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01/11/1990CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - JANUARY 11, 1990 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on January 11, 1990, at 6:00 p.m. PRESENT: Byron Matteson, Mayor Hugh J. Grant, Mayor Pro Tem Barbara Pfennighausen, Councilmember Jim Singley, Councilmember Gene Carlstrom, Councilmember ABSENT: Thomas J. Schwab, City Manager/Finance Director Randall Anstine, Assistant City Manager Juanita Brown, City Clerk David Sawyer, Community Development Director John Harper, City Attorney Joe Kicak, City Engineer None The meeting was opened with invocation by Pastor Dale Goddard, Inland Christian Center, followed by the Pledge of Allegiance led by Councilmember Singley. Mayor Matteson convened City Council meeting at 6:00 p.m. Mayor Matteson reconvened City Council meeting at 6:05 p.m. ITEMS TO DELETE None. SPECIAL PRESENTATION Mayor Matteson presented Five -Year Service Awards to Lou Smith and Betty Trimble. CONSENT CALENDAR CC-90-01 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve the Consent Calendar. A. APPROVE CHECK REGISTER NUMBERS 112889 AND 011190 B. RATIFY 1/11/90 CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA Council Minutes - 1/11/90 Page 2 PUBLIC COMMENT D. APPROVE 12/14/89 MINUTES E. REJECTION OF LIABILITY CLAIM 89-04 (VARELA) Herman Hilkey, 23196 Glendora Dr., Grand Terrace; commented on articles in the Press Enterprise and the Colton Courier regarding year-round school. He pointed out that both papers report that the School Board admits to making Terrace View a year-round school for reasons other than overcrowding. He indicated that the Concerned Parents for Kids will be making a request of the Council at their next meeting to give financial help for the distribution of a questionnaire to get the opinion of the residents regarding the school system. He thanked the Chamber of Commerce for agreeing to mail the questionnaire with the next issue of the Chamber Newsletter. Mike Fasenm er, 12847 Reed Ave., Grand Terrace; reported on the activities o "Concerned Parents for Kids" and announced that they are now an official entity and will be meeting with local and national citizen groups to present information they have compiled. ORAL REPORTS 5A. Committee Reports 1. Crime Prevention Committee Council accepted Minutes of November 13, 1989. 5B. Council Reports Councilmember Pfenni hausen, asked for the status of the dog that was trapped in the drainage canal, indicating that she would like a written response from Animal Control and the Fire Department as to why the situation wasn't taken care of when it was reported. She asked for a report on the Terrace Pines/Advocate School drainage problem. She indicated that Council has been asked to appoint three alternate Council members to fill in in the event of an emergency and stated that she feels uncomfortable appointing people who are not elected and, therefore, she will not be submitting a list. Assistant City Manager Anstine, reported that he has not received a written response from Animal Control regarding the trapped dog, but it is his understanding that the dog was removed and subsequently had to be destroyed. Council Minutes - 1/11/90 Page 3 City Engineer Kicak, reported on the Terrace Pines/Advocate School drainage problems and indicated that as of yesterday they began removing the concrete and reworking the alley as far as the flow capacity is concerned, which will eliminate any potential flooding. He indicated that he will keep Council informed of any changes. Councilmember Carlstrom, reported that he attended the League of California sties Convention in San Francisco and gained some valuable information. He indicated that he attended the open house for the basketball league and was impressed with the children involved. He felt that the City should reconsider giving the group more financial support. Councilmember Singley, reported that he also attended the League of California Cities Convention in San Francisco and he was impressed with the way our Mayor was received. He indicated that he attended a seminar on our waste and disposal system and the trash collection agency that will be serving Grand Terrace has a number of ideas and will be bringing them to Council for consideration. Mayor Pro Tem Grant, reported that he attended the January 3rd meeting of t e County Transportation Commission at which an Assembly Bill was brought to his attention which, if adopted, will require all communities to adopt a recycling plan. He reported that he Chaired the Local Agency Formation Commission meeting on December 20th and after extensive research he did not support the Rancho Vista Incorporation. He indicated that he also attended the League of California Cities Conference and attended some valuable seminars and reported that the Mayor was successful with his presentation on behalf of our own zip code. He asked why the results of the lighting assessment survey have not been given to Council. He agreed with Councilmember Pfennighausen's disappointment with Animal Control's response to the dog that was trapped in the storm drain. Cit Manager Schwab, indicated that the results of the lighting assessment survey will be brought to Council as soon as a response has been given to those who sent in their questionaire requesting information about their particular property before they vote. j Mayor Matteson, reported that he received a letter from Kathy armon regarding development of a commercial strip on Barton Road and will meet with her to discuss it further. He indicated that while at the League of California Cities Conference in San Francisco, he noticed little earthquake damage and felt that the citizens of California were misled Council Minutes - 1/11/90 Page 4 and assessed an unfair tax. He reported that the resolution was adopted by the League of California Cities which will have the League proceed to endorse two Bills that would allow Cities to have jurisdiction over their own zip code. UNFINISHED BUSINESS 6A. Emergency Plan Assistant City Manager Anstine, indicated that the Emergency Pan has been prepared by Emergency Operations Committee and is presented to Council this evening for adoption. Mayor Pro Tem Grant, referred to a section of the Emergency Plan and asked why it states that temporary officers shall be appointed by the Mayor of any City within 150 miles of the City of Grand Terrace, beginning with the nearest and most populated City. Assistant City Manager Schwab, indicated that that particular section was taken directly from the state statute. City Attorney Harper, indicated that that section of the Code simply means that each of the Boards listed shall appoint temporary officers. Councilmember Pfenni hausen, stated that she feels uncomfortable with elected officials appointing people to take their place. City Attorney Harper, indicated that you can take care of the problem that you have expressed concerning the language by eleminating "Temporary officers shall be appointed by:" and A, B and C and the rest can remain as it is. He indicated that the law relating to this issue is inconsistant and that there are different Code sections dealing with appointing temporary officers in the event of an emergency, but either way, the temporary officers would be appointed. He stated that the names of the alternates need to be reflected in the official records of the City such as the Consent Calendar. Assistant City Manager Anstine, indicated that the plan should be reviewed annually. Councilmember Singley, requested that his and Councilmember Carlstrom s address and phone number be added to the call list. Council Minutes - 1/11/90 Page 5 CC-90-02 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to adopt the Emergency Plan for the City of Grand Terrace and be made common knowledge to staff and the community. NEW BUSINESS 7A. Bid Award - Barton Road City Manager Schwab, reported that bids were received for the Barton Road, Michigan, Mt. Vernon and drainage channel at Gage Canal on January 8th. He indicated that the bids were divided into Schedules I through IV. Schedule I, which consists of the Barton Road widening and improvements, received four bids; the lowest responsible bidder being Matich Corporation for $396,818. Schedule II for the Michigan storm drain improvements received three bids; the lowest responsible bidder being JEG Construction at $94,122.50. Schedule III is the Mirado Storm Drain Extension which received four bids; the lowest responsible bidder being Matich for $29,297. Schedule IV is the McDuffee Frontage Improvements on Mt. Vernon. Three bids were received and the lowest responsible bidder was All Pro Construction for $30,983. The total cost of construction including construction staking, inspection and soils testing is $661,082.50. Currently, Council has appropriated and encumbered a total of $419,663. Staff will need an additional appropriation from the Street Fund and the Storm Drain Fund to cover the cost of the project. Mayor Pro Tem Grant, expressed concern about the quality of work by Matich Corporation and indicated that he is opposed to awarding a bid to them. City Attorney Harper, indicated that if Council chooses not to award the bid to Matich Corporation, the law requires that the City schedule a Due Process Hearing for Matich Corp. to defend their position. CC-90-03 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER CARLSTROM, to award Schedules I, IA and IB to Matich Corporation at a cost of $396,818. Award Schedule II to JEG for $94,122.50. Award Schedule III to Matich Corporation for $29,297. Award Schedule IV to All Pro Construction for $30,983. contingent upon receiving a joint work agreement with Dr. McDuffee and a dedication of the necessary right-of-way within 30 days. Appropriate $140,473 from the Street Fund for Barton Road Street Improvements. Appropriate $100,946.50 from the Storm Drain Fund for the Mirado and Michigan Storm Drain Improvements. Councilmember Sin le , asked why there is such a big di erence between All Pro and Matich for Schedule III. Council Minutes - 1/11/90 Page 6 City Manager Schwab, indicated that Schedule III includes a 600 ft. storm drain channel and Matich Corp. produces their own material which could be the reason for the difference in price. He indicated that staff feels that Matich can do the job at the bid price and they have posted a bid bond for 10% of the bid price. They will also be posting a performance bond prior to starting the work. Mayor Matteson, asked the City Engineer what the time table is for the project. City Engineer Kicak, indicated that it will take approximately one month for construction to begin and once a Notice to Proceed is issued, Schedule I will be given 180 calendar days, Schedule II will be given 60 calendar days, Schedule III will be given 60 calendar days. Once the agreements have been signed for Schedule IV and a Notice to Proceed has been issued, they will be given 30 calendar days to complete the project. Mayor Pro Tem Grant, indicated that he has no problem with Matich Corporation as long as we keep an eye on them. Councilmember Sin le , asked why there is such a big difference in the amount budgeted and the amount requested at this time. City Manager Schwab, indicated that the scope of the project has become much larger since the funds were budgeted. MOTION CC-90-03 CARRIED 4-1 (MAYOR PRO TEM GRANT VOTED NOE). UNFINISHED BUSINESS 6B. SECOND READING - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING SP-89-02 HE NEGATIVEBARTON ROAD SPECIFM PLAN AND ITS ASSOCIATED DECLARATION Mayor Matteson and Councilmember Carlstrom abstained from discussion due to a potential conflict of interest. City Attorney Harper read the title for the record. CC-90-04 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER PFENNIGHAUSEN, CARRIED 3-0-0-2 (MAYOR MATTESON AND COUNCILMEMBER CARLSTROM ABSTAINED), to adopt an Ordinance approving SP-89-02, the Barton Road Specific Plan and its associated Negative Declaration. Council Minutes - 1/11/90 Page 7 ORDER OF ADJOURNMENT Mayor Pro Tem Grant adjourned the City Council meeting at 7:30 p.m., until the next regular City Council/CRA meeting, which is scheduled to be held Thursday, January 25, 1990. MAYOR of a City of Grand Terrace. mm �J 7TY CLERK of the City of Grand errace.