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09/14/1989CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - SEPTEMBER 14, 1989 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 14, 1989, at 6:00 p.m. PRESENT: Byron Matteson, Mayor Hugh J. Grant, Mayor Pro Tem Barbara Pfennighausen, Councilmember Jim Singley, Councilmember Gene Carlstrom, Councilmember Thomas J. Schwab, City Manager/Finance Director Randall Anstine, Assistant City Manager David Sawyer, Community Development Director John Harper, City Attorney Joe Kicak, City Engineer ABSENT: Juanita Brown, City Clerk The meeting was Christian Center, Carlstrom. ITEMS TO DELETE opened with invocation by Reverend Dale Goddard, Inland followed by the Pledge of Allegiance led by Councilmember Mayor Matteson convened City Council meeting at 6:00 p.m. Mayor Matteson reconvened City Council meeting at 6:05 p.m. Item 2E - Presentation by Fontana Mayor Nat Simon of proposed regional gang computer system. SPECIAL PRESENTATIONS 2A. Mayor Matteson read a Proclamation titled "Drug Use Is Life Abuse." 2B. Councilmember Singley read a Proclamation proclaiming September 15, 1989 as "National POW/MIA Recognition Day." 2C. Councilmember Pfennighausen read a Proclamation proclaiming September 22, 1989 as "American Business Women's Day" and Mayor Matteson presented the ji� Proclamation to Fran VanGelder. Council Minutes - 09/14/89 Page 2 2D. Mayor Pro Tem Grant read a Proclamation proclaiming the week of September 17-23, 1989 as "Constitution Week" and Mayor Matteson presented the Proclamation to Helen Hill and Edith Evans. CONSENT CALENDAR CC-89-176 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve the remainder of the Consent Calendar with the removal of Items F, G, H. A. APPROVE CHECK REGISTER NO. 091489 B. RATIFY 09/14/89 CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA D. APPROVE MINUTES OF: 08/10/89 08/24/89 08/31/89 E. DISADVANTAGED BUSINESS ENTERPRISES PROGRAM ITEMS FOR DISCUSSION , H 3F. AGREEMENT FROM WILDEN PUMP Councilmember Pfennighausen asked if the improvements to be done by the City would require funding and if the funds would come from the storm drain fund. City Manager Schwab indicated that the money for the improvements would come from the storm drain fund and that the improvements have been approved by Council. CC-89-177 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve the agreement with Wilden Pump and authorize the Mayor to sign it. 3G. SA-89-2 Negative Declaration (Clark) Council delayed this item until later in the meeting when Mr. Clark is present. 3H. Buyback of vacation time - Randy Anstine City Manager Schwab reported that the Assistant City Manager has accrued 16.5 weeks of vacation due to the use of compensatory time and staff is proposing that the City purchase back some of his vacation time and allow him to utilize his accrued vacation through the current calendar year, at which time the maximum accrual will be strictly enforced. He indicated that this is a one-time proposition. Council Minutes - 09/14/89 Page 3 CC-89-178 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER PFENNIGHAUSEN, CARRIED 5-0, to appropriate $5364.66 and authorize staff to purchase seven weeks of vacation time from the Assistant City Manager. PUBLIC COMMENT Li Ed O'Neal, Chairman of the Crime Prevention Committee; outlined some accomplishments of the City and the Crime Prevention Committee and indicated that he felt that the Crime Prevention Committee should be budgeted for more money in the future to better serve the community. Dorothy Brown, 12431 Oriole Ave., Grand Terrace; had concern about a home on Cardinal Street, which is a Family Care Home for troubled boys. She indicated that this type of home has a history of causing trouble in the neighbor- hoods. She had concern that these homes have state approval and City Codes are bypassed in the decisions to place these homes. Councilmember Pfenni hausen, reported that Governor Deu mejan is working toward legislation that will give Municipalities some control over this issue. Mayor Matteson, reported that although state law supercedes ours, the City has Codes that would prevent these homes. He indicated that if the law is broken that is under our jurisdiction, the City will take action. Ed O'Neal, Crime Prevention Committee; felt that the police should be aware of these homes and drive by to give the residents some support. Sandy Windbigler, Chamber of Commerce; gave a report on upcoming Chamber events and asked for a clarification on the motion made regarding the Chamber budget allocation. City Manager Schwab, stated that according to the way he interpreted the motion, the Chamber would give a progress report within 90 days of the allocation prior to receiving their second quarter payment. Sandy Windbi ler, Chamber of Commerce; asked, for clarification, if the original $30,000 was in question or if it is only the additional $10,000. It was the consensus of Council that the $30,000 was never in question. Council directed staff to issue the second quarter payment to the Chamber of Commerce and that the Chamber report back at the next Council meeting with their plan. Council Minutes - 09/14/89 Page 4 ORAL REPORTS 5A. Committee Reports 1. Parks & Recreation Committee (a) Accept resignation of Barbara Conley. CC-89-179 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY MAYOR MATTESON, CARRIED 5-0, to accept the resignation of committee member Barbara Conley with regret and that she be presented with a Certificate of Service at a later date. (B) Council accepted the Minutes of August 7, 1989. 2. Historical & Cultural Committee (A) Council accepted the Minutes of August 7, 1989. 3. Emergency Operations Committee (A) Council accepted the Minutes of May 15, 1989. Mayor Matteson convened the City Council meeting at 6:30 p.m. Mayor Matteson reconvened the City Council meeting at 6:45 p.m. 3G. SA-89-2 Negative Declaration (Clark) Community Develo ment Director Sawyer, reported that the Planning Commission has reviewed the Negative Declaration and recommended its approval subject to the conditions set by the Site and Architectural Review Board. Councilmember Pfenni hausen, indicated that she is pleased with the project, that her only concern is traffic circulation and hopes that the City follows through with the joint venture. Mayor Pro Tem Grant, indicated that he is also excited about the project. CC-89-180 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER PFENNIGHAUSEN, CARRIED 5-0, to approve the Negative Declaration for SA-89-2. PUBLIC HEARING 6A. SP-89-1 (Tom Wall) CommunitX Develo ment Director Saw er, reported that is an application for a Specific Plan consisting of 23 two -bedroom apartment units in the R-3 District. He recommended that Council approve the Resolution approving SP-89-1 subject to conditions set forth. �l 7 1- 1 Council Minutes - 09/14/89 Page 5 Dusty Fulton, 22111 Newport Ave., Grand Terrace; asked about t e size of trees that will be placed on the site; felt that the apartments should have more parking, and that Newport Avenue should have no overnight parking. Councilmember Sin le , indicated that he is familiar with Me project from attending the Planning Commission meeting and asked if anything has been done to change the stark appearance of the apartments from Newport Avenue. Tom Wall, indicated that there has been considerable changes nges in roofline, etc. Councilmember Pfenni hausen, had concern that the project has minimal recreation facilities and indicated that she does not like the yellow used in the plans and would like to see the apartments a different color. Tom Wall, stated that he has no objection to using larger trees; a felt that there is adequate parking stating that the plans show four spaces over the minimum required; he indicated that he will use a very pale yellow. Community Development Director Saw er, stated that each unit has a two -car garage in addition to the guest parking spaces. He indicated that the project has three guest parking spaces more than what the parking code requires. Tom Wall, felt that this size of complex would not call for a recreation room and indicated that he would be willing to include a spa in the project. CC-89-181 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 3-2 (MAYOR MATTESON AND MAYOR PRO TEM GRANT VOTED NOE), to approve SP-89-1 with the addition of a spa. UNFINISHED BUSINESS 7A. Consideration of Dedication - 11830 Mt. Vernon Ave. City Mana er Schwab, reported that at the City Council meeting of May 5, 1989, Council considered accepting dedication at 11830 Mt. Vernon in consideration for frontage improvements. Staff was directed to report in more detail the engineering cost estimate for the potential improvements. The City Engineer has prepared a detailed estimate of the proposed costs and the full improvements are estimated to be between $30,000 and $40,000. Dr. McDuffee, 11830 Mt. Vernon, Grand Terrace; suggested some ways that the cost of the improvements could be reduced and indicated that he would be willing to make the Council Minutes - 09/14/89 Page 6 dedication under the condition that the full improvements are installed. He reminded Council that the City approached him requesting the dedication and he responded because he feels that the safety issues are important. Mayor Matteson, stated that the improvements would be an improvement to the property and asked Dr. McDuffee if he would be willing to pay half if the City pays half. Dr. McDuffee, indicated that he would not be willing to split the cost. Councilmember Sin le , stated that he doesn't feel the City s ou d pay for the improvements indicating that the property is zoned for apartments and any developer who puts apartments on that property should bear the cost. He indicated that Forest City Dillon has offered to make certain improvements. City Manager Schwab, stated that Forest City Dillon has indicated that it might be beneficial to their project but they have not made a formal proposal at this point. Ma or Matteson, directed staff to contact Forest City Dillon and bring a proposal back to Council at a later date. Councilmember Carlstrom, felt that the safety issue should be given consideration. Councilmember Pfenni hausen, indicated that her concern is or both t e pedestrian and vehicular safety issue. 5B. Council Reports Mayor Matteson, read a letter from Assemblyman Woodruff regarding a gang computer, which will aid in the battle against gangs. He reported that the stop signs have been installed at Main and Michigan. He gave his condolences to the Peter Gratson family. He requested that staff look into calls he has received from residents regarding cars parking along a dirt road looking down on the houses. Councilmember Pfennighausen, indicated that she has not yet received reports previously requested regarding the parking lot expansion at Terrace View School, the widening of the I-215 overpass, accidents at the intersection of Barton Road and Mt. Vernon, and the recycling program. She reported that the stop signs have been installed at Main and Michigan. She requested that staff look into installing a warning sign before the curve on Grand Terrace Road north of Vivienda and designate a restricted parking area in front of the collective mailboxes on Dove Steeet. �I Council Minutes - 09/14/89 Page 7 Cit'Manager Schwab, indicated that he would look into having the residents in the tract on Dove Street install mail boxes in front of their homes so the collective mailbox could be eliminated. Councilmember Carlstrom, reported that he received a complaint from a ig grove resident about noise from the recycling center in Grand Terrace. City Manager Schwab, indicated that he will notify the Sheriff's department and have them patrol the area. If the problem persists they will be issued a Notice of Violation and charged a fine. Councilmember Sin le , reiterated the importance of the fight against drugs and encouraged all citizens to get involved in the "Drug Abuse is Life Abuse" program. Mayor Pro Tem Grant, reported that he attended and chaired the LAFCO meeting on September 6th and their next meeting will be later in the month where they will reopen the problem between Victorville and Hesperia; he indicated that he will also be attending a conference of the California organization of Local Agency Formation Commissions on September 27 throuth 29; he applauded the persiverance of Mayor Matteson and the people of Highgrove in their efforts with Supervisor Younglove to have the stop signs installed at Main and Michigan and indicated that his contact with Supervisor Younglove may have also had some influence on the decision to finally do what was right for the people; he concurred with Councilmember Singley on the importance of the drug abuse program; he suggested the possibility of annexation of the parcel of land containing the Riverside Highland Water Company; he stated that he voted against the apartment project this evening because he is against apartments and the people of Grand Terrace are against apartments; he expressed his regret in the recent loss of Peter Gratson. UNFINISHED BUSINESS 7B. Sidewalks on Michigan Due to a conflict of interest Mayor Matteson abstained from discussion. City Manager Schwab, reported that the City does not currently have a majority of the right-of-way needed to install sidewalks on Michigan between Main Street and Barton Road. We do, however, have sufficient right-of-way between DeBerry Street and Barton Road on the east side to provide a pedestrian walkway. This proposal would provide Council Minutes - 09/14/89 Page 8 a separate 3 1/2 foot walkway that would provide pedestrian access the entire distance from DeBerry Street to Barton Road. Mayor Pro Tem Grant, felt that this is a serious issue and a decision needs to be made tonight for the safety of the children. Councilmember Pfenni hausen, felt that the pedestrian walkway is a good start but would ultimately like to see sidewalks installed. She suggested that a similar walkway be considered for Michigan between Pico and Van Buren. CC-89-182 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM GRANT, CARRIED 4-0-0-1 (MAYOR MATTESON ABSTAINED), to authorize staff to go out to bid for the improvements on Michigan. 7C. SECOND READING - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE APPR V N Z-89-2, CHANGING OF AREA 8A FROM N 1- 0 R1-20 Due to a conflict of interest Councilmember Carlstrom abstained from discussion. Community Development Director Sawyer, reported that this is the second reading of the Zoning Ordinance and pointed out that the map indentifies the R1-10 with an agricultural overlay zone and R1-20 with an agricultural overlay zone. CC-89-183 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER PFENNIGHAUSEN, CARRIED 4-0-0-1 (COUNCILMEMBER CARLSTROM ABSTAINED), to approve an Ordinance of the City Council changing a portion of area 8A from R1-10A to R1-20. NEW BUSINESS 8A. Councilmember's appeal of Planning Commission's approval of CUP-89-4 Community Development Director Sawyer, reported that the Planning Commission approved application CUP-89-4 for a General Assembly Room at 21900 Barton Road with conditions of approval. The applicant has appealed this decision in regards to two of the conditions. Additionally, Councilmember Singley has appealed the Planning Commission's decision in its entirety. He indicated that the Planning Department recommends that Council deny CUP-89-4. David Terbest, 21900 Barton Road #120; explained his objection to the conditions set by the Planning Commission stating that he would like them changed to include: one Council Minutes - 09/14/89 Page 9 security officer per 50 people, access to the outdoor patio area, be permitted to operate on a 7-day a week basis, and flexible hours for holidays. Mayor Matteson, indicated that there would be a parking problem if the facility was opened before five o'clock on weekdays. He suggested that a limit of 50 people could be set for early hours during the week. Councilmember Carlstrom, asked if the applicant has a liquor license for activities when alcohol is served. David Terbest, indicated that the caterer who will be working at the facility has a liquor license and the alcohol served will be limited to beer and wine. Councilmember Sin le , suggested that Council require that whenever alcoholic beverages are served, a sworn sheriff deputy or reserve deputy with the ability to get backup be contracted to serve as a security guard. He indicated that he has spoken to a number of tenants in that area and they are in favor of the facility. John Taylor, 22843 Vista Grande Way, Grand Terrace; requested that Council consider allowing licensed security people not necessarily having to have a reserve officer. Mayor Matteson, felt that the choice of security should be left up to Mr. Terbest. Jack Ingalls, President of the Chamber of Commerce; indicated that the Chamber of Commerce supports Mr. Terbest's request and as a tenant in that complex he hopes that Council will grant the Conditional Use Permit with the requested changes. Dick Rollins, 22700 DeBerry Street, Grand Terrace; indicated that Grand Terrace needs this facility for meetings of various organizations and hopes that if the Council agrees to the requests of Mr. Terbest, he will put the citizens of Grand Terrace before out-of-town organizations. Mayor Pro Tem Grant, asked if any decision made this evening could be changed at a later date. Community Development Director Sawyer, indicated that the permit could be called back at any time for reconsideration if a violation has occured. Dr. Cynthia Williams, 22400 Barton Road #10, Grand Terrace; stated that the facility would be useful for meetings of Council Minutes - 09/14/89 Page 10 organizations she is involved with and felt that the requests of Mr. Terbest are reasonable. BarneyKar, er, 11668 Bernardo Way, Grand Terrace; felt that the facility should be able to accomodate whatever the fire department recommends, outdoor use should be permitted, and wedding receptions should be able to last past 10:00 p.m. Ren Anelle, owner of the facility; felt that this facility would be an asset to the community and indicated that he would not allow parties that are against the rules. He felt that after five o'clock the parking facilities would accommodate more people. Peggy Taylor, 22843 Vista Grande Way, Grand Terrace; had concern about the lack of communication within the community. She felt that the residents should be kept informed about local events. Councilmember Singley, felt that a security officer who is not a sworn deputy may not be equipped to handle some situations and indicated that if any incident occures that cannot be handled by a security officer, he will come back when the Conditional Use Permit expires and demand sworn law enforcement officers as a condition of any future permit. CC-89-184 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve CUP-89-4 with the conditions to include: 1. 125 maximum capacity. 2. Change Suite No. to 115. Patio open until 7:00 p.m., provisional if there are no complaints. 3. Fifty persons with licensed security guard, second guard at 75 persons; all weddings and any gathering serving alcohol. Civic organizations like the Women's Club or Senior Citizens will not need security guards. 4. Hours of operation: Monday through Thursday 8:00 a.m. to 6:00 p.m. Friday and Saturday 8:00 a.m. to 12:00 a.m. Sunday 12:00 p.m. to 6:00 p.m. Weddings - Fridays, 5:00 p.m. to 12:00 a.m. Saturdays, 8:00 a.m. to 12:00 a.m. Sunday 12:00 p.m. to 6:00 p.m. Other Organizations - Monday through Thursday, 8:00 a.m. to 6:00 p.m. (50 limit) 6:00 p.m. to 10:00 p.m. (75 limit) Friday and Saturday, 8:00 a.m. to 12:00 a.m. (any limit) Council Minutes - 09/14/89 Page 11 Music No restrictions. Alcohol bars one hour prior to ending gathering. Alcohol will remain in building. 5. 12:00 a.m. Items 6, 7, and 8 will remain the same. Mayor Matteson convened the City Council at 9:55 p.m. Mayor Matteson reconvened the City Council at 10:00 p.m. 8B. Final Parcel Map 10915 (Fox) Discussion of Palm Trees Community Development Director Sawyer, read his staff report and pointed out the location on the map. He requested direction as to whether or not we want to save the Palm trees and how that will be addressed. He indicated that Mr. Fox's map can be changed to allow the trees to stay. In order to keep the palm trees they will have to be raised to the level of the street in order to survive. Councilmember Carlstrom and Mayor Pro Tem Grant indicated that they would hate to see the trees removed and would like to save them. Community Development Director Sawyer, stated that the trees can be saved if they are raised. The alternatives are 1) the improvements can be put in now 2) the trees can be moved and and brought back later and transplanted into the medians when they are completed or they can be placed elsewhere on the site. Steve Fox, 382 E. Bonneview, Rialto; if I change my lot plans back 10 feet, then the trees become Mr. Kargers problem and he wants them. I want a final map and he wants the Palm trees so if I give up 10 feet then the Palm trees become his problem and I can go ahead and do my street. Mayor Matteson, what does it do to the street if you move back 10 feet? Steve Fox, it puts the street on both sides of the Palm trees. Community Development Director Sawyer, I don't believe we would have any set back problems, but these are the City Engineer's conditions on the street improvements. Council Minutes - 09/14/89 Page 12 CitX Engineer Kicak, the only thing I would be concerned with is how much width there would be if the trees stay there. Barney Karger, 11668 Bernardo Way, Grand Terrace; if he moves back 10 feet that gives us the full width proper two lanes plus parking. City Engineer Kicak, these plans indicate that there will probably be about 22 feet of paving from the curb line to the improvements of the parcel map to save the trees. That will provide for two lanes of traffic. Those trees, if they stay there right now with the plans that were presented by the engineer for this project, indicates that the grade line as proposed for the improvements that he was required to do, those trees would have to go. If the Council is willing to go with the lesser improvement, and provide for two lanes of traffic and provide for some barracading, I would have no problem. Mayor Matteson, what do you mean by lesser improvements? City Engineer Kicak, right now what we're asking Mr. Fox to do is more than the 22 feet that is shown here. His requirement is to provide for half street plus 10 feet. Councilmember Pfennighausen, he's saying that he will come back 10 feet. That adds another ten feet to his side. Barney Karger, he'll move his curb and gutter 10 feet onto his own property, that will give us the full... City Engineer Kicak, theoretically we have no problem with it except that you'll never get that right-of-way or at least in the near future you're not going to get that right-of-way across the street on the south-west corner and if you do, the curb line is going to be offset 10 feet from Pico Street down below. Barney Karger, if I get the right-of-way, that's still McK�s thing there, now if we're talking about the church... City Engineer Kicak, we're talking about the parcel that is adjacent to the Sisters of St. Benedict. Barney Karger, that will be a problem now and in the future until that is made a no parking zone. City Engineer Kicak, with the proposal that you are making, the curb line, if it is moved back 10 feet on Mr. Fox's property there will be a 10-foot offset down in front of Council Minutes - 09/14/89 Page 13 the Convent which is one lot down from the intersection. I would rather suggest that Mr. Fox construct 22 feet of paving, save the trees if possible and that would give us almost two lanes of traffic with no parking and when Mr. Karger is ready to go, the trees are his. Barney Karger, then they stay there and I put in one lane of traffic plus parking. City Engineer Kicak, Right. My concern again is that when you put your improvements in, the trees will have to be adjusted in grade to meet the ultimate grade of the street. Barney Karger, there was only one other thing when I talked to my engineer. There seems to be a discrepancy between the east end of his curb and gutter and the east end of my curb and gutter on that street which is a minor adjustment to be made. Cit Engineer Kicak, eventually that street is going to be built so the curb lines are as shown. Barney Karger, we can give him his agreement, leave the trees there and we won't have any problem. Mayor Matteson, we don't have a problem right? City Engineer Kicak, basically if we allow him to put in lesser improvement than was required of him you can probably leave those trees there. Mayor Matteson, what are the lesser improvements? CitX Engineer Kicak, we would have a maximum of 22 feet of paving before he would have had 32. Barney Karger, do you want a jog in the road where it widens out at that point? Mayor Matteson, is the center divider going to go all the way down? Barney Karger, down to the end of my property. City Engineer Kicak, right now it would just go along the fl frontage of that property. Where the aquaduct is the street comes down through there, that aquaduct is going through the property that is on the south-west corner of Blue Mountain Ct. and Pico Street and then it goes into the Convent so your going to have a jog there because there are no improvements at the standard location on the south- west corner. There is a burm there that is going to be Council Minutes - 09/14/89 Page 14 offset in about four feet into the street and it won't line up with the existing curb in front of the Convent nor will it line up with the existing curb as it is proposed. The house on the south-west corner of Pico and Blue Mountain Cr. is also owned by the sisters and that is where you're proposing to put the curb and gutter in? Barney Karger, yes. If the City can get a dedication we'll do it. City Engineer Kicak, suggested that at this time as long as Mr. Karger is willing to make the improvements on his other side and protect those palm trees then put them in a district, if that's what he wants and if that's what Council wants, we can live with the 22-foot pavement along the frontage of Mr. Fox's property. Further, I suggest that if Mr. Karger is willing to put in the improvements, I will make every effort to get the dedication along the frontage of the lot west of Blue Mountain Ct. We will wait until the rest of the property develops on the north side for the improvements. ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council meeting at 10:20 p.m., until the next regular City Council/CRA meeting, which is scheduled to be held Thursday, September 28, 1989. /CpfY CLERK of thL6 C,ty of Grand errace. /�L� MAYOR the City of Grand Terrace. L F1 -1