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04/23/1987CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - APRIL 23, 1987 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on April 23, 1987, at 5:35 p.m. PRESENT: Byron Matteson, Mayor Barbara Pfennighausen, Mayor Pro Tem Dennis L. Evans, Councilman Susan Crawford, Councilwoman Hugh J. Grant, Councilman Thomas J. Schwab, Acting City Manager Randy Anstine, Assistant City Manager/Community Service Director Loretta Thompson, City Clerk ABSENT: Joe Kicak, Planning Director/City Engineer Ivan Hopkins, City Attorney The meeting was opened with invocation by Pastor Ray Williams, Grand View Baptist Church, followed by the Pledge of Allegiance, led by Councilman Grant. ITEMS TO DELETE SPECIAL PRESENTATIONS Mayor Matteson asked if there were items to be deleted from the agenda. The Acting City Manager advised there were no items to be deleted from the agenda. Mayor Matteson proclaimed April 26 - May 2, 1987 as Victims' Rights Week. As no one was present to accept the proclamation, it will be mailed. Mayor Matteson proclaimed May 1987 as Parliamentary Law Month. As no one was present to accept the proclamation, it will be mailed. Mayor Matteson proclaimed the month of April, 1987 to be Earthquake Preparedness Month. The proclamation was presented to Mr. Ed O'Neal. Mayor Matteson invited Mayor Pro Tem Pfennighausen to read the proclamation declaring April 22, 1987 as Girl Scout Leader's Day. The proclamation was presented to two representatives of the Girl Scout Leaders in Grand Terrace who thanked Council for their support of girl scouts. CONSENT Mayor Matteson asked if anyone wished to delete any items from CALENDAR the Consent Calendar. Councilman Evans and Councilman Grant requested that Item A - Check Register No. 042387 be deleted from the Consent Calendar. Mr. Dick Rollins and Mr. Tony Petta requested that Item H - approve and authorize entering into an agreement with SWA Group to provide preliminary design of the Edison Parcel at Mt. Vernon/Canal and appropriate $3,200 from the unappropriated General Fund balance be deleted from the Consent Calendar. CC-87-57 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Grant, ALL AYES, that the following Consent Calendar items be approved: Item B - Ratify April 23, 1987 CRA Action. Item C - Waive Full Reading of Ordinances and Resolutions on the Agenda. Item D - Approve April 9, 1987 Minutes. Item E - Reject Liability Claim No. GTLC 87-02. Item F - Approve Appropriation of $1,579.50 from the General Fund to Historical and Cultural Activities Committee to obtain an Oak Display Cabinet. Item G - Authorize the Interim City Manager/Finance Director's Attendance to the California Society of Municipal Finance Officers 1987 Annual Legislature Seminar May 14, 1987 - Sacramento. Check Register Councilman Evans requested an explanation of Voucher No. P5019 made out to T.E.C. Construction for material for the snack bar at the Park. Mr. Anstine advised materials acquired were four sets of deadbolts and locks, additional timber to reinforce the roof structure and form lumber for the pad to be poured. Councilman Evans questioned the status of the snack bar. Mr. Anstine advised that all remaining doors are being hung and locks installed so the building can be secured; preparations are being made to pour the roof; orders have been given to remove the fence, grade the area and backfill around the building. Councilman Grant questioned Voucher No. P5010 requesting an explanation of the meetings between the Acting City Manager and Mayor Matteson. The Acting City Manager advised that, prior to Council meetings, he meets with the Mayor to discuss the packets. As this meeting is held within the seventy-two hour time frame outlined in the Brown Act, items can be added to or deleted from the agenda. It also allows the opportunity for the Acting City Manager to provide additional information on El Council Minutes - 4/23/87 Page 2 agenda items for the Mayor. Councilman Grant questioned the reason for the expenditure. The Acting City Manager indicated _ the meetings are held in a restaurant near the Mayor's business in Colton. Councilman Grant requested an explanation of Voucher No. P16906. Mayor Matteson advised this expenditure was for mileage to the New Mayors' and City Councils' conference held in Anaheim several months ago. CC-87-58 Motion by Councilman Grant, second by Councilman Evans, ALL AYES, to approve Check Register No. 042387. Mr. Petta Mr. Petta requested an explanation of Item H on the Consent 11875 Eton Dr. Calendar. The Acting City Manager advised that, in conjunction with the Forest City Development of apartments in this area, the City is attempting to get the developer to landscape and improve the small triangular piece of property as you come into the City which is partially owned by the City and Edison. A plan is required for two reasons. One, to approach Edison for a lease on the property and two, an estimate of the cost for improvements in order to negotiate with the developer. Dick Rollins With regards to Item H on the Consent Calendar, Mr. Rollins, 22700 DeBerry St. Chairman of the Parks and Recreation Committee, indicated that the Parks and Recreation Committee would like an opportunity to meet with a representative of SWA to discuss plans for this area. In this way the Committee will be in a position to make recommendations to Council on this development. Mr. Rollins [ indicated the Committee has discussed the possibility of making the name of this area a park. He indicated this is a greenbelt area and he does not know if it would be advisable to identify it as a park because, in effect, it will not be a park, but a greenbelt area. As they would like to discuss this and other items with SWA, Mr. Rollins asked Council to direct Staff to invite the consultants to attend the next regular Parks and Recreation Committee meeting. Mayor Matteson directed the Acting City Manager to invite a representative of SWA to the next Parks and Recreation Committee meeting. The Acting City Manager advised this is not an item that SWA included in their budget for the project. However, he feels they would be prepared to send a representative to meet with the Parks and Recreation Committee. Councilman Evans pointed out that, although we are talking about the triangle at this point, this project is a part of the entire upgrading of the intersection at Mt. Vernon, Canal and Grand Terrace Road. Developing this triangle is the first step in upgrading this intersection as recommended in the traffic study done in 1985. Council Minutes - 4/23/87 Page 3 Mayor Pro Tem Pfennighausen indicated that it was never Council's intent to make this a park per se. It was the intention to enhance the entrance to the City. It was an offer made by McMillian Enterprises when they were the developers and is for off -site and on -site improvements. She suggested that the Parks and Recreation Committee need not be concerned about this area as a park because it would not function well as a park. Councilman Grant concurred with Mayor Pro Tem Pfennighausen's comments indicating this is an entrance greenbelt and will enhance the entrance to the City. Mayor Matteson agreed it is not a park area, as such, but did not feel it would hurt to have the Parks and Recreation Committee provide input into the development of the area. CC-87-59 Motion by Councilman Grant, second by Mayor Pro Tem Pfennighausen, ALL AYES, that Council approve and authorize entering into an agreement with SWA Group to provide preliminary design of the Edison Parcel at Mt. Vernon/Canal and appropriate $3,200 from the unappropriated General Fund Balance. PUBLIC PARTICIPATION Gene McMeans, Mr. McMeans indicated that last evening many of their Manager of shareholders had a frustrating evening with water flow Riverside/ problems. Today they received calls from customers who had Highland Water attempted to reach them, but had difficulties with the Company telephone system. These difficulties will be rectified to a great extent as their emergency number will be put on a rotary system. The Riverside/Highland Water Company's emergency number will be advertised in the Foothill Journal as well as the Chamber of Commerce Newsletter. The emergency number is 825-4128. He apologized for any frustration experienced by their customers. Judy Rinderhagen Mrs. Rinderhagen read a letter of support for the continuation 1313 Meadow Lane of the Crime Prevention Committee. She outlined the benefits Colton to the City of the Committee and stressed that the City could only benefit by this program. Sanford Collins Mr. Collins indicated he wished to bring two items to Councils 22697 Brentwood attention. One, he suggested that the City require the Riverside/Highland Water Company to repair, to an acceptable standard, the streets they dig up. Mr. Collins indicated that the City has no way of knowing when the Water Company is going to be digging up the streets. He did not feel this is right as the streets are the city's and the city should be aware of when the Water Company is going to be digging and check to be sure that the streets are repaired to the same standard they were before being dug up. Council Minutes - 4/23/87 Page 4 Two, a few years ago, the Planning Commission requested a study on extending Brentwood through to Canal and abandoning Canal where it intersects with Mt. Vernon/Grand Terrace Road. The thinking was that, with the increase in traffic, space would be needed for people coming up the hill to stop and Brentwood would be a better place to provide this space than Canal Street. This was not considered feasible as the grade at Brentwood would be six feet above Alexander's property. The developer has since purchased Alexander's property. Consequently, the grade difference will no longer bother the Alexander's. Mr. Collins suggested that, in looking at the General Plan update, the City might consider having this area added to the greenbelt area at the entrance of the City. With the proposed apartment developments and the increased traffic in the City of Grand Terrace, Mr. Collins suggested Council will have to consider ways of improving the traffic flow in the City. Tony Petta Mr. Petta indicated that, subsequent to the last Council 11875 Eaton Dr. meeting where there was a discussion on an unannounced public hearing regarding the proposed General Plan update, he was contacted by a number of citizens who expressed their concern about the circumvention of the democratic process. He, accordingly, is before Council to register his formal protest against the unannounced public hearing. Mayor Matteson indicated that, at the last meeting, Mr. Petta formally protested the unannounced meeting held and the protest was on record. David TerBest Mr. TerBest advised he was before Council representing the 22545 Barton Road Chamber of Commerce. He reminded Council the Chamber of Commerce auction will be held in the San Bernardino Hilton, May 1, 1987 and encouraged all members of Council to attend. He further indicated he was attending the Council meeting to report back to the Chamber of Commerce Board any matter that Council wished presented to the Board. Councilman Grant suggested Mr. TerBest advise the Chamber of Commerce Board of Directors that only two members of Council have volunteered to participate in the tricycle race. Mr. TerBest indicated that the Chamber of Commerce would like to encourage everybody to participate in the Safety Fair to be held this Saturday, April 25, 1987. J. Jeff Mudd Mr. Mudd indicated he has lived in Grand Terrace almost a year 22491 DeBerry St. and it seems there has been an increase in crime in that time period. For instance, two weeks ago we had nineteen vandalism calls for the Sheriff's Department in the one complex. From the information he has received, we have one Sheriff in this area. As we are a contract city, Mr. Mudd asked how we can go about getting more protection. Council Minutes - 4/23/87 Page 5 Mayor Matteson advised Council has had some discussions on increasing police protection for the City. Council will be having further discussions on this issue during the budget sessions. Ed O'Neal Mr. O'Neal advised that on Saturday morning, April 25, 1987, 22608 Minona Dr. 9:30 a.m., at the Grand Terrace School, Miss California and Mr. Inland Empire will appear at the Safety Fair. The kickoff for the Safety Fair will be handled by Supervisor Riordan with members of City Council participating. He outlined other activities to take place during the Safety Fair. COMMITTEE REPORTS Parks and Mr. Dick Rollins indicated he had no specific report on behalf Recreation of the Parks and Recreation Committee. However, he took this Committee opportunity to commend Mr. Randy Anstine, Community Services Director/Assistant City Manager, for the outstanding job he is doing for the City of Grand Terrace and, in particular, his liaison with the Parks and Recreation Committee. COUNCIL REPORT Local Agency Councilman Grant advised that he'had attended the Local Agency Formation Formation Commission meeting held April 15, 1987 and cast his vote in support of the incorporation of Yuciapa. He also noted he supported the incorporation of Twentynine Palms. However, the decision on this application has been deferred pending the receipt of further information. City Employees Mayor Pro Tem Pfennighausen stated she feels the citizens of Grand Terrace are exceptionally fortunate in that we probably have the most versatile staff with the greatest amount of talent of any city in the State of California. As a member of Council, she wished to applaud and commend staff members of the City of Grand Terrace. Councilman Grant indicated about a year ago there was a suggestion that the Director of Community Services job description be analyzed and, if necessary, the wages for this position increased. This suggestion was made as, by attrition, the employee in this position assumed duties not included in the job description. Councilman Grant stated that the employee in this position has done an excellent job and it may be necessary to reevaluate this position. Free Dump Day Mayor Matteson reminded the citizens that May 9, 1987 is free dump day for all the citizens of Grand Terrace. He suggested that citizens be sure and bring identification with them when using the dump on May 9. Council Minutes - 4/23/87 Page 6 Planning Mayor Matteson advised there is a position available on the Commission Planning Commission and he invited those interested in serving on this Commission to submit their application. l Stop Sign Mayor Matteson stated he had a resident call him today regarding the stop signs on Mt. Vernon. This citizen requested that the City put a stop sign at Brentwood and Mt. Vernon. Apparently, it is very dangerous coming onto Mt. Vernon from Brentwood with the high speed of traffic traveling on Mt. Vernon. The Acting City Manager advised that staff plans do not include any stop signs at that location, but would look into the possibility, if Council wishes. Mayor Matteson directed that staff review the possibility of installing a stop sign at Mt. Vernon and Brentwood and report back to Council. Councilman Grant indicated that he lives in this area and this is an extremely dangerous intersection. He indicated that the traffic on Mt. Vernon cannot see the intersection at Brentwood. He was not sure if the installation of a stop sign at Brentwood would eliminate the problem but felt it would reduce it to some extent. NEW BUSINESS Council Meeting The Acting City Manager indicated that staff would like to reschedule the City Council meetings for May and establish budget session meetings. The proposal was to reschedule Council meetings to May 7 and May 21 as the Acting City Manager is planning to attend the legislature seminar to be held in Sacramento on May 14, 1987. Mayor Matteson indicated he preferred to leave the Council meetings as currently scheduled. However, budget meetings could be scheduled during the month. The Acting City Manager indicated that, if this is Council's wish, he would be able to attend the Council meeting on May 14 at around 6:00 p.m. It was decided that Council meetings remain as scheduled on May 14 and May 28 and that budget session meetings be held on May 18 and 21 at 5:30 p.m. Smoke Detector The Acting City Manager advised the matter of the County of San Bernardino Smoke Detector Ordinance was presented to bring the issue to Council's attention. The City of Grand Terrace adopted the County of San Bernardino Ordinance on Fire Code along with all amendments thereto. Therefore, the Smoke Detector Ordinance adopted by the County of San Bernardino applies to Grand Terrace. The County of San Barnardino's recently adopted Smoke Detector Ordinance requires smoke detectors in all residents. This is a little more far reaching than the current ordinance that requires smoke detectors in new residences only. We do have a representative from the CDF present to comment on the Smoke Detector Ordinance. Council Minutes - 4/23/87 Page 7 Mr. Paul Miller, Fire Marshall, County Fire Warden's Office was present and provided information on the County of San Bernardino Ordinance on smoke detectors. Mayor Pro Tem Pfennighausen asked who would enforce the ordinance to ensure that smoke detectors are in each residence. Mr. Miller advised that the smoke detector ordinance is a regulatory ordinance. The Fire Department and the County Fire Warden's Office will be responsible for enforcing the ordinance. However, they would only enforce it if they are on the premise for some other purpose. Mr. Miller was thanked for his presentation. Council/ The Acting City Manager advised that, at the last Council Consultant meeting, Council directed staff to prepare a policy for Relations Council/Consultant Relations regarding the General Plan Amendment. The Staff Report was read for the information of those in the audience. Councilman Grant indicated he felt this was a well thought out response to Council's request. If this type of policy had been in place previously, the recent problems probably would not have occurred. This procedure would allow public input in the proper manner. Mayor Pro Tem Pfennighausen asked whether citizens who may wish to access the Consultant other than at the public hearings would be granted this opportunity or would they be denied the access to the Consultants by virtue of this policy. The Acting City Manager advised that the general policy will be that he and the new Planning Director will meet with any citizen who wishes to provide input into the General Plan. This input will be passed on to the Consultant through the City Manager. Mayor Pro Tem Pfennighausen indicated she has some concern with this as she believes the citizens of this community hired these Consultants. It bothers her, to some extent, that the citizens are separated from the people who are making decisions by a bureaucracy. She feels that if the citizens wish to access the Consultants directly, there should be some provisions made to accommodate these citizens. She suggested that there are a number of people who are not prepared to speak at a public hearing. She feels that citizens who do not wish to participate in a public hearing should have access to the Consultants to present their views. If they are not able to do that, they will have a disadvantage over people who will be appearing at the public hearing. She questioned whether it would be possible to set aside a specific time and date so the citizens might have access to the Consultants. Council Minutes - 4/23/87 Page 8 Mayor Matteson indicated he has some problem with this suggestion. He feels the purpose of a public hearing is to allow citizens to present their views and other citizens to hear and respond to these views. Councilwoman Crawford indicated she feels Council has given the citizens three avenues to provide input into the General Plan. First, the citizens have been asked to provide their views in writing. Second, the Acting City Manager and the City Planner will be making themselves available to meet with citizens with regard to their input into the General Plan. Their comments will be transmitted to the Consultants. Third, public hearings will be held. Councilwoman Crawford indicated she feels staff has prepared a very good recommendation with regard to Council/Consultant Relations and accommodations for the citizens of the City. Councilman Evans indicated that he agreed with Mayor Pro Tem Pfennighausen in that the taxpayers are the ones who are going to benefit from the General Plan process. He has learned that the planning of the community impacts the community more than anything else. This planning process requires the input of everyone and also requires the coordination of the experts. He feels that time should be set aside for citizens to speak to the Consultant. Councilman Grant indicated that some of Mayor Pro Tem Pfennighausen's and Councilman Evans' concerns will be addressed by the Acting City Manager and the Planning Director. Councilman Grant indicated he completely supports staff recommendation. Mayor Matteson asked each of the Councilmembers to indicate whether or not they would support the staff recommendation. Councilwoman Crawford indicated that she supports staff's recommendation. Councilman Grant indicated that he supports staff's recommendation. Councilman Evans indicated that he could not support staff's recommendation unless the citizens have an opportunity to meet with the consultants to present their views at a time other than the public hearing. Mayor Matteson asked the Acting City Manager if this was not his intent. The Acting City Manager advised that it was not his intent to have the citizens speak directly with the Consultants. However, if it was Council's desire to have this done, he could arrange to have one evening set aside when the Pauec4l Minutes - 4/23/87 9 Consultant, the City Planner and the Acting City Manager would meet with citizens who wish to provide input into the General Plan, but did not wish to participate in a public hearing. Councilman Evans indicated that he could support staff's recommendation if this provision was made. Mayor Pro Tem Pfennighausen concurred with staff's recommendation with the provision that citizens will have the opportunity to meet with the Consultants other than at a public hearing. Mayor Matteson concurred with this recommendation. Mayor Matteson directed the Acting City Manager to arrange the date, place and time for the meeting with the Consultant and interested citizens. Councilman Grant indicated that Council is providing every opportunity for citizen input into the General Plan. Councilman Grant asked that, if Councilmembers chose to attend the meeting between the citizens, the Consultant, the Director of Planning and the Acting City Manager, they not participate in the discussion, but allow the citizens to provide their input into the amendment of the General Plan. The Acting City Manager indicated he will arrange the date, time and location of the meeting. He indicated that he did have some concerns and would check them with the City Attorney. He suggested it may be possible for Councilmembers to be present if the meeting is for information gathering only. As soon as any three Councilmembers participate in a discussion giving their views, the meeting becomes a Council meeting. The Acting City Manager suggested it may be better if this meeting is simply a meeting between the citizens and the Consultant to provide input into the planning for the amendment to the General Plan with no Councilmembers present. Councilmembers concurred with this recommendation. Air Safety Mayor Matteson advised a letter had been received from the City Clerk of the City of Cerritos advising they have adopted a resolution urging Congress to initiate a study of three-dimensional radar as an interim remedy to the air safety problem. It was suggested that the City of Grand Terrace may wish to adopt a similar resolution as the City lies in the flight path of the Los Angeles International Airport, Ontario International Airport and Norton Air Base. Mayor Matteson asked Council's comments with regards to passing a similar resolution. Councilwoman Crawford indicated the information provided indicated the three-dimensional radar system is available 11 Council Minutes - 4/23/87 Page 10 through the Government and would not cost the airports any money and is highly effective. She indicated she strongly supported the recommendation. CC-87-60 Motion by Councilwoman Crawford, second by Mayor Pro Tem Pfennighausen, ALL AYES, that A RESOLUTION OF THE CITY OF GRAND TERRACE RELATING TO AIR TRAFFIC SAFETY be approved. The meeting recessed at 6:45 p.m. and recovened at 6:55 p.m. Closed Session Mayor Matteson indicated that Council will go into closed session with Councilmembers only present for the first portion of the session. The meeting recovened at 7:05 p.m. Mayor Matteson advised that Council discussed two items of potential litigation and that no action was taken. With regards to personnel, Council had decided to appoint Mr. Thomas Schwab as City Manager/Finance Office for the City of Grand Terrace, effective May 1, 1987. Mayor Matteson opened the meeting to a discussion on establishing wages for the City Manager/Finance Officer. Councilman Grant indicated he wanted to make a preliminary comment on this appointment. Councilman Grant indicated that originally, while he felt Mr. Schwab's qualifications were extremely commendable, he felt the City should advertise as widely as possible and recruit the best City Manager possible. However, after watching Mr. Schwab operate as Acting City Manager plus all the other things he did and after talking to a man for whom he has great respect, Mr. Seth Armstead, he thinks Mr. Schwab is extremely well qualified and is proud to have voted with his colleagues and wished Mr. Schwab the best of luck. Councilwoman Crawford indicated that when she realized Seth was going to be retiring, she felt the City would go through the hiring process to get a new City Manager. However, she has been greatly impressed with Mr. Schwab and she was pleased to support his appointment. Mayor Matteson indicated Council must establish a salary acceptable to Council and Mr. Schwab. Councilman Evans suggested this matter be discussed at the next Council meeting to allow Councilmembers an opportunity to study the information provided by the City Manager. Councilman Evans indicated that, as Council is going into budget session, he felt the salary for the City Manager/Finance Director should be discussed in conjunction with the budget. Council Minutes - 4/23/87 Pace 11 Mayor Matteson indicated he felt a decision should be made at the next meeting so the salary can be included in the budget. Councilwoman Crawford concurred. Mayor Pro Tem Pfennighausen indicated that she would like to join with the other Councilmembers in welcoming Mr. Schwab as City Manager/Finance Director. Council meeting adjourned at 7:10 p.m. with next regular Council meeting to be held on May 14, 1987 at 5:30 p.m. Respectfully submitted: APPROVED: 1 4, % " FIMIA, 01 Council Minutes - 4/23/87 Page 12