06/26/1990CITY OF GRAND TERRACE
CITY COUNCIL MINUTES
ADJOURNED REGULAR MEETING - JUNE 26, 1990
An adjourned regular meeting of the City Council of the City of Grand Terrace
was called to order in the Council Chambers, Grand Terrace Civic Center, 22795
Barton Road, Grand Terrace, California, on June 26, 1990, at 6:05 p.m.
PRESENT: Byron Matteson, Mayor
Hugh J. Grant, Mayor Pro Tem
Barbara Pfennighausen, Councilmember
Jim Singley, Councilmember
Gene Carlstrom, Councilmember (Arrived at 6:15 p.m.)
Thomas J. Schwab, City Manager/Finance Director
Randall Anstine, Assistant City Manager
Juanita Brown, City Clerk
Barbara Michowski, Assistant Finance Director
ABSENT: David Sawyer, Community Development Director
John Harper, City Attorney
Joe Kicak, City Engineer
The meeting was opened with the Pledge of Allegiance led by Mayor Pro Tem
Grant.
Mayor Matteson convened City Council meeting at 6:05 p.m.
1990-91 FY BUDGET REVIEW
Storm Drain Maintenance
CC-90-83 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED
4-0-1-0 (COUNCILMEMBER CARLSTROM WAS ABSENT), to approve the Storm
Drain Maintenance Budget in the amount of $26,500.
Summer Youth Employment Program
CC-90-84 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER
PFENNIGHAUSEN, CARRIED 4-0-1-0 (COUNCILMEMBER CARLSTROM WAS
ABSENT), to approve the Summer Youth Employment Program Budget.
Architectural Barrier Removal
CC-90-85 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER
SINGLEY, CARRIED 4-0-1-0 (COUNCILMEMBER CARLSTROM WAS ABSENT), to
approve the Architectural Barrier Removal Budget in the amount of
$50,000.
Council Minutes - 6/26/90
Page 2
Upgrade Intersection: Barton Road/Mt. Vernon Ave.
City Manager Schwab, indicated that this Item is for upgrading the
TaFfo—n--roaa and mt. Vernon Avenue intersection. Modifications will
be pursuant to the Barton Road Specific Plan and the final design
will be subject to approval by Council.
Mayor Matteson, felt that the money should be spent to improve the
on/offon/off ramps in the City.
Councilmember Pfenni hausen, felt that the entrance to the City
should e a priority and the Barton Road/Mt. Vernon Ave.
intersection should wait until the north corners have been
redeveloped.
Mayor Pro Tem Grant, agreed with Councilmember Pfennighausen,
indicating that the —area with the on/off ramps is the first thing
people see as they come into the City.
Councilmember Sin ley, felt that the money should be spent for
si ewa cs on Michigan.
Councilmember Pfenni hausen, indicated that the sidewalks cannot be
put in on Michigan until the property owners agree to give the City
the necessary right-of-way. She stated that staff has been
directed to contact the property owners and asked if this has been
done.
City Manager Schwab, indicated that he will check with the City
ngineer and report back to Council.
CC-90-86 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY MAYOR PRO TEM
GRANT, to approve the Budget for the Upgrade of Intersection in the
amount of $100,000 with the funds to be spent on the northbound
offramp in the City.
CC-90-87 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED
4-1 (COUNCILMEMBER SINGLEY VOTED NOE), to amend the motion to
include three on/off ramps.
CC-90-86 CARRIED 4-1 (COUNCILMEMBER SINGLEY VOTED NOE).
Park Equipment
Assistant City Manager Anstine, indicated that the park equipment
or development is to be pai 75% from the Roberti-Z'berg State
Grant Program with a 25% match from the City. He indicated that
the exact use of the grant has not yet been determined.
CC-90-88 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER
SINGLEY, CARRIED 5-0, to approve the Park Equipment Budget in the
amount of $41,250.
Council Minutes - 6/26/90
Page 3
Park Projects
CC-90-89 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED
5-0, to approve the Park Projects Budget in the amount of $116,388.
Street and Signal Lighting
CC-90-90 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER
SINGLEY, CARRIED 5-0, to approve the Street and Signal Lighting
Budget in the amount of $70,000.
Road Maintenance - Gas Tax
CC-90-91 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCILMEMBER SINGLEY,
CARRIED 5-0, to approve the Road Maintenance - Gas Tax Budget in
the amount of $89,000.
Weed Control
CC-90-92 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER CARLSTROM,
CARRIED 5-0, to approve the Weed Control Budget in the amount of
$8,000.
Traffic Signal Maintenance
t
CC-90-93 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER
CARLSTROM, CARRIED 5-0, to approve the Traffic Signal Maintenance
Budget in the amount of $7,500.
School Crossing Guard
City Manager Schwab, stated that the School Crossing Guard has
received a raise ana the amount needed for this Item is $2,700.
CC-90-94 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER
SINGLEY, CARRIED 5-0, to approve the School Crossing Guard Budget
in the amount of $2,700.
Road Maintenance - TDA
CC-90-95 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER
CARLSTROM, CARRIED 5-0, to approve the Road Maintenance - TDA
Budget in the amount of $235,000.
Street Sweeping
CC-90-96 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER
PFENNIGHAUSEN, CARRIED 5-0, to approve the Street Sweeping Budget
in the amount of $34,800.
Council Minutes - 6/26/90
Page 4
Wastewater Disposal - Colton
CC-90-97 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER
CARLSTROM, CARRIED 5-0, to approve the Wastewater Disposal - Colton
Budget in the amount of $372,000.
Wastewater Disposal - Grand Terrace
CC-90-98 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER
CARLSTROM, CARRIED 5-0, to approve the Wastewater Disposal - Grand
Terrace Budget in the amount of $106,521.
Terrace Pines Landscaping and Lighting District
CC-90-99 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SINGLEY, CARRIED
5-0, to approve the Terrace Pines Landscaping and Lighting District
Budget in the amount of $9,000.
Employee Salary Negotiations
City Manager Schwab, indicated that staff has conducted the Annual
Xe-e-175-57 conter process for the 1990-91 fiscal year. Among the
items presented by staff were:
1. Cost -of -living increase of 6.5%.
2. A four -day, ten-hour work week.
3. Longevity pay.
4. Martin Luther King Holiday.
5. Employee use of City -Sponsored Recreation and Day Care Programs
at no cost.
The proposal agreed upon to present to the City Council consists of
the following:
1. Cost -of -living increase
City Manager Schwab, indicated that since January, CPI averages
OUT70 6.15%. The cost to implement the 6% increase would be
$53,724 from the General Fund and $4,407 from the Wastewater
Fund.
CC-90-100 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER CARLSTROM,
to appropriate $53,724 from the General Fund and $4,407 from the
Wastewater Fund for a 6% cost -of -living adjustment.
Councilmember Pfenni hausen, expressed concern that employees get
mere increases in aaaltion to cost -of -living increases and felt
that the City needs to start watching salary increases closely.
Councilmember Sin ley, stated that merit increases are different
an cost-ot- iving increases and indicated that he is in favor of
a 6% increase.
Council Minutes - 6/26/90
Page 5
Mayor Matteson, agreed with Councilmember Pfennighausen and
indicated e would be in favor of a 5% increase.
Councilmember Carlstrom, indicated that if the City Manager is
comfortable with the increase and feels that the City has adequate
funds, he is in favor of the recommended 6%.
MOTION CC-90-100 CARRIED 3-2 (MAYOR MATTESON AND MAYOR PRO TEM
GRANT VOTED NOE).
2. Longevity pay
City Manager Schwab, indicated that staff is proposing that a
5% ongevity pay differential be granted to employees that have
a continuous tenure of ten years or greater, and have
demonstrated that a longevity increase is merited. Currently
three individuals would qualify for longevity pay within the
upcoming fiscal year. The approximate cost for granting
longevity pay to these three positions is $5,088 annually.
CC-90-101 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER CARLSTROM,
FAILED 2-3 (COUNCILMEMBER SINGLEY AND COUNCILMEMBER CARLSTROM VOTED
YES), to implement a longevity pay program with 2 1/2 percent at 10
years and 2 1/2 percent at 15 years.
3. Martin Luther King Holiday
City Manager Schwab, currently the City grants all of its
regular personnel 3 holidays per year, eleven designated
holidays and two floating holidays. He recommended that we
offer to the employees that the Martin Luther King Holiday be
granted subject to the elimination of one currently granted
holiday, so that the total holidays shall remain at 13 holidays
per year.
CC-90-102 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED
5-0, to authorize Martin Luther King be a City Holiday if exchanged
for one of the current City Holidays.
Councilmember Pfenni hausen, indicated that Item #5 was not
recommended and stated that she would like to see Child Care
offered to employees as a benefit because we now have younger City
employees with families.
Mayor Matteson, indicated that he would support a reduced price for
Childare ecause not all employees will need this benefit.
IJ Councilmember Carlstrom, agreed with Mayor Matteson.
CC-90-103 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER
SINGLEY, CARRIED 5-0, that City Employees be allowed to access our
City sponsored Day Care Program at 50% of the cost.
Council Minutes - 6/26/90
Page 6
Reorganization of City Clerk's Department
City Mana er Schwab, indicated that staff is recommending
reorganization otter communications responsibility be transferred
from the Finance Department to the City Clerk's Department. This
would necessitate increasing the hours of the position in the City
Clerk's Office from 5 1/2 hours per day to 8 hours per day. We
would accomplish this by transferring the Public Information Clerk
to the City Clerk's Department to be stationed at the work area
location just outside the City Clerk's Office. We will then, hire
two half-time positions for receptionist, as we have done in the
past. The two half-time positions allow greater flexibility in
covering the phones during periods of absence. The net cost to the
City for this particular change is going to be an increase of
$3,300 annually for the differential cost between a 5 1/2 hour
person and two 4 1/2 hour receptionists.
CC-90-104 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SINGLEY, CARRIED
5-0, to authorize the reorganization of the City Clerk's Department
and increase the number of hours from 5 1/2 to 8 hours per day.
Reclassifications
1. Reclassification of Maintenance Leadman to Maintenance
Supervisor
City Manager Schwab, indicated that the primary justification
or the upgrade is to provide adequate compensation for the
increased responsibilities for which the job now has. It
should be noted that this position, as it has in the past, will
still be a working Supervisor's position. Suggested salary
range is recommended to increase from the current range of
$1,503 to $2,033 per month to $1,920 to $2,578 per month. An
appropriation of $2,981 from the General Fund and $2,981 from
the Wastewater Fund will be needed to implement the
reclassification.
CC-90-105 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY MAYOR PRO TEM GRANT,
CARRIED 5-0, to authorize the reclassification of the Maintenance
Leadman to Maintenance Supervisor, and appropriate $2,981 from the
General Fund and $2,981 from the Wastewater Fund for this
reclassification.
2. Reclassification of the position of Minutes/Records Clerk to
Administrative er
City Manager Schwab, indicated that currently, the position of
inu es ecor s MerK is unique to Grand Terrace and does not
provide any ability to compare the salary and job duties with
other Cities. Administrative Clerk, however, is a title being
used by cities to describe what the Minutes/Records Clerk is
currently doing. The City Clerk is not requesting any change
in the salary range of $1,420 to $1,920.
Ili
Council Minutes - 6/26/90
Page 7
Councilmember Pfenni hausen, felt that this position is under -
compensated in comparison with other jobs within the City and
indicated that she would like to see the salary range adjusted.
Mayor Matteson, felt that Council should follow the
recommen ation and only make the title change.
CC-90-106 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CARLSTROM,
CARRIED 5-0, to authorize the reclassification of the position of
Minutes/Records Clerk to Administrative Clerk.
Mayor Matteson recessed City Council at 7:30 p.m.
Mayor Matteson reconvened City Council at 7:35 p.m.
3. Adjust salary range for the position of Secretary
City Manager Schwab, indicated that the City currently has two
secretarial positions, one in the City Manager's Department and
one in the Planning Department. In reviewing the salary
averages obtained from other cities, we obtained an average of
$1,917 to $2,344 per month. Our current salary range for
Secretary is $1, 565 to $2,118 per month. He recommended that
the salary classification be increased to that equal of the
Senior Account Clerk position of $1,643 to $2,224. He stated
that this does not require an appropriation because neither of
the Secretaries are at the top of their range.
CC-90-107 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCILMEMBER SINGLEY,
to authorize the Secretary salary be moved to the range of $1,643
to $2,224.
Mayor Pro Tem Grant, stated that Council needs to be consistent
in compensating employees and felt that if the Secretaries
salary range is increased, then the Administrative Clerk should
also be increased, indicating that both positions are crucial.
Mayor Matteson, stated that the City Manager is closer to staff
an Counce and felt that Council should follow his
recommendation rather than approving an increase that is not
requested.
Councilmember Pfenni hausen, agreed that if something is done
in W3 the ShOURI also be done in #2.
CC-90-108 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER
PFENNIGHAUSEN, CARRIED 3-2 (COUNCILMEMBER CARLSTROM AND MAYOR
MATTESON VOTED NOE), to amend the motion to include amending the
Administrative Clerk salary range to $1,565 to $2,118.
MOTION CC-90-107 CARRIED 4-1 (MAYOR MATTESON VOTED NOE).
Council Minutes - 6/26/90
Page 8
4. Adjust salary range for the position of Recreation Supervisor
City Manager Schwab, indicated that in reviewing salaries for
t e position Ot Recreation Supervisor, the average range from
other cities was $2,230 to $2,770. Currently, we are paying
$1,780 to $2,411 for this position. He recommended that this
range be equal to that of the Day/Child Care Supervisor ($1,920
to $2,578), as was originally intended when these two positions
were filled in January, 1989. He indicated that no
appropriation is needed for this change.
CC-90-109 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY MAYOR PRO TEM
GRANT, CARRIED 4-1 (MAYOR MATTESON VOTED NOE), to authorize the
Recreation Supervisor salary be moved to the range of $1,920 to
$2, 578.
CC-90-110 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCILMEMBER
PFENNIGHAUSEN, CARRIED 5-0, to adopt Resolution No. 90-14 to
reflect the new salary ranges.
ORDER OF ADJOURNMENT
Mayor Matteson adjourned the City Council meeting at 8:00 p.m.,
until the next regular CRA/City Council meeting, which is scheduled
to be held Thursday, June 28, 1990. 0
P—�Irace.
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