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06/21/1990CITY OF GRAND TERRACE CITY COUNCIL MINUTES ADJOURNED REGULAR MEETING - JUNE 21, 1990 An adjourned regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 21, 1990, at 6:00 p.m. PRESENT: Byron Matteson, Mayor Hugh J. Grant, Mayor Pro Tem Barbara Pfennighausen, Councilmember Jim Singley, Councilmember Gene Carlstrom, Councilmember Thomas J. Schwab, City Manager/Finance Director Randall Anstine, Assistant City Manager Juanita Brown, City Clerk David Sawyer, Community Development Director Barbara Michowski, Assistant Finance Director ABSENT: John Harper, City Attorney Joe Kicak, City Engineer The meeting was opened with the Pledge of Allegiance led by Councilmember Pfennighausen. Mayor Matteson convened City Council meeting at 6:00 p.m. Mayor Matteson reconvened City Council meeting at 6:10 p.m. 1990-91 FY BUDGET REVIEW Crime Prevention Committee City Manager Schwab, reported that the Crime Prevention Committee requesea funds to send out a monthly newsletter which would include postage and handling. He indicated that it wasn't demonstrated to him sufficiently that there is justification for the Crime Prevention Committee to do a monthly newsletter stating that he felt the Committee should use other alternatives such as the Chamber Newsletter or the sewer billing mailing. He indicated that he increased the office supplies from $800 to $1,000 and eliminated any funding for a newsletter. Mayor Pro Tem Grant, asked why $2,000 is recommended for Travel, Conferences & MeetTngs when only $600 was used in the previous budget. Council Minutes - 6/21/90 Page 2 City Manager Schwab, felt that it would encourage Committee members o attend raining seminars. CC-90-59 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve the Crime Prevention Committee Budget in the amount of $13,940. Historical & Cultural Committee City Mana er Schwab, reported that the Historical & Cultural ommi ee is ascing Tor a duplicate budget from the prior year for Maintenance & Operations. Under Capital Outlay, in the prior year, they bought a display case; this year they did not budget for any capital. CC-90-60 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve the Historical & Cultural Committee Budget in the amount of $2,000. Senior Citizens' Program City Manager Schwab, indicated that this year there is a suFs'tantlai change in that we will have the modular seniors unit in place, so this includes expenditures to operate that particular facility as well as some expenditures for the placement of it. CC-90-61 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve the Senior Citizens' Program Budget in the amount of $52,890. Parks & Recreation Committee City Manager Schwab, indicated that $600 is requested to do a survey o in out the recreational needs and priorities of the Community. Councilmember Pfenni hausen, expressed concern that surveys have een one in the past and nothing has been done as a result of them. She felt that if Council is not going to pay attention to the surveys, they might as well quit spending money for them. Mayor Pro Tem Grant, felt that this Council and past Council's have duly noted and considered the results of the Committee's surveys and felt that this would be a good expenditure if it will bring new information. Mayor Matteson, felt that surveys are worthwhile to find out the feelings o t e community. Councilmember Singley, indicated that a new survey has been done everytime the Committee membership changes and felt that records should be kept so they can look back rather than doing a new survey. 11 Council Minutes - 6/21/90 Page 3 Assistant City Mana er Anstine, indicated that this particular survey wou assess the needs and desires of the teenagers in Grand Terrace. CC-90-62 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve the Parks & Recreation Committee Budget in the amount of $4,120. Emergency Operations Center CC-90-63 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve the Emergency Operations Center Budget in the amount of $7,525 Nondepartmental Bill Darwin, Kathryn Harmon and Lori Panzino gave a report on Chamber of Commerce activities and accomplishments. Councilmember Pfenni hg ausen, felt that the Chamber of Commerce has earned their money by increasing revenue for the City. Councilmember Carlstrom, felt that the Chamber of Commerce should have $40,000 as they id last year. CC-90-64 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-1 (COUNCILMEMBER CARLSTROM VOTED NOE), to approve Line Item 222 of the Nondepartmental Budget in the amount of $35,000. CC-90-65 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY MAYOR PRO TEM GRANT, CARRIED 4-1 (COUNCILMEMBER CARLSTROM VOTED NOE), to approve the Nondepartmental Budget in the amount of $169,200, which includes the preapproved Chamber of Commerce Budget of $35,000. City Council CC-90-66 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve the Council Budget in the amount of $32,500. Dennis Evans, 22064 DeBerry St., Grand Terrace; asked if staff is proposing a raise for Council during the next year. City Manager Schwab, indicated that the Council has already egis ative y authorized an increase in the stipends from $150 to $300. In accordance with the State law, the current Council can only effect an increase for the next seated Council. He stated that the answer is yes. City Manager City Manager Schwab, indicated that the purchase of a personal compu er and printer is to replace one that was given to the City Clerk's Department. Council Minutes - 6/21/90 Page 4 CC-90-67 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve the City Manager Budget in the amount of $161,140. City Clerk Mayor Matteson, asked why there is a big jump in the amount for Professional/ Special Services and also Maintenance & Operation of Equipment. City Clerk Brown, stated that the Line Item for Professional/ Special Services includes codifying our Ordinances into the Municipal Code as well as updates to the California Code. She indicated that because of the small number of Ordinances in the prior year, Ordinances were not codified but will be done in the coming year. She indicated that the Maintenance & Operation of Equipment includes maintenance on several pieces of equipment in the department. CC-90-68 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve the City Clerk Budget in the amount of $145,390. Finance CC-90-69 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve the Finance Budget in the amount of $142,855. City Attorney CC-90-70 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER PFENNIGHAUSEN, CARRIED 5-0, to approve the City Attorney Budget in the amount of $32,500. City Engineer CC-90-71 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve the City Engineer Budget in the amount of $176,000. Community Services Assistant City Manager Anstine, indicated that he is seeking an additional increase in Line Item 246 in the amount of $3,000 to include the acquisition and installation of the seismic gas shut-off valve. This valve would be installed at City Hall and also in the three buildings to the rear of City Hall. CC-90-72 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-1 (MAYOR PRO TEM GRANT VOTED NOE), to approve the Community Services Maintenance & Operations in the amount of $47,950, which includes an $3,000 increase for Line Item 246. I Council Minutes - 6/21/90 Page 5 CC-90-73 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve the Community Services Capital Outlay in the amount of $31,720. Contingency Reserve City Manager Schwab, indicated that with a transfer of $100,000, e 1 y will achieve its policy goal to set aside $1,000,000 in reserve. He felt that next year the City should reevaluate and set a new goal. CC-90-74 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER PFENNIGHAUSEN, CARRIED 5-0, to approve the Contingency Reserve budget in the amount of $100,000. Planning Community Development Director Sawyer, indicated that under Capital Outlay the Computer Upgrade is for the purchase of AT computer hardware along with software and cables necessary to complete a three station computer network in the Planning Department. This network will allow centralization of the department's wordprocessing and data files, allowing each station access to the files and the system's printer. Councilmember Pfenni hausen, felt that the old computer should be given to the Seniors. CC-90-75 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve the Planning Department Budget in the amount of $143,175. Public Health City Manager Schwab, indicated that this is the contract with the oun y or Animal control Services. The City pays costs over and above what is collected in fees for dog licenses. CC-90-76 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve the Public Health Budget in the amount of $21,300. Law Enforcement City Manager Schwab, indicated that this year a roll-over contract rom a previous —year is requested. The only changes are the addition of a 1/3 Deputy II position to implement D.A.R.E. in our two elementary schools and to reclassify our current Community Services Officer from a CSO position within the County to a Sheriff's Specialist position. Council Minutes - 6/21/90 Page 6 Mayor Matteson, indicated that this item has increased faster than any other i em in the budget over the past few years. He felt that this item should be looked at very carefully. Councilmember Sin ley, indicated that a major part of the increase is or e D.A.K.L. Program and felt that it will benefit the City. He felt that we are getting quality law enforcement at a lower price than if the City were to provide the services. He indicated that he is employed by the County Sheriff's Department, however, the FPPC has indicated that there is no conflict of interest. Mayor Pro Tem Grant, felt that the Community Services Officer has one a good job, although, he does not support the increase in salary to $50,014. Councilmember Pfenni hausen, stated that the cost of law enforcement has increased but the level of service has increased and felt that we get excellent service. City Mana er Schwab, stated that something came to his attention a er e budget was completed and indicated that he would like to add funds to purchase three body armor vests to be available for any Reserve Deputy working in Grand Terrace. He indicated that this would be an additional $1,100. CC-90-77 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 3-2 (MAYOR MATTESON AND MAYOR PRO TEM GRANT VOTED NOE), to approve the Law Enforcement Budget in the amount of $908,411 which includes the purchase of three body armor vests. Recreation Services CC-90-78 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve the Recreation Services Budget in the amount of $132,050. Child Care Services CC-90-79 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve the Child Care Services Budget in the amount of $221,835. Park Maintenance CC-90-80 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve the Park Maintenance Budget in the amount of $36,000. Weed Abatement CC-90-81 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve the Weed Abatement Budget in the amount of $5,000. 0 I Council Minutes - 6/21/90 Page 7 Planning Commission Councilmember Pfenni hausen, stated that the Planning Commission makes ega ecisions and felt that they should utilize their funds to attend conferences and meetings for training. She indicated that she would like a copy of the training and the people who have taken training in the last two years and what Planning Commissioner's have not availed themselves of training. Mayor Matteson, asked if the Planning Commissioner's are adequately advised of training seminars. Stan Hargrave, Planning Commissioner; indicated that they are aware of seminars that are offered. He suggested that Council think about making it manditory that Planning Commissioner's have so many hours of continuing education and felt that there should be a training manual for all incoming Commissioner's. Mayor Pro Tem Grant, agreed that training should be mandatory for e Planning ommissioner's. Mayor Matteson, directed staff to put training for Planning ommissioner s on the next Agenda. CC-90-82 MOTION BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to in the amount of $7,880. ORDER OF ADJOURNMENT PFENNIGHAUSEN, SECOND BY COUNCILMEMBER approve the Planning Commission Budget Mayor Matteson adjourned the City Council meeting at 9:10 p.m., until the next adjourned regular CRA/City Council budget session, which is scheduled to be held on Tuesday, June 26, 1990 at 6:00 p.m. (� ?z4� J �IYT CLERK o i y of ran rrace.