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04/26/1990CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - APRIL 26, 1990 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on April 26, 1990, at 6:00 p.m. PRESENT: Byron Matteson, Mayor Hugh J. Grant, Mayor Pro Tem Barbara Pfennighausen, Councilmember Jim Singley, Councilmember Gene Carlstrom, Councilmember Thomas J. Schwab, City Manager/Finance Director Randall Anstine, Assistant City Manager Juanita Brown, City Clerk David Sawyer, Community Development Director John Harper, City Attorney Virgil Barham, Engineering ABSENT: Joe Kicak, City Engineer The meeting was opened with invocation by Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church, followed by the Pledge of Allegiance led by Councilmember Singley. Mayor Matteson convened City Council meeting at 6:00 p.m. Mayor Matteson reconvened City Council meeting at 6:05 p.m. ITEMS TO DELETE None SPECIAL PRESENTATION 2A. Councilmember Pfennighausen read a Proclamation proclaiming the month of May, 1990 as "Water Awareness Month." 2B. Councilmember Singley read a Proclamation titled "Williams for Sheriff" proclaiming extreme satisfaction with the services provided by the County of San Bernardino Sheriff's Department and endorsing Dick Williams for Sheriff of San Bernardino County. Mayor Pro Tem Grant, indicated that he is not in favor of this Proclamation stating that he feels that it is unappropriate for the Council to speak on behalf of a particular individual. He felt that a Resolution would be more appropriate than a Proclamation. Council Minutes - 4/26/90 Page 2 Councilmember Pfennighausen, concurred with Mayor Pro Tem Grant indicating that she personally supports Dick Williams but she does not support this Proclamation. Councilmember Carlstrom, also concurred. Councilmember Singley, indicated that he works as a Deputy Sheriff for the County of San Bernardino and has known Undersheriff Williams for a number of years and supports him. He saw no problem with Council taking a position on political issues, which affect the City. He stated that if we do feel strongly about endorsing a certain candidate or a certain Resolution then I think we should take action. Mayor Matteson, stated that he is a representative of the residents of Grand Terrace and indicated that he supports this Proclamation because he believes that Undersheriff Williams would do the best job for the residents. CONSENT CALENDAR CC-90-31 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve the remainder of the Consent Calendar with the removal of Item A, Check Register No. 041290. A. APPROVE CHECK REGISTER NO. 042690 B. RATIFY 4/26/90 CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA D. APPROVE 4/12/90 MINUTES E. NOTICE OF COMPLETION - ALL PRO CONSTRUCTION CO. F. NOTICE OF COMPLETION - JEG CONSTRUCTION INC. G. FINAL TRACT MAP 10292 - DEBERRY & WILLETT ITEM FOR DISCUSSION 3A. Approve Check Register No. 041290 Councilmember Pfennighausen, questioned check number 21462, maintenance on Kodak copier for the month of March. She felt that this is a large amount of money and asked if there is a Maintenance Agreement for the copier. City Manager Schwab, stated that the Kodak copier does have a maintenance agreement and the amount paid also included toner. He indicated that he would need to look into the exact terms of the Maintenance Agreement and report back to Council. Council Minutes - 4/26/90 Page 3 CC-90-32 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve Check Register No. 041290. PUBLIC COMMENT Gene McMeans, Director of the Chamber of Commerce; gave a report on current Chamber events. Peggy Taylor, 22843 Vista Grande Way, Grand Terrace; stated that she is impressed with the Barton Road improvements and expressed concern about residents who are placing large trash containers on the grass, which will cause the grass not to grow. Mayor Matteson directed staff to check into it and see if there is anything that can be done to prevent this. Virginia Ogawa, 12556 Michigan, Grand Terrace; indicated that she is very unhappy with the work JEG Construction has done at her residence while working for the City. She indicated that because of the work by JEG Construction, she now has dead landscaping in her yard and damage has been done to the exterior of her home. City Manager Schwab, indicated that the City Engineer is presently out of town and stated that he will meet with Mrs. Ogawa and report back to Council. CC-90-33 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to rescind the approval of Item 3F, Notice of Completion - JEG Construction Inc. ORAL REPORTS 5A. Committee Reports 1. Historical & Cultural Committee CC-90-34 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER PFENNIGHAUSEN, CARRIED 5-0, to accept the Historical & Cultural Committee Minutes of April 2, 1990. 5B. Council Resorts Councilmember Pfennighausen, indicated that she is pleased with the upgrades on Barton Road; reported that the children are using the walkway installed on Michigan and they are safely out _ of traffic, she recommended that the City also look into installing a walkway between Van Buren and De Berry; in light of the recent Proclamation for Earth Day, she felt that the City should conserve paper when possible; she indicated that she has been contacted by residents regarding hazardous waste and felt that the City needs to look into having the hazardous waste people come to our community at least once a month for the Council Minutes - 4/26/90 Page 4 residents to dispose of household items; she recommended that staff immediately start to put together a recycling program with BFI. Mayor Matteson, reported that San Bernardino County and the incorporated Cities are putting together a Solid Waste Task Force, which will by State mandate, reduce our garbage by 25% by 1991. Councilmember Carlstrom, asked why the berm on Michigan was taken up and put in another spot. City Manager Schwab, indicated that the berm was causing drainage problems and the residents were also complaining that they could no longer park in front of their homes. Mayor Pro Tem Grant, encouraged everyone to attend the Historical & Cultural Committee 5th annual art show on April 29th; asked if the parking restrictions are being enforced at City Hall; he agreed with Councilmember Pfennighausen that the Barton Road improvements look good stating that he hopes the grass will be taken care of, he felt that City Hall could be maintained better than it is; he asked City Attorney Harper for an update on the billboard case. City Manager Schwab, replied that the parking restrictions for the lot at City Hall are being enforced. City Attorney Harper, reported that the defendant has brought a motion to reconsider the judges decision that our Ordinance is Constitutional, and it will be heard next week. He indicated that he expects that we will be successful. Mayor Matteson, reported that the free dump -day and the dumpsters located in the City for spring clean-up were successful and indicated that he would like to see it continued on a more frequent basis in the City. PUBLIC HEARING 6A. Adoption of County of San Bernardino Ordinance No. 3349 Assistant City Manager Anstine, stated that since incorporation, the City has performed vehicle abatement through the City's nuisance Ordinance and indicated that the process tends to take several hours of staff time. He recommended that Council authorize entering into a contract with the San Bernardino County Environmental Health Department for vehicle abatement services. There is no charge for this service. The County will recover all costs for the program by way of junking �I I L Council Minutes - 4/26/90 Page 5 all unclaimed vehicles. The County would be enforcing not only the San Bernardino County Ordinance No. 3349, but also the City of Grand Terrace applicable Ordinances. Councilmember Carlstrom, asked if the Ordinance would apply to cars on private property. Assistant City Manager Anstine, indicated that it would. Mayor Matteson opened discussion to the public. Dick Rollins, 22700 DeBerry St., Grand Terrace; stated that he is in favor of the vehicle abatement program, however, he felt that the residents should be informed that it will take place. Mayor Matteson returned discussion to Council. Councilmember Pfennighausen, indicated that there is already a vehicle abatement program in the City, with this agreement the responsibility is just being reassigned. Mayor Matteson, expressed concern about officers having the authority to enter private property to inspect the vehicles. Assistant City Manager Anstine, indicated that we have that authority under the present Ordinance. City Attorney Harper, stated that if the vehicle is not in plain sight, you are obligated under the Search and Seizure Law to get an inspection warrant. Assistant City Manager Anstine, gave a slide presentation of vehicles that are currently in the abatement process within the City. CC-90-35 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to authorize the adoption of the San Bernardino County Ordinance No. 3349, Sections 33.121-333.1289, Vehicle Abatement and Removal. Further, authorize entering into an agreement with San Bernardino County authorizing said County to conduct vehicle abatement and removal services. 6B. TTM-89-05 - An application for a Tentative Tract Map to subdivide a 3.4 acre parcel into six residential lots Burns Community Development Director Sawyer, indicated that the property is located at 11899 Rosedale Avenue and is owned by Ron and Bari Burns. The property contains approximately 3.4 acres and is presently developed with a single family residence. The tentative map proposes to subdivide the property into six individual lots. The existing single family residence will remain on Lot #6 and all other existing Council Minutes - 4/26/90 Page 6 structures not located on Lot #6 will be removed. The size of the lots range from 20,000 sq. ft. to 26,000 sq. ft. He recommended that Council adopt a Resolution approving TTM-89-05 and its associated Negative Declaration subject to the conditions of approval contained therein. Mayor Matteson opened discussion to the public, there being none, he returned discussion to Council. Councilmember Pfenni hausen, felt that some drainage plan needs to be required of the people subdividing this 3.4 acres of land. Mayor Matteson, asked Community Development Director Sawyer what his anticipation is of solving the drainage problem. Community Development Director Sawyer, indicated that a condition from the City Engineer's office is that they provide adequate drainage facilities. How that is going to be done is normally identified as a condition of the map, and therefore needs to be addressed prior to the recordation of the final map. Virgil Barham, City Engineer's Office; stated that they would address that at the time the grading plans were submitted for approval and hydrology studies would be done to confirm that these things are taking place. CC-90-36 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 4-1 (COUNCILMEMBER PFENNIGHAUSEN VOTED NOE), to adopt a Resolution approving TTM-89-05 and its associated negative declaration subject to the conditions of approval contained therein. UNFINISHED BUSINESS 7A. Second Reading - AN ORDINANCE OF THE CITY OF GRAND TERRACE, AMENDING CODES PERTAINING TO THE ADOPTION AND AMENDMENT OF THE 1988 EDITION OF THE UNIFORM FIRE CODE AND UNIFORM FIRE CODE STANDARDS. CC-90-37 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to adopt the Ordinance amending codes pertaining to the adoption and amendment of the 1988 Edition of the Uniform Fire Code and Uniform Fire Code Standards. CLOSED SESSION Mayor Matteson reported that Council met in Closed Session to discuss personnel matters. Council Minutes - 4/26/90 Page 7 NEW BUSINESS 8A. Consideration by City Council of Merit Increase for City Manager Mayor Matteson opened discussion to public input, there being none, he returned discussion to Council. Mayor Matteson, indicated that each Councilmember has been given the opportunity to prepare a personnel report on the City Manager. He gave a brief summary of the current benefits and salary for the City Manager. CC-90-38 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM GRANT, to give the City Manager a 5% merit increase and ammend the salary Resolution to reflect the increase. Councilmember Pfenni hausen, indicated that she chose not to participate in the evaluation process stating that she has conveyed her feelings to City Manager Schwab. She felt that merit increases should only be given for outstanding performance and stated that she is opposed to this increase. Mayor Matteson, indicated that City Manager Schwab has accomplished a great deal for the City holding the positions of City Manager and Finance Director. He stated that City Manager Schwab has greatly increased the Cities investment portfolio and the position that the City is in now compared to when he became City Manager is so much greater. MOTION CC-90-38 CARRIED 4-1 (COUNCILMEMBER PFENNIGHAUSEN VOTED NOE) Councilmember Singley, indicated that he would like Council to consider a contract for the City Manager dealing with termination and directed staff to place this on the next agenda. ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council meeting at 8:15 p.m., until the next regular CRA/City Council meeting, which is scheduled to be held Thursday, May 10, 1990. C CLERK of f y of Grand T race. ) �Iztvv� )/07? MAYOR f the City o Grand Terrace.