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01/10/1991CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - JANUARY 10, 1991 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on January 10, 1991 at 6:00 p.m. PRESENT: Byron Matteson, Mayor Hugh J. Grant, Mayor Pro Tem Gene Carlstrom, Councilmember Ronald Christianson, Councilmember Herman Hilkey, Councilmember Thomas J. Schwab, City Manager/Finance Director Randall Anstine, Assistant City Manager Brenda Stanfill, Deputy City Clerk David Sawyer, Community Development Director John Harper, City Attorney Joe Kicak, City Engineer ABSENT• None The meeting was opened with invocation by Pastor Tom Comstock, Assembly of God, 0 followed by the Pledge of Allegiance led by Councilmember Christianson. ITEMS TO DELETE Mayor Matteson convened City Council meeting at 6:00 p.m. Mayor Matteson reconvened City Council meeting at 6:10 p.m. 8D - Appropriation for the City and the Chamber of Commerce to participate in the 1991 Inland Empire Showcase SPECIAL PRESENTATION None CONSENT CALENDAR CC-91-01 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY WAS ABSENT), to approve the remainder of the Consent Calendar with removal of Item H and appropriate $3,880.00 for Item E and $6,000.00 for Item F. A. APPROVE CHECK REGISTER NUMBERS 122790 & 011091 Council Minutes - 1/10/91 Page 2 B. RATIFY 01/10/91 CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA D. APPROVE 12/13/90 MINUTES E. BUDGET APPROPRIATION FOR BUILDING MODIFICATION F. BUDGET APPROPRIATION FOR REPAIR TO MEETING ROOM DOOR G. COUNCIL AND STAFF TRAVEL TO LEAGUE SEMINAR I. AMEND SALARY RESOLUTION 90-14 J. ATTENDANCE AT ANNUAL CPRS CONFERENCE ITEMS REMOVED FROM CONSENT CALENDAR 3H. Audited Financial Report CC-91-02 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY WAS ABSENT), to approve the Audited Financial Report. PUBLIC COMMENT Mike Williams, 940 S. Willow, Rialto; informed the Council and citizenry of a proposed nuclear waste dump which is to be located in an area of San Bernardino County approximately 1/2 mile from I-40, 10 miles from Needles, 25 miles from Laughlin, and 10 miles from the Colorado River. He stated that radioactive reactor materials, metals, and soil from off-line and operating nuclear power plants from all states will be transported by truck and rail to the dump site. He expressed dissatisfaction with the lack of documentation for cancer risk per person and an overall risk assessment for the plan. He stated that the Arizona Board of Supervisors passed a Resolution to halt the project until more questions are answered and suggested that the City of Grand Terrace investigate the matter. Mayor Matteson, requested a copy of the EIR. Barbara Pfenni hausen, 22111 Ladera St., Grand Terrace; wished the Mayor and Councila happy and productive new year and expressed her belief that she does not envy the challenges that the world, the County, and the City will face in the new year. She questioned the Minutes of the October 25, 1990 City Council meeting, stating that Councilmember Singley made corrections regarding statements he made about her at the Candidates Forum and those clarifications were not recorded. She quoted from the Minutes, stating, "Councilman Singley indicated that the statements he made during the Candidate's Forum were accurate." She requested that the Minutes be corrected to reflect that Councilmember Singley clearly stated that she had never called him for Council Minutes - 1/10/91 Page 3 any reason at any time. She indicated that during the Candidate's Forum he implied that she was in violation of the Ralph M. Brown act because of the proposed phone calls, but he had withdrawn that allegation. She stated also that at the Forum he implied that she had illegally obtained and passed on copies of Council packets to a past Councilmember. She commented that at the October 25, 1990 meeting he stated that she had done nothing wrong and that she had done nothing that any other Councilmember could not have done if they had so chosen. She stressed that she would be appreciative if the corrections would be made in the official Minutes of the referenced meeting. Finally, she expressed appall that the Board of Supervisors had approved charging booking fees back to cities and charging cities for property tax procurement. She expressed hope that Governor Wilson's support of city governments will inspire the Supervisors to reverse their decision. She inquired as to how the Supervisors' decision will affect the City budget. Mayor Matteson, directed the City Manager to investigate and make any necessary corrections in the October 25, 1990 Minutes and bring them back to Council. He reassured Ms. Pfennighausen that the League of California Cities is fighting the booking fee decision. Michael Stein, 12711 Blue Mountain Court, Grand Terrace; expressed concern about the number of horses on the property behind his home. He stated that there are 21 horses at that location, with another 10 to be added. He indicated that he is not against animals or horses, asserting that there have always been animals kept on the surrounding properties, but there were no problems until recently. He feels that a stable does not belong in a residential neighborhood. He indicated that the odor of the manure is encroaching on his home, and rain washes waste onto his land. He stated that he cannot place his dog run on his property because it will adversely affect the health of his animals. He expressed his belief that only 6 horses are allowed on property in the area. He stated that summer will bring flies and disease into the area, adding that he will not be able to sell his home because of the odor and the proximity of the horses. He indicated that his animals will be susceptible to infection from fly bites and mentioned that a number of area residents and builders are also opposed to the horse property. He reiterated his belief that the number of horses on the property constitutes a business. He referred to the new Agricultural Overlay area, stating that previous animal owners would be allowed to keep their horses, but no additional horses would be permitted in the area. He indicated that it will take 3-6 months for the odor to dissipate from the ground and that the area should be disked to ease the flow of waste into the water table. He commented that he has pictures to substantiate his accusations. He stated further that some of his fencing was damaged when the owners of the neighboring property cleared trees for their corral. He reiterated that property owners should not be allowed to have any more than six horses on their land and that a boarding stable or ranch does not belong in a residential neighborhood. He requested that Council take any measures necessary to correct the situation. Council Minutes - 1/10/91 Page 4 Mayor Matteson directed Staff to investigate and bring the matter back to Council. Rubie Mourar, 22873 Pico, Grand Terrace; stated that she has communicated with the City and the Health Department has cleared her property. She stated that none of the conditions of allegation are in evidence, clarifying that she is the "ranch" in question. She indicated that she moved onto her property on September 1, 1990 and queried the City as to the zoning for horses in that area. She stated that 26 horses were legal at that time, declaring that she has 21 horses, all of which belong to her. She commented that the damaged fence in question is four feet inside her property line but stated that she intends to repair it. She indicated further that her neighbor's dogs, which are kenneled against her fence, are actually on her land. She indicated further that Health Department personnel stood on her property line and subsequently declared that there was no odor. She indicated also that her water supply and the corral were checked and there were no problems. She commented that BFI Disposal Company properly handles the disposal of manure and the corrals are cleaned daily. She added that she polled a number of people about odor in the area and none of them said anything was out of the ordinary. She stated also that the Community Development Director, David Sawyer, was at her site and did not make any statement about smell except for an area where there was wet hay from the previous day. She commented that her horses are corralled 90' from any dwellings although the City only requires 70'. She emphasized that she has maintained the situation beyond the limits of the law. Ma or Matteson, stated that the Staff will investigate the matter and bring it bacc to Council. Elsa In les 21900 Barton Rd., Grand Terrace; introduced herself as the ecretary of the Chamber of Commerce and formally invited the Mayor, Council, and the City Manaqer to attend the Chamber's first retreat, which will be held on February 2, 1991 at City Hall from 8:30 a.m. to 1:00 P.M. ORAL REPORTS 5A. Committee Reports 1. Historical & Cultural Committee (a) Minutes of 12/3/90 CC-91-03 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to accept the Historical & Cultural Committee Minutes of December 3, 1990. 5B. Council Reports Councilmember Christianson, stated that he attended a meeting with Jim Burns from SCE who indicated that because of a change in upper management at SCE it may now be possible to place permanent Council Minutes - 1/10/91 Page 5 facilities on the Edison parksite. He requested a census of the Council that Staff renegotiate the lease with SCE to get permanent facilities at that location. Mayor Matteson, directed Staff to proceed on the SCE negotiation. Councilmember Carlstrom, indicated that he attended the January Board meetings of SANBAG and Omnitrans. He stated that Omnitrans made a presentation of bus stop shelters which they plan to erect in San Bernardino. He stated also that this year, as a result of Measure I, SANBAG has a budget of $63 million. He indicated that 1 1/2 percent of that amount has been allocated toward traffic management and environmental enhancement. He commented that SANBAG completed a study with a plan to beautify the I-10 freeway corridor from the Los Angeles County line to Yucaipa. He indicated that aside from the beautification project the allocated percentage will be separated 50-50 between environmental enhancement and traffic management. He stated that the money will be used to determine how to better serve the traffic needs of the local areas in the San Bernardino valley and to beautify areas that need attention. He indicated that cities in the general boundry from the vicinity of Yucaipa west to Ontario and Upland, including Grand Terrace, and j north to Devore will benefit from the program. He pointed out that the City has an opportunity to receive funding for any appropriate and viable projects by presenting the project to the committtees who will then present it to SANBAG for an appropriation. He emphasized that the program is in the early stages but indicated that he will keep the City informed on a monthly basis. He commented that the I-91 widening project will utilize the same funds. He reiterated that the freeway will be widened on each side by one lane and stated that the bridges and the interchanges at I-60 and Washington will be affected. He stated that the bridges will also be widened but indicated that the City needs to augument those proposed improvements. Councilmember Hilkey, referring to an article in the Press Enterprise, indicated that 1990 second quarter taxable retail sales were down by 5 percent in Grand Terrace. He stressed that most communities have shown a two to ten percent increase. He expressed his belief that the area retailers need some assistance from the City. Additionally, he indicated that Chino Unified School District is developing a stadium project which will be presented to the school Board on January 17, 1991. He stated that they will send us a package of the presentation, adding that they are planning to fund the building of a swimming pool and stadium for their high schools by charging admittance to their facilities. He commented further that this may be a method whereby Grand Terrace can build a gymnasium. He also stated that Chino developed a land -banking program and will send the City a copy of that system. Council Minutes - 1/10/91 Page 6 Mayor Pro Tem Grant, stated that we have received a check from Measure I in the amount of $7,100.00 but commented that he thought the planned improvements from the County line to Washington were to be completed further in the future. He expressed delight that the improvements may be done sooner than he had anticipated and agreed that something needs to be done with the overpass. He also complimented the quality of the December 13, 1990 Minutes. He inquired whether the City Manager investigated the drug shelter matter and queried the City Attorney regarding the status of the billboard situation. He questioned whether charging a business license fee for billboard installation might imply approval of the billboards. He commented further that the curved windows on the stairwells look terrible and are almost opaque, inquiring of the City Manager as to why this has happened. He expressed concern about the cost of replacing the windows but encouraged the Staff to continue trying to keep the City Hall clean, stating that there are areas that still need cleaning. He emphasized that he wants the building to last. He inquired about the status of the old barbershop/liquor store and questioned whether plans for that site comply with the Specific Plan. He also inquired as to when the Planning Commission vacancy will be filled so that Council can interview the candidates. He stressed his belief that this is the most important volunteer activity in the City. He asked about the present status of the GTI Market since the Council took action on the matter. He expressed his feeling that Council needs to actually become involved in the renewal of personal services contracts, adding that Council, as a legislative body, should be directly involved with the approval of the vendors rather than just approving monies by line item for contracted services. He expressed his desire that Council become involved in every conceivable activity that involves the expenditure of taxpayers' money. Furthermore, he indicated that he cancelled his subscription to the Sun newspaper because he objects to their negative coverage of President Bush and feels that we are not receiving adequate coverage of City events from any newspaper. He reiterated that Council should determine who is awarded contracts through the proper bidding process to ensure competition for all contracts. He stated that a committee is not necessary since he feels that contract review is a Council duty. He queried the City Manager as to whether Council has actually reviewed contracts as they have expired. City Manger Schwab, stated that the drug shelter was investigated and there is no current State license or pending application for that location. He indicated that he has received another complaint regarding a group home activity at that site and reiterated that there is no licensed facility at that address, adding that he will continue to investigate the matter. He explained that the stairwell windows are acrylic and that over time the plastic becomes worn by the sun. He indicated that Windex cannot clean the plastic, stating that the only product which helps the situation is an abrasive compound that polishes the acrylic by scratching and Council Minutes - 1/10/91 Page 7 smoothing it. He indicated that the window will look better, but that the product deteriorates the acrylic. He stated that the only way to return the windows to their original condition would be to replace the acrylic. He indicated that he contacted janitorial companies who recommended the abrasive product, adding that it takes five hours to clean one window. He stated that he would check with the manufacturer but stressed that the clarity of the windows could not be restored by cleaning. He indicated that the barbershop site is in application with La Mancha Development, adding that the application has passed through Planning and has been submitted to the Building Department for issuance of a building permit for the construction of a small shopping center. He affirmed that the project does comply with the Specific Plan requirements. He indicated that Council rejected the GTI remodeling compromise plan, stating that Council requested that the GTI owner return to Council with a demolition plan. He stated that the property owner has not made any further application and no additional work has been done on the project. He stated that Council has adopted a purchasing policy manual which outlines when contracts go before Council. He indicated that the City has not solicited any contracts without Council's authority. He assured Mayor Pro Tem Grant that the City is bound by law to take any public works contracts out to public bid. He indicated that he would put together information on the current program for discussion and enhancement by Mayor Pro Tem Grant. City Attorney Harper, indicated that he is awaiting a trial date on the billboard matter. He stated that he has had discussions with the attorney representing the billboard company in question and is trying to arrive at a solution that will satisfy the Council, adding that he believes there is no mutually satisfactory solution possible. He commented, however, that the City is in a good legal position, stating that similar cases he has handled have been successful and that it is possible to remove the billboards. He stated further that it is not unusual for a City to charge a Business License fee for the installation of billboards. Mayor Matteson, inquired as to whether the manufacturer had been contacted regarding a cleaning method for the windows and directed Staff to do so. He polled the Council and scheduled the Planning Commission interviews for January 18, 1991 at 6:00 p.m. He questioned whether Mayor Pro Tem Grant was considering creating a Board for contract review. He suggested that the City Manager establish a program for Council review of contract vendors. PUBLIC HEARINGS 7A. Curbside Recycling Program CC-91-04 MOTION BY COUNCILMEMBER CHRISTIANSON, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to continue to another meeting for further review. Council Minutes - 1/10/91 Page 8 7B. CUP-90-06; SA-90-17 (K & M Accessories) CC-91-05 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve a 30-day extension for the completion of the conditions of project approval. NEW BUSINESS 8A. Bid Award - Senior Center Facilities CC-91-06 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to award the Senior Center Site Improvement Contract to RVC Construction in the amount of $128,118.83 and to authorize an appropriation of $149,525.00 from the unappropriated General Fund Balance for the contract award and the contingency as well as the additional funds for the upgraded water system. 8B. Appoint Representatives and Alternates to various Government Organizations CC-91-07 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to appoint representatives and alternates to the following organizations: SANBAG Representative: G. Carlstrom Alternate: R. Christianson OMNITRANS Representative: G. Carlstrom Alternate: R. Christianson SANBAG/T-TAC Representative: T. Schwab Alternate: R. An sti ne SCAG Representative: T. Schwab Alternate: H. Hilkey LEAGUE OF CA CITIES Representative: H. Grant Alternate: H. Hilkey SO. CA JOINT POWERS Representative: H. Grant INS. AUTHORITY (Board Alternate: T. Schwab of Directors) SOLID WASTE TASK FORCE Representative: B. Matteson Alternate: T. Schwab SAN BERNARDINO VALLEY Representative: H. Grant MUNICIPAL WATER DISTRICT Alternate: R. Christianson ADVISORY COMMISSION Council Minutes - 1/10/91 Page 9 8C. Discussion of Council Representation on various issues of sunoort CC-91-08 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CHRISTIANSON, that this Council act to mandate that henceforth each representative from this Council, representing this City officially in any capacity, formally consult with, in public, with formal and official notice to the people of Grand Terrace, on any and all issues relating to the selection of candidates for any position, as it relates to that Councilperson's position as a City representative, and to all other issues for which this same representative is permitted to vote, and that such consultation in open forum be concluded with formal action by this Council as to either support for or against such regional candidates and/or issues. Motion CC-91-08 was withdrawn. Mayor Matteson recessed City Council meeting at 8:20 p.m. Mayor Matteson reconvened City Council meeting at 8:30 p.m. i Mayor Matteson reported that Council went into Closed Session to discuss litigation and possible real estate acquisition. ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council meeting at 10:25 p.m., until the next regular CRA/City Council Meeting, which is scheduled to be held Thursday, January 31, 1991. �EA oAdo' 0 Deputy City Clerk of Ve City of Grand Terrace Opf the City o errace