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01/31/1991CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - JANUARY 31, 1991 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on January 31, 1991 at 6:00 p.m. PRESENT: Byron Matteson, Mayor Hugh J. Grant, Mayor Pro Tem Gene Carlstrom, Councilmember Ronald Christianson, Councilmember Herman Hilkey, Councilmember Thomas J. Schwab, City Manager/Finance Director Randall Anstine, Assistant City Manager Brenda Stanfill, Deputy City Clerk David Sawyer, Community Development Director ABSENT: John Harper, City Attorney Joe Kicak, City Engineer The meeting was opened with invocation by Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church, followed by the Pledge of Allegiance led by Councilmember Hilkey. ITEMS TO DELETE Mayor Matteson convened City Council meeting at 6:00 p.m. Mayor Matteson reconvened City Council meeting at 6:08 p.m. 7A. - Curbside Recycling Program 7C. - Voting of Representatives for Government Boards and Political Issues SPECIAL PRESENTATIONS 2B. A 10-year service award was presented to Barbara Michowski, the Assistant Finance Director. CONSENT CALENDAR CC-91-12 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve the Consent Calendar. Council Minutes - 1/31/91 Page 2 A. APPROVE CHECK REGISTER NO. 013191 0 B. RATIFY 01/31/91 CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA D. APPROVE 1/10/91 MINUTES E. ADOPT STANDARD CONFLICT OF INTEREST CODE F. BID AWARD - STREET STRIPING G. AMEND 10/25/90 MINUTES PUBLIC COMMENT Dennis Evans, 22064 DeBerry, Grand Terrace; queried the Council for the definition of a public document, specifically referring to the Joint Powers Insurance Agreement. He questioned the City Manager as to when he had sued the City and expressed dissatisfaction with the cessation of the discussion. City Manager Schwab, commented that public information is anything that is not a personnel or legal matter. He stated that our Attorney indicated that the Joint Powers Insurance Agreement is priviledged information due to litigation involving Mr. Evans and the City. Mayor Matteson, stated that the City Attorney advised Council not to discuss the matter that is currently in litigation, and directed Mr. Evans to have his attorney contact the City Attorney. John R. Taylor, 22843 Vista Grande Way, Grand Terrace; questioned the status of the new senior building. City Manager Schwab, indicated that Council awarded the off -site improvements for the Senior Center at their meeting of January 10, 1991. He stated that the actual modular unit is designed to be elevated above ground but that Council had decided to incur the additional expense of subterranean mounting, negating the need for access ramps. He added that lighting, minimal street improvements on the frontage of the site, and an 80-car parking lot were other off -site improvements that were approved. He indicated that the completed modular unit is currently in storage on a lot in the City, adding that the contractor will be given a Notice to Proceed once the required bonds are posted. He commented that when the project begins, the contractor will have 60-days to complete the off -site improvements, stating that the ribbon cutting ceremony and the opening of the building will occur in approximately two months. Council Minutes - 1/31/91 Page 3 Gene McMeans, 2025 S. Glenwood, Colton; introduced himself as a Director of the Chamber of Commerce and commented that the Chamber will have the Planning and Organizing Retreat on Saturday, February 2, 1991 from 8:30 a.m. to 1:00 p.m. at the Community Meeting room in City Hall. Debra Mueller, 22608 La Paix, Grand Terrace; expressed concern about the increase of graffiti in the City, stating that graffiti needs to be removed promptly in order to prevent additional graffiti, gang congregations in the area, an increase in the local crime rate, and the implication that the citizens are apathetic about the appearance of their City. She indicated that other cities have adopted graffiti removal policies, adding that San Bernardino is considering formalizing their current policy. She stated that the City needs to develop a formal or informal policy to enforce graffiti removal within 24 hours of its discovery. She suggested that Council read the article about graffiti which appeared in the January 27, 1991 issue of the Sun newspaper. She expressed dissatisfaction with the 60-90 day delay in removing graffiti through formal action, stating that, informally, graffiti can be removed within 48 hours. Mayor Pro Tem Grant, concurred with Ms. Mueller's assessment of the situation, adding that the City of Yucaipa has a graffiti hotline. He r commented that a formal or informal policy is contingent upon the t response time involved to resolve the situation, adding that an informal policy would probably entail a faster response time. He expressed support for any formal or informal graffiti removal policy, stating that prompt removal does seem to discourage further markings. Mayor Matteson, queried the City Manager as to the City's current graffiti removal policy. CitX Manager Schwab, stated that the City relies on citizen reports of graffiti on any public rights -of -way and added that we utilize work release crews to perform the actual removal. He stated his belief that there is merit in developing a policy to remove graffiti on private property also. He indicated that he is willing to meet with Ms. Mueller in order to establish an appropriate policy for Grand Terrace. Ed O'Neal, 22608 Minona Drive, Grand Terrace; referred to a letter sent to ouncil, dated January 29, 1991, from the Concerned Citizens of Grand Terrace regarding waste stream reduction in the City. The letter states that, "The concerned Citizens of Grand Terrace request the City Council not to approve the proposed curbside 'recycling' program for the City. This request is defended by the uncertainity of the eventual factors, affecting waste stream reduction, which communities will be mandated to implement in order to be in compliance with AB 939." He stated further that he will speak again regarding this matter at the Public Hearing on February 14, 1991, indicating that he desires a - response to the effectiveness of the program. He questioned how the waste stream reduction can be measured and stated that the program is discriminatory. He commented additionally that the program competes with current scavenging and other recycling operations. He also implied that the public is sufficiently educated to recycle their own Council Minutes - 1/31/91 Page 4 waste, adding that the amount of materials to be recycled exceeds the availability of depository facilities. He indicated that the program may actually increase the waste stream as citizens increase the amount of waste deposited through the program to compensate for the cost of the service. He added further that garbage transported in the trucks becomes the legal responsibility of the carrier and that County dumps may reject any hazardous materials, requiring the carriers to travel farther to other dumps. He indicated that the City assumes the haulers' cost. He commented that the establishment of a trust fund is redundant since there are youth organizations, such as the Boy Scouts, that assist in recycling. He added that a large percentage of waste is biomass, which produces gases during decay, adding that this can cause problems in disposal. He stated that the San Timeteo Dump can accept all the composting waste from Loma Linda and Grand Terrace for $4.00 per ton although the hauler is presently paying $24.00 per ton. He stated that the waste is being buried at the County site while it is being recycled through the sale of the material as compost at the San Timeteo site. He stated that the County charges $10.00 minimally to dispose of yard waste, yet the same load can be dumped for no charge at the San Timeteo location. Barbara Pfennnighausen, 22111 Ladera St., Grand Terrace; requested clarification regarding the relationship between litigation and the disclosure of public documents. She questioned whether the Zoning Code could be withheld from her if she were involved in litigation with the City regarding a zoning issue. She inquired as to why the City Attorney was not present at the meeting and requested that her questions be answered by the City Attorney in writing. She expressed her belief that public documents must be made available to the public and stated that such documents remain public regardless of litigation. Mayor Matteson, stated that he wished to refrain from discussing the nature of pub is documents without the presence of legal council. He stated that the City Attorney was absent due to an error in communicating the meeting date to the attorney's office and directed the City Manager to instruct the City Attorney to write to Ms. Pfennighausen regarding the City's position on the matter. ORAL REPORTS 5A. Committee Reports 1. Historical & Cultural Committee (a) Minutes of 1/7/91 CC-91-13 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 5-0, to accept the Historical & Cultural Committee Minutes of January 7, 1991. (b) Appoint new member Council Minutes - 1/31/91 Page 5 CC-91-14 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 5-0, to appoint Hazel Fuller as a regular member of the Historical & Cultural Committee. 2. Crime Prevention Committee (a) Appoint new members CC-91-15 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 5-0, to appoint Earl N. Litts as a regular member and Philomene Spisak as an alternate member of the Crime Prevention Committee. 5B. Council Reoorts Councilmember Hilkey, expressed appreciation to Staff for printing the Agenda packet on both sides of the page. He made a reference to a report which he received from the City Manager and the City Enqineer regarding the speed limit on Minona Drive and the requested light at the corner of Honey Hill Drive and Barton Road, stating that there are eight warrants that would justify a street f� light at the corner of Honey Hill Drive and Barton Road. He explained that 500 vehicles must traverse Barton Road per hour with 150 vehicles on Honey Hill Drive or Grand Terrace Road. He stated further that another prerequiste would be 600 vehicles per hour and 150 pedestrians near a school to justify a light at any given location. He stated that all the guidelines or 80 percent of a combination of them must be met to justify a light at any location. He expressed his belief also that Grand Terrace Road should be straightened. He referenced an informational report he distributed to Council, commenting that BFI is a large corporation which is not concerned with ecology or Grand Terrace but rather with return on investment and risk management. He implied that caution should be used when dealing with BFI. Councilmember Christianson, indicated that he recently attended the League of California Cities Mayor and Councilmembers Institute with the City Manager. He mentioned a packet he received from We Tip, which requested that the City join as a member of the organization. He asked that Council refer the matter to the Crime Prevention Committe to determine whether the City would benefit by joining We Tip. Mayor Matteson, directed the City Manager to communicate the request from We Tip to the Crime Prevention Committee. Mayor Pro Tem Grant, commented for the record that he did receive the monthly copy of the Measure I disbursement, in the amount of $13,776.00, from the Assistant Director of SANBAG, adding that Councilmember Carlstrom should be receiving the information since Councilmember Carlstrom is the SANBAG representative. He expressed Council Minutes - 1/31/91 Page 6 his delight at the number of American flags that are being flown in the City and encouraged the citizens to continue to do so until our troops return to this country. Mayor Matteson, added that flags and yellow ribbons do not represent support for the war but rather for the servicemen and women who are overseas. He indicated that we have received the Census report and stated that the current population is 10,946. He referred to a letter he sent to Congressman Lewis in December 1990 requesting a Post Office or zip code for Grand Terrace, indicating that the matter was referred to the Post Office. He read from the letter he received from the Post Office, stating that, "The number of available zip codes have been exhausted. Zip Codes are set up not by City boundaries but by geographical areas. We have many cities who have recently incorporated, and we have had to deny the requests for unique zip codes. We are in the process of seeking and establishing another neighborhood Post Office to service the community of Grand Terrace." He added that that request was also denied. He announced that the California Integrated Waste Management Board will hold a meeting on February 14, at the University of Redlands, 1200 East Colton Avenue, from 9:00 a.m. to 5:00 p.m. at the Conference Center. He thanked Councilmember Hilkey for his research on BFI. UNFINISHED BUSINESS 7B. Code Enforcement Report CD91-1 (Horse Property) CC-91-16 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to direct Staff to begin abatement proceedings and to enforce the law as it is written, limiting the number of horses at the property at 22873 Pico Avenue to a maximum of six. 2A. Formation of a Park & Open Space District CC-91-17 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 3-2 (MAYOR MATTESON AND MAYOR PRO TEM GRANT VOTED NO), to adopt a Resolution to place the Park & Open Space District on the June 4, 1991 ballot for voter approval. NEW BUSINESS 8A. Consideration of Mandatory Refuse Exemptions CC-91-18 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY MAYOR MATTESON, CARRIED 3-2 (COUNCILMEMBER CHRISTIANSON AND MAYOR PRO TEM GRANT VOTED NO), to grant all presented refuse collection exemptions. 8B. Pico Park Development Council Minutes - 1/31/91 Page 7 CC-91-19 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve the Edison Pico Park Development plan as presented and approve submitting the plan to the Southern California Edison Company for project approval. Mayor Matteson reported that Council went litigation and to direct the City Attorney purchase of real estate at 22400 Barton Road. ORDER OF ADJOURNMENT into Closed Session to discuss to prepare an Agreement for the Mayor Matteson adjourned the City Council meeting at 8:25 p.m., until the next regular CRA/City Council Meeting, which is scheduled to be held Thursday, February 14, 1991. Deputy City Clerk of thiY city o Grand Terrace MAYO of the City of Grand Terrace