handles the parks and housing elements are totally unacceptable and based on that I will have to vote NOE on the General Plan as a whole. Mayor Matteson The City Manager brought to my previous motion to deny the appeal have a motion to uphold the appeal findings, which I have a list here, motion. Councilmember Pfennighausen City Manager Schwab Councilmember Pfennighausen attention Barbara's failed, now we must and make the attached so I will make that Can I ask why we don't have legal counselor here tonight when we are dealing with the General Plan. His wife had surgery and they apparently had complications and he had to stay at the hospital so he was not available. Do we have no backup anymore? City Manager Schwab He does have a partner and he did offer him, this news only came to me this afternoon and I felt that because of the fact that his partner has not reviewed the actions that have been taken, it just seems like we would be throwing $80.00 an hour away to have an attorney that was not briefed on our General Plan. If there is any action that the Council is not comfortable with, my recommendation would be to put anything over until the 29th meeting which we will have the City Attorney. Council Minutes - 12/08/88 Page 25 CC-88-222 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, to deny the variance based on the following findings that were approved by the Planning Commission: 1. The shape of the property is elongated in shape, however, this is not the unique to this property. The property directly to the north as well as two lots to the east are of similar shape. These lots are in the same zoning classification and are currently developed with single-family homes. 2. The property is currently developed with a single-family home consistent with the Zoning Ordinance and the General Plan for this area. 3. The variance permits a change in the development criteria and does not effect the allowable use of the property. 4. The granting of the variance does not effect the project's consistency with the General Plan's land use and density requirements. Motion CC-88-222 carried 3-2 with Councilmembers Pfennighausen and Singley voting NOE. Community Development Mr. Mayor we still need to finish up the General Plan as Director Sawyer far as we haven't taken the final action approving the Ordinance which would approve the environmental work and the General Plan as a whole. CC-88-223 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, to approve the Ordinance. Councilmember Singley Mr. Mayor, I think that Mrs. Pfennighausen statement on the lack of an updated housing element is well taken and I believe the Council in later action this evening is going to recognize that on 8C. Therefore, with that in mind, I realize that the General Plan is not complete, but I would be in favor of passing it because of the number of pending actions and we are holding up a lot ofconstruction and a lot of business the City needs to do if we do not approve this General Plan. I think we've waited long enough to do it. Mayor Matteson Right, we can amend that at a later date. Mayor Pro Tem Grant That was going to be my question because we're talking about the RFP for the Housing Element, so I'm making an assumption that since you put this on the Agenda, this could come subsequent to the approval of the motion that is on the floor right now. Council Minutes - 12/08/88 Page 26 Community Development That's correct, we are required to amend the Housing Director Sawyer Element every five years, 1989 is the year that we are required to amend it. Motion CC-88-223 carried 4-1 with Councilmember Pfennighausen voting NOE. NEW BUSINESS 8B. Community Center Improvements City Manager Schwab read his Staff Report regarding the upgrading of the Community Center with recommendation for Council to approve the following: (1) Installation of a central air-conditioning and heating unit in the room used by the seniors at a cost of approximately $3,000.00; (2) Installation of a drop ceiling and lighting system in the main auditorium at a cost of $5,500.00; (3) Installation of three evaporative coolers in the auditorium for $1,650.00, plus two additional water coolers; one in each Tiny Tot Classroom. City Manager Schwab explained that at this time, Staff does not recommend funding the floor renovations. They are requesting that the money for this, the half would be $6,000.00, to come from the allocation that we received from the State to rehabilitate the park restrooms. They are requesting a transfer of funds from the Roberti Z'berg Fund. Staff will include the potential floor renovations in the upcoming budget year for 88-90 and use some of the Community Development Block Grant funds that would be available for that. Mayor Matteson felt that as much as this building is used, this is a well worth while project. CC-88-224 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY MAYOR PRO TEM GRANT, to approve Staff's recommendation one and two. Councilmember Pfennighausen stated that it is a wonderful idea to do all these things to this building, but felt evaporative coolers would not be useful with the type of weather we have. She felt once the ceilings were dropped, maybe air conditioners should be used. Mayor Matteson felt the cost in running the air conditioners would be prohibitive. Council Minutes - 12/08/88 Page 27 City Manager Schwab reported that the City had previously offered to fund a Central Air Unit in the Community Center with Community Block Grant funds, but the Lion's Club felt they could not afford the utilities. The utilities is a major portion of their budget. They did offer that if the City wanted to subsidize in someway portions of the utilities, then maybe they could afford the air-conditioning. It was at their request that we not install central air for the entire building. Councilmember Pfennighausen shared some of her feelings regarding the evaporator water coolers and concurred with the drop ceiling being put in. She felt exhaust fans should also be put in the auditorium to move the smoke around and draw it out during bingo. She felt a refrigeration -type system would be better for the Tiny Tots room. She felt improvements for this Community Center have been long overdue and that a good job should be done instead of doing it halfway. Councilmember Singley felt Mayor Matteson should send a thank you letter to the Lions for their generous 50 percent of the cost. Motion CC-88-224 carried 5-0, to approve Staff's recommendation for improvements to the Community Center. Tony Petta, 11875 Eton Drive, concurred with Councilmember Pfennighausen regarding the air-conditioning. He shared his feelings regarding the cost and the City's part in paying a portion of the utilities. He pointed out that the Community Center is used to a large extent by the community. He mentioned that the City of Grand Terrace did not have one single historical site and wondered while doing the General Plan if Council could designate the center as a historical site. Mayor Pro Tem Grant questioned the cost of air-conditioning the Community Center? City Manager Schwab explained they are looking at some initial estimates between $25,000 and $30,000 for the entire building and that included at that time, dropping the ceiling. Council recessed at 8:30 p.m. Council reconvened at 8:40 p.m. Council Minutes - 12/08/88 Page 28 8C. Request for Proposals for Housinq Element Consultants Community Development Director Sawyer read his staff report. He read Staff's recommendation for authorization to send out Request for Proposals to Consultants for the updating of the City's Housing Element, explaining that the anticipated cost for the proposals will come in at a cost of approximately $25,000.00 to $35,000.00. Mayor Matteson referred back to what Councilmember Pfennighausen said about minor changes in the Housing Element and questioned the excessive price? Community Development Director Sawyer explained that there were not necessarily minor changes that were done. The changes that were done through the Housing Element through the revision of the General Plan were minor changes. We have received from the State our new Housing Allocation Model which says how many units a lower moderate income residential units we have to provide in our community for the area and there are other changes we have to update through this process. It has to go through the full public hearing process, the Consultant has to prepare the element, go through much of the same work as the entire General Plan we've done with just the Housing Element and that is just a general estimate of what they are charging the communities in order to do that. There is a lot of time involved in doing that. Councilmember Singley referred to 8D (Request to send out Request for Proposal for Barton Road Specific Plan), pointing out that Council will also be requesting a proposal for the Barton Road Specific Plan. He questioned if the Housing Element and Specific Plan could be combined to lower the cost with one firm? Community Development Director Sawyer indicated they would consider that when interviewing firms, pointing out that he did not want to tie their hands because one firm may be very well adapted to doing Housing Elements, but may not have the design capabilities or the specifics for the design development element of the Specific Plan of Barton. He stated if we can do that it will be done on Staff level and brought back to Council as a savings. CC-88-225 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, to authorize Staff to send out Request for Proposals to Consultants. Council Minutes - 12/08/88 Page 29 Councilmember Pfennighausen shared concerns she had regarding these Request for Proposals. She stated that at the time we started into the General Plan process, we knew that the General Plan Housing Element had to be updated and we set it aside and didn't deal with it for a variety of reasons. She pointed out that if you took the entire General Plan document that was adopted in 1984 and start through it one page at a time comparing it with the document that we just adopted, about 99 percent of it is exactly the same. She stated we paid approximately $30,000.00 to have somebody take a standard piece of material that any city could use, plug in a little bit of data and spend a lot of time doing it. Mayor Matteson reminded Council that they hired the Consultant, but did not listen to him. The Consultant came in with his proposal and Council knocked him out of the water. Councilmember Pfennighausen stated that she was referring strictly about the printed document. The printed document is standard and they went through and probably for $5,000.00 the changes could have been made and probably for $10,000.00 worth of time. We could have saved approximately $13,000.00 to $23,000.00. She could not accept how updating our Housing Element would cost $25,000.00 to $35,000.00. She stated that unless someone can tell her what is going to be so different she could not authorize spending that much money to do the Housing Element. She stated that she compared the present General Plan to the old and you find that 90 percent of the material is just copied over from the last General Plan. She stated that if she finds that to be the case also with the Housing Element, then you will hear it again that we are getting ripped off, we are spending money unnecessarily. She asked Community Development Director Sawyer if he could assure her that there are drastic changes that are going to take place in our Housing Element that will justify $25,000.00 to $35,000.00 for expenditure on a Consultant? Community Development Director Sawyer stated that he can guarantee that this is a requirement by State Law and that we have to have it reviewed and updated. Mayor Matteson stated that the thing is that you might be able to just find the previous one and it might be a lot less just to update if the previous consultant has all of the information still at his fingertips. Council Minutes - 12/08/88 Page 30 Community Development Director Sawyer stated they may, but with documentation today and the electronics available, there are machines that can do that too. Using the same consultant wouldn't be that great of a benefit, indicating that they have a long list of consultants which will bid on it who are calling asking to be put on the list. Motion CC-88-225 carried 4-1 with Councilmember Pfennighausen voting NOE. City Manager Schwab pointed out what Staff was asking for tonight on both the Housing Element and the Specific Plan is the ability to go out and shop the market. When we come back to the City Council with a selection of consultants for both these projects, that would be the appropriate time to ask the consultant what they are going to provide for the amount that is included in their proposals. There will be ample opportunity to address all of the concerns that Council would have. Councilmember Pfennighausen requested a copy of what's going to be required in the Housing Element from the Planning Department. She stated there has never been any doubt in her mind that when an RFP goes out with a dollar amount attached to it $25,000.00 to $35,000.00 there's not going to be one proposal come in for less than $25,000.00. They will most likely all be close to $35,000.00, we've already told them how much we are going to pay for it. Mayor Matteson asked if that is figure is put on it when it is sent out? Community Development Director Sawyer explained that they haven't formalized the RFP yet, but he was not anticipating putting a cost figure in it, he will let them make the bids. Councilmember Singley stated that all they have to do is read the City Council Agenda. 8D. Request to send out Request for Proposals for Barton Road Specific P an. Mayor Matteson felt it was a necessary thing, rather than have Barton Road developed into little strips like Hesperia. We want to have a nice development in Grand Terrace and have all the Specific Plans set out. Council Minutes - 12/08/88 Page 31 Councilmember Pfennighausen stated that four years ago, Councilmember Evans came before this body after going to the Planning Department and called the attention to the need for just this thing. She explained that City Engineer Kicak has made up, at Council request, Specific Plans for development of that area and Council might want to look at that again. She explained about the amount of money that the City has spent on consultants in her six years on the Council and getting very little back for it. She felt this plan is necessary and requested having an architectural style included in the final Specific Plan. Mayor Matteson agreed with Councilmember Pfennighausen stating that people who live in that area will end up with a better project and will be worth more money and they will build better businesses if this plan goes through. CC-88-226 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR MATTESON, CARRIED 5-0, to approve the request to send out Request for Proposal for Barton Road Specific Plan. CLOSED SESSION City Manager Schwab stated that since the next item 8E has to do with on current litigation with T.J. Austyn, he requested a Closed Session prior to the discussion of this item. Mayor Matteson explained that Council met in Closed Session to discuss current litigation, no decisions were made. 8E. Com romise Proposal regarding Tentative Tract extension or T.J. Austyn City Manager Schwab reported that Council is aware that the City is currently in litigation for a Writ of Mandate for an extension of Tentative Tract Map 13050. Staff has negotiated with the developer and tried to reach a compromise that met the goals of the Council to try to increase the lot size as the development has gone from the northerly section of the foothills toward the south. He explained they negotiated a compromise proposal with the developer and listed them as follows: The developer would eliminate four lots from the development completely and reduce the subdivision from 89 to 85. They would culdesac Kingfisher, just off of Pico; They would increase the 14 lots adjacent to that to a minimum lot size of 10,800 sq. ft. Agreed to a minimum of 8,000 sq. ft. to the lots that would be I L Council Minutes - 12/08/88 Page 32 adjacent to that on Lark. Agreed to construct an off -site desilting basin. City Manager Schwab indicated to them that the Council requested that a fence be installed around the desilting basin to detour that from being an attractive nuisance to children. They agreed to submit to that condition and they will drop their current lawsuit and claims for damages thereof. CC-88-227 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER PFENNIGHAUSEN, to approve Staff's recommendations with stipulation that a 6 ft. fence be installed. Mr. Gary Fudge, T.J. Austyn, concurred with the 6 ft. fence. Motion CC-88-227 carried 5-0. Mayor Matteson adjourned the City Council meeting at 9:10 p.m. until the next regular City Council/CRA meeting which is scheduled to be held on Thursday, December 29, 1988 at 6:00 p.m. TY C CLERK o the ity o Q;eL �-uww� 7rnd Terrace 1-14110, MAYOR/of the Cit toffr-andTerrac-e- Council Minutes - 12/08/88 Page 33 I I