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06/14/1990CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - JUNE 14, 1990 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 14, 1990, at 6:00 p.m. PRESENT: Byron Matteson, Mayor Hugh J. Grant, Mayor Pro Tem Barbara Pfennighausen, Councilmember Jim Singley, Councilmember Gene Carlstrom, Councilmember Thomas J. Schwab, City Manager/Finance Director Randall Anstine, Assistant City Manager Juanita Brown, City Clerk David Sawyer, Community Development Director Joe Kicak, City Engineer Alan Burns, Deputy City Attorney ABSENT: John Harper, City Attorney The meeting was opened with invocation by Pastor Tom Comstock, Assembly of God, followed by the Pledge of Allegiance led by Mayor Pro Tem Grant. Mayor Matteson convened City Council meeting at 6:00 p.m. Mayor Matteson reconvened City Council meeting at 6:05 p.m. ITEMS TO DELETE Item 8A - Appropriation for FY 89/90 SCJPIA General Liability Retroactive Payment. SPECIAL PRESENTATIONS 2A. Lisa Coburn 22997 Orangewood; introduced Christy Fitzgerald, Miss Grand Terrace 1990, and first runner-up, Jennifer Carter. She presented Council with a portrait of Miss Grand Terrace for display. 2B. Mayor Matteson read a Proclamation for the Preservation of United States Route 66 as an Historic Highway. CONSENT CALENDAR CC-90-51 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER PFENNIGHAUSEN, CARRIED 5-0, to approve the remainder of the Consent Calendar with the removal of Items A and D. Council Minutes - 6/14/90 Page 2 B. RATIFY 6/14/90 CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA E. COUNCILMEMBER'S REQUEST FOR RECONSIDERATION OF APPEAL OF PLANNING COMMISSION'S DECISION SA-90-03 (OUTDOOR DESIGNS/ GENEL) F. BID SPECIFICATIONS FOR SENIOR CENTER ITEM FOR DISCUSSION 3A. APPROVE CHECK REGISTER NO. 061490 Mayor Pro Tem Grant, asked City Engineer Kicak if Check No. P672 , progress payment to Matich Corp., is based on his determination that the job has been done in accordance with specifications and that he is satisfied with the job. City Engineer Kicak, stated that that is correct and indicated that a request is made each month for a progress payment and the request is reviewed to make sure that the work is completed. CC-90-52 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve Check Register no. 061490. 3D. APPROVE 5/24/90 MINUTES Councilmember Pfenni hausen, pointed out an error on page 6 stating that it Should read, "requested a list of the people who have submitted plans for all the vacant property. . ." CC-90-53 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-0-0-1 (MAYOR MATTESON ABSTAINED), to approve May 24, 1990 Minutes with stated correction. PUBLIC COMMENT Ed O'Neal, 22608 Minona Dr., Grand Terrace; indicated that he is pleased with the handrails that were recently put in at the Community Center and requested that handrails also be put at the main entrance of the Civic Center and suggested that faucet knobs for the handicapped be put in the restrooms. He reported that the Safety Fair was successful and indicated that they are planning a parade for next year. Tony Petta, 11875 Eton Dr., Grand Terrace; indicated that he has eat many positive comments about the improvements on Barton Road. He indicated that he has heard from many residents that they would like to see the large dumpsters for trash pick-up throughout the City on a monthly basis and asked Council to give it consideration. He gave a report on Chamber activities. 11 Council Minutes - 6/14/90 Page 3 ORAL REPORTS 5A. Committee Reports 1. Parks & Recreation Committee (a) Upgrade of Pico Parksite City Manager Schwab, reported that on April 4th Mr. U7-55-5-M came before Council requesting that the Pico Parksite be upgraded so that Little League games could be played. The Committee recommends that permanent bases, pitching mound rubbers, a home -run fence, bleachers, portable restrooms and trash cans be installed. Southern California Edison, who is the property owner, has indicated that these types of non -permanent additions could be installed. The Committee recommends that Council direct staff to ascertain what costs would be incurred to make the improvements and return to Council with a report. He indicated that this project would be funded out of the park fund. CC-90-54 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to direct staff to ascertain a cost estimate for the improvements and report back to Council. 5B. Council Reports Councilmember Pfenni hausen, indicated that at the last Council meeting a resident made reference to forming our own school district. She indicated that it is not likely that we will have a high school within our jurisdiction, so the passage of a bond issue would be critical to the students in Grand Terrace who will be attending Colton High School. She felt that the cost of forming our own school district could be detrimental to many residents in Grand Terrace and we need to make the school district that we have accountable and function for us. She indicated that the General Plan Consultant recommended upgrading our park facilities by at least the acquisition and development of a 10-acre parksite that would give the kind of recreational opportunities that a community of this quality and size deserves. She indicated that we need something other than what we can put at the Pico Park site. We need to start looking forward to the recreational needs of all the ages within our City and start looking for 10 acres of land that we can start to develop. Councilmember Carlstrom, indicated that he is pleased with the improvements ma a to Barton Road. He felt that it has improved the entrance to our City and indicated that he is looking forward to improving the intersection of Mt. Vernon and Barton Road as well as the continuity of the block walls along Barton Road. Council Minutes - 6/14/90 Page 4 Mayor Pro Tem Grant, reported that he attended the San Bernardino Associated overnments meeting on June 6th where the State Transportation Improvement program was discussed. He indicated that the I-215 improvements between the county line and the interchange was approved but because of the time it is going to take to resolve problems of making it compatible with the part of the freeway being reconstructed in Riverside, it was placed at a low priority. He indicated that several years ago the Council made the decision to paint the curb green at 11959 Arliss Dr. on behalf of a man who suffered a lot from others. He reported that that man is no longer with us and suggested that the green paint be removed. He indicated that he is opposed to efforts by other cities to get a third city member designated to the Local Agency Formation Commission and requested that this be put on the next agenda for discussion. He indicated that he is looking forward to the franchise on refuse collection particularly in view of the rate increase. He requested that a resolution opposing the desecration of the American flag be put on the next agenda. Mayor Matteson, reported that while he was home he had an attempted teak -in an encouraged everyone to be cautious. He indicated that Colton -Terrace Little League will be having a tournament July 9-26 at the Colton Municipal Park. He reported that the trash fees will be going up. He indicated that off -ramps are key areas for beautification and felt that Council should look at this in the coming year. PUBLIC HEARINGS 6C. SP-90-01, TTM-90-01, E-90-01 (PORTER DEVELOPMENT/HANSEN) Community Development Director Sawyer, reported that this is an application tor a Specific Plan, Tentative Tract Map 14816 and Negative Declaration for a 19-unit residential planned unit development on the east side of Grand Terrace Road. The subject property contains approximately 2.53 acres of land in an R2 Zone (Low Medium Density Residential District) and is presently vacant. The development will consist entirely of 3-bedroom single-family detached units, each with 1,556 to 1,572 square feet of living area and attached two -car garages. The project is designed as a planned unit development with the individual units being sold independently and the remainder of the property to be held in ownership by the Homeowner's Association, the majority of which is to be common ground available to all of the homeowners. He recommended that Council adopt a Resolution approving TTM-90-01, SP-90-01 and E-90-01 and the associated Negative Declaration subject to the conditions of approval contained therein. Roger Porter, Developer; stated that he has tried to bring a qualityevelopment to Grand Terrace and has taken a very professional approach. He indicated that he would be happy to answer any questions. -11 Council Minutes - 6/14/90 Page 5 Mayor Matteson opened discussion to the public, there being none he returned discussion to Council. Mayor Pro Tem Grant, indicated that the plans show a decorative block wall and askeir if it will be slumpstone. He felt that other types of block walls invite vandalism. City Engineer Kicak, indicated that the words "decorative block wa would ouT a precision block wall. Community Development Director Sawyer, indicated that the type of wa asnbeen defined. The front wall which will be facing onto Grand Terrace Road, the applicant had indicated that they were going to put in a brick wall and I would anticipate that the wall that would be along the parameter of the project could also be a block wall with stucco and capped in order to tie into the stucco portions of the wall. He indicated that that would be acceptable to staff. Mayor Pro Tem Grant, expressed concern that the wall would be a target for graffiti. Community Development Director Sawyer, indicated that this particular wall would only be the portion that would be adjacent to other private properties and not adjacent to a public right-of-way or street so there wouldn't be as much of a chance for graffiti. He indicated that if Council would prefer slumpstone block walls, that would also be acceptable to staff. Councilmember Sin ley, asked the developer if he objects to s umpstone instead of what has been proposed. Roger Porter, Developer; indicated that from his experience he has found t a graffiti on a smooth surface can be easily painted over and on a rough surface such as slumpstone that has a natural color in it you have to try to match that color and then you would get a patchy look. This is one of the reasons why we had the stucco. It is easier to paint over and it would tie in with our mediteranean architecture better. He felt that it is surrounded by private property owners and the chance of graffiti is minimal. Mayor Pro Tem Grant, indicated that the private property in question is an RV Park and will have a transient population so there may not be people who care to keep the park nice. He felt that the block wall should be slumpstone. Councilmember Pfenni hausen, felt that this project does not have enough recreational common area. She felt that a tot lot and one F spa are not adequate and indicated that she would like to see the three units that occupy part of the center space removed and the whole center area dedicated to recreation. She made reference to a letter from the Colton School District regarding the impact this Council Minutes - 6/14/90 Page 6 project would have on the schools. She indicated that she could not, in good conscience, vote yes on the Negative Declaration where there has been obvious and valid concern raised in the area of school impact. She felt that the project would also create a need for additional recreational facilities. She stated that she will have to vote "NO" on the project unless more common area can be opened. She indicated that if the project is approved she would like to have this Council make it a condition that the CC&R's attached to the project be reviewed and approved by the City prior to the permits being issued or occupancy permits being issued. City Manager Schwab, indicated that staff would recommend the TCET's—Fe reviewed prior to certificate of occupancy. Councilmember Carlstrom, indicated that he would also like to see more open space in t e center of the project. Roger Porter, Developer; felt that the recreation area proposed is adequate. Councilmember Sin ley, indicated that he would be in favor of supporting the project with Unit #5 removed to allow more open area in the center. Roger Porter, indicated that he would be willing to remove Unit #5. Mayor Matteson, indicated that if Unit #5 was removed there would e room or a swimming pool and felt that it would be a better project. Councilmember Pfenni hausen, indicated that she could make a compromise by taking #5 out, although, she felt that this project does not have the amenities that make the PUD a viable project. Roger Porter, indicated that he is willing to remove one unit and expand the recreation area to include more open area and a swimming pool. CC-90-55 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, to approve SP-90-01, TTM-90-01 and E-90-01 with the removal of Unit #5 and include a swimming pool and a slumpstone wall; the CC&R's are to be reviewed and approved by Council prior to Certificate of Occupancy. Councilmember Pfenni hausen, asked what the Cities position would e if Councilapproves the Negative Declaration knowing that there is potential impact. Community Development Director Sawyer, indicated that this particular project would produce approximately 21 students. That's six students over what the general plan had indicated this piece of property would generate. Staff felt that the comments were valid in the Specific Plan, which indicated that they anticipate that the Council Minutes - 6/14/90 Page 7 future purchasers of these units will be of the area and you can anticipate that there will be students moving into this project that are already in the school district. Overall, staff did not feel that six students is enough to generate a substantial impact on the school district. He indicated that if you don't agree with that, the Negative Declaration could be marked "Maybe or "Yes." Then you would have to come back with mitigation measures and an analysis that says how you will prevent this from being a problem. Deputy City Attorney Burns, indicated that there is a 30-day statute of limitations on challenging a Negative Declaration once the filing has been made. MOTION CC-90-55 CARRIED 5-0. 6B. Appeal of Planning Commission's Decision SA-90-09 (Cather/O'Connor) City Manager Schwab, gave a slide presentation of various types of over ea ec-Ts 'invarious communities showing examples of the types of decks that will hopefully be prevented. He indicated that the Planning Commission has come up with some guidelines that they are recommending to Council. Community Development Director Sawyer, indicated that on May 15th t e anning commission set gui a ines for overhead decks and voted for approval. The purpose of the guidelines is to provide property owners the ability to have some parameters that they could work with when designing their overhead decks. The guidelines reflect the Planning Commission's general attitude towards overhead decks, they are not strict rules that cannot be broken. He indicated that these guidelines were adopted prior to the consideration of Mr. Cather's deck and were taken into consideration in Planning Commission's decision. He recommended that Council consider approval of Mr. Cather's deck at no greater than 150 square feet. He indicated that there is only interior access to the deck, stating that with interior access the deck would most likely be limited to family and close friends and would not likely be used as a party area. Mayor Matteson, felt that it would be a good guideline to require that the ecc stay below the roofline. Community Development Director Sawyer, agreed with Mayor Matteson an 571 tnata snoula be included in future guidelines. Mayor Matteson opened discussion to the public. Robert Cather, 22725 Raven Way, Grand Terrace; indicated that the the o servation deck he has proposed is approximately 17 feet 2- inches wide by 9 feet. He stated that the deck would be off the master bedroom and the only entrance to the deck would be from inside. Council Minutes - 6/14/90 Page 8 Ms. Huss, 22735 Raven Way, Grand Terrace; indicated that she lives next or to the applicant and she has no objection to the deck. Mayor Matteson returned discussion to Council. Mayor Matteson, asked what the Planning Commission's opinion is of e app scan s request for 153 sq. ft. Community Development Director Sawyer, indicated that 150 sq. ft. proBZTy-woula nave been approve ut the Planning Commission's motion for denial was based on a complaint from an adjoining property owner. He indicated that he would feel comfortable with 150 sq. ft. on this deck and felt that it would not be in opposition to what the Planning Commission would have approved. CC-90-56 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve SA-90-09, a 150 sq. ft. overhead deck, in accordance with the guidelines of the Planning Commission. 6A. Appeal of Planning Commission's Decision SA-90-03 (Outdoor Designs/ Genel) City Manager Schwab, indicated this deck is slightly larger and it ocTes inc u e a spiral staircase to the ground. Councilmember Sin ley, indicated that he has spoken to Mr. Genel and-Fe'indicated tat he would be willing to go along with the Planning Departments recommendation of 150 sq. ft., but he did want the outside spiral staircase. Mr. Genel also indicated that he would be willing to verify in writing that it would not be used for parties. Councilmember Pfenni hausen, felt that the deck should be denied unless the applicant is willing to eliminate the outside staircase. Mayor Matteson opened discussion to the public. Stan Hargrave, 12048 Canary Ct., Grand Terrace; felt that it is not appropriate to ask the applicant to change his plans at this point without referring it back to the Planning Commission. Community Develo ment Director Sawyer, indicated that this is an AppeaT—oT a decision of the Panning Commission and it is up to Council whether or not they want to place additional conditions on the approval. Since the outside access was addressed in the Planning Commission meeting, it does not have to go back to the Planning Commission. Ms. Huss, 22735 Raven Way, Grand Terrace; indicated that she is a nei� of the applicant and he has indicated to her that if they did not get approval based on the staircase, they would eliminate that item. 11 1 Council Minutes - 6/14/90 Page 9 CC-90-57 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve SA-90-03 with the condition that the size of the deck not exceed 150 sq. ft., no access from the ground be made and that no portion of the deck be extended further than 10 feet away from the main structure. UNFINISHED BUSINESS 7A. Policy Regarding Proclamations City Manager Schwab, indicated that the City currently has no po io cy regarding issuance of Proclamations by the Mayor on behalf of himself and the City Council. Discussion regarding implementing a policy arose over a Proclamation endorsing a political candidate for office. The Mayor issues Proclamations on many varied issues. The only controversy appears to be that regarding endorsement of political candidates or propositions. He recommended that the Mayor continue to have the authorization to issue proclamations on behalf of the City Council, however, any proclamations endorsing political candidates or propositions must come before Council on the consent calendar for potential discussion and action. Mayor Pro Tem Grant, stated that he would like it to read that any proclamation endorsing political candidates or propositions and candidates for appointment to regional or local boards, organizations, commissions, etc. He felt that it is essential that we remember that the issue of endorsing political candidates is not restricted to those people who are formal candidates on the ballot. CC-90-58 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER PFENNIGHAUSEN, CARRIED 5-0, to adopt a policy authorizing the Mayor to issue proclamations on behalf of the City Council, however, any proclamations endorsing political candidates or propositions and candidates for appointment to regional or local boards, organizations, commissions, etc. must come before Council on the Consent Calendar for potential discussion and action. ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council meeting at 8:30 p.m., until the adjourned regular City Council/CRA budget session, which is scheduled to be held Thursday, June 21, 1990 at 6:00 p.m. Ter a t ity o Granrace . 0 e 7 y o ran Terrace.