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11/09/1989CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - NOVEMBER 9, 1989 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on November 9, 1989, at 6:00 p.m. PRESENT: Byron Matteson, Mayor Hugh J. Grant, Mayor Pro Tem Barbara Pfennighausen, Councilmember Jim Singley, Councilmember Gene Carlstrom, Councilmember Thomas J. Schwab, City Manager/Finance Director Randall Anstine, Assistant City Manager Juanita Brown, City Clerk David Sawyer, Community Development Director John Harper, City Attorney Joe Kicak, City Engineer ABSENT: None The meeting was opened with invocation by Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church, followed by the Pledge of Allegiance led by Mayor Pro Tem Grant. Mayor Matteson convened City Council meeting at 6:00 p.m. Mayor Matteson reconvened City Council meeting at 6:05 p.m. ITEMS TO DELETE SPECIAL PRESENTATION None. Community Services Officer Sharon Korgan called out the names as Mayor Matteson presented awards to the winners of the Drug -Free Poster and Essay Contest. Grand Terrace Elementary Primary: Mike Halsam Monique Le Compte Cecelia Ayala Intermediate: Chong I1 So Chris Harris Ij Chrissy Winchak Council Minutes - 11/09/89 Page 2 Terrace View Elementary Primary: Sarah Buxton Afton Zachary Brooke Portillo Intermediate: Andy Allen Devin Lucas Nicole Wells Terrace Hills Junior HiQh Willie Stanfield Miaesha Wade Monica Venegas Special Recognition: Chris Shumate Special Commendation: Adriane Narceese 2B. Community Services Officer Sharon Korgan introduced new Citizen Patrol Members John Adams and George Podemski. CONSENT CALENDAR CC-89-199 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER PFENNIGHAUSEN, CARRIED 5-0, to approve the Consent Calendar. PUBLIC COMMENT A. APPROVE CHECK REGISTER NO. 110989 B. RATIFY 11/09/89 CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA D. APPROVE 10/19/89 & 10/26/89 MINUTES E. ATTENDANCE AT THE FINANCE MANAGEMENT SEMINAR, DECEMBER 6-8, 1989, MONTEREY, CA. Dick Rollins, 22700 DeBerry St., Grand Terrace; indicated that the traffic on DeBerry Street travels at a high rate of speed during hours when children are present and requested that the speed limit be painted on the street. He indicated that the trash collection services will soon limit pickup to three cans and the prices will be increased, he requested that Council look into the issue. Mayor Matteson, directed staff to have the Sheriff's Deputy patrol DeBerry Street a little more and asked if there is any information on the trash collection. Council Minutes - 11/09/89 Page 3 ORAL REPORTS City Manager Schwab, indicated that the trash collection company that serves the City is not a franchise but he has been discussing the possibility with them. Mayor Pro Tem Grant, asked if a franchise would give the City any latitude to resolve the problems with trash collection. City Attorney Harper, indicated that the City could go out to bid and enter into an agreement which would give the City some control. Mayor Matteson, felt that it would benefit the City to enter into an agreement. Councilmember Pfenni hausen, felt that alternative measures such as limiting pickup to three cans, must be taken before we run out of landfill space. Mayor Matteson, asked City Attorney Harper to get samples of agreements from other Cities and bring them back to Council. Gene McMeans, Riverside Highland Water Co.; reported that a Mutual Aid Agreement was adopted with 22 public and private entities to aid in the event of a disaster. He reported on improvements being made to the water system in Grand Terrace. Sandy Windbigler, Chamber of Commerce; reported on Chamber events. 5A. Committee Reports 1. Parks & Recreation Committee Council accepted Minutes of October 2, 1989. Dick Weeks, Chairman, Parks & Recreation Committee; reported on recent Committee events and gave an overview of their goals and objectives. He indicated that the Committee would like to be involved in the planning of the park site on Grand Terrace Road, on which Council recently approved a senior center. Phil S isak, Grand Terrace Seniors; indicated that she would like to see the Seniors' facility located at the east end of the park site and the remainder of the property could be developed for other activities. Council Minutes - 11/09/89 Page 4 513. Council Reports Mayor Pro Tem Grant, reported that he attended a meeting of !he San Bernardino Association of Governments on November 19 1989; attended the Loma Linda Civic Center Dedication; attended the Country Fair put on by the Historical & Cultural Committee; attended the Chamber Installation. Councilmember Pfennighausen, reported that she was pleased to see the reflector tape on the steps at the Community Center, although, some steps were overlooked. She requested that all the steps be protected. Mayor Matteson recessed City Council Meeting at 7:30 p.m. Mayor Matteson reconvened City Council Meeting at 7:35 p.m. PUBLIC HEARING 6A. Tentative Tract Map - TTM-89-03 Community Development Director Sawyer, reported that the tentative map proposes to subdivide the property into seventeen individual lots and indicated that the size of the lots range from 7,550 sq. ft. to 15,870 sq. ft. He recommended that Council adopt a resolution approving TTM-89-03 and its associated negative declaration subject to stated conditions. City En ineer Kicak, stated that if the streets ran east to west, the parcels would not be affected by the slope and indicated that an alternative is to minimize the slope by removing material from the tract. Mayor Matteson opened discussion to the public. Jerry Irby, property owner; agreed that if the streets ran east and west, the slopes of concern would be eliminated. However, he felt that this could not be done because of an approved adjacent tract. He indicated that the developers probably would not be willing to delay construction on the approved map and he felt that if dirt was shifted around it would cause problems in other areas. Pat Browning, Emblem Development; stated that they are in agreement with the conditions set by the Planning Commission and the Community Development Director and that they would prefer to go with the Lighting and Landscaping District to maintain the slope. Mary Ann Elliot, 22700 Main Street, Grand Terrace; asked who would be responsible for maintenance of the easement if the fence is put at the top of the slope on Oriole. [I] Council Minutes - 11/09/89 Page 5 Pat Browning, indicated that they have been having discussions with Edison and they will possibly graduate the slopes along the Edison Easement and the intent at this time is to fence all the way out to the property lines then the easement will be maintained by the property owners of the two end lots and will then become side yard area. Community Development Director Sawyer, indicated that the details of the fencing pan will be included in the Site and Architectural Review. Gene McMeans, Riverside Highland Water Co.; indicated that with proper design low maintenance landscaping can be attractive and reduce the cost of water. Mayor Matteson returned discussion to Council. CC-89-200 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 4-1 (COUNCILMEMBER PFENNIGHAUSEN VOTED NOE), to approve TTM-89-03 and its Negative Declaration as recommended by the Planning Department. UNFINISHED BUSINESS 7A. Consideration of McDuffee Improvements/Decication City Manager Schwab, reported that the proposed frontage improvements at 11830 Mt. Vernon Avenue is located between two adjacent Forest City Dillon developments. He indicated that Council previously directed staff to make contact with Forest City Dillon and determine if there is any interest on their behalf to participate in the expense of the proposed improvements. They have indicated that at this time they are not in a position to fund any portion of the improvements. Terr McDuffee, 11830 S. Mt. Vernon; indicated that he is willing to compromise and offered to cover the cost of clearing and grubbing, earthwork, relocate hose bibb, relocate 4' wire and post fence, tree removal, and irrigation and landscaping. CC-89-201 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER PFENNIGHAUSEN, to accept Mr. McDuffee's offer and complete the project and authorize staff to go out to bid. Councilmember Sin le , indicated that the property is zoned Tor apartments and eventually any improvement the City does will benefit Mr. McDuffee in the long run. He suggested that Mr. McDuffee agree that when the property is developed according to its land use zoning, a repayment to the City of $5,000 be initiated. Council Minutes - 11/09/89 Page 6 CC-89-202 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM GRANT, FAILED 3-2 (COUNCILMEMBER SINGLEY AND MAYOR PRO TEM GRANT VOTED AYE), to amend the motion on the floor to include a $5,000 lien on the property. MOTION CC-89-201 CARRIED 5-0. NEW BUSINESS 8A. Fire Station Lease Renewal City Manager Schwab, reported that the current lease between the City of Grand Terrace and the County of San Bernardino Forestry and Fire Department has expired. The City receives fire protection as a result of being included in the County Service Area (CSA) 38. The City does not directly have to provide fire services and only a small portion of our budget is used in maintaining the Fire Station. The City charges the County $500 per month for the rental of the Fire Station. In negotiations with County Fire Chief Driscoll, he is requesting the City waive the monthly rental fee which would allow CSA 38 to utilize those funds for operations. Staff recommends the annual rental fee of the Fire Station facility be set at $1. Mayor Matteson, felt that the lease should remain as it is. Mayor Pro Tem Grant, felt that it is a realistic request and indicated that he would support staff recommendations. Councilmember Pfenni hausen, stated that City has some of the most inexpensive and best fire protection in the state and indicated that she is in support of the lease as recommended. Chief Timmer, Fire Department; indicated that they are looking for other ways to provide more money to perform operational things to make the Fire Department better for the community. Councilmember Singley, felt it is a benefit to have the Fire Station located in the City and indicated that he will support the lease as written. CC-89-203 MOTION BY MAYOR MATTESON, to continue the lease as in the past. Motion died for lack of second. CC-89-204 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER PFENNIGHAUSEN, CARRIED 4-1 (MAYOR MATTESON VOTED NOE), to approve the lease agreement as recommended by staff. Council Minutes - 11/09/89 Page 7 r ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council meeting at 8:50 p.m., until the next regular City Council/CRA meeting, which is scheduled to be held Thursday, December 14, 1989. MAYOR the City 5T Grand Terrace. IN C/?-T/Y-CLERK of the City of Grand race.